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CBYBA

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CONSTITUTION

AND

BYLAWS

Revised – November 6, 2019 (revisions in RED)

CONSTITUTION AND BY-LAWS

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CONSTITUTION

Name Of Organization: The name of the organization shall be the Clermont Brown Youth Basketball Association (CBYBA), which is a non-profit organization.

MISSION STATEMENT: This association was formed to teach the basic principles and fundamentals of basketball and good sportsmanship to the students in the fourth, fifth, and sixth grades. This is a recreational league. The Advisory Board of the CBYBA reserves the right to govern and regulate rules so the status and integrity of the recreational league may be maintained.

OFFICERS AND ELECTIONS: The officers of the CBYBA shall be: President, Vice President, Secretary, Treasurer, with the remaining district reps being Trustees. These officers will make up the Advisory Board. All officers will be elected annually at an end of the year Advisory Board Meeting. Election will be by simple majority; any ties will be broken by flip of coin.

PRESIDENT: The President shall preside at all meetings of the Association and at all meetings of the Advisory Board. In his/her absence, the next highest officer will preside. He/she shall have the authority to represent the CBYBA on any and all business requiring immediate attention.

VICE PRESIDENT: The Vice President shall perform the duties of the President in the event of the Presidents’ absence or inability to act.

SECRETARY: The Secretary shall keep records of the procedures of the CBYBA, and of the Advisory Board, and shall keep an account of all business that he/she has transacted on behalf of the CBYBA.

TREASURER: The Treasurer will establish and maintain a checking account at a financial institution of his/her choice. The Treasurer shall prepare and submit for the Advisory Board approval, a detailed Income Statement and Balance Sheet reflecting the financial position of the CBYBA at Board Meetings prior to the season and after the end of the season, and shall be signed by the Trustees.

TRUSTEES: The Trustees shall perform the duties of serving on the Advisory Board. The Trustees shall audit and sign the Treasurer’s report (Income Statement and Balance Sheet) at the Board Meetings prior to and at the end of the season.

THE ADVISORY BOARD: The Advisory Board shall consist of the President, Vice President, Secretary, Treasurer, and Trustees. A quorum shall be more than 51% or more of the Advisory Board. Special meetings of the Advisory Board may be called to discuss any matters relating to the CBYBA. The Advisory Board has the power to make decisions for the good of the CBYBA.

AMENDMENTS: The Constitution and By-Laws may only be amended by the Advisory Board provided a quorum is present to vote. A quorum shall consist of more than 51% of the Advisory Board present

BY-LAWS

Season: The CBYBA season will consist of a 10 week/game regular season typically starting the first week of December with a double elimination tournament after the season ends. Regular season games will typically be played on Saturdays. Tournaments may be played any day(s) of the week. Tournaments TBD for 3rd grade teams.

ENTRY FEE: The entry fee will be $75.00 for each team. All fees must be paid to the treasurer prior to the start of the first game. The CBYBA reserves the right to decline a team or franchise from participation in the league. Each District is responsible for securing their respective insurance.

OHIO HB 143 Concussion law: All District Reps, Coaches, Assistant Coaches, and Referees must complete a course on concussion and return to play. The following free online training courses have been approved by the Ohio Department of Health for coaches and contest officials:

National Federation of State High School Associations Concussion in Sports - What you Need to Know:

Centers for Disease Control and Prevention Heads Up Concussion in Youth Sports On-Line Training Program:

Both of these courses will allow a certificate to be printed. Each district will be responsible for ensuring that they have copies of the certificate for each coach, assistant coach, and referees used in their district.

AGE: All players must play in their grade. A player may play up one year or grade, providing a team in their age bracket is not available and with the approval of the league. Failure to do so will result in expulsion of the player from the league.

