Based Upon Percentage of Block - California Courts



Attachment 5Submission Form for Technical & Cost Proposal(Full Service)Proposer’s name, address, telephone and fax numbers, email and federal tax identification number. Firm (Legal Name):Address:Address Line 2:City, State, Zip CodeContact:Title:Phone Number:Email Address:Federal Tax ID Number:Web Site:Hotel Check-in and Check-out TimeGuest Room Reservation Cancellation PolicyPlease indicate which date(s) you are offering for the program:DatesYesNoDate 1March 14-17, 2021Date 2March 16-19, 2021Date 3March 21-24, 2021Billing YesNoDoes the property accept direct billing (master account)? Daily Amount TotalWhat is the amount held for incidentals upon check-inEstimated Meeting and Function Room Block: Propose Meeting and Function Rooms schedule, including the date, time, and a description of the set is detailed below. Please add the Function room name, square footage, noting dimensions, any odd shapes, angles, pillars and other salient characteristics). Enter “n/a” for any items that are not applicable. TimeFunctionSet UpExpected AttendanceRoom NameSq. FootageDate 1 (Set Up Day)3 pm – 24 hr holdOn-Site Staff Office1 round w/ 5 chairs3 6ft tables along perimeter wall near electrical for work stations63 pm – 24 hr holdAV Storage/Office2 – 6ft tables w/ 2 chairs each33 pm – 24 hr holdCHP Office3 rounds of 6**Must meet CDC Guidelines**183 pm – 24 hr holdGeneral SessionCrescents RoundsRiser/Head TableLecternObserver Table w/ 2 chairs**Must meet CDC Guidelines**100Date 2 – Program Day 11:00 – 6:00 PM24 hr holdOn-Site Staff Office1 round w/ 5 chairs3 6ft tables along perimeter wall near electrical for work stations624 hr holdAV Storage/Office2 – 6ft tables w/ 2 chairs each324 hr holdCHP Office3 rounds of 61824 hr holdGeneral SessionCrescents RoundsRiser/Head TableLecternObserver Table w/ 2 chairs**Must meet CDC Guidelines**1106 am – 24 holdRegistration2 – 6ft tables2- 6 ft tables placed along back wall for materials26 am – 24 hr holdFaculty OfficeConference**Must meet CDC Guidelines**66 am - 24 hr holdBreak Out 1Crescents**Must meet CDC Guidelines**506 am – 24 hr holdBreak Out 2Crescents**Must meet CDC Guidelines**40 10 am - 24 hr holdBreak Out 3Crescents**Must meet CDC Guidelines**2510 am – 24 hr holdBreak Out 4Crescents**Must meet CDC Guidelines**1010 am – 24 holdBreak Out 5 Crescents**Must meet CDC Guidelines**10Date 3Program Day 27:00 am – 6:00 pm24 hr holdOn-Site Staff Office1 round w/ 5 chairs3 6ft tables along perimeter wall near electrical for work stations624 hr holdAV Storage/Office2 – 6ft tables w/ 2 chairs each324 hr holdCHP Office3 rounds of 6186 am – 24 holdRegistration/Information Desk2 – 6ft tables2- 6 ft tables placed along back wall for materials27 – 8:30Breakfast Rounds**Must meet CDC Guidelines**11010 – 10:30 amAM Coffee Service11012 – 1:30 pmLunch w/ SpeakerRoundsRiser/Lectern**Must meet CDC Guidelines**11024 hr holdGeneral SessionCrescents RoundsRiser/Head TableLecternObserver Table w/ 2 chairs**Must meet CDC Guidelines**11024 hr holdFaculty OfficeConference**Must meet CDC Guidelines**624 hr holdBreak Out 1Crescents**Must meet CDC Guidelines**5024 hr holdBreak Out 2Crescents**Must meet CDC Guidelines**4024 hr holdBreak Out 3Crescents**Must meet CDC Guidelines**2524 hr holdBreak Out 4Crescents**Must meet CDC Guidelines**1024 holdBreak Out 5 Crescents**Must meet CDC Guidelines**10Date 4 – Program Day 37:00 am – 1:00 pm6 am – 3 pmOn-Site Staff Office1 round w/ 5 chairs3 6ft tables along perimeter wall near electrical for work stations66 am – 7 pmAV Storage/Office2 – 6ft tables w/ 2 chairs each36 am – 3 pmCHP Office3 rounds of 6186 am – 1 pmRegistration/Information Desk2 – 6ft tables2- 6 ft tables placed along back wall for materials27 – 8:30Breakfast Rounds**Must meet CDC Guidelines**11010 – 10:30 am AM Coffee Service1106 am – 2 pmGeneral SessionCrescents RoundsRiser/Head TableLecternObserver Table w/ 2 chairs**Must meet CDC Guidelines**1106 am – 1 pmFaculty OfficeConference**Must meet CDC Guidelines**66 am – 1 pmBreak Out 1Crescents**Must meet CDC Guidelines**506 am – 1 pmBreak Out 2Crescents**Must meet CDC Guidelines**406 am – 1 pmBreak Out 3Crescents**Must meet CDC Guidelines**256 am – 1 pmBreak Out 4Crescents**Must meet CDC Guidelines**10Are