IN.gov | The Official Website of the State of Indiana
Category: Undergarments
General Requirements:
In order for your bid to be considered valid, bidders must provide pricing for all items in a given section while meeting the required specifications. It is the State’s intent to award to as few bidders as possible. Pricing must include all delivery, packaging and administrative costs including, but not limited to, any US import charges associated with the product. In addition, prices must remain firm for at least twelve (12) months after a contract is fully executed.
The fact that every item involved in the design and manufacture of the product is not mentioned specifically shall be interpreted to mean that the vendor shall provide a product that in all areas conforms to the best known standards of engineering, relative to design, and manufacturing.
The State reserves the right to waive minor technicalities in a bidder’s specifications if the acceptance of his/her bid is deemed to be in the best interest of the State.
There shall be no minimum order quantities or total order amount required from the agency, by the vendor.
Certification
Bidder shall certify that the product offered meets the prominent characteristics of this description and the product conforms to the producer’s own drawings, specifications, standards, and quality assurance practices. Therefore, this product is the same product sold in the commercial marketplace.
Samples
Samples are not to be provided until the State has reviewed each bid and determined a short list of bidders. At this time the State will require each bidder that has been short-listed to provide a sample of each item being bid at the bidder’s expense. The sample that you submit for testing and review must be an exact replica of the item bid, unless otherwise stated. The State reserves the right to determine the acceptable amount of time for samples to be received.
Within sixty (60) days from the award date, non-awarded bidders are asked to pick up their samples or to provide arrangements for their return. If for any reason these arrangements have not been made within a suitable time period, the samples will become the property of the State and those samples will be disposed of in any manner deemed appropriate by the State.
Should you become the awarded vendor, you will be required to provide the identical product throughout the contract period. Should the manufacturer discontinue the product during the contract term, the product shall be replaced by a new product meeting specifications for the awarded price (or less), provided the vendor informs the IDOA Contract Manager in writing and receives written approval of such change. Authorizations for a replacement shall represent a single or blanket approval, according to the request and decision made by IDOA. The sample(s) SHALL be sent to:
Indiana Department of Administration
Procurement Division – Austin Jones
402 West Washington St., Room W468
Indianapolis, Indiana 46204
Packaging/Packing
Unless otherwise stated, suitable commercial packaging shall be used common to the industry in order to insure safe delivery, at the lowest rate, to the point of delivery specified on the purchase order.
Labeling
Unless otherwise stated, the contents, vendor’s name, and purchase order number shall be clearly marked on the outside of all packages.
Sizes
All sizes shall be industry standard and meet criteria according to the Federal Commercial Standard. No seconds or irregulars shall be accepted. Vendor shall not deviate from sizes ordered. All sizes shall be standard and run true to size.
Optional Sizes
If there is an optional size listed in a line item, please bid if you have this size available. Choosing not to bid on the optional sizes will not disqualify you from being awarded this section.
Delivery
Thirty (30) days ARO unless otherwise stated in your bid.