ROSTERS: Rosters will be drawn for initial teams starting in the 3rd grade. A draw is necessary for any district fielding more than one team in a division. All districts will be responsible for their own draws with a representative present from a visiting district. Rules for draws are:

3rd grade - If multiple teams are being formed in either boys or girls, coaches shall come to the draw with their own child (if a parent) and one assistant coach’s child (if a parent) preselected on their roster. Should a coach and assistant coach not have a kid/kids on the team, they will have first pick in the players remaining to be drawn (in alternating fashion if more than one coach is involved). Once all teams are even with 2 players, a blind draw will determine order of selection by coaches. A blind draw will then be used to position remaining players to a team. Coach A will draw first, Coach B second, Coach C (if needed) will draw third and fourth player, Coach B will draw fifth player, Coach A will draw fifth and six player, and so on until players are all selected. Once teams are formed, rosters shall be made at the draw with the home district rep and the visiting rep signing off on rosters, and copies shall be forwarded to the CBYBA Advisory Board. It should be noted which Coach had last selection and in what order additional players would be added to each team.

4th grade – Teams would remain the same. Should new players sign up, they will be added to team with fewer players until all teams are even in numbers. This selection will be made by the head coach in alternating fashion if necessary. Remaining players will be drawn by blind draw with an additional blind draw determining order the coaches choose

5th grade – Teams would remain the same. Should new players sign up, they will be added to team with fewer players until all teams are even in numbers. This selection will be made by the head coach in alternating fashion if necessary. Remaining players will be drawn by blind draw with an additional blind draw determining order the coaches choose.

6th grade – Teams would remain the same. Should new players sign up, they will be added to team with fewer players until all teams are even in numbers. This selection will be made by the head coach in alternating fashion if necessary. Remaining players will be drawn by blind draw with an additional blind draw determining order the coaches choose.

The draw must be completed first weekend in November with copies sent to the CBYBA via the district rep. Players may be added up to the first game of the season at the discretion of the district. Should players be added, the order will follow the same schedule established in the October draw with the same visiting rep present. New copies must be forwarded to the CBYBA.

During league and tournament play, all visiting teams are mandated to present a completed (and valid) team roster to the home scorer’s table.

Player/Team Conflicts – Players will only be re-allocated after draw if heard and approved by the CBYBA Advisory Board. No players will be moved after the first game of the season.

RESIDENCE: All players must play for the school district that they live in or the school district that they attend, should there be a team option for them. With the following exceptions: If a player moves after the roster deadline, the player will be able to continue playing for the team that they originally signed up with. If there is not a team available for a player in the district they live in, the Advisory Board should be contacted for placement. Children who are home schooled or attend religious schools may play for the school that they would normally attend.

OTHER TEAMS: Any player may play for any other teams outside of CBYBA, but only for one team inside the league. Violation of this rule will result in the expulsion of the player from the league, as well as other possible team related consequences. If a team is competing in more than one league in the same season; that team will be required to pay a refundable $100 deposit. This deposit will be refunded at the completion of the season (paid to league rep); given the team has not forfeited or failed to show up at regular season or post season game. Any player that is rostered on one or more teams outside of the CBYBA must participate and play in 75% of CBYBA games during the regular season. Any violation of this rule will result in the individual player being expelled from any post season game(s).

COACHES: No more than two non-playing people are permitted on the bench. This number includes the two coaches only. Violation of this rule will automatically result in a bench technical foul. Head coaches must be 18 years old. Only the head coach can stand within a 14 foot coach's box marked on the floor. Only two coaches from each team will receive free admission to the games.

CONDUCT: Each coach must control their own players, spectators and themselves. A coach, player or spectator who is ejected from a game will also be suspended from their next regular or post season game.

Two ejections (coaches, players or spectators) in the same season will result in the offending party being suspended for all remaining games, regular and post season.

Physical abuse, abusive language and or harassment by a spectator will result in the automatic ejection from the gymnasium. The CBYBA has a ZERO tolerance for any contact with referees.

The referee or site administrator will inform the coach or coaches of the offender (s). Play will not resume until this person/people have left the gymnasium. Any refusal to leave will result in the offending team's forfeiture of the game.

