ABERDEEN CITY COUNCIL – NEIGHBOURHOOD SERVICES …



|INTEGRATED CHILDREN’S SERVICES |

|MEETING TITLE: |Integrated Children’s Services Board |MEETING DATE: |Monday |

| | | |8 September 2014 |

|PARTICIPANTS: |Liz Taylor (LT) / Aberdeen City Council / Social Care and Wellbeing (Chair) |

| |Susan Devlin (SD) / Aberdeen City Council / Social Care and Wellbeing |

| |Gayle Gorman (GG) / Aberdeen City Council / Education, Culture and Sport |

| |Sheila Sansbury (SS) / Aberdeen City Council / Education, Culture and Sport |

| |Heather MacRae (HMac) / NHS Grampian |

| |Kymme Fraser (KF) / Aberdeen City Council / Social Care and Wellbeing |

| |John Cairns (JC) / Aberdeen City Council / Education, Culture and Sport |

| |Grace Brown (GB) / Aberdeen City Council / Education, Culture and Sport |

| |Charlie Penman (CP) / Aberdeen City Council / Education, Culture and Sport |

| |Elizabeth Templeton (ET) / Scottish Children’s Reporter Administration (SCRA) |

| |Mike Thompson (MT) / Police Scotland |

| |Pete Leonard (PL) / Aberdeen City Council / Housing and Environment |

| |Louise Beaton (LB) / Aberdeen City Council / Education, Culture and Sport |

|APOLOGIES: |Stuart Patterson (SP) / Aberdeen City Council /Education, Culture and Sport |

| |Rebecca Lindsay (RL) / Aberdeen City Youth Council |

| |Maggie Hepburn (MH) / ACVO |

| |Joyce Duncan (JD) / ACVO |

| |Lorraine Currie (LC) / NHS Grampian |

| |Nicola Jones (NJ) / Police Scotland |

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|NO. |AGENDA ITEM |NOTES OF DISCUSSION |ACTION/DECISIONS |BY WHOM |WHEN |

|2. |Minute from Last ICS Meeting for|The minute from the last meeting held on 16 June 2014 was approved. | | | |

| |Approval | | | | |

| | |Matters Arising | | | |

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| | |Item 2.2.3 – In relation to PRS, SD advised that agreement had been reached on Police | | | |

| | |Concern Forms and new arrangements commenced last week. | | | |

| | | | | | |

| | |Item 2.2.4 – LT advised that a workshop had been held about maintaining a whole system | | | |

| | |approach in youth justice in the city. | | | |

| | | |An action plan will be produced. |LT | |

| | |Item 2.2.5 – The new Chair of the Aberdeen City Youth Council is Rebecca Lindsay. LB | | | |

| | |and MH have both been in touch with Rebecca and she has been invited to meetings. | | | |

| | | | | | |

| | |Item 3.2 - Approved Role and Remits or Achieving, Nurtured and Responsible Outcome |Consideration of holding meetings at alternative |LB / MH | |

| | |Groups were attached with agenda papers. |times to accommodate Rebecca’s study commitments. | | |

| | | | | | |

| | |PL asked about reporting. In preparing for inspection a plethora of information has |These were accepted by the ICS Board. | | |

| | |been prepared and shared to evidence outcomes. SD advised that the Improvement and | | | |

| | |Performance Group would meet again end of September. | | | |

| | | |Agreed that this will go on agenda for next ICS | | |

| | |SS confirmed that we reported on the six key indicators in the Single Outcome Agreement |Board meeting. Use Self Evaluation document as a | | |

| | |to the Community Planning Aberdeen Management Group on 25 August. Two of the indicators|starting point for agreeing which indicators / | | |

| | |need national input and indicators for poverty need to be agreed locally. |outcomes to focus on. |LB / All |3 November |

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| | |Item 4 - Aberdeen Guarantees – the formal launch date is Monday 29 September | | | |

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| | |Item 6.1 - Integrated Children’s Services Plan 2011-15 Year 3 Update – was formally | | | |

| | |ratified by Community Planning Aberdeen Management Group on 25 August 2014. | | | |

