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MINUTES OF COMBINED COMMISSION WORKING & REGULAR SESSION MEETING HELD MARCH 30, 2020 BEGINNING AT 9:00 A.M. ON ZOOM, IN DUCHESNE, UTAHPresent-Chairman Greg Todd, Commissioner Greg Miles, Commissioner Irene Hansen, Deputy County Attorney Tyler Allred, Public Works Director Ben Henderson, Commission Assistant/Deputy Clerk/Auditor Chelise Jessen taking minutes of the meeting, and Director Matthew Yergensen monitoring video feed for Zoom.Opening Comments(9:00 a.m.)Chairman Todd welcomes everyone to the meetingPledge of Allegiance Public Works Department update (9:02 a.m.)Director Henderson gives an update on existing projects and upcoming work. The Road Department will begin stock piling at the Fruitland Salt Shed and hauling rock into RockCreek for the road upgrade.Discussion and Consideration of US Fish & Wildlife Critical Habitat (9:06 a.m.)Director Mike Hyde explains the US Fish and Wildlife Services has declared a critical habitat for the Western Yellow-billed Cuckoo. Director Hyde has prepared a letter for the US Fish and Wildlife Services and presents it to the Commission. Parties review the letter prepared by Director Hyde. Commissioner Miles makes a motion to approve the letter prepare by Director Hyde to be sent to the US Fish and Wildlife Service. Commissioner Hansen seconds the motion. All Commissioners vote aye and the motion is passed.Discussion and Consideration of Asphalt Seal-Coat bids for Fairground(9:15 a.m.)Bids were received from CKC Asphalt and Bonneville Asphalt. Director Lisonbee has been excused and Director Henderson is asked to give his input. Parties discuss the bids received and determine more time is needed to review the bids. This agenda item will be continued to April 6, 2020 to allow Director Lisonbee time to compare bids and gather more information as to what type of product will be used. Discussion and Consideration of Emergency Declaration(9:23 a.m.)Emergency Manager Mike Lefler discusses the Emergency Declaration signed by the Commission on March 18, 2020. Manager Lefler confirms the Declaration has been filed with the State. The Declaration remains in effect for 30 days from the date of signature, and a 30-day extension can be given upon request. Commissioner Miles makes a motion to ratify the Declaration. Commissioner Hansen seconds the motion. All Commissioners vote aye and the motion is passed.Discussion of COVID-19 (9:30 a.m.) Emergency Manager Mike Lefler and Human Resource Director Melissa Yergensen are present to discuss the COVID-19 situation. All Parties determine it is in everyone's best interest to mandate a hard close for the county offices who can close to the public effective March 31, 2020. The Duchesne County Sheriff’s Office, Road Department, and Landfill will remain open to the public. Discussion and Consideration of Families First Act(9:41 a.m.)Human Resource Director Melissa Yergensen presents the Families First Act. This policy will be a stand-alone policy put in place for Duchesne County, and will only extend to December 31, 2020. The policy will assist employees who are affected by COVID-19 and are unable to report to work. Commissioner Hansen makes a motion to adopt the Families First Act as a stand-alone policy for Duchesne County. Commissioner Miles seconds the motion. All Commissioners vote aye and the motion is passed. Update on 2020 Census(9:50 a.m.)Director Yergensen gives update on the 2020 Census. Director Yergenson explains how to complete the Census online. Census information is still being announced on the radio and talked about on social media.Discussion and Consideration of Surplus Property(9:54 a.m.)Clerk-Auditor JoAnn Evans and Recorder Shelley Brennan are present to discuss the surplus property. Parties feel it would be beneficial to contact adjoining property owners to see if they would like to purchase the surplus property because otherwise, the surplus property isn’t big enough to build on or do anything with. This agenda item is continued to April 27, 2020.Discussion and Consideration of May tax sale(10:03 a.m.)Clerk-Auditor JoAnn Evans, Recorder Shelley Brennan, and Treasurer Stephen Potter are present to discuss the May tax sale for 2020. Due to the restrictions put in place for COVID-19 and not being able to have more than ten (10) people in a room at one time, parties feel it is best to defer the May tax sale to 2021. All parties discuss the pros and cons of deferring the sale. Commissioner Miles makes a motion to defer the May tax sale to the third Thursday in May 2021. Commissioner Hansen seconds the motion. All Commissioners vote aye and the motion is passed.Payroll (10:13 a.m.)Administrator Jamie Park presents the payroll ending on March 21, 2020. Commissioner Hansen makes a motion to approve the payroll as presented by Administrator Park for March 21, 2020. Commissioner Miles seconds the motion. All Commissioners vote aye and the motion is passed.Auditors Office - Vouchers (10:15 a.m.)Commission Assistant/Deputy Clerk/Auditor Jessen presents the vouchers for March 30, 2020, check numbers 149163 through 149213 in the amount of two hundred eighteen thousand, one hundred twenty-eight and eighty-eight cents ($218,128.88). Commissioner Miles makes a motion to approve vouchers as presented in the amount of $218,128.88. Commissioner Hansen seconds the motion. All Commissioners vote aye and the motion is passed.Consideration of a Business License for Makana Leadership Academy, LLC(10:17 a.m.)A business license for Makana Leadership Academy, LLC is presented. Parties review the license. Commissioner Miles makes a motion to approve the business license for Makana Leadership Academy, LLC. Commissioner Hansen seconds the motion. All Commissioners vote aye and the motion is passed.Consideration of Minutes for Combined Commission Meetings held March 23, 2020 (10:19 a.m.)Parties review minutes from March 23, 2020. Commissioner Miles makes a motion to approve the Minutes for Combined Commissioner Meeting held on March 23, 2020, as corrected. Commissioner Hansen seconds the motion. All Commissioners vote aye and the motion is passedCommission Calendaring &Weekly Update on Events(10:24 a.m.)Closed Meeting – Strategy Session to discuss: Pending or Reasonably Imminent Litigation (10:33 a.m.)Commissioner Miles makes a motion to go in and out of closed session for Strategy Session to discuss: Pending or Reasonably Imminent Litigation. Commissioner Hansen seconds the motion. All Commissioners vote aye and the motion is passed. No action is taken.Closed Meeting – Strategy Session to discuss: The Character, Professional Competence, or Physical or Mental Health of an Individual; (11:18 a.m.)Commissioner Miles makes a motion to go in and out of closed session for Strategy Session to discuss: The Character, Professional, Competence, or Physical or Mental Health of an Individual. Commissioner Hansen seconds the motion. All Commissioners vote aye and the motion is passed. No action is taken.Adjournment(12:40 p.m.)Commissioner Miles makes a motion to adjourn the meeting at 12:40 p.m. Commissioner Hansen seconds the motion. All Commissioners vote aye and the meeting is adjourned.Read and approved this the 6th day of April 2020.??Greg ToddJoAnn EvansCommission ChairmanClerk/AuditorMinutes of meeting prepared by Commission Assistant/Deputy Clerk/Auditor Chelise Jessen______________________________ ................
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