Information regarding the ejection of a player, coach or spectator must be forwarded to the CBYBA Advisory Board so that proper action may be taken.

The CBYBA has the authority to dismiss or rule ineligible any player, coach or spectator who violates the rules and or mission statement of this organization.

SPORTSMANSHIP: The CBYBA advisory board has the right to determine; that if any CBYBA participant’s (coaches, players, spectators, referees) sportsmanship does not adhere to the standards of the CBYBA organization; the participant is subject to any penalties/punishment that the CBYBA deems necessary.

PRACTICE: Practice time is unlimited.

PLAYING TIME: All players on the roster who are seated on the bench must play one full quarter, in one of the first three quarters. The team with the smallest number of players will determine the number of new players the opposing team has to start in the 2nd quarter.

If a player is injured during their mandatory quarter, the injured player (provided they are able to continue) along with the substituted player will still have to play their mandatory quarter. Players that have played their mandatory quarter may be substituted freely for the other players that have played their mandatory quarter.

1st Quarter: 5 players start and play the full quarter

2nd Quarter: 5 new players, or as determined above, play the full quarter

3rd Quarter: Free substitutions after quarterly requirements are met

4th Quarter: Free substitutions

A quarter shall constitute of (6) continuous playing minutes in one period. Exceptions to this rule as follows:

1) In the event of player injury, the player will be credited playing time if greater than 3 minutes played. Assuming the player can return; the player will be required to play only the required amount of time to equal 6 minutes. If the injured player is removed from the game with greater than 3 minutes to play; the player (assuming they can return) will be required to play an entire period (6 minutes). The official scorekeeper will be required to note time injured players exit the game and return to ensure the mandatory playing time is met.

All teams with fewer than 16 players must have each player play an entire quarter prior to start of the 4th quarter. Failure to comply will result in forfeiture of game by offending team and a one game expulsion of the next regular season or post-season game assessed to head coach. The only exception to this is in the case of injury.

PLAYING RULES: The Ohio High School Athletic Association rules will be used for all situations not covered below:

1. The game ball will be provided by the CBYBA and will be youth size 28.5.

2. Both man-to-man and zone defenses will be allowed (with exception of 3rd grade).

3. Full court press is permitted in:

a. not allowed for 3rd grade

i. Defense must allow offense in to front court

ii. Man to Man defense only

iii. Defense not allowed to pick up offense until the ball crosses volleyball line

iv. 10 seconds to cross volleyball line, greater than 10 seconds will result in backcourt violation

v. Once ball crosses volleyball line, defense can extend to half court

b. the last 2 minutes of the 4th quarter and overtime in 4th grade games.

c. the fourth quarter and overtime of 5th grade games.

d. the second half and overtime of 6th grade games as subjected to paragraph 3a

3a states: if either team in 4th, 5th, or 6th grade is ahead by 20 points neither team may full court press unless fewer than 20 points separate them again. During the rest of the quarters, players may pick up their defense at the over and back line.

4. Six minute quarters with a stop and go clock.

5. Running clock will be enforced at anytime the score difference is 20 or greater.

a. Free Throws and Time Outs are exempt

6. A three minute overtime period will be played until the game is determined. An additional timeout will be given for each new overtime period.

7. Four one-minute timeouts will be given to each team per game.

8. Half-time will be 3-5 minutes.

9. Foul line will be as follows:

a. 3rd Grade: 4 feet closer than regulation

b. 4th Grade: 4 feet closer than regulation

c. 5th Grade: 3 feet closer than regulation

d. 6th Grade: Regulation line

10. Five personal or two technical fouls per player per game. The one and one bonus begins at 7 team fouls per half. The double bonus starts at 10 team fouls in a half.

11. During foul shots, the players nearest the baseline must have both feet in the lower box; except 6th grade teams will move up one block.

12. The jump ball will only be used at the start of the game and overtime periods. Alternate possession will be used in all other jump ball situations.

