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CCHA Board of Directors Meeting MinutesDecember 16, 2019Victoria Recreation Center – Blue Line Room – 7:00 pmCall to OrderRoll Call Review & Approve November Meeting MinutesConsent Agenda Standard Agenda Key Volunteer Reports Key Discussion TopicsBrick City Tournament Debrief – Beth JohnsonBudget not finalized but overall very successful with the tournament Receivables and expenses were downChick-fil-A event very successful – Anoka player won the event and Chick-fil-A very interested in partnering with future events.Raffle only sold 13 raffle ticketsHeart Breakers was a tournament headquarters but only one/two teams went to Heart BreakersVolunteer Shifts: Need a deeper discussion on how to handle moving forward of how to remediate moving forward.Action: Discuss in January on how to improveIdeas around reaching out to the high school with volunteer hours The fundraising for Patrick was a successJersey/Apparel Update – Chris Parrington/Shannon Arango/Dana SavoieOrder 1 shipped on Friday to individual homesOrder 2: some have been shipped already but rest will be shipped out this weekOrder 3: Will not get delivered by ChristmasChange from Adidas vs. Under Armor due to unavailabilityLower Level Commissions can work directly with NAC to finish the jersey distributionACTION: Next Steps for Action:If you have issues with your apparel please contact your team manager so we can gather all information to provide to VP Admin (Chris Parrington)Rookie Mite process will be to communicate issues to VP Admin (Chris Parrington)Talking point email to the team managers; communication email to team manager first before team managers before CCHA communication to the entire associationInfo@ – Please send all general communications to communications box Remaining issues being worked out like names on jerseys still for a few individuals and Equipment Manager working on a resolution Individuals can go and get the name on the jersey independentlyYouth Hockey Spotlight Game-Chaska/Chanhassen – Dana SavoieJanuary 2, 2020 – 12U B Team vs. Eden PrairieVolunteers Needed to Help – Contact Mike Colleran (missioner@)Site visit for MN Wild on Thursday at noon to determine requirementsIdentify Hockey Mom of the Game, Guardian of the Game, and Let’s Play Hockey AnnouncerChuck a Puck – Start with Jessie to see if we can borrow their chuck a puckCommunications will be sent but we want to ensure the players do not know and it’s a surpriseGopher Night – Michele TeBrakeTeam Manager email sent out (2 emails) and making this a team thing and will go directly to Sydney at MN University to get team ticketsRookie Mites will get invited with the general communication out to all of CCHAHoopla – Michele TeBrakeBudget related questions need to be clarified (is coach and team manager gifts part of the budget or not)Photo & Meeting Room UpdatePhoto went really well . . . huge thankCLIX is willing to photo shop names on the back of the jerseysNew volunteer needed for both roles by the end of the seasonSponsorship UpdateCurrent Status of sponsorship fundsTeam has brought in $43,799 with $8,900 of paraphernalia that’s been donatedUp from the end of last yearSocial Media Spotlights – We’re going to start to put more on social media for our high value sponsors “Sponsor Spotlights”Action: Early January training session with Matt to put logos in the Sponsorship pages.Other Key Dates:Moms on Ice - April 4th, 2020Golf Tournament – June 26th, 2020Brick City – November 27, 28, 29Hoopla – March 14 – 17th Pond Hockey – December 28th & 29th Registrar UpdateAll rosters submitted on timeBoard Roster, Key Volunteers, HDC – Names, Role Email Few Jr. Gold that still needs to have SafeSport Complete – Josh to remind the coachesIce UpdateIce is complete through Feb 2nd and will finish through mid-February by next weekCCHA will be hosting the 12A playoffs at Victoria (ice is accounted for)Outdoor ice is in process of being scheduled for January (8U and 6U complete)Waiting on games for game draw from MarkPond Hockey Tournament is set and ready to goReminder: If you hear from a coach last minute that they are cancelling practice send to the lower levels for availabilityBHDC/GHDC UpdatesADD/ADHD Sessions Complete – How did it go? How do we incentivize vs. use a stick to encourage coaches to goAction: If a coach didn’t go are there actions to be taken, and who is going to police or process – Brad/Chris to validate with HDCStaubers Sunday Night is becoming very popularAction: Determine if HDC is doing mid-year player evaluations – Brad SmeedDistrict 6 UpdateDisciplinary Committee Process is Currently ActiveCoach of the J. Gold team stayed after to talk to D6 to discuss some of the frustrations and D6 offered to come to a future game to help with some of the consistency.Send examples of Boarding and Hitting from Behind to CCHA