Job Title: Accounting Clerk

[Pages:2]Job Title: Department: Location: Travel: Reports to: Salary Grade: FLSA Status: Prepared Date:

Accounting Clerk 403-Finance Brunswick 0-25% Sr. Financial Analyst NE1 Non-exempt 7.18.2019

JOB SUMMARY

The primary role of the Accounting Clerk is to manage and process all donations and to maintain donor information in the Agilon One donor database system. This role will do so by being responsible for receipting all gifts in a timely manner and will be responsible for reconciling and reviewing all A/R and donation accounting transactions assuring coded to proper fund codes and appeals. This position plays a crucial role in the ongoing work of the Finance team and their skills are vital to their continued success.

ESSENTIAL DUTIES