User 's Guide

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MF746Cdw / MF745Cdw / MF743Cdw / MF741Cdw / MF644Cdw / MF642Cdw / MF641Cw

User's Guide

USRMA-3547-01 2019-11 en

Copyright CANON INC. 2019

Contents

Setting Up ............................................................................................................................................................ 3

Main Functions ......................................................................................................................................................... 4 Preparations Required Before Use ............................................................................................................................. 6 Preventing Unauthorized Access ................................................................................................................................ 8 Setting Up Using the Setup Guide ............................................................................................................................ 10 Setting the Date/Time ............................................................................................................................................. 14 Setting Up the Network Environment ...................................................................................................................... 16

Selecting Wired LAN or Wireless LAN ..................................................................................................................... 18 Connecting to a Wired LAN .................................................................................................................................. 19 Connecting to a Wireless LAN ............................................................................................................................... 20

Setting Up Connection Using WPS Push Button Mode ....................................................................................... 22 Setting Up Connection Using WPS PIN Code Mode ........................................................................................... 24 Setting Up Connection by Selecting a Wireless Router ....................................................................................... 26 Setting Up Connection by Specifying Detailed Settings ...................................................................................... 29 Checking the SSID and Network Key ............................................................................................................... 32 Setting IP Addresses ........................................................................................................................................... 33 Setting IPv4 Address ..................................................................................................................................... 34 Setting IPv6 Addresses .................................................................................................................................. 37 Viewing Network Settings .................................................................................................................................... 40 Configuring Settings for Communication with a Computer ...................................................................................... 42 Configuring Printing Protocols and WSD Functions ........................................................................................... 43 Configuring Printer Ports ............................................................................................................................... 46 Setting Up Print Server .................................................................................................................................. 50 Configuring the Machine for Your Network Environment ......................................................................................... 53 Configuring Ethernet Settings ........................................................................................................................ 54 Changing the Maximum Transmission Unit ...................................................................................................... 56 Setting a Wait Time for Connecting to a Network .............................................................................................. 57 Configuring DNS .......................................................................................................................................... 58 Configuring SMB .......................................................................................................................................... 62 Configuring WINS ......................................................................................................................................... 64 Registering LDAP Servers .............................................................................................................................. 66 Monitoring and Controlling the Machine with SNMP ......................................................................................... 71 Other Network Settings ................................................................................................................................. 75 Installing Drivers .................................................................................................................................................... 79 Configuring Initial Settings for Fax Functions ........................................................................................................... 80 Deciding Which Fax Receive Mode to Use .............................................................................................................. 81 Registering the Fax Number and Unit Name .......................................................................................................... 82 Selecting the Receive Mode .................................................................................................................................. 83 Connecting the Telephone Line ............................................................................................................................ 84 Configuring Scan Settings ....................................................................................................................................... 85 Preparing to Use the Machine as a Scanner ........................................................................................................... 86 Procedure for Setting to Send E-Mail/Send and Receive I-Fax ................................................................................... 87 Configuring Basic E-Mail Settings .................................................................................................................... 88

I

Configuring E-Mail/I-Fax Communication Settings ............................................................................................ 91 Procedure for Setting a Shared Folder as a Save Location ........................................................................................ 95

Setting a Shared Folder as a Save Location ....................................................................................................... 96 Procedure for Setting a FTP Server as a Save Location ............................................................................................. 99

Basic Operations ........................................................................................................................................ 102

Parts and Their Functions ...................................................................................................................................... 106 Front Side ........................................................................................................................................................ 107 Back Side ......................................................................................................................................................... 109 Interior ........................................................................................................................................................... 110 Feeder ............................................................................................................................................................ 111 Multi-Purpose Tray ........................................................................................................................................... 112 Paper Drawer ................................................................................................................................................... 113 Operation Panel ............................................................................................................................................... 115

Turning ON the Machine ....................................................................................................................................... 117 Turning OFF the Machine ................................................................................................................................... 118 Turning OFF the Machine by Remote Operation ............................................................................................. 119 Powering OFF at a Fixed Time ...................................................................................................................... 120 Restarting the Machine ..................................................................................................................................... 122

Using the Operation Panel .................................................................................................................................... 124 Basic Screens ................................................................................................................................................... 125 Home Screen ............................................................................................................................................. 126 Screen ............................................................................................................................. 129 Message Display ......................................................................................................................................... 131 Basic Operation ................................................................................................................................................ 132 Entering Text ................................................................................................................................................... 135

Logging in to the Machine ..................................................................................................................................... 137 Placing Originals ................................................................................................................................................... 139 Loading Paper ....................................................................................................................................................... 143

Loading Paper in the Paper Drawer .................................................................................................................... 145 Loading Paper in the Multi-Purpose Tray ............................................................................................................. 151 Loading Envelopes ............................................................................................................................................ 156 Loading Preprinted Paper .................................................................................................................................. 159 Specifying Paper Size and Type .......................................................................................................................... 161

Specifying Paper Size and Type in the Paper Drawer ....................................................................................... 162 Specifying Paper Size and Type in the Multi-Purpose Tray ................................................................................ 164 Registering Default Paper Settings for the Multi-Purpose Tray ......................................................................... 166 Registering a Custom Paper Size .................................................................................................................. 168 Limiting the Paper Sizes Displayed ................................................................................................................ 170 Automatically Selecting an Appropriate Paper Source for Each Function ............................................................ 171 Customizing the Display ........................................................................................................................................ 172 Customizing the Home Screen ........................................................................................................................... 173 Registering Frequently Used Settings .................................................................................................................. 176 Changing the Default Settings for Functions .......................................................................................................... 178 Setting Sounds ...................................................................................................................................................... 180