Meeting and Function Rooms compliant with American Disabilities Act (ADA)?YesNoCan the Program use its own audio-visual equipment at no additional charge?YesNoPlease include an audio-visual price list sheet with this proposal for the Program.Propose Meeting and Function Room Rates. Please note the maximum Meeting Room Rental as indicated on the RFP in Section 2.Based Upon Percentage of BlockInclusive Meeting Room Rental RatesIf the total sleeping rooms occupied equals 80-100% of the total sleeping rooms plimentaryIf the total sleeping rooms occupied equals 70–79% of the total sleeping rooms blocked.If the total sleeping rooms occupied equals 60–69% of the total sleeping rooms blocked.If the total sleeping rooms occupied equals 59% or less of the total sleeping rooms blocked.Propose Termination Fee and corresponding Effective Deadline Date. Please note the maximum Termination Fee as indicated on the RFP in Section 2:Item NumberTermination Effective Deadline DateInclusive Termination Feesa.Effective on or before:b.Effective on or before:c.Effective on or before:d.Effective on or after:Propose Food and Beverage schedule, including specific menus provided for the unit price indicated on the Form for Submission of Cost Pricing. Type of Group MealFood and Beverage MenuEstimated Number of MealsInclusive Price per personDate 3Breakfast 110$25 ppAM Coffee Service110$8 ppLunch110$40 ppDate 4Breakfast 110$25 ppAM Coffee Service110 $8Propose Sleeping Room schedule. Enter “n/a” for any items that are not applicable. DateType of Sleeping RoomEstimated Number of Sleeping RoomsConfirm number of rooms able to provideConfirm daily room rate (w/o taxes & surcharges)Confirm daily individual room rate w/ surcharges and/or tax (if applicableDate 1Single Occupancy10Date 2Single Occupancy90Date 3Single Occupancy90Date 4 Single Occupancy2Date 5Check-outCheck out192 room nightsAre Sleeping rooms compliant with American Disabilities Act (ADA)?YesNoPropose the cut-off date for reservations:__________________Check either “yes” or “no” beside each of the items listed below. If applicable, propose the rate(s) for tax and/or surcharge below:Item NumberTypeYesNoPercentageRate Dollar Amounta.Hotel/motel transient occupancy tax waiver (exemption certificate for state agencies)b.Occupancy Tax rate:$c.Tourism, State Tax or Surcharge:$d.Tourism, State Tax or Surcharge:$Propose Parking price schedule, number of parking passes, discounted passes and parking rate inclusive of any service charges, gratuity, and/or sales tax. Enter “n/a” for any items that are not applicable. Parking RateNumber of Complimentary parkingValet Parking Rate Self Parking Rate Oversize vehicles/SUV In/Out PrivilegesComplimentary parking Discounted Parking Group RateNormal Hotel Parking RatePropose WIFI pricing. What are the daily charges for WIFI in guest rooms? __________________What are the charges for WIFI packages in meeting rooms? ________________________________________ (Please propose the lowest package rate possible)Other Program Needs (identify if included in other proposed pricing):Item No.DescriptionApproved (please note if approved)Alternative plimentary Registration area telephone2.(5) Complimentary easels3.(4) Complimentary Wireless Internet for Registration and Offices4.Staff Office and AV storage area on total lock out – complimentary lock out and keys for plimentary room policy – please indicate how many booked rooms will earn 1 complimentary room.Additional concessions:Complimentary Meeting Room WIFIComplimentary Guest Room Internet(5) Complimentary Parking Passes per dayPropose options for transportation to the hotel on public transportation Discuss the various means of transportation to local airports.Discuss the approximate distance from major freeways.OFFER PERIODA Proposer's submission is an irrevocable offer for ninety (90) days following the proposal due date. In the event a final contract has not been awarded within this ninety (90) day period, the Judicial Council of California reserves the right to negotiate extensions to this period.L. Signature (must be completed by proposer): Signed this _________ day of _______________________, 20________.By:SignaturePrint NameTitle: ................
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