ABERDEEN CITY COUNCIL – NEIGHBOURHOOD SERVICES …



|INTEGRATED CHILDREN’S SERVICES |

|MEETING TITLE: |Integrated Children’s Services Board |MEETING DATE: |Monday |

| | | |16 June 2014 |

|PARTICIPANTS: |Liz Taylor (LT) / Aberdeen City Council / Social Care and Wellbeing (Chair) |

| |Gayle Gorman (GG) / Aberdeen City Council / Education, Culture and Sport |

| |Sheila Sansbury (SS) / Aberdeen City Council / Education, Culture and Sport |

| |Lorraine Currie (LC) / NHS Grampian |

| |Kymme Fraser (KF) / Aberdeen City Council / Social Care and Wellbeing |

| |Maggie Hepburn (MH) / ACVO |

| |Susan Devlin (SD) / Aberdeen City Council / Social Care and Wellbeing |

| |John Cairns (JC) / Aberdeen City Council / Education, Culture and Sport |

| |Neil McLennan (NMc) / Aberdeen City Council / Education, Culture and Sport |

| |Charlie Penman (CP) / Aberdeen City Council / Education, Culture and Sport |

| |Elizabeth Templeton (ET) / Scottish Children’s Reporter Administration (SCRA) |

| |Joyce Duncan (JD) / ACVO |

| |Richard Craig (RC) / Police Scotland |

| |Nicola Jones (NJ) / Police Scotland |

| |Pete Leonard (PL) / Aberdeen City Council / Housing and Environment |

| |Louise Beaton (LB) / Aberdeen City Council / Education, Culture and Sport |

|APOLOGIES: |Stuart Patterson (SP) / Aberdeen City Council /Education, Culture and Sport |

| |Heather MacRae (HMac) / NHS Grampian |

| |Struan King (SK) / Aberdeen City Youth Council |

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|NO. |AGENDA ITEM |NOTES OF DISCUSSION |ACTION/DECISIONS |BY WHOM |WHEN |

|2. |Minute from Last ICS Meeting for|2.1 ICS Board held on 31 March 2014 | | | |

| |Approval |The minutes from the ICS Board meeting held on 31 March 2014 were agreed as an accurate | | | |

| | |record. | | | |

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| | |2.2 Matters Arising | | | |

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| | |Item 4 – Risk Register (high level) to be completed. |Carried forward as an action. |LB / Lead Officers|September |

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| | | | |LB | |

| | |Item 5.1 – The Scottish Government Children’s Implementation Team has advised that it is|Briefing report to be circulated. | |August |

| | |going through a degree of re-structuring and was unable to attend the meeting today. | | | |

| | |However they may be able to attend September meeting. LB is attending a Children in | | | |

| | |Scotland event on 18 June regarding the implementation of the respective parts of the | | | |

| | |new Children and Young People (Scotland) Act. | | | |

| | | | | | |

| | |Item 6.1 – SD advised that several meetings have taken place with relevant partners in | | | |

| | |relation to Pre Referral Screening and confirmed that an agreed point has been reached. | | | |

| | |A position has been agreed with Police Scotland about the need to share the best | | | |

| | |possible information in order to support Named Persons in the delivery of their |It was agreed that Pre Referral Screening (PRS) | | |

| | |responsibilities. Police Child Concern Forms will go to Social Care and Wellbeing, with|would be retained as the name for this multi-agency | | |

| | |minor issues straight to the Named Person. Social Care and Wellbeing is currently |process. | | |

| | |resourcing an Admin Worker to support Pre Referral Screening. Partners are currently in| | | |

| | |discussion about Pre Referral Screening being situated at the Joint Child Protection |A meeting of partners will be held next week to | | |

| | |Unit at Bucksburn. |finalise the paper. This will include standards | | |

| | | |around timescales, multi-agency information sharing | | |

| | | |and common thresholds. | | |

| | |Item 6.2 – LT is in discussions with Police Scotland, the Reporter and Fiscal about | | | |

