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Role ProfilePRODUCTION ACCOUNTANTRole Title :PRODUCTION ACCOUNTANT (fixed term 12 months)Interview Date:First round interviews will be held on 15th and 16th December, and second round interviews will be held between 17th December – 22nd DecemberHours of Work:35 Hours Per Week (currently home working, flexibility offered)Salary:?24,000 - ?28,000 (dependent on qualifications and experience)Wales Millennium Centre has been significantly impacted by the Coronavirus pandemic, having to shut its doors in March 2020.? Our building remains shut, but we are hopeful that we will reopen in the not too distant future and be able to generate commercial revenues once more.? We have received emergency funding to help us survive this crisis, and help us to deliver on our objectives, despite the lack of any commercial revenue.?? This funding includes the funding of this role for 12 months, by which time we hope to be able to fund a permanent position through our own commercially generated revenues.Whilst the impact of the Coronavirus pandemic has resulted in the closure of our theatre and building, we are working hard behind closed doors to keep the arts alive.WMC is a home for the arts in Wales, and a cauldron of creativity for the nation. We fire imaginations by curating world-class, critically-acclaimed touring productions, from musical theatre and comedy to dance, cabaret and an international festival. We kindle emerging talents with fresh, provocative and popular pieces of our own, rooted in Welsh culture. And we ignite a passion for the arts in young people with life-changing learning experiences and chances to shine in the spotlight.We are Wales Millennium Centre. Fire for the imaginationPrimary Purpose :A key member of the finance team, you will provide support to the finance team as a whole whilst being responsible for your own business tasks. ??A team player, equally able to work independently.? A partner to specific business areas, working closely with the Senior Production Accountant, to ensure accurate financial information is prepared and understood by the business.Finance is a key enabler to the organisation delivering on its ambitious goals. The Finance team leads on matters relating to risk and finance at the Centre. We develop processes and procedures that allow the Centre to operate effectively and efficiently, whilst minimizing risk. The finance team aims to provide a value-added service through the production of accurate and timely financial information and effective finance business partnering. SpecialistAccountabilities :Settlements – process all settlements for the WMC Group, including (but not limited to) settlements relating to performances within the Donald Gordon Theatre, Weston Studio, Ffresh, Own Productions performed at other Venues, Merchandise and 3rd party settlements where tickets are sold through WMC Ticketing database. Reconciling income and relating calculations to the contract, liaising with various departments to obtain relevant information and resolving any issues. Post settlement journals to Sage and ensure all the necessary balance sheet accounts are reconciled.Business Partnering - Support the Senior Production Accountant’s (SPA) Business Partner activities as necessary. This will include running transactional reports, reconciling department budget trackers to the accounting system, posting any required journals as approved by the SPA, and reconciling assigned Balance sheet accounts. From time to time, attend meetings with the SPA to further develop business understanding . Provide cover for the SPA, as required.Festival of Voice – support the additional activity within the Finance department generated from the annual Festival of Voice. This will include set up of suppliers, processing of invoices and payments outside of normal business terms, requests for petty cash and per diems and reconciling the accounting records to department budget trackers. Support the SPA with reporting the financial results and position of the Festival to the Senior Leadership Team.Month end – support the timely completion of the month end close through posting any journals requested, and reconciliation of the assigned Balance Sheet accounts within the allocated time.Volunteer & staff expenses and Equals claims: In the event that volunteer or staff expenses or Equals claims are received, review and process in a timely manner.Sales Ledger – raise regular and adhoc sales invoices as requested, perform credit control review (minimum monthly) and escalate issues as appropriate. Statutory Accounts and Audit – support the Senior Production Accountant and the Financial Accountant with the preparation of information for inclusion in the annual statutory accounts and information requested by the auditors.Sage X3: Support the Financial Accountant in maintaining the system and performing basic admin.Procurement: set up new suppliers, maintain preferred supplier register and remind staff when renewals are required. Cover – provide cover for members of the Finance Transactional team during periods of absence. GenericAccountabilities:Finance team – Work as a team, supporing all members of the finance team as required. Contribute towards maintaining a complete and accurate general ledger in accordance with accounting principles and reporting schedules so that the organisation has a full and accurate statement of its financial position.Finance Helpdesk - Monitor the helpdesk for any unassigned tasks and respond in a timely manner to any queries pliance – Comply with GDPR at all times ensuring personal data is processed in accordance with GDPR, and Company retention periods are complied with. Ad hoc Duties – as required to support the ongoing development of the department and the business.Promote our values – ensure a consistent culture across the organization by living by our values.Success Measures :Completion of Settlements within the contracted period and with minimal review pliance with processes and procedures.Accurate and timely processing of sales invoices, volunteer & staff expenses, and equals pletion of Month end duties in line with required timeframes and performed with accuracy.Assigned Balance sheet accounts fully reconciled, with no items remaining unreconciled for more than 6 months.Feedback from the business in terms of proactivity and understanding of the business.33655315595This role profile sets out the main duties of the post at the date when it was drawn up. Such duties may vary from time to time without changing the general character of the post or the level of responsibility entailed. Such variations are a common occurrence and cannot themselves justify a reconsideration of the grading of the post.00This role profile sets out the main duties of the post at the date when it was drawn up. Such duties may vary from time to time without changing the general character of the post or the level of responsibility entailed. Such variations are a common occurrence and cannot themselves justify a reconsideration of the grading of the post.What We Are Looking For…PRODUCTION ACCOUNTANTWhen preparing your written application you will need to provide evidence for the following essential and desirable competencies. In considering each, please use an example of where you have done this previously, either in a work or other situation.A.Responsibility Please refer to how you meet these essential requirements in your application.NoEssentialDesirable1.Be accountable for work performed, ensuring agreed processes and timelines are complied withx2.The ability to prioritise own workload, with the ability to work under pressurex3.A commitment to learn Welsh LanguagexB.Knowledge Please refer to how you meet these essential requirements in your application.NoEssentialDesirable1.Part qualified accountant (ACA/ACCA/CIMA) or AAT qualified, with clear understanding of Debits, Credits, Journals, Prepayments and Accruals.x2.Demonstrable experience of using accounting software - Sage ERP X3 V7 or similar.x3.At least 2 years’ experience in a similar role.x4.Strong Excel skillsxC.Values Please refer to how you meet these essential requirements in your application.NoEssentialDesirable1.Strong time management skills and organisational skills – able to organise, prioritise and complete tasks within set timeframesx2.Take accountability for own tasks and be able to work as a team. The ability to work on own initiative as well as in collaboration with colleagues in a positive mannerx3.Be ambitious, innovative and proactive, look for continual munication Please refer to how you meet these essential requirements in your application.NoEssentialDesirable1.Ability to work well as part of a team as well as individuallyx2.Strong communication and customer care skills, both written and verbalx3.Ability to explain financial information to non finance individualsXF.Welsh Language Please refer to how you meet these essential requirements in your application.NoEssentialDesirable1.The ability to speak Welshx2.The ability to listen and understand conversations in Welshx3.The ability to write in Welshx4.The ability to read Welsh language materialxPlease sign and return a copy to the HR Department to confirm that you are happy with and understand the expectations of your role. Thank you.Employee Name:……………………………………… Employee Signature:……………………………………….Dated:………………………………………………. ................
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