OBIAA



2020 BIA Conference & TradeshowApril 19 to 22 Delta Hotels by Marriott Toronto Airport & Conference Centre Exhibitor Handbook“EXHIBITOR” INFORMATION 2020We are looking forward to welcoming you to the 2020 BIA Conference in Toronto at the Delta Hotels by Marriott Toronto Airport & Conference Centre.This year we welcome 40 Trade Show Exhibitors who will be attending the Conference. You all provide a few important elements to our Conference experience through education, creativity, and product availability. Last year we implemented dedicated hours for our delegates and exhibitors each day without competing sessions. By planning these dedicated hours again, we are encouraging our delegates to take advantage of the dedicated time to meet and build relationships with you.Freeman Exhibitor will be handling all pre-shipped and onsite materials. You can download the Freeman Exhibitor Manual from our website or contact us for a copy.This year we are delighted to be celebrating 50 golden years of BIAs and look forward to a successful conference and tradeshow.Please feel free to contact us should you have any questions conference@ 92 Lakeshore West, Suite # 203, Mississauga, ON L5G 4S2. 905 271 7222Sincerely,Kay Matthews Executive DirectorTABLE OF CONTENTSExhibitor News for 2020 Cover 1 Welcome Letter from OBIAA Executive Director 2Table of Contents 3Tradeshow Location & Exhibit Hours 4 Advance/post Warehousing & Materials Handling 5 Tradeshow Floor Plan/Layout 6Conference Address 7 Conference LocationGuestroom Accommodation Reservations 7 Delta hotels by Marriott Toronto airport & Conference Centre Function Space 7 Driving Directions 7Parking – Location and Cost 7Conference Registration Desk 8Conference Meals 8Hotel / Property Map 9 Social ActivitiesEco friendly Initiatives 10 Sunday Social & Pre- Conference tours 10Hospitality Suite – Sunday & Monday 11Awards Gala Evening – Monday 11Silent Auction – Monday Evening at Gala 11Local Area Local Taxi Companies & Public Transportation 12 Local Area Amenities 13 Tradeshow LocationDelta Hotels by Marriott Toronto Airport & Conference Centre 655 Dixon Rd, Toronto, ON M9W 1J3Telephone: 416 244 1711Tradeshow HoursSet-Up Times: Sunday April 19 - between 12 noon and 4:00pm.NOTE: All Exhibitors must be fully set up and present for the Exhibitor Hosted Reception Sunday, April 19 at 4:30pm. Exhibit Hours Sunday, April 19 4:30pm to 6:00pmMonday, April 208:00am to 4:30pmTuesday, April 218:00am to 4:00pm Dedicated Tradeshow HoursSunday, April 194:30 to 6:00pm**Monday, April 201:00pm to 2:00pm Tuesday, April 2110:00 to 11:00am** Exhibitor Reception (You will be provided with complimentary wine/beer tickets to offer to delegates visiting your booth!)Tear Down/Strike TimeTear down time begins – Tuesday, April 21 at 4:00pm (after the refreshment break concludes) or when announced by OBIAA staffNOTE: All crates will be returned to your booth by Freeman Show Services (if you have contracted their services,) once the aisle carpets have been removed. Any vendors who strike/teardown before this time may face a penalty.Gala Awards Evening Note Please note there is no “exhibitor” activity at The Gala Awards Evening. Gala tickets for exhibitors are a separate additional cost of $100. ++ per person The Gala will be held in Plaza A, B, C. Tickets can be purchased online through ticket pro.Freeman Show ServicesAdvance/Post Warehousing and Materials Handling ContractPlease refer to separate document Electrical Order Form Please refer to separate document . 1435100-80010002020 BIA Conference – Trade Show Floor Plancenter198120000BIA Conference LocationThe 2020 Business Improvement Areas Conference is being held at the Delta Hotels by Marriott Toronto Airport &Conference Centre and will also serve as the official accommodation of the 2020 Conference. NOTE: The Delta by Marriott will NOT accept any shipments. All shipments must be sent to Freeman Show Services.Accommodation & Reservations at Delta Hotels by Marriott Toronto Airport & Conference Centre Delegates and Exhibitors are responsible for booking their own guestrooms. Early bird rates are available @ $199.00. Once those are gone, late rates will be $254.00 per night plus