| | |holding a seminar in August about maintaining a whole system approach in Youth Justice |The reviewed PRS process will be operational once | | |

| | |in the city. |the paperwork has been concluded. | | |

| | | | | | |

| | |Item 6.3 – SK wrote to LB to advise that he is standing down as Chair of the Aberdeen | |SD | |

| | |City Youth Council. A new Chair for Aberdeen City Youth Council will be elected next | | |asap |

| | |week. | | | |

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| | |Item 7 – SD agreed to give an update on Reclaiming Social Work programme at September | |LT | |

| | |meeting. | | | |

| | | |New Chair to be invited and welcomed onto ICS Board.| | |

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| | | | |Chair / LB | |

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| | | | |SD | |

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|3. |New ICS Governance and Planning |3.1 ICS Board – Final Version Role, Remit and Membership for Approval | | | |

| |Structure |The paper was updated and recirculated following the last meeting. The final version of| | | |

| | |the Role, Remit and Membership paper for the ICS Board was circulated with the agenda |The ICS Board Role, Remit and Membership paper was | | |

| | |papers. |approved. | | |

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| | |3.2 Update on Implementation of new Structure | | | |

| | |An update on the implementation of the new ICS governance structure was circulated with | | | |

| | |the agenda papers. | | | |

| | | | | | |

| | |All groups have met since the last ICS Board meeting on 31 March 2014. | | | |

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| | |The Integrated Children’s Services Chief Officers Group met on 27 May. Role and Remit | | | |

| | |approved. | | | |

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| | |The Improvement and Performance Group has met twice. Role and Remit approved. The | | | |

| | |group has focussed on Outcome Group reporting via Quality Indicators Framework; Early | | | |

| | |Years and PACE Improvement Programmes; the Children and Young People’s Audit; Year 3 | | | |

| | |Update of Integrated Children’s Services Plan 2011-15; and preparation for joint | | | |

| | |inspection. |PL asked about reporting. SD advised that the | | |

| | | |Improvement and Performance Group would have an | | |

| | |The Aberdeen City Child Protection Committee (Safe Outcome Group) is meeting regularly. |overview of all ICS Outcome Groups and future | | |

| | |It has a recently approved Constitution following the disaggregation of sub-committee |reporting would be based on the Quality Indicators | | |

| | |last year. |Framework. | | |

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| | |The Healthy and Active Outcome Group has met twice and has approved a Role and Remit. | | | |

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| | |The Nurtured Outcome Group has met and has approved a new Role and Remit. | | | |

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| | |The Achieving Outcome Group has met and has a draft Role and Remit out for | | | |

| | |consideration. | | | |

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| | |The Responsible Outcome Group has met and has appointed a Lead Officer. A draft Role | | | |

| | |and Remit is out to members for consideration. A development workshop is being held on | | | |

| | |3 July to confirm the Action Plan for 2014-15. | | | |

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| | |The Respected and Included Outcome Group has met and also has a draft Role and Remit out| | | |

| | |for consideration. | | | |

| | | |To be approved by next meeting. | | |

| | |All Role and Remits were circulated with the agenda papers for noting. | | | |

| | | | |JC |September |

| | | |To be approved by next meeting. | | |

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| | | | |NJ |September |

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| | | |Noted. | | |

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|4. |Performance Update: Focus on |Neil MacLennan and John Cairns gave an input on Aberdeen Guarantees. A paper was | | | |

| |Achieving Outcome Group – |circulated. Key points as follows: | | | |

| |Aberdeen Guarantees | | | | |

| | |ECS Directorate has recently made increasing positive destinations one of its four | | | |

| | |service priorities. | | | |

| | |Over the past four years, positive destinations have increased from 82.7% in 2008/09 to | | | |

| | |91% in 2012/13. | | | |

| | |To deliver on the new service priority and to further increase positive destinations, a | | | |

