Counters:



Chief Judges Pre-Prep Notes & BriefingBest Practices as Chief Judge: READ the RULE BOOK, then read it again Before the Contest DayPrepare winner certificates ahead of contest in the following manner. (Best Practice)Preprint contest chair signature on certificates or have sign during early contest preparations day of contest. Preprint clear labels with Contestants names on them. Then they can be used to prepare certificates once the contest is over. Make sure that you or the contest chair have prepared the participant certificates ahead of time. Ensure that all contest volunteers and contestants are in good standing and eligible to participate. Appoints and counsels voting judges, counters, timers, and a secret tiebreaking judge.Acting as chief counter, appoints three assistant counters, and provides each of them with the Counter’s Tally Sheet (Item 1176).Encourages all speech contest officials to view the online Speech Contest training at tlc.Ensure that the timers have been provided a convenient timing location in the roomConducts the judges’ briefing for voting judges, counters, and timers.Day of the Contest..Before the Contest:Brief Tiebreaking judge in private before the regular briefing. The only difference is that they list all contestants on the tear off ballot. Chief Judge collects Tiebreaking judge’s ballot, not counters. Chief Judge holds Tiebreaking judge ballot is not counted with the others. It is only examined to break a tie. In the case of a tie for any position, whomever the tiebreaking judge has placed higher on his ballot takes that place.Brief the Contest Judges (see below)Brief the Timers (see below)Brief the Counters (see below)During the Contest and at the completion of the contestDuring the contest, Chief Judge prepares the counter sheets by filling in the contestant names and judge names on each sheet to help speed up when counting initiates. (Best Practice)Collect the Speech Contest Time Record Sheet and Instructions for Timers (Item 1175)from the timers.Collect the Tiebreaking Judge’s Guide and Ballot from the tiebreaking judge.Resolve any eligibility or originality protests that may arise.Oversee the counting process. Sees that all ballots are counted twice to ensure accuracy.After the contest, After the scores for contestants are filled in on counter sheets, check timing sheets for disqualifications. If there are disqualifications, draw a line through those contestants’ scores and disregard them in the rest of the counting process. Complete the Results notification form for each contest and note if there are disqualifications on time, write this on the contest results form that you hand to the Contest Master. He should announce that there is/are disqualification(s), but not mention the names of those disqualified. Disqualified contestants cannot be awarded a place or move forward to a contest at the next level.Provide a list to the contest chair showing placement of all contestants. Supply the completed winner certificates and complete the winner notification sheetsBallots and forms should be destroyed by the Chief Judge. There is no need to ask for or propose a motion to destroy the ballots. It is OK if you announce that you will destroy them. For the International contest at the district level the documents must be retained for 24 hours securely.Counters Briefing:Collect ballots as advised by Chief Judge, either at the break or end of the contest.Leave room with Chief Judge to prepare counting, Chief Judge will be in the room to help themIn the counting room, the ballot counters will tabulate the results of the contest using the Counter’s Tally Sheet (Item 1176). On the Counter’s Tally Sheet, each contestant receives points for being ranked first, second, or third place on a voting judge’s ballot.In order for a ballot to be valid, judges shall:Complete their ballots by entering their choices for first, second, and third place.Sign and print their names on the ballot.Unsigned ballots cannot be counted and should be given to the chief judge.Tallying points, Three points are scored for each first-place ranking.Two points are scored for each second-place ranking.One point is scored for each third-place ranking.Once all points are entered, the ballot counters compute the total points for each contestant and enter the totals on the bottom of the tally sheet.Point totals must be verified by all ballot counters before results are entered on the sheet. Contestants are then ranked on the bottom of the tally sheet according to number of points scored.In the event of a tie, the chief judge will consult the tiebreaking judge’s ballot.Chief Judge Handles DisqualificationsTimers Briefing:Chief Judge reviews the Speech Contest Time Record Sheet and Instructions for Timers (Item 1175) with the timers.Provide a stopwatch to timer.Ensure the times will be seated at a location visible to the speakers.Brief the timers in the proper use of the timing equipment, if necessary.Start timing at first verbal or non-verbal communication. Record time on timing sheet, Do not indicate to the contestant or anyone else if he / she goes over time. Just write the time down on timing sheet.Hand timing sheets to Chief Judge only.Note on timing sheet if any timing ‘malfunctions’ occurred for any contestant.All timing results are confidential and should not be shared. For international Green Card at 5 minutes. Hold up Green Card until next cardYellow Card at 6 minutes. Hold up Yellow Card until next cardRed Card at 7 minutes. Hold up Red Card until the contestant finishes speakingFor Evaluation ContestTarget or test speaker, follow guidelines for international speechGreen Card at 2 minutes. Hold up Green Card until next cardYellow Card at 2:30 minutes. Hold up Yellow Card until next cardRed Card at 3 minutes. Hold up Red Card until the contestant finishes speakingFor Table TopicsGreen Card at 1 minutes. Hold up Green Card until next cardYellow Card at 1:30 minutes. Hold up Yellow Card until next cardRed Card at 2 minutes. Hold up Red Card until the contestant finishes speakingContest Judge Briefing (including Tiebreaking Judge at a separate time):Distribute the following to each voting judge:List of contestants in speaking orderJudge’s Guide and Ballot, Advise the judges to sign their ballots immediatelySpeech Contest Rulebook (Item 1171)Judge’s Certification of Eligibility and Code of Ethics (Item 1170)Instruct voting judges to sit close to the contest area in case of an outside disturbance or malfunctioning technical system. Advise them of the speaking area.Review the Judge’s Guide and BallotInstruct Judges to write their names on the ballots and sign them at briefing.(Best Practice) If colored ballots are being used Instruct the judges to maintain the order of the ballots as they have been provided to them, ballots are colored to aid in counting process later.Review the judging criteria. Note we get into content a little here with “Speech Value”.Contestants’ names on ballot sheet from right to left and folding paper to hide previous contestants scores or If provided judges can use the masking sheet to cover scoresDon’t add up the scores until the contest is over.Don’t judge the contestants against each other, judge against an ideal speaker. Judges do not consider timing of speeches in the criteria.Speakers finished – add up scores. If you need more time to finish addition, leave the room with Chief Judge.There can be no ties – judge must break the tie on their sheetFill in the full names of 1st, 2nd & 3rd on the appropriate place on the ballot form.Double check that you have filled in positions correctly, and that your ballot is signed, and your name is on it.Tear off ballot strip and place in the envelop provided, hand it to counters when instructed to do so.Judging process is confidential. Do not discuss any part of the process outside of this room.All rulebooks, expired ballots and contest supplies should be returned to the chief judges for proper disposal.Disqualification on OriginalityTwenty-five percent or less of the speech may be devoted to quoting, paraphrasing, or referencing another person’s content. Any quoted, paraphrased, or referenced content must be so identified during the speech presentation.Before all contests, every contestant must certify in writing to the chief judge that the content of their speech is or will be substantially original by using the Speaker’s Certification of Eligibility and Originality (Item 1183).BiasFollow the judge guidelines. This is Not an evaluation. Judge strictly on merits on the speech observed. Don’t mark the speaker up or down based on someone’s previous performances. Don’t mark someone down in one category based on their performance in another. Score grammar in the grammar section and speech value in the speech value section. The form and its guidelines will help you be a more objective judge.It’s not a popularity contest. Judge the speech, not whether you like someone or not.Don’t penalize or favor based on speaking order. ................
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