applicable taxes. Book early!Please book your accommodation directly with the Delta Hotels by Marriott Toronto Airport & Conference Centre.Phone: 416-244-1711Booking Code: “BIA” (expires March 25, 2020)Book Online: Book your group rate for 2020 BIA ConferenceDriving Directions Conveniently located on Toronto’s Airport strip minutes away from the 401,427& Hwy #27Close to Toronto’s Pearson International Airport (YYZ) and a 20-minute drive to downtown Toronto. Guests can easily connect to downtown via UP Express or TTC Rocket to Kipling Subway Station.Delta Hotels by Marriott Toronto Airport & Conference Centre 655 Dixon Rd Toronto, ONM9W 1J3 Vehicle ParkingAmple outdoor parking is available on site from $18.00 per day. *Please note OBIAA or Delta Hotels by Marriott do not assume responsibility for theft or damage of your vehicleExhibitor Cancellation Should an exhibitor need to cancel they have until March 20th, 2020 without penalty. There is a $200.00 cancellation fee. This cancellation is refunded by OBIAA by cheque. Any cancellations after March 20th will forfeit the booth fee.Late RegistrationAny booth registration (if space still available) after March 20th will forfeit the opportunity of a listing in our official program which goes to print early. OBIAA Registration Desk at Delta Hotels by Marriott Toronto Airport & Conference Centre BIA Conference Registration Desk: Is located on conference level near the escalator.At the Registration Desk, you will be able to register, pick up your name badge, and Delegate Program (a guide to the conference). Our partners “Ticket Pro” are handling our Conference Registration Desk.Additional tickets to social events are also available via Ticket Pro while supplies last. OBIAA Registration Desk HoursSunday, April 1911:00am to 8:00pmMonday, April 20 7:00am to 4:30pmTuesday, April 218:00am to 4:00pmWednesday, April 228:00am – 1:00pmConference MealsAll conference meals and breaks except the Awards Gala Dinner, will be served buffet style. We try to accommodate allergies and dietary restrictions as best as we can. Feel welcome to sit in Plaza A, B, C with the delegates for all meals. Please always wear your name badge during the conference so that OBIAA and hotel staff can identify you.Gala tickets (Monday evening) are a separate and additional cost of $100.00 ++ per person tickets can be purchased online through Ticket Pro. Please advise of any allergies or dietary restrictions for the gala once your ticket(s) have been purchased. Delta Hotels by Marriott Toronto Airport & Conference CentreEco Friendly ConferenceWherever possible, there has been an effort to reduce the amount of paper. All presentations will be placed on the OBIAA website after the Conference for your interest. Take away coffee cups and straws will only be available upon request. We will also refrain from plastic water bottles; pitchers of water and glassware will be provided, or you can bring your own reusable water bottle and top it off throughout the Conference. Please help us minimize our “carbon footprint” by minimizing paper materials and waste wherever possible.ActivitiesIn celebration of 50 years of BIAs we have planned some exciting and local pre-conference tours. We hope that you can take advantage of these social events. Please refer to Ticket Pro to purchase tickets. Sunday Social Dinner Date / Time /MenuPriceThe Terrace Room, Delta Hotels by Marriott Toronto Airport & Conference Centre BIA trivia and DJ spinning the last 5 decades on vinylSunday, April 19 6:30pm to 9:30pm $69. per person (includes all taxes and fees)Cash bar for alcoholic & non-alcoholic beverages TourDate / TimesPriceIslington Village Walking TourSunday, April 19 1:00pm: Depart Delta1:20pm: Arrive at Islington Village 1:30-2:30pm: Guided walking tour of murals2:40-3:20pm: Tour of Montgomery Inn 3:30pm: Depart Montgomery Inn 4pm: Arrive back at Delta$29.27 per person (includes all taxes and fees)Tour of BAPS Shri Swaminarayan Mandir, Hindu TempleSunday, April 19 1:30pm: Depart Delta1:40pm: Arrive at BAPS Shri Swaminarayan Mandir2pm: Guided tour of BAPS 3pm: Tour complete 3:10: Depart BAPS3:25: Arrive back at Delta$29.27 per person (includes all taxes and fees)South