| | |range of developments are planned for 2014. | | | |

| | |The main action for this year is to rebrand all Youth Employment Activity in the city, | | | |

| | |as a seamless employability pipeline into positive destinations, to ‘Aberdeen | | | |

| | |Guarantees’. | | | |

| | |Aberdeen Guarantees will represent a partnership commitment to providing learning, | | | |

| | |training and work opportunities to all 14-25 year olds. | | | |

| | |Aberdeen Guarantees will be used to profile a range of approaches, pre and post school, | | | |

| | |which are already in place to support young people. | | | |

| | |Aberdeen Guarantees will be formally launched at an event on Tuesday 2 September 2014. | | | |

| | |JC gave a short demo of the Aberdeen Guarantees website which is also being developed | | | |

| | |and will be launched to pupils and parents during the new school term. The website will| | | |

| | |profile all work on one comprehensive site and will have links to social media. | | | |

| | |Work is also ongoing with Skills Development Scotland to produce a new version of the | | | |

| | |Youth Employment Activity Plan. The plan sets out local opportunities for young people | | | |

| | |against a five stage employability pipeline, where stage one provision supports young | | | |

| | |people furthest from learning (e.g. Activity Agreements) and stage five which supports | | | |

| | |young people who are in work. |Note date for diaries. |All |2 September |

| | |This links with key community planning performance targets and Single Outcome Agreement.| | | |

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| | |SD asked if a newsletter distributed to young people at Craigielea and Westburn could be| | | |

| | |made accessible to young people out of the city who are returning. | | | |

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| | |GG confirmed that opportunities for looked after children and those with additional | | | |

| | |support needs would be a targeted area of Aberdeen Guarantees. For example internship | | | |

| | |and promotion of corporate parent. | | | |

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| | |NMc and JC were thanked for their informative input. | | | |

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| | |NMc left the meeting at this point. | | | |

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| | | |Agreed. |JC | |

|5. |National Strategic Policy |5.1 Children and Young People (Scotland) Act – Update | | | |

| |Drivers | | | | |

| | |Early Learning and Childcare – Draft Statutory Guidance was circulated with the agenda | | | |

| | |papers. | | | |

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| | |SS advised that the Scottish Government has not issued finalised guidance in advance of | | | |

| | |the Referendum. It has been sent out as draft guidance but it is not anticipated it | | | |

| | |will change significantly. SS noted that the guidance is helpful but some clarity has | | | |

| | |been requested. | | | |

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| | |The Nurture Outcome Group has responded on behalf of partners. |LT sought confirmation from ICS partners that they |SS / GB | |

| | | |were satisfied with views represented. Agreed | | |

| | | |responses to be circulated to all partners. | | |

| | |Proposal for the Development of guidance to support the GIRFEC provision was circulated | | | |

| | |with the agenda papers. | | | |

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| | |SS advised that guidance has been produced as a result of a number of events held. The | | | |

| | |main content focuses on information sharing, safe practices and processes. | | | |

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| | |The GIRFEC Implementation Group will respond on behalf of partners. The key message to | | | |

| | |the Scottish Government will be on impact. |LT sought confirmation from ICS partners that they | | |

| | | |were satisfied with views represented. Agreed | | |

| | | |responses to be circulated to partners. |SS / LM | |

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| | |SS noted that some partners may also wish to make individual responses. |Partners to respond as appropriate. | | |

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| | |5.2 National Guidance for Child Protection in Scotland 2014 | | | |

| | |The awaited new National Guidance for Child Protection in Scotland 2014 has recently | | | |

| | |been published and was circulated with the agenda papers. | |All partners | |

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| | |KF advised that the new guidance is a modern version of the previous guidance, which now| | | |

| | |includes GIRFEC and the National Practice Model. It also includes Forced Marriage and | | | |

| | |Children Missing from Education. | | | |

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| | |KF advised that the Scottish Government have declined to produce a summary version. | | | |

| | |However, she felt there would be great value in having a succinct local version. | | | |