SPECIFICATION YES NO
Lines 179-182: Women’s Sports Bra
Brand Name/Style # __________________________
Pull over style, no metal or plastic, hooks or eyelets ____ ____
Cotton/polyester/lycra blend, pre-shrunk ____ ____
2 ply construction ____ ____
Minimum 1” covered elastic bottom band ____ ____
Wide Straps, non-slip straps ____ ____
Institutional machine wash and dry ____ ____
Colors: White ____ ____
Sizes: S-2Xs (32-40) ____ ____
3X-4XL (42-44) ____ ____
5XL-8XL (46-52) ____ ____
9XL-12XL (54-58 ) ____ ____
Exceptions_________________________________________________________________
Lines 183: Women’s Medium Support Bra
Brand Name/Style #
__________________________
Cotton/Polyester Blend, Pre-shrunk ____ ____
Cups and backs minimum 50% cotton ____ ____
Stretch side/back sections polyester/spandex ____ ____
Elastic criss-cross front ____ ____
Machine washable ____ ____
NO LACE, NO UNDERWIRE ____ ____
Minimum 1/2” non roll band
Adjustable straps ____ ____
100% nylon elastic side/back panels ____ ____
2 level, 2 hook adjustable back close sizes under 36 C
3 level, 3 hook adjustable back close sizes 36 C and over ____ ____
Colors: White ____ ____
Sizes: A Cup: 32, 34, 36 ____ ____
B Cup: 32, 34, 36, 38, 40, 42 ____ ____
C Cup: 34, 36, 38, 40, 42, 44, 46, 48 ____ ____
Exceptions_________________________________________________________________
SPECIFICATION YES NO
Line 184: Full Figure Bra
Brand Name/Style #
__________________________
Cotton/Polyester Blend, Pre-shrunk ____ ____
Cups and backs minimum 50% cotton ____ ____
Stretch side / back sections polyester/spandex ____ ____
Minimum 1” pad
Elastic criss-cross front ____ ____
NO LACE, NO UNDERWIRE ____ ____
Minimum 1 ¾ cushioned inner band ____ ____
Stretch under band ____ ____
3 level, 3 hook adjustable back close ____ ____
Colors: White ____ ____
Sizes: B Cup: 32, 34, 36, 38, 40, 42, 44, 46, 48 ____ ____
C Cup: 34, 36, 38, 40, 42, 44, 46, 48 ____ ____
D Cup: 34, 36, 38, 40, 42, 44, 46, 48 ____ ____
DD Cup: 34, 36, 38, 40, 42, 44, 46, 48 ____ ____
Lines 185-186: Women’s Panties Brand Name/Style # __________________________
Full cut brief ____ ____
Elastic leg and waist ____ ____
50%Cotton/50%Polyester blend ____ ____
2 layer crotch ____ ____
Institutional machine wash and dry ____ ____
Colors: White ____ ____
Sizes: SM-6X (6-13) ____ ____
Exceptions_________________________________________________________________
Lines 187-195: Men’s Boxers
Brand Name/Style #
__________________________
50/50 polyester cotton blend broadcloth ____ ____
Elastic waistband ____ ____
Fly front ____ ____
Institutional machine wash and dry ____ ____
Colors: White ____ ____
Sizes: SM-6X (28/30-60/62) ____ ____
Optional Sizes: 8X, 10X. 16X ____ ____
Exceptions_________________________________________________________________
Lines 196-201: Men’s Boxers – No Fly
Brand Name/Style #
__________________________
50/50 polyester cotton blend broadcloth ____ ____
Elastic waistband ____ ____
Institutional machine wash and dry ____ ____
Colors: White ____ ____
Sizes: SM-6X (28/30-60/62) ____ ____
Exceptions_________________________________________________________________
SPECIFICATION YES NO
Lines 202-207: Men’s Brief
Brand Name/Style #
__________________________
100% absorbent cotton ____ ____
Ribbed knit ____ ____
Reinforced leg and fly opening ____ ____
Elastic waist ____ ____
Approximately 1 ¾ lbs in one dozen ____ ____
Institutional machine wash and dry ____ ____
Colors: White ____ ____
Sizes: SM-6X (28/30-60/62) ____ ____
Exceptions_________________________________________________________________
Lines 208-215: Thermal Shirt
Brand Name/Style#
__________________________
60/40 Cotton/ Polyester waffle knit shrinkage controlled fabric ____ ____
Pull over with set in sleeves ____ ____
Rib knit cuffs, long sleeve ____ ____
Crew Neck ____ ____
Institutional machine wash and dry ____ ____
Colors: Natural ____ ____
Sizes: SM-6X ____ ____
Optional Sizes: 8XL-9XL ____ ____
Exceptions_________________________________________________________________