13. The three point shot is in effect for all age groups.

14. No jewelry is permitted, including newly pierced ears.

15. The CBYBA will provide scorebooks to all districts for use at their gyms.

GAME TIMES: The CBYBA board will schedule all game times and sites. Game times not to begin before 1:00 PM SundayIf a team does not show within 10 minutes of the scheduled time, the game will be forfeited. Any team that fails to forfeit 24 hours prior to game time, and does not show up, will be responsible for the payroll for the officials, clock and book for that game. It is a team once five players and a roster coach are present. Weather conditions will be taken into consideration by the board and updated on the website. Rescheduled games can only be done by an Advisory Board member.

FORFEIT: Two forfeits eliminate a team from the remainder of the season and tournaments. Depending on the reason, it may result in elimination from the following season. Canceled games will be considered a forfeit unless a school function causes the cancellation, or is mutually agreed by both coaches. Any forfeit for unsportsmanlike purposes will remove a team for the remainder of the season and tournaments.

OFFICIALS: Team scorekeepers must sit at the official scorer’s table. Team scorekeepers will only be allowed to interject in scoring discrepancies if seated at the official scorer’s table. Official score keeper and clock operator must be at least 14 years old. Referees must be at least 16 years old and be currently certified by an OHSAA instructor or included on the official CBYBA approved referees list. CBYBA approved referee list will be limited to (2) approved referees per school. Referees are required to wear all black pants/shorts.

PROTESTS: Protests will be decided by the Advisory Board. A $25.00 fee must be paid and enclosed with the written protest from the coach. This fee will be returned if the protest is upheld. Only rules, not official judgments, may be protested. Protests must be filed within 24 hours of the protested game. All protests must be turned in to a CBYBA Board Member.

UNIFORMS: Uniforms must include organization identifier. Uniforms should have a legal number on both the front and back of the jersey. In case of uniform conflict the home team will wear pennies.

RECORDS: First and second place for league will receive awards. First and second place for tournament will receive awards. Blind bids for awards will be accepted at the mid-season meeting.

TOURNAMENTS: Tournament seeding will be determined by the number of losses a team has. Admission for the tournaments will be the same as regular league admission fees. The tournaments will be double elimination format with brackets used from and shall not be altered in any way. Once brackets are completed by district hosting each tournament, they shall be approved by the Advisory Board. Weekday games shall be scheduled start no earlier than 6:00 p.m. and no later than 8:00 p.m. Tournament games shall not begin before the first Thursday after regular season. Precautions shall be made to prevent a team from playing more than 3 games on any one day. Should a team have to play back to back games, they shall be permitted a 20 minute break between games. A District shall not host the same group of athletes in consecutive years.

FINALS: All league reps are encouraged to attend the finals. Referees shall be provided by the hosting school and shall be OHSAA certified. At least two sets of referees shall be used and rotated.

SCHOOL LOCATIONS

BETHEL : Located at the middle school on S.R. 125. Go to the entrance in the back of the building across from the tennis courts.

CNE: Located at the middle school approximately 3 miles east of Owensville on S.R. 50. The middle school is on the left. Use the front doors.

FAYETTEVILLE: Located at the elementary school on S.R. 68, approximately one half mile south of S.R. 50.

FELICITY: Located at the new high school. Enter on the west side, the first glass doors on West Street. Take S.R. 133/Market Street to Vine Street, go right one block to West Street and turn left. Parking lots are on the corner of Vine and West, and at the corner of West and Washington Street.

GEORGETOWN: Located behind the high school on Mt. Orab Pike. Enter on the north side of the elementary school.

HAMERSVILLE: Located on the west side of town on S.R. 125. Use the door on the east end of the building.

MT. ORAB: Located on Old 32/West Main Street. The middle school is accessed by using the drive between the school and Dollar General. Turn right into the middle school parking lot before the football field. Use the double doors in back next to the outside boiler.

WILLIAMSBURG: Located on the corner of West Main Street and S.R. 133. Use the back doors on the east end of the building.

BATAVIA: TBD

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