II

Entering Sleep Mode ............................................................................................................................................. 182 Registering Destinations ....................................................................................................................................... 184

Registering Destinations in the Address Book ...................................................................................................... 186 Registering Multiple Destinations as a Group ................................................................................................. 189 Editing the Registered Destinations in the Address Book ................................................................................. 191

Using a USB Memory Device .................................................................................................................................. 192

Copying .............................................................................................................................................................. 195

Copy Basic Features Screen ................................................................................................................................... 197 Basic Copy Operations ........................................................................................................................................... 199

Canceling Copies .............................................................................................................................................. 204 Checking the Copying Status and Log ................................................................................................................. 205 Enhancing and Adjusting Copy Quality ................................................................................................................... 207 Selecting the Type of Original for Copying ........................................................................................................... 208 Adjusting Sharpness for Copying (Sharpness) ...................................................................................................... 209 Erasing Dark Borders When Copying (Erase Frame) ............................................................................................... 210 Adjusting the Color ........................................................................................................................................... 211 Useful Copy Functions ........................................................................................................................................... 212 Copying Multiple Documents onto One Sheet (N on 1) .......................................................................................... 213 Collating Copies by Page ................................................................................................................................... 214 Making ID Card Copies ...................................................................................................................................... 215 Making Passport Copies .................................................................................................................................... 216

Faxing .................................................................................................................................................................. 219

Fax Basic Features Screen ...................................................................................................................................... 222 Basic Operations for Sending Faxes ....................................................................................................................... 223

Canceling Sending Faxes ................................................................................................................................... 231 Receiving Faxes .................................................................................................................................................... 232 Useful Functions When Sending ............................................................................................................................. 236

Recalling Previously Used Settings for Sending (Recall Settings) ............................................................................. 237 Sending a Fax after a Phone Call (Manual Sending) ............................................................................................... 240 Saving a Copy of a Sent Original ......................................................................................................................... 242 Various Receiving Methods .................................................................................................................................... 244 Saving Received Documents into the Machine (Memory Reception) ........................................................................ 245 Forwarding the Received Documents Automatically ............................................................................................... 247 Checking Status and Log for Sent and Received Documents .................................................................................... 250 Sending Faxes from Your Computer (PC Fax) .......................................................................................................... 252 Sending PC Faxes ............................................................................................................................................. 253 Using Internet Fax (I-Fax) ...................................................................................................................................... 255 Sending I-Faxes ................................................................................................................................................ 256 Receiving I-Faxes .............................................................................................................................................. 263

Printing .............................................................................................................................................................. 265

Printing from a Computer ..................................................................................................................................... 266

III

Canceling Prints ............................................................................................................................................... 268 Checking the Printing Status and Log .................................................................................................................. 270 Various Printing Methods ...................................................................................................................................... 272 Printing a Document Secured by a PIN (Secure Print) ............................................................................................ 273

Printing via Secure Print .............................................................................................................................. 274 Printing from a USB Memory Device (Memory Media Print) .................................................................................... 277

Scanning ........................................................................................................................................................... 286

Scan Basic Features Screen .................................................................................................................................... 288 Basic Operations for Scanning Originals ................................................................................................................ 291

Scanning and Saving to a Computer .................................................................................................................... 292 Saving Data to a USB Memory Device .................................................................................................................. 294 Sending Data by E-Mail/Saving Data to a Shared Folder or FTP Server ..................................................................... 298 Canceling Sending Documents ........................................................................................................................... 308 Checking Status and Log for Scanned Originals .................................................................................................... 309 Scanning Clearly ................................................................................................................................................... 311 Adjusting Image Quality .................................................................................................................................... 312 Adjusting Density ............................................................................................................................................. 313 Adjusting Sharpness When Scanning (Sharpness) ................................................................................................. 314 Useful Scanning Functions .................................................................................................................................... 316 Enhancing the Security of Electronic Files ............................................................................................................ 317 Adjusting Balance between File Size and Image Quality (Data Size) ......................................................................... 320 Configuring a File Name .................................................................................................................................... 321 Recalling Previously Used Settings for Sending/Saving (Recall Settings) ................................................................... 322 Specifying E-Mail Settings .................................................................................................................................. 325 Using Your Computer to Scan (Remote Scan) .......................................................................................................... 328 Scanning Documents from an Application ........................................................................................................... 329 Using ScanGear MF ........................................................................................................................................... 331

Linking with Mobile Devices ............................................................................................................ 333

Connecting with Mobile Devices ............................................................................................................................ 334 Connecting via a Wireless LAN Router (LAN Connection) ........................................................................................ 335 Connecting Directly (Access Point Mode) ............................................................................................................. 337

Utilizing the Machine through Applications ........................................................................................................... 341 Using AirPrint ....................................................................................................................................................... 342

Printing with AirPrint ........................................................................................................................................ 347 Scanning with AirPrint ....................................................................................................................................... 350 Faxing with AirPrint .......................................................................................................................................... 352 If AirPrint Cannot Be Used ................................................................................................................................. 354 Using Google Cloud Print ....................................................................................................................................... 355 Managing the Machine by the Remote Control ....................................................................................................... 357

Managing the Machine ........................................................................................................................ 360

Setting Access Privileges ....................................................................................................................................... 362

IV

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