CMS Manual System

[Pages:28]CMS Manual System

Pub 100-07 State Operations Provider Certification

Transmittal 29

Department of Health & Human Services (DHHS) Centers for Medicare & Medicaid Services (CMS)

Date: OCTOBER 12, 2007

Change Request 5490

Note: Transmittal 25, dated April 20, 2007, is rescinded and replaced with transmittal 29. Information regarding the Transplant Centers new series 9800-9899 was incorrectly added. The new series will only be used by CMS. Also the Transplant Centers will bill on the hospital number; and therefore, the FIs do not need to make any changes for this. All other information remains the same.

SUBJECT: New Number Series and State Codes for CMS Certification Numbers (formerly OSCAR Provider Numbers)

I. SUMMARY OF CHANGES: The National Provider Identifier (NPI) will replace the Medicare/Medicaid Provider Number on Medicare claims. The NPI will assume the Medicare/Medicaid Provider Number's role as a primary identifier. However, the Medicare/Medicaid Provider Number will continue to be issued to providers and used to verify Medicare/Medicaid certification on all survey and certification, and resident/patient assessment transactions. In order to avoid confusion with the NPI, the Medicare/Medicaid Provider Number (also known as the OSCAR Provider Number, Medicare Identification Number or Provider Number) has been renamed the CMS Certification Number (CCN). The CCN continues to serve a critical role in verifying that a provider has been Medicare certified and for what type of services.

A new provider type entitled Transplant Centers has been identified, and a new CCN series has been assigned. New state codes have been assigned to the following states: California, Iowa, Minnesota. and Illinois

New / Revised Material Effective Date: *October 1, 2007 Implementation Date: October 1, 2007

Disclaimer for manual changes only: The revision date and transmittal number apply only to red italicized material. Any other material was previously published and remains unchanged. However, if this revision contains a table of contents, you will receive the new/revised information only, and not the entire table of contents.

II. CHANGES IN MANUAL INSTRUCTIONS: (N/A if manual is not updated) R=REVISED, N=NEW, D=DELETED-Only One Per Row.

R/N/D R R

Chapter / Section / Subsection / Title 2/Table of Contents 2/ 2779/ RO Assignment of CMS Certification Numbers

III. FUNDING: No additional funding will be provided by CMS; Contractor activities are to be carried out within their FY

2007 operating budgets.

IV. ATTACHMENTS:

Business Requirements Manual Instruction *Unless otherwise specified, the effective date is the date of service.

Attachment ? Business Requirements

Pub. 100-07 Transmittal: 29 Date: October 12, 2007

Change Request: 5490

Note: Transmittal 25, dated April 20, 2007, is rescinded and replaced with transmittal 29. Information regarding the Transplant Centers new series 9800-9899 was incorrectly added. The new series will only be used by CMS. Also the Transplant Centers will bill on the hospital number; and therefore, the FIs do not need to make any changes for this. All other information remains the same.

SUBJECT: New State Codes for CMS Certification Numbers (formerly OSCAR Provider Numbers)

Effective Date: October 1, 2007

Implementation Date: October 1, 2007

I. GENERAL INFORMATION

A. Background: The National Provider Identifier (NPI) will replace the Medicare/Medicaid Provider Number on all Medicare claims. The NPI will assume the Medicare/Medicaid Provider Number's role as a primary identifier. However, the Medicare/Medicaid Provider Number will continue to be issued to providers and used to verify Medicare/Medicaid certification on all survey and certification, and resident/patient assessment transactions. In order to avoid confusion with the NPI, the Medicare/Medicaid Provider Number (also known as the OSCAR Number, Medicare Identification Number, or Provider Number ) has been renamed the CMS Certification Number (CCN). The CCN continues to serve a critical role in verifying that a provider has been Medicare certified and for what type of services. This number is used throughout the various components of CMS, and maintaining this number is integral to CMS' business operations.

B. Policy: New state codes have been assigned to the following states: California, Iowa, and Minnesota. These new state codes are in addition to the state codes that already exist for these states. The new state codes are:

? 75 ? California; ? 76 ? Iowa; ? 77 ? Minnesota; and ? 78 ? Illinois.

II. BUSINESS REQUIREMENTS TABLE

Use "Shall" to denote a mandatory requirement

Number 5490.1

Requirement

The Medicare systems (e.g., Medicare claims processing systems, state systems, financial

Responsibility (place an "X" in each

applicable column)

A D F C D R Shared-

OTHER

/ M I A M H System

B E R E H Maintainers

MM AA CC

RRI IC E R

F MV C I C MW SSSF S

X

X X X X X

Number

Requirement

systems, etc.) shall make the necessary changes to accept the following new state codes as part of the CCN. The state codes are listed below:

? 75 ? California; ? 76 ? Iowa; ? 77 ? Minnesota; and ? 78 ? Illinois.

Responsibility (place an "X" in each

applicable column)

A D F C D R Shared-

OTHER

/ M I A M H System

B E R E H Maintainers

MM AA CC

RRI IC E R

F MV C I C MW SSSF S

III. PROVIDER EDUCATION TABLE Number Requirement

None

Responsibility (place an "X" in each

applicable column)

A D F C D R Shared-

OTHER

/ M I A M H System

B E R E H Maintainers

MM AA CC

RRI IC E R

F MV C I C MW SSSF S

IV. SUPPORTING INFORMATION

A. For any recommendations and supporting information associated with listed requirements, use the box below: Use "Should" to denote a recommendation.