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| | |Item 6.3 – GIRFEC – The detailed information from the staff survey is included within | | | |

| | |the Position Statements in the Self Evaluation document. |Noted. | | |

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| | |Item 6.5 – SD advised that the Joint Inspection proportionate week has been moved to w/b| | | |

| | |Monday 27 October. It was previously scheduled to be during the school holidays. |Noted and acknowledged that this is a key document | | |

| | | |in relation to forthcoming Joint Inspection. | | |

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|3. |National Strategic Policy |3.1 Children and Young People (Scotland) Act – Building the Ambition: National Practice | | | |

| |Drivers |Guidance on Early Learning and Childcare | | | |

| | |SS introduced the paper, which was circulated with agenda papers. | | | |

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| | |SS advised that Pre School Education and Childcare will now be known as Early Learning | | | |

| | |and Childcare. The paper reflects multi-agency approaches that take place within the | | | |

| | |sector and has been circulated to all relevant staff. |LT asked if we needed a summary of key points. SS |SS | |

| | | |to prepare and circulate to Outcome Groups. | | |

| | |Head Teachers have been recommended to spend some time considering the document with | | | |

| | |their staff and the Pre-School Team are running a series of workshops to inform staff. |KF offered to provide a summary of the Children and | | |

| | | |Young People (Scotland) Act 2014 also. | | |

| | | | |KF | |

| | |3.2 Welfare Matters – Update | | | |

| | |A Welfare Matters update was circulated with the agenda papers. | | | |

| | | | | | |

| | |PL advised that the hub and satellite approach had received good feedback from service | | | |

| | |users. | | | |

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| | |LB informed that there would be a Welfare Matters stall at the ICS conference and Cash | | | |

| | |in Your Pocket leaflets would be distributed via delegate packs. | | | |

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|4. |Local Strategic Policy Drivers |4.1 Joint Inspection of Services for Children and Young People in the Aberdeen City | | | |

| | |Community Planning Partnership area | | | |

| | |The Self Evaluation document submitted on 18 August 2014 was circulated with the agenda | | | |

| | |papers. Information for Staff booklet was circulated at the meeting. It will be |Information for Staff booklet to be distributed |LB |asap |

| | |distributed to colleagues attending the ICS conference on 9 September. |widely. | | |

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| | |SD advised that many colleagues from the ICS Board had been involved in Joint Inspection| | | |

| | |weekly Project Team meetings. | | | |

| | |Next week the inspectors will be with us for three days. This is still part of their | | | |

| | |scoping. SD is currently working on presentation for Professional Discussion 1 on | | | |

| | |Tuesday 16 September. There will be meetings with the ICS Chief Officers and the ICS | | | |

| | |Board. The inspectors will lead the meetings. This week a number of pre-meetings are | | | |

| | |being held and materials are being prepared. | | | |

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| | |Noted that there will be a focus on strategic planning arrangements. | | | |

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| | |Vision / Integrated Children’s Services Plan | | | |

| | |Planning and Governance / Structure | | | |

| | |Participation of children, young people and families | | | |

| | |Communication / engagement with staff | | | |

| | |How do we know we are making a difference? | | | |

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| | |Partners are also keen to demonstrate work. Discussed review of planning arrangements | | | |

| | |and partners leading Outcome Groups. We have a strong partnership and shared ownership | | | |

| | |for leading. Also discussed positive impact of early intervention, e.g. Youth Justice | | | |

| | |whole system approach / reduction in number of referrals to the Reporter and Reporter | | | |

| | |better aware of needs of the child. | | | |

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| | |Colleagues need to look at Quality Indicators at Section 6. The Self Evaluation | | | |

| | |document gives the detail. | | | |

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| | |GG asked for a briefing on key messages/bullet points for partners and staff. | | | |

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| | |Self Evaluation Assessment | | | |

| | |The ICS Board also considered our Self Evaluation Assessment. The Self Evaluation | | | |

| | |document submitted on 18 August was submitted without scores. | | | |

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| | |A meeting was held last week, without NHS Grampian and Police Scotland who were unable | | | |

| | |to attend, to consider our self evaluation assessment against the ratings. NHS Grampian| | | |

| | |and Police Scotland were, however, involved in initial discussions on scores earlier in | | | |

| | |the self evaluation process. |To be prepared. |SD / SS |asap |

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| | |A discussion took place about the scores and whether or not we declare these as part of | | | |

| | |our presentation in Professional Discussion 1. We agreed that we had to have collective| | | |

| | |confidence across the ICS Board members. | | | |

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| | |Some members felt we have made progress, some good and some very good, across the | | | |

| | |indicators. A caution was given by the Director of ECS that we had to substantiate the | | | |