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| | |LT indicated that she had hoped to see North East guidance on a North East basis. |LT suggested that we update local guidance as | | |

| | |However, indications suggest this is not imminent. LC also expressed her disappointed |Aberdeen City Committee as a priority. | | |

| | |at this. | | | |

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| | | | |KF / Child | |

| | |5.3 Welfare Matters – Update | |Protection Cttee | |

| | |A written update on Welfare Matters which was circulated at the meeting. | | |asap |

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| | |PL highlighted key points: | | | |

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| | |Welfare Matters is a reform programme taking forward a number of Welfare Matters | | | |

| | |activities and promoting cross-service working. For example, The Hub at Ebury House is | | | |

| | |now fully operational and a Satellite based in Tillydrone has been established, | | | |

| | |marketing materials are being developed to advertise those services. A bid to be a | | | |

| | |pilot in the Universal Credit Roll-out is being developed along with a bid for European | | | |

| | |funding, SLAB and the Resilience Fund. | | | |

| | |A new piece of work on the impact of Welfare Reform Changes is being led by the Research| | | |

| | |Team. | | | |

| | |Updates on Legislative Changes are also been produced. PL highlighted that this affects| | | |

| | |our employees as well as our ‘customers’. | | | |

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| | | |SS indicated that Head Teachers are looking for | | |

| | | |support to sign- post families and agreed to | | |

| | | |circulate information to schools. | | |

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| | | | |SS | |

|6. |Local Strategic Policy Drivers |6.1 Integrated Children’s Services Plan 2011-15 Year 3 Update for approval | | | |

| | |The final draft of the Integrated Children’s Services Plan 2011-15 Year 3 Update was | | | |

| | |circulated with the agenda papers. Approval was sought from partners. | | | |

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| | |At section 7.4 (page 33), KF advised that ‘sub’ should be removed from the title of | | | |

| | |Child Protection Committee. | | | |

| | | |LB to amend heading. |LB |ACTIONED |

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| | | |The report was otherwise approved. | | |

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| | | |To enable the report to be published over the | | |

| | | |summer, the Chair requested any final comments to be|All |ACTIONED |

| | | |submitted to LB by noon on Friday 20 June. | | |

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| | |6.2 Quality Indicators Framework (QIF) |LB advised that a new Integrated Children’s Services| | |

| | |SD advised that the Integrated Children’s Services Improvement and Performance Group has|Plan would be produced from April 2015. | | |

| | |agreed to focus on the Quality Indicators Framework in terms of reporting on | | | |

| | |performance, rather than the work of individual Outcome Groups. The new Integrated | |LB |April 2015 |

| | |Children’s Services Plan will reflect the QIF themes and also the Action Plan from | | | |

| | |forthcoming inspection of children’s services. | | | |

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| | |6.3 GIRFEC Implementation Update | | | |

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| | |Maturity Model – SS advised that the GIRFEC Implementation Group recently undertook the |SS will circulate final report once complete. | | |

| | |Maturity Model self-evaluation exercise. The model focuses on five themes and five | | | |

| | |levels. The Integrated Children’s Services Partnership tested out the model last year. | | | |

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| | |The outcome of the exercise indications progress has been made on our GIRFEC journey in | |SS / LM |asap |

| | |the past year. | | | |

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| | |GIRFEC Implementation QA Survey – A headline report outlining key areas was circulated | | | |

| | |with the agenda papers. There were 373 returns which was very encouraging. SS | | | |

| | |highlighted that peoples’ understanding of roles, involvement of children in the | | | |

| | |planning of services, staff engagement, morale, awareness of the Getting it Right | | | |

| | |website and support to attend development opportunities were all positive. | | | |

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| | |SD advised she had some concern about the % return on use of guidance tools in carrying | | | |

| | |out assessments. It was acknowledged that all returns may not have been by the | | | |

| | |personnel who will be the Named Person. Therefore this could have had a bearing on the | | | |

| | |results of the survey. | | | |

| | | |Agreed that the survey would be further analysed and| | |

| | |6.4 Integrated Children’s Services (ICS) Conference |a fuller report circulated. This will also flag up | | |

| | |A proposal paper for an ICS Conference to be held in September 2014 was circulated with |key actions. | | |

| | |the agenda papers. | | | |

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| | |Following on from the success of the ICS Conference held on 30 September 2013 and as | |SS /LM |asap |

| | |part of our ongoing communication strategy to cascade key messages to staff and share | | | |

| | |good practice, it is proposed to hold an ICS Conference on an annual basis. | | | |

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| | |This year it is proposed to run the event three times – morning, afternoon and twilight,| | | |

| | |to enable a larger number of staff to attend. | | | |

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| | |A number of workshops will be offered. Suggestions included: Abby’s room, Reclaiming | | | |

| | |Social Work, Early Years Collaborative, Domestic Violence / Violence Against Women, | | | |

| | |Child Sexual Expoitation, Inclusion Review / ASN / Disability, Corporate Parenting, | | | |

| | |UNCRC. | | | |

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| | |A headline speaker / conference chair was also suggested. | | | |

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| | |The date proposed – Wednesday 3 September – conflicts with Reclaiming Social Work |Proposal to hold conference agreed. | | |

| | |programme training. The following week was suggested instead. | | | |

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| | |6.5 Joint Inspection of Services for Children and Young People in the Aberdeen City | | | |

| | |Community Planning Partnership Area | | | |

| | |SD advised that the inspection process had commenced and highlighted the following key | | | |

| | |points: | | | |

| | |SD – Inspection Lead | | | |

| | |SS – Inspection Co-ordinator |LB to explore alternative dates. | | |

| | |Project Team is in place and is working hard. | | | |

| | |Good attendance across all partners. |Conference will take place on Tuesday 9 September | | |

| | |Pre Inspection Return has been submitted. |2014. | | |

| | |Sample of 106 children back from Care Inspectorate. | | | |

| | |Self Evaluation and Position statements to be submitted by 18 August 2014. | | | |

| | |Inspectors will be on-site w/b 15 September. | | | |

| | |The proportional week is w/b 13 October. This is one of the October holiday weeks. | |LB |ACTIONED |

| | |Briefing notes have been prepared and circulated for use across agencies. | | | |

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| | | |Timetable to be produced. | | |

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| | | |SD has asked Care Inspectorate if any scope of | | |

| | | |moving. | | |

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| | | |Agreed to schedule an additional meeting over summer| | |

| | | |to look specifically at Quality Improvement | | |

| | | |Framework. |SD / SS |ACTIONED |

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| | | | |SD |ACTIONED |

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| | | | |LB |ACTIONED |

|7. |AOCB |LC advised that the Family Nurse Partnership programme would start recruitment in |LC to keep ICS Board briefed on programme progress. |LC | |

| | |September / October for a go live date in February 2015. | | | |

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|8. |Meeting schedule for 2014 |Monday 4 August 3.00pm to 5.00pm |** Additional meeting scheduled to look at the | | |

| | |Committee Room 2, Town House ** |Quality Indicators Framework in more detail. | | |

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| | |Monday 8 September 3.00pm to 5.00pm | | | |

| | |Conference Room, 4th Floor, Marischal College | | | |

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| | |Monday 3 November 2.00pm to 4.00pm | | | |

| | |Conference Room, 4th Floor, Marischal College | | | |

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| | |Monday 15 December 2.00pm to 4.00pm | | | |

| | |Conference Room, 4th Floor, Marischal College | | | |

|MINUTE TAKER: |Louise Beaton, Principal Planning|DATE OF NEXT MEETING: |Monday 4 August 2014 from 3.00pm to 5.00pm |VENUE: |Committee Room 2, Town House |

| |Officer - ICS | | | | |

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