Etobicoke Brewery TourSunday, April 191:00pm: Depart Delta1:20pm: Arrive at Big Rock Brewery1:30pm: First tour2:15pm: Second tour3:00pm: Depart Big Rock3:10pm: Arrive at Great Lakes Brewery3:15pm: Tasting4:00pm: Depart Great Lakes4:15pm: Arrive at Delta$56.50 per person (includes all taxes and fees)Hospitality SuiteSunday, April199:00pm to 11:30pmMonday, April 209:00pm to 11:30pmTuesday, April 21 9:00pm to 11:30pmAll paid delegates and trade show participants are invited to the Hospitality Suite located in the Prime Ministers Suite in the Hotel. Watch for directional signage. This is a great opportunity for networking in a relaxed and fun atmosphere. Re-acquaint yourself with old contacts and make some new ones! Snacks, wine, beer, and non-alcoholic beverages will be available for those attending the Hospitality Suite. Please wear your badge so that you can be identified by OBIAA and Hotel staff Awards Gala EveningMonday, April 20 6:30 to 8:30pmThis event will be held in the “Plaza A, B, C” of the Delta Hotels by Marriott Toronto Airport & Conference Centre. The Awards Gala is OBIAA’s annual event to recognize and celebrate the achievements of our BIAs. Exhibitors are prohibited to exhibit in their booths during the Awards Gala. Exhibitors must purchase a ticket(s) to the gala at $100. ++ per person. Tickets are available for purchase online via Ticket Pro. FundraisersAuction - Please consider donating an item to our Gala Auction, open during the Gala Awards Dinner. You will be given recognition. Kindly send an image, description, and the approximate value of the to conference@ prior to Friday, April 10, 2020. On set up day, please bring your auction item(s) to the registration desk with your business name noted Tax receipts will not be issued for your donation/gift in kind. We Thank you in advance for your support and generosity.Draws – There may be cash draws and raffles throughout the conference. All proceeds will help support OBIAA Education and Programs, which increases the capacity of BIAs and their communities. Local Public Transportation Please check with either the Conference Registration Desk or the Hotel Concierge for information about your stay and the best way to get around. Please check public transit schedules in advance as schedules are subject to change.TTC (Toronto Transit Commission) Union Pearson Express Transit All three of these forms of transportation are operated by Metrolinx, rather than money/tickets/tokens we suggest the purchase of Metrolinx Presto Card which can be loaded. Presto cards can be purchased at Shoppers Drug Marts, Loblaws and transit hubs. Taxi Companies & Ride Share Services Please ask the concierge in the hotel to contact you a preferred taxicab, please remember to get the cab’s business card so that you can contact them for your ride back to the Hotel. Taxi cabs are equipped to take all methods of payment.You can also download Uber*or Lyft* to your smart phone device to utilize a ride, we suggest not using the pool/ ride share option on both apps. Travel safe….travel with a buddy!Hotel Shuttle to & From Toronto Pearson Airport (YYZ) Complimentary hotel shuttle runs every half hour on a 24-hour basis.???????????????????????????????????????????????????????????Pick up times at the?airport to the hotel?is quarter past & quarter to the hour.Pick up times from the?hotel to the airport?it is on the hour and half past.Shuttle StopsTerminal 3 –?Inner Curb, Post 41Terminal 1 – Ground Transportation – S5*The hotel shares a shuttle with the Radisson Toronto Airport and the capacity of the shuttle is 21 people, therefore first come first serve basis.Local Area Shoppers Drug Mart open daily until midnight Westway Plaza- 1735 Kipling Avenue 416 247 8757Starbucks open daily until 8pm Located in the Hotel lobbyTim Horton’s open 24 Hours644 Dixon Rd – across the road from the Hotel Uber EatsDownload this app to choose from an array of local take out food delivered to your Hotel room door.Pizza DeliveryPizza Nova 416 439 0000Pizza Pizza 416 967 1111 Etobicoke General Hospital 101 Humber College Blvd416 747 3528* In the event of an emergency please call 911 ................
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