X-Ref Requirement Number N/A

Recommendations or other supporting information:

B. For all other recommendations and supporting information, use the space below:

V. CONTACTS

Pre-Implementation Contact(s): Cheryl Hatcher

Post-Implementation Contact(s): Cheryl Hatcher

VI. FUNDING

A. Title XVIII Contractors:

No additional funding will be provided by CMS; contractor activities are to be carried out within their FY 2007 operating budgets.

B. Medicare Administrative Contractors: The contractor is hereby advised that this constitutes technical direction as defined in your contract. CMS does not construe this as a change to the Statement of Work (SOW). The contractor is not obligated to incur costs in excess of the amounts specified in your contract unless and until specifically authorized by the Contracting Officer. If the contractor considers anything provided, as described above, to be outside the current scope of work, the contractor shall withhold performance on the part(s) in question and immediately notify the Contracting Officer, in writing or by e-mail, and request formal directions regarding continued performance requirements.

State Operations Manual

Chapter 2 - The Certification Process

Table of Contents (Rev. 29, 10-12-07)

2779 - RO Assignment of CMS Certification Numbers 2779A - Numbering System for CMS Certification Numbers 2779A1 ? CMS Certification Numbers for Providers 2779A2 ? CMS Certification Numbers for Suppliers 2779B ? CMS Certification Numbers for Medicaid Providers 2779C - Special Numbering System for Units of Hospitals That Are Excluded From Prospective Payment System (PPS) and Hospitals with SNF SwingBed Designation 2779D - Assigning LTC CMS Certification Numbers 2779E - Assigning Emergency Hospital CMS Certification Numbers (NonParticipating Hospitals) 2779F - Merger of Facilities or CHOW 2779G - Notification of Change in CMS Certification Numbers 2779H - Retirement of CMS Certification Numbers 2779I - Control of CMS Certification Numbers 2779J - ESRD CMS Certification Numbers 2779K - HHA Branch CMS Certification Numbers 2779L ? Outpatient Physical Therapy (OPT) Extension CMS Certification Numbers

2779 - RO Assignment of CMS Certification Numbers

(Rev. 29, Issued: 04-20-07; Effective/Implementation Dates: 10-01-2007)

2779A - Numbering System for CMS Certification Numbers

(Rev. 29, Issued: 04-20-07; Effective/Implementation Dates: 10-01-2007)

The CMS Certification number (CCN) replaces the term Medicare Provider Number, Medicare Identification Number or OSCAR Number. The CCN is used to verify Medicare/Medicaid certification for survey and certification, assessment-related activities and communications. The RO assigns the CCN and maintains adequate controls.

2779A1 ? CMS Certification Numbers for Providers

(Rev. 29, Issued: 04-20-07; Effective/Implementation Dates: 10-01-2007)

The CCN for providers and suppliers paid under Part A have 6 digits. The first 2 digits identify the State in which the provider is located. The last 4 digits identify the type of facility.

Following is a list of all State Codes:

Alabama

01

Alaska

02

Arizona

03

Arkansas

04

California

05, 55, 75

Colorado

06

Connecticut

07

Delaware

08

District of Columbia 09

Florida

10, 68, 69

Georgia

11

Hawaii

12

Idaho

13

Illinois

14, 78

Indiana

15

Iowa

16, 76

Kansas

17, 70

Kentucky

18

Louisiana

19, 71

Maine

20

Maryland

21, 80

Massachusetts 22

New Hampshire New Jersey New Mexico New York North Carolina North Dakota Ohio Oklahoma Oregon Pennsylvania Puerto Rico Rhode Island South Carolina South Dakota Tennessee Texas Utah Vermont Virgin Islands Virginia Washington West Virginia

30 31 32 33 34 35 36, 72 37 38 39, 73 40 41 42 43 44 45, 67, 74 46 47 48 49 50 51

Michigan Minnesota Mississippi Missouri Montana Nebraska Nevada

23 24, 77 25 26 27 28 29

Wisconsin

52

Wyoming

53

Canada

56

Mexico

59

American Samoa

64

Guam

65

Commonwealth of the

66

Northern Marianas Islands

Assign the last 4 digits sequentially from within the appropriate block of numbers.

Use the following blocks of numbers for the types of facilities indicated:

0001-0879 0880-0899 0900-0999 1000-1199 1200-1224 1225-1299 1300-1399 1400-1499 1500-1799 1800-1989 1990-1999

2000-2299 2300-2499 2500-2899 2900-2999 3000-3024 3025-3099 3100-3199 3200-3299

3300-3399 3400-3499

Short-term (General and Specialty) Hospitals Reserved for hospitals participating in ORD demonstration project Multiple Hospital Component in a Medical Complex (Numbers Retired) Federally Qualified Health Centers Alcohol/Drug Hospitals (Numbers Retired) Medical Assistance Facilities Critical Access Hospitals Continuation of Community Mental Health Centers (4900-4999 series) Hospices Federally Qualified Health Centers Religious Non-medical Health Care Institutions (formerly Christian Science Sanatoria (Hospital Services) Long-Term Hospitals (Excluded from PPS) Hospital Based Renal Dialysis Facilities Independent Renal Dialysis Facilities Independent Special Purpose Renal Dialysis Facility 1/ Formerly Tuberculosis Hospitals (Numbers Retired) Rehabilitation Hospitals (Excluded from PPS) Home Health Agencies Continuation of Comprehensive Outpatient Rehabilitation Facilities (4800-4899) Series Children's Hospitals (Excluded from PPS) Continuation of Rural Health Clinics (Provider-based) (3975-3999) Series

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