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Finance OfficerPosition DescriptionReports to:General ManagerPosition Objective:The position is accountable for processing the group financial information accurately in a timely fashion and overseeing payroll to support the in-house Company Accountant to meet company deadlinesQualifications & Requirements:Certificate lll in Business administration (finance) or minimum 3 years equivalent experienceMinimum 3 year experience managing payrollAdvanced computer skillsHigh level knowledge of MYOB, and/or other accounting softwareHigh level knowledge of Microsoft Office programsExcellent typing abilityKey Responsibilities:Efficient and effective management of company payroll Bank reconciliations for all group bank accounts including credit cardsProcessing of the entire group financial informationWork well in the team environment and be an excellent communicatorKeep financial and company information confidentialUndertake work in a safe mannerDemonstrate care of office equipmentDuties:PayrollUpdate and maintain payroll documentationEnter weekly payroll journals from reports providedOversee the payroll process and finalise MYOB payroll files prior to bank upload ready for authorisation FinancialBank account reconciliationsCalculate and prepare the scheduled “support and marketing” fees that are charged from head office to all branches for authorisationPrepare managers bonuses to be approved for paymentPrepare BAS to be entered into the ATO portal as requiredPrepare BAS payment for authorisationIntercompany invoices from Aljest to any company entity.Reconcile; prepare and enter creditor payments for authorisationUpdate fleet account spreadsheetSupport in-house Company Accountant with preparation of company reports to ensure deadlines are metBanking of monies received as requiredFollow up and reconcile trade rebatesPrepare and pay monthly superannuation payments for entire group of companies Preparation of end of month reportsOther general financial tasks as directed AdministrationPreparation of internal and external reportsFiling and archiving documents and financial informationOther general administrative tasks as directed Other DutiesAnswering head office phones, dealing with external and internal enquiries and taking messages as requiredAdministration support for management team including HR support for GMGeneral housekeeping dutiesResponsibilities:Comply with reasonable and lawful instructions given by the Office Manager, GM and MD.Do not wilfully or recklessly interfere or misuse any worksite equipment or vehicles.Must not place yourself or others in danger.Attend and actively participate in training.Authority in workplaceFreedom to act within the scope of the role, however purchases and payments need to be made with approval of the Office Manager or GM and/or MD depending on level of spend.Personal AttributesAttend work in a neat and clean manner and be aware of personal hygiene.Be friendly and professional when dealing with all internal and external customers.Self-motivated with a continuous improvement attitude.Able to problem solve and strive for efficiency in all processes and workflows.Ability to work independently and schedule work to meet deadlines.Ability to identify any issues or training needs to management.QualityCarry out tasks with the aim of minimising errors, waste and time.Ensure that data/ information provided is accurate and true.Authorised by: Date authorised: 1/05/2018Andrew Winch General Manager Date to be reviewed: As required ................
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