Presidency to forward to D6.Per D6 rules there needs to have permission to have a 5th tournament. Reminder to email D6.Level 1, 2, and 3 Clinic – December 22nd at Bloomington MarriottMite Meeting for D6: Each association shared and universally a no to not leave USA HockeyAction: Readdress from an ice perspective to think through pros and cons and how we reorganize our 8U. Kick off a subcommittee – Jon Johnson/HDC/Lower Level Mite Commissioner/Lower Level Girls CommissionerOutdoor ice should be opening up today 12/17Communications/Social Media Update – Kevin Kurtt/Katie VannSocial Media 359 like on Facebook; 174 on TwitterEmailed managers about posting articles to CCHA so we can share via social mediaResulted in a lot of press for CCHA via Let’s Play Hockey, Villager, Chaska HeroldStarted a photo gallery at the bottom of the home pageAll of the events will also be put out so send to the communications teamRecruitment Update – Holly TchidiaNew Family Mentor Program Spotlight – MN Hockey JournalOne more try hockey in FebruaryMiscellaneous Items:Question around Injury Refund Policy for non-hockey injuriesRefund only if the child was hurt in association hockey (out greater than two weeks)May want to consider in these fees in the budgeting processElection Process: Desire to hold in FebruaryRegistration Post-Mortem: Desire to hold in FebruaryCoaches Feedback: Parents feedbackAction: Budget Opportunity: Given the development of the program additional interest to play in additional tournaments (2 or 3) – Communicate that to JoshAction: Reminder that there are no photos allowed in the locker room (Squirt needs reminder) – Ryan HermannAction: Random Audit for Locker Room monitors – Follow-up with Ty to determine if these are in process for this season.Active Projects and/or areas of Focus/Interest:Gopher CCHA Community Night (recognizing our CCHA Alum Joey Maroney) – January 24th (Ohio State) - Mom’s on Ice is owning from a Planning perspectiveConcussion Documents & Coach/Manager CommunicationForm: Not clear on the protocol and is an opportunity to make more clearIncreasing Social Media around our Association – Recognizing all level teams (i.e. tournaments)Fundraising EventsTeam Manager PlaybookHouse League HockeyKey volunteer reports/Board Member UpdatesMatt McCoy (Webmaster)Michelle TeBrake (Photo & Meeting Room Coordinator)Email photomtg.coordinator@ for room reservationsBeth Johnson (Brick City)Kevin Kurtt, Katie Vann (Communications/Social Media)Rachel Thunberg, Michelle TeBrake, Jenn Rasmussen (Hoopla) Rachel Thunberg, Michelle TeBrake, Jenn Rasmussen (Golf Tournament)Jessica Kutz (Registrar) Holly Tchida (Recruiting) Communications/Marketing/Branding - Kevin Kurtt/Katie VannJulie Eklund (ice coordinator) – See aboveTy Uhlenkamp (SafeSport)Chris Brandt (Equipment) Kelly Olson (Volunteer coordinator)Rachel Scofield (Raffle) Lindsay Yates (Concessions)VP Hockey – Brad SmeedVP Administration – Chris ParringtonTreasurer – Josh Schmieg Secretary – TBDLower Mite Commissioner – Jon Johnson Upper Mite Commissioner – Mark HeinartLower U Commissioner – Holly TchidaUpper U Commissioner – Mike Colleran Squirt Commissioner – Ryan HerrmannPeewee Commissioner – Nick BigelbachBantam Commissioner – Dan DiminnieJr. Gold – Josh Reding Executive UpdatesNoneYouth Hockey Spotlight GameThursday, January 2, 2020Contact: Kalli Funk, Minnesota WildKalli.funk@651-602-6038 (office)651-492-9845 (cell)Who: Chaska/Chanhassen vs. Eden Prairie U12B Where: Victoria East Ice Arena8475 Kochia LnVictoria, MN 55386Time: 6:30 p.m. Game Start (Ice time from 6:15-7:45 pm)Schedule: 3:30 p.m. Minnesota Wild group 1 arrives3:45 p.m. Locker rooms set up (need both team locker rooms cleared at this time)5:30 p.m. Minnesota Wild group 2 arrives5:00 p.m. Fans arrive 5:30 p.m.?? ????? Teams arrive5:45 p.m. Celebrity Coaches (TBD) & Nordy Arrive6:00 p.m.?? ????? Team meetings in locker rooms6:15 p.m.?? ????? Pre-game warmups6:20 p.m.?? ????? Teams leave ice; placed in order by Wild Staff (numerical order, non-starters followed by starters)6:22 p.m.?? ????? This Is Our Ice 6:23 p.m. ??????? Introduce officials6:24 p.m.???????? Flag bearer - Nordy; teams skate to their respective goal lines6:25 p.m.???????? Introduce Eden Prairie (players skate from goal line to blue line when name is called) 6:27 p.m.???????? Introduce Chaska/Chanhassen (players skate from goal line to blue line when name is called)6:29 p.m.???????? Guardians of the Game 6:30 p.m.?? ????? National anthem – John deCausemeaker (players remain on ice)6:31 p.m.???????? Let’s Play Hockey! 