USTA



USTA

South Carolina

2010 Action Plan

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February 10, 2010

TABLE OF CONTENTS

I. Introduction 2

II. 2010 Goals 2

III. Committee Action Plans 3

Adult Competition Committee 3

Adaptive Tennis Committee 4

Awards Committee 4

Budget and Audit Committee 5

By Laws and Policies Committee 5

Communications and Marketing Committee 6

Community Development Committee 6

Diversity Committee 7

Event Planning Committee 8

Grievance Committee 8

Investment Management Committee 9

Junior Competition Committee 9

League Council 10

Nominating Committee 10

Officials Committee 11

Player Development Committee 12

Senior Cup Committee 13

Strategic Planning and Evaluation Committee 13

Tennis Professionals Committee 14

Wheelchair Tennis Committee 15

I

INTRODUCTION

This Action Plan describes in detail how USTA South Carolina will work to accomplish its mission in 2010 by pursuing the priorities laid out in its Strategic Plan. The next section of this Action Plan highlights goals set for 2010 by the Board of Directors, while the final section contains the Action Plans developed for the year by the Association’s committees. The committees’ Action Plans define specific tasks to be accomplished during the year along with their projected target dates.

Like the Strategic Plan, the Action Plan is approved annually by the Board of Directors. However, unlike the Strategic Plan, which establishes long-term strategic directions and must be revised only when the Association’s operating environment changes significantly, the Action Plan is updated annually to delete tasks that have been accomplished or found to be unfeasible or unnecessary, modify tasks that have been redefined or partially completed, and add new tasks to meet emerging needs or take advantage of newfound opportunities.

II

2010 GOALS

Meet or exceed all 2010 Performance Based Incentive Funding (PBIF) objectives

Increase participant diversity, where it can be accurately measured, in USTA South Carolina committees, member organizations, and programs, by three percent

Complete the development and compilation of written policies, procedures, and regulations for all crucial USTA South Carolina functions

Take full advantage of high growth initiatives like Junior Team Tennis, Rising Stars, QuickStart techniques, and new adult league formats to grow player participation

Improve training and evaluation to upgrade the quality of USTA South Carolina programs, with specific attention given to tournaments and officials

Maintain at least 60 per cent of the association’s reserve fund Investments in a long-term equity investment portfolio to generate additional funds to support USTA SC programs. Maintain a broadly based, well balanced portfolio of mutual funds, exchange traded funds, bond funds and cash to achieve a return on investment that exceeds the results experienced by appropriate mutual fund indexes and broad market and category stock indexes for equities and bonds

III

COMMITTEE ACTION PLANS

Council/Committee Action Target Date

Adult Competition Committee:

1. Establish a working group to oversee cleaning up 3/31/10

several of the existing policies and regulations

governing adult competition

2. Establish a points format and format for one-day 3/31/10

tournaments

3. Establish a working group to manage sanctioning 3/31/10

and scheduling of USTA SC tournaments in

conjunction with the Junior Competition Committee

4. Establish a working group to work with the 3/31/10

Communications and Marketing Committee and

staff to find ways to increase participation through

enhanced marketing

5. Obtain final approval for 2011 sanctions 10/31/10

6. Market the appeal of tournament play, especially 12/31/10

NTRP and age groups, to tournament prospects

7. Consider alternate play formats, one-day 12/31/10

tournaments, women only, and mixed doubles

events to encourage time-constrained adults to

play in tournaments

8. Establish a working group to review the tournament 12/31/10

structure with regard to numbers and levels of

tournaments, locations, and minimum staffing

requirements. Continue to improve tournament

quality by adjusting levels, establishing and

enforcing written quality criteria, and improving

regulations

9. Encourage more consolation play for adults 12/31/10

10. Establish a procedure for periodically monitoring 12/31/10

tournaments to make certain they are properly

conducted

 

Adaptive Tennis Committee:

1. Establish year-round adaptive tennis programs in three 1/10/10

new areas (beyond Greenville, Charleston, and

Columbia)

2. Conduct at least two camps for adaptive tennis players 9/30/10

to be run by volunteers

3. Contact organizations and other programs (university 9/30/10

special education programs, schools, scouts, etc.) to

identify potential athletes

4. Address the development of workshops to train Special 9/30/10

Olympics volunteers and and look at a community

advisory committee prototype for Columbia

5. Develop a minimum of five working relationships 12/31/10

between CTAs and Special Olympics Area Directors

6. Hold at least three adaptive tennis exhibitions in major 12/31/10

venues (possibilities include state playoffs, major junior

tournaments, and professional events)

7. Consult with clubs and tournament sites in reference 12/31/10

to accessibility issues

Awards Committee:

1. Review and improve award nomination forms - 01/31/10

both Word and online versions

2. Revise committee policies and procedures – 01/31/10

include a process for year-round nomination

3. Review awards criteria – clarify and expand 02/28/10

where needed

4. Develop a process and procedures to find, 03/31/10

evaluate and choose nominees for Southern

awards not covered by USTA SC awards

5. Evaluate nominations and select all USTA SC 10/1/10

and Southern awards

Budget and Audit Committee:

1. Conduct periodic in-process reviews of the Ongoing

USTA SC budget and recommend adjustments

as necessary

2. Ensure that a CPA audit of the USTA SC's 6/30/10

finances is conducted

3. Ensure that any exceptions noted in the audit are fully 9/1510

and properly addressed

4. Prepare the USTA SC budget for 2010 12/10/10

By Laws and Policies Committee:

1. Review the USTA SC By Laws and recommend As needed

appropriate revisions to the Board of Directors

2. Coordinate the development of new written policies, As needed

procedures, and regulations to ensure that Board-

approved policy guidance and adequate procedural

guidelines are available for all USTA SC functions

3. Develop a process to ensure annual review and 12/31/10

updating as necessary of existing policies, procedures,

and regulations; this process should be ready for

implementation at the beginning of 2011

4. Develop a process to ensure collection of 12/31/10

completed and signed forms required by the

Policies on Code of Conduct and Ethics, Conflict of

Interest, and Protection of Whistle Blowers; this process

should be implemented as quickly as possible and no

later than the beginning of 2011

5. Finalize the filing and storage system for policies, 12/31/10

procedures, and regulations

Communications and Marketing Committee:

1. Conduct a quarterly review and update of USTA SC Ongoing

website to include social networking sites and

interactive content 

2. Promote the use of marketing materials to CTA’s for Ongoing

use in outreach activities

3. Generate content quarterly for wibsite updates Ongoing

by creating linkages with other USTA SC committees 

4. Publish the annual USTA SC yearbook online 1/31/10

5. Engage in a comprehensive review of the USTA SC 2/28/10

website and benchmark against peer state websites

6. Develop and implement a process to ensure 3/15/10

frequent purging of outdated web site items and the

timely posting of time-sensitive news

   

Community Development Committee:

1. Encourage CTAs to obtain tax exempt Ongoing status, liability and directors and officers insurance,

annual CPA audits, and IRS recommended internal

policies; monitor progress

2. Establish internal working groups to deal with grants 1/15/10

management and other areas as necessary

3. Ensure that all CTAs establish a written and published 6/30/10

goal of increasing multicultural diversity in their governing

bodies and their programs, with the ultimate objective

of mirroring the cultural composition of their communities

4. Conduct two community-oriented trainings; a 12/31/10

Community Tennis Development Workshop and a

CTA Leadership Forum

5. Ensure that all CTAs develop and implement a 12/31/10 marketing strategy, to include a web site, the use

of public media, and/or print distribution to enlist

participation in their programs

6. Develop an Hispanic outreach program in collaboration 12/31/10

with the Diversity Committee to be implemented in 2011

Diversity Committee:

1. Collaborate with the USTA SC Community Ongoing

Development Committee to ensure that all CTAs

have published diversity statements and that at least

half of them include minority members in their

governing bodies

2. Collaborate with the USTA SC committees to ensure Ongoing

that applications and accountability for all financial

grants made or managed by USTA SC include

diversity impact statements

3. Prepare a statement defining the role of the USTA SC 3/1/10

Diversity Committee’s role as the primary advocate for

increased diversity within the USTA SC and its member

organizations

4. Review USTA 2010 Diversity and Inclusion Statement, 3/1/10

and provide recommendations, as appropriate, on

whether there need to be any changes to the

USTA SC Diversity Statement in order to bring the

two statements into alignment

5. Determine the multicultural participation profile of 8/31/10

Staff, USTA SC Committees, CTA governing bodies,

and to the extent possible, USTA SC programs

6. Prepare a report to the USTA SC Board of Directors, 9/15/10

summarizing the multicultural profile of the organization,

the South Carolina CTAs, and USTA programs in

South Carolina

7. Identify a pool of potential appointees of diverse 9/15/10

multicultural backgrounds for consideration for

appointment to the USTA SC Board and committees

8. Encourage CTAs to conduct at least one program 12/1/10

designed to increase diversity and multicultural

participation in tennis, and prepare an end of year

report on programs conducted

9. Plan and conduct at least one major training session 12/15/10

on diversity awareness and multicultural participation

for key volunteers and staff of USTA SC and the

SC CTAs

Event Planning Committee:

1. Reevaluate the current timing and timeline for Annual 1/31/10

Meetings

2. Rethink several events (President's Dinner, Business 2/28/10

Meeting, Hall of Fame Banquet, perhaps others) to

decide why they are held, who should be invited, and

how those individuals can be enticed to attend

3. Evaluate pros and cons of creating a generic Annual 2/28/10

Meeting Notebook

4. If the committee elects to create a new notebook, 3/31/10

complete it

5. Begin initial planning for 2011 – 2013 Annual Meeting 4/30/10

in preparation for requesting bids

6. Solicit bids for 2011 -2013 Annual Meetings; bids 7/15/10

must be obtained in time for approval of an award at

the September 2010 Board meeting

7. Move to active phase of 2010 meeting preparation 8/1/10

8. Provide direct Annual Meeting support 12/8-13/10

Grievance Committee:

1. Provide Prompt responses to grievances Ongoing

2. Analyze Complaint Log with USTA SC staff and Ongoing

Committee for trends

7. Evaluate USTA Southern's proposed electronic 3/31/10

submission of code violations and coordinate with

Officials Committee and USTA SC staff

4. Coordinate with Officials Committee, TD's and SC 3/31/10

staff on improved communication with players/parents

on appeals and procedures, including provision of

information on the tournament web site

Investment Management Committee:

1. Evaluate the 2009 portfolio performance, consider 1/15/10

the economic forecasts for 2010, and execute all

actions necessary to restructure the portfolio in

accordance with the committee's approved

allocation strategy

2. Meet at least quarterly to discuss portfolio performance, Ongoing

evaluate economic conditions, and make any necessary

adjustments to the portfolio or the allocation strategies;

individual committee members will monitor the

investment portfolio performance continually throughout

the year

3. Evaluate the costs/benefits of using all or part of the 6/15/10

2009 operating fund surplus to pay down the office

mortgage or to transfer surplus funds to the investment

portfolio account

4. Evaluate the investment portfolio performance for all of 12/15/10

2010 and draft a tentative plan for adjustments for 2011

Junior Competition Committee:

1. Establish an internal Working Group to manage 3/31/10

sanctioning and scheduling of USTA SC tournaments

in coordination with the Adult Competition Committee

2. Consider establishing other working groups to deal 3/31/10

with major committee areas of responsibility

3. Look for innovative ways to promote the continued 3/31/10

growth of the Rising Stars and Challenger Circuits

4. Work with tennis pros and Tournament Directors to 3/31/10

increase the use of QuickStart and implement one

day Quickstart-only events

5. Continue to improve tournament quality by readjusting 3/31/10

levels, establishing and enforcing written quality criteria,

and improving regulations; create monitoring

procedures to ensure event quality

6. Encourage pros and Tournament Directors to increase 6/30/10

the use of doubles play in tournaments, particularly in

Level 3 Events, by utilizing a modified feed-in for

singles consolations in order to offer doubles events

7. Monitor ongoing efforts at USTA to increase the 6/30/10

number of points available to juniors for doubles play

and ensure that USTA SC is prepared to respond

quickly if changes are made.  Make certain that South

Carolina players receive advance notice of any pending

changes so they can take full advantage of them

8. Explore alternative formats to find ways to increase 6/30/10

participation in junior tournaments

9. Look for creative ways to support public and private 6/30/10

high school coaches

10. Develop techniques for improving parent, player and 6/30/10

coach education

11. Coordinate with the Community Development and 6/30/10

Communications and Marketing Committees to find

ways to increase participation through enhanced

marketing and to ensure there is a unified approach

to marketing junior programs, including JTT and NJTL

League Council:

1. Keep Local League Coordinators and volunteers Ongoing

updated with new material

2. Educate Players about NTRP and the recent upward Ongoing

movement in ratings

3. Educate the teaching pros about the NTRP System Ongoing

4. Grow the adult leagues by seven percent, with 12/31/10

particular emphasis on growing the singles league

5. Grow the local leagues by 100 players each through 12/31/10

active promotion with assistance from theTSR

Nominating Committee:

1. Identify and nominate replacements for members Ongoing

who leave the Board prematurely

2. Work with the Communications and Marketing 12/31/10

committee to find creative ways of increasing the

number of qualified applicants prior to the 2011

elections

 

Officials Committee:

1. Monitor use of the new national computerized data Ongoing

card program [NUCULA] to assure that all officials

become registered and use it properly

2. Conduct a Referee Mentor Program to provide additional Ongoing

training for new Provisional Referees to the point where

they can work alone by having them serve initially as

deputy referees; firm deadlines should be establish for

implementation and growth of this program

3. Continue to monitor assignment of Tournament Ongoing

Referees to ensure certification, but also to ensure

that adequately experienced referees are used at

each tournament level. This will be monitored by

USTA/SC staff and the Officials Committee

4. Continue to increase diversity of SC officials by Ongoing

utilizing the USTA recruitment and retention program

and by working with the Communications and

Marketing Committee. Increase the size of the

non-Caucasian group from nine to fifteen by 2012

5. Identify officials who possess potential to become Ongoing

members of the Officials Committee within the next six

years. Coordinate with the Community Programs and

Volunteer Coordinator to develop list

6. Encourage Tournament Directors to recruit adult Ongoing

players to be Court Monitors as a means to enhance

court coverage, and have Referees train them for each

event. Emphasis should first be on lower level

tournaments (Levels 5,4 & 3)

7. Initiate use of Referee’s Tournament Evaluation form; 3/31/10

follow up with a system to monitor the use of on-court

umpires at both junior and adult tournaments

8. Continue to conduct at least three certification 6/30/10

clinics for new (Provisional) and experienced officials

throughout SC from January through March; conduct

in June, if needed, a Basic USTA Clinic in Columbia

to certify additional new (Provisional) officials

9. Continue to strengthen the Mentor Program to improve 6/30/10

its ongoing effectiveness to assure that new officials

receive good on-court coaching/training. In conjunction

with the Communications and Marketing Committee,

publicize the Mentor Program to help recruit new

officials

Player Development Committee:

2. Issue bids for 2010 All-Star Camp 1/1/10

3. Increase Coaches database via emails and and with 1/1/10

help from the Tennis Professionals Committee

4. Select coaches for 2010 All-Star Camp 1/1/10

5. Conduct telephone conference to finalize All-Star 1/15/10

Camp

6. Organize Training Camp to be held at Southern Closed 4/15/10

Championships

7. Invite committee members to host a Quickstart event 4/15/10

8. Select coaches for Southern Closed Championships 4/1/10

and Training Camp

9. Coordinate with the Junior Competition Committee, 4/1/10

which will send invitations to children for Southern

Closed Championships and Training Camp after

Belton

10. Conduct conference call about Southern Closed 5/16/10

Championships and Training Camp

11. Select coaches for Junior Cup 7/15/10

12. Make selections and send out invitations for the CTC 8/6/10

12. Organize Training Camp to be held before Junior Cup 8/15/10

13. Host four Quickstart events by the end of the year 12/31/10

Senior Cup Committee:

1. Prepare and put article and ad in 2010 USTASC 1/31/10

Yearbook

2. Review link on USTA SC web site 3/31/10

3. Select and send initial letter to potential players-- 3/31/10

these players are placed on a preliminary “long list.”

Determine player availability based upon player

responses

4. Select players based upon availablilty, rankings, and 3/31/10

tournament results

5. Seek to increase diversity on the team, consistent with 3/31/10

the goal of fielding the strongest possible team

6. WIN the Southern Senior Cup Championships for the 6/30/10

third consecutive year!

Strategic Planning and Evaluation Committee:

1. Continue to refine concise formats for the USTA Ongoing SC Strategic Plan, the USTA SC Action Plan, and

the annual Progress Report

2. Improve timeliness of Quarterly 2010 Action Plan 5/30/10 reporting to support each Board of Director’s meeting

during 2010 (except Q1)

3. Conduct an initial review of the 2010 USTA SC 5/50/10

Strategic Plan to ensure it reflects current thinking and

commence updating process for 2011 Plan

4. Complete and distribute the 2011 USTA SC Strategic 9/30/10

Plan update in time to be used by Committee Chairs to

prepare their 2011 Action Plans

5. Examine and report on current and future staffing and 12/12/10

support requirements that impact on the utilization of

the current office facility

6. Examine and report on the logistical and financial 12/12/10

aspects of office facility expansion or relocation

7. Complete and distribute the 2011 Action Plan prior to 12/31/10

the beginning of 2011

Tennis Professionals Committee:

1. Work with USTA SC to secure state tourism grants Ongoing

to assist in the marketing campaign

2. Approach tennis camps in SC and encourage them to Ongoing

hire certified tennis coaches

3. Conduct certification preparation courses in each SC Ongoing

area

4. Provide information for the Pro link on the USTA SC Ongoing

website

5. Send Email blasts from PTR and USPTA to database Ongoing

on educational opportunities

6. Educate SC Pros on opportunities to serve on Ongoing

USTA SC committees

7. Educate SC Pros on USTA SC initiatives and Ongoing

Programs; take advantage of the educational

opportunity at the USTA SC Annual meeting

8. Appoint a committee representative to each SC area Ongoing

9. Obtain 100 percent certification of full-time tennis 3/31/10

directors and and pros in SC

10. Work with USTA SC staff to create a marketing plan 3/31/10

to promote SC as the only state where all tennis

teaching professionals are certified

11. Hold a certification clinic in each SC area 3/31/10

Wheelchair Tennis Committee:

1. Continue to develop and administer tennis events Ongoing

within SC which offer education, participation, and

awareness of wheelchair tennis

2. Continue developing a wheelchair tennis data base Ongoing

3. Continue to fund scholarships and mini-grants for Ongoing

players to play in wheelchair tennis events

4. Identify grants to apply for to assist with scholarship 3/31/10

monies, marketing costs, and other expenses

5. Develop funding source for purchase of one additional 6/30/10

chair

6. Define goals for intergrating wheelchair players into 6/3/10

league play

7. Develop a marketing and promotions campaign 12/31/10

centered around website and poster promotion

8. Offer three six-week clinics in different regions of the 12/31/10

state

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