Lines 216-221: Thermal Pants
Brand Name/Style #
__________________________
60/40 Cotton/ Polyester waffle knit shrinkage controlled fabric ____ ____
Elastic waistband ____ ____
Rib Knit anklet ____ ____
Double fabric fly and crotch ____ ____
Institutional machine wash and dry ____ ____
Colors: natural ____ ____
Sizes: SM-6X ____ ____
Exceptions_________________________________________________________________
SPECIFICATION YES NO
Lines 222-223: Men’s Tube Socks
Brand Name/Style #
__________________________
Over-the-calf length ____ ____
Cushioned sole ____ ____
Reinforced toe and heel ____ ____
Cotton/ Polyester blend minimum 80% cotton ____ ____
Welt top ____ ____
Minimum 25oz per dozen ____ ____
Colors: White, ____ ____
Sizes: 10-13, 13-15 ____ ____
Exceptions__________________________________________________________________
Lines 224-225: Men’s Tube Socks with Stripes
Brand Name/Style #
__________________________
Over-the-calf length ____ ____
Cushioned sole ____ ____
Reinforced toe and heel ____ ____
Cotton/ Polyester blend minimum 80% cotton ____ ____
Welt top ____ ____
Minimum 25oz per dozen ____ ____
Colors: White with colored stripes, Grey with colored stripes ____ ____
Sizes: 10-13 ____ ____
Exceptions__________________________________________________________________
Lines 226-227: Men’s Crew Socks
Brand Name/Style #
__________________________
Mid calf length ____ ____
Cushioned sole ____ ____
Reinforced toe and heel ____ ____
Cotton/Polyester blend minimum 80% cotton ____ ____
Minimum 24oz per dozen ____ ____
Colors: white ____ ____
Sizes: 10-13, 13-15 ____ ____
Exceptions__________________________________________________________________
SPECIFICATION YES NO
Lines 228-229: Men’s Quarter Socks
Brand Name/Style #
__________________________
Ankle length style ____ ____
Cushioned sole ____ ____
Reinforced toe and heel ____ ____
Cotton/Polyester blend minimum 80% cotton ____ ____
Minimum 20oz per dozen ____ ____
Colors: white ____ ____
Sizes: 10-13 13-15 ____ ____
Exceptions__________________________________________________________________
Lines 230-231: Men’s Work Socks Brand Name/Style #
__________________________
Minimum 17” long with 2” Elastic top ____ ____
Minimum 80/20 Cotton Nylon Blend ____ ____
Cushioned Sole ____ ____
Reinforced Toe and Heel ____ ____
Minimum 22oz per dozen ____ ____
Colors: White ____ ____
Sizes: 10-13, 13-15 ____ ____
Exceptions__________________________________________________________________
Line 232: Women’s Crew Sock
Brand Name/Style #
__________________________
Mid-Calf length ____ ____
Cushioned Sole ____ ____
Reinforced Toe and Heel ____ ____
Cotton/ Polyester blend, minimum 80% cotton ____ ____
Minimum 24oz per dozen ____ ____
Colors: White ____ ____
Sizes: 9-11 ____ ____
Exceptions__________________________________________________________________
SPECIFICATION YES NO
Lines 233: Women’s Quarter Sock
Brand Name/Style #
__________________________
Ankle Length Style ____ ____
Cushioned Sole ____ ____
Reinforced Toe and Heel ____ ____
Cotton/ Polyester blend, minimum 80% cotton ____ ____
Minimum 20oz per dozen ____ ____
Colors: White ____ ____
Sizes: 9-11 ____ ____
Exceptions__________________________________________________________________
Line 234: Unisex Diabetic Support Sock
Brand Name/Style #
__________________________
Acrylic Fiber Blend ____ ____
Knee high support ____ ____
8-15 MMHG of gradient compression ____ ____
Smooth flat toe seams ____ ____
Additional padding in the foot, heel, and toe ____ ____
Moisture wicking fabric ____ ____
Colors: White ____ ____
Sizes: SM-XL ____ ____
Exceptions__________________________________________________________________
SPECIFICATIONS AGREEMENT:
Bidder’s signature and submittal of bid for the above products, indicates bidder agrees to meet all specifications stated above and all information submitted is accurate.
Bidder Signature: Date:
................
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