Hawaii
Schedule to Help You Meet Verification Deadlines
October 1st—Verification starts. SFA counts the free and reduced price applications.
Complete Form V-7a “Verification Collection Report - Counting Applications”
1. Count number of approved applications.
2. Count number of Error Prone applications
3. Determine number of applications to verify.
Randomly select applications for verification. Select from Error Prone first.
Confirm that applications are correctly approved if not already done.
By October 5—Send letters to households. If the child/children are withdrawn from the SFA, select a replacement application for verification. If the child/children are still in the SFA, but are at a different school, try to locate them.
By October 19—Responses due back from households.
Income documentation supplied by the household is processed immediately. Adverse action notification is sent immediately after processing. Follow the number of days described below.*
October 26—Make follow-up phone call and/or send follow-up letter if no response.
November 2—Make second follow-up phone call (optional).
LAST Operating Day in October – Complete Form V-7b “Verification Collection Report – Counting Students” - Count the number of students for Section 3 and Section 4 of the form for each eligibility category.
November 13—Verification ends.
*By November 13 or before for households that respond, send a notification (adverse action) letter to the household giving them 10 calendar days’ notice (Nov 13-23 for non-responders) of the adverse action.
If the household does not appeal within 10 calendar days, then no later than 10 operating days (December 9 for non-responders) the SFA must change the POS or roster to paid, unless the household provides the income documentation.
If a household appeals a decision within the 10 calendar day notice (November 13-23 for non-responders), benefits continue until a final determination is made.
Non-responder households that reapply must provide verification documentation before they can be approved.
Complete Form V-7c “Results of Verification by Original Benefit Type” and FNS-742.
Submit completed FNS-742 in HCNP Systems by December 10, 2020.
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