| | |scores with evidence. The Head of Children’s Services advised that as well as the | | | |

| | |evidence in our submission the inspectors would find evidence about meeting the needs of| | | |

| | |individual children and impact (QI 5 and Q12) in the case files. | | | |

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| | |SD advised against submitting scores. However, there was a strong view that we declare | | | |

| | |scores in our presentation to inspectors as it is our self evaluation and we know | | | |

| | |ourselves best. | | | |

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| | |The ICS Board then considered the scores as put forward by the ICS Board representatives| | | |

| | |which met last week. | | | |

| | |For those partners who had not been present, Police Scotland representative was not able| | | |

| | |to comments as he is new into his role in the Board. The NHS representative encouraged a| | | |

| | |review of scores. Some scores were adjusted. | | | |

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| | |The following was agreed as our final Self Evaluation Assessment to be included as part | | | |

| | |of our presentation for Professional Discussion 1: | | | |

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| | |1.1 Good Improving the wellbeing of children | | | |

| | |and young people | | | |

| | |2.1 Good Impact on children and young | | | |

| | |people | | | |

| | |2.2 Very Good Impact on families | | | |

| | |5.1 Good Providing help and support at an | | | |

| | |early stage | | | |

| | |5.2 Good Assessing and responding to risks | | | |

| | |and needs |Agreed to present our position. | | |

| | |5.3 Very Good Planning for individual children and | | | |

| | |young people | | | |

| | |6.2 Very Good Planning and improving services | | | |

| | |6.3 Good Participation of children, young | | | |

| | |people, families etc | | | |

| | |9.4 Good Leadership of improvement and | | | |

| | |change | | | |

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| | |4.2 Reclaiming Social Work – Update | | | |

| | |The second Reclaiming Social Work Stakeholder Briefing was circulated in advance of the | | | |

| | |meeting and a workshop on Reclaiming Social Work is being delivered at the ICS | | | |

| | |Conference. | | | |

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| | |4.3 Integrated Children’s Services Conference – Update | | | |

| | |The second ICS Conference is being held tomorrow, Tuesday 9 September, at AECC. | | | |

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| | |Keynote speakers and workshops are all confirmed. Approximately 450 colleagues from | | | |

| | |across services have signed up to attend. Final preparations being made. | | | |

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| | |4.4 A Practitioner’s Guide to Information Sharing, Confidentiality and Consent to | | | |

| | |Support Children and Young Peoples’ Wellbeing | | | |

| | |This paper was circulated in advance of the meeting. | | | |

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| | |KF advised that the Practitioner’s Guide to Information Sharing, Confidentiality and | | | |

| | |Consent to Support Children and Young People’s Wellbeing was a Grampian version of a | | | |

| | |document which had been produced by Perth and Kinross in conjunction with the Scottish | | | |

| | |Government. It gives clear statements in terms of the new Children and Young People | | | |

| | |(Scotland) Act 2014. | | | |

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| | |KF advised that the document had been circulated across the three Local Authority Areas:| | | |

| | |Aberdeen City; Aberdeenshire and Moray. It was approved by the Grampian GIRFEC Group on | | | |

| | |4 July 2014 and is now ready for formal sign off by the ICS Board. | | | |

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| | | |A conference report will be prepared following the |LB |3 November |

| | | |event and will be brought to next meeting. | | |

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| | | |The ICS Board agreed to sign off the document. | | |

|5. |For Information |The following papers were circulated with the agenda papers for information: | | | |

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| | |5.1 Youth Forum Event Report – 19 June 2014 | | | |

| | |5.2 Homestart Letter and Manifesto |Noted by ICS Board | | |

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|6. |AOCB |There was no other business. | | | |

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| | |Colleagues were thanked for their attendance and input. | | | |

|7. |Meeting schedule for 2014 |Monday 3 November 2.00pm to 4.00pm |This meeting has been cancelled. | | |

| | |Conference Room, 4th Floor, Marischal College | | | |

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| | |Monday 15 December 2.00pm to 4.00pm | | | |

| | |Conference Room, 4th Floor, Marischal College | | | |

|MINUTE TAKER: |Louise Beaton, Principal Planning|DATE OF NEXT MEETING: |Monday 15 December 2014 from 2.00pm to 4.00pm|VENUE: |Conference Room, 4th Floor, Marischal |

| |Officer - ICS | | | |College |

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