6:33 p.m.???????? Face-off7:33 p.m.???????? Game over7:35 p.m.???????? Post-game photos and interviews/Chuck-a-Puck7:45 p.m.???????? Off ice*intermissions will have 2 minutes on the clockIn-Game Elements & Other PersonnelStarting Lineup – Chaska/Chanhassen & Eden PrairieInformation Due: Monday, December 23rd Information Needed: Names & Position Hockey Mom of The Game – Chaska/Chanhassen & Eden PrairieDescription: The Hockey Mom of the Game honors two Hockey Mom’s that go above and beyond to grow the game of hockey. Both mom’s will be introduced on the ice during the 2nd intermission and will be presented flowers (Wild will provide) by one of their players. Information Due: Monday, December 23rd Information Needed: Name, connection to the team, short bio When to meet: 5-minutes left in the 2nd intermission Where to meet: Minnesota Wild Staff Room Attire: Association apparelGuardian of The Game – Chaska/Chanhassen & Eden PrairieDescription: An active or retired military member in your community. The Guardians are brought out on the ice during pre-game and will remain on the ice for the National rmation Due: Monday, December 23rd Information Needed: Name, connection to the team, short bio (what branch, how long they’ve served, where they served and any recognition of accomplishments, awards or certifications) When to meet: 6:00 PM meet Wild staff for further instructions.Where to meet: Minnesota Wild Staff Room Attire: Military Uniform Let’s Play Hockey – Chaska/Chanhassen ONLYDescription: This should be an important person in your community. We ask that you attempt to find someone who has name recognition in your community or someone who was been a large part in the growth of hockey at your association. This person will be introduced during pre-game on the ice and will make the “LETS PLAY HOCKEY” before the game. If you need help finding someone please contact Kalli Funk. Information Due: Monday, December 23rd Information Needed: Name, connection to the team, short bio When to meet: 6:00 PM meet Wild staff for further instructions. Where to meet: Minnesota Wild Staff Room Game Staff– Chaska/Chanhassen ONLYChaska/Chanhassen should schedule and treat this game like any other district game regarding referees, scorekeeper/clock runner. Information Due: Monday, December 23rd Information Needed: Names (referees only) Association Volunteers – Two Chuck-A-Puck Sale VolunteersDescription: Assist US Bank volunteers with sales and distribution of pucks. Must be 18+ years old. Arrival: 4:45 p.m. Where: Chuck-a-puck tableMeet Kalli Funk for instructions when they arrive4-5 Chuck-A-Puck Clean-Up Volunteers (ice rink staff preferable)Description: Assist Wild staff to clean-up pucks after check-a-puck following the end of the game.Meet Time: Immediately following chuck-a-puckWhere: Ice5-10 Rally Towel VolunteersDescription: These individuals will place all the rally towels on the bleachers before fans arrive. Children are allowed. Arrival: 3:15 p.m.Where: LobbyMeet Kalli Funk for instructions when they arriveTwo Locker Room Assistant – One Chaska/Chanhassen & One Eden PrairieDescription: Assist Wild staff with set up of gearArrival: 3:15 p.m.Where: LobbyMeet Kalli Funk for instructions when they arriveLocker Rooms: Chaska/Chanhassen Locker Room Eden Prairie Locker Room Nordy Locker Room – Private room with no windows, room must lockCoach Possible (US Bank mascot) Locker RoomRef RoomMinnesota Wild Staff RoomConcourse activation US Bank 1 tablesTwo chairsTable skirtState of Hockey (1 table)1 tablesTwo chairsTable skirtFSN (1 table)1 tablesTwo chairsTable skirtChuck-a-Puck (2 tables & table skirts) 1 tablesTwo chairsTable skirtChuck-a-Puck 150 pucks minimum The more pucks you have the more money you have the opportunity to raise. All proceeds will go to Chaska/Chanhassen and Eden Prairie Youth Hockey Associations$3 for one puck and $5 for two pucks. Three prizes for the winners1st Place: TBD 2nd Place: TBD3rd Place: TBDWaivers: All players, coaches and anyone who may be on the ice during the Youth Hockey Spotlight Game is REQUIRED to have a completed and signed waiver. The players, since they are under 18, must have a legal parent or guardian signature. Players do NOT need to sign the waiver themselves. All waivers must be turned in to Kalli Funk by 6:30 p.m. Important Game Day Logistics: Teams will play three 12-minute stop time periods with two 2-minute intermissionsWe ask that we do not resurface in-between periods. At the conclusion of the game, we will take team photos on the ice, one of each team and one group photo with both teams and their coachesA link to the photos will be sent out 1-2 weeks after the gameOther Items to Consider:Think about ways to fill the arena. Reach out to the community from both teams however please make sure to KEEP THIS A SURPRISE TO THE PLAYERS FROM EACH TEAM. Think about pre-game meals for the teams. The teams should arrive to the rink AS A TEAM. Think about fun ways to welcome the teams to the rink. Be creative!Teams in the past have had the high school marching bands in attendance as well as the high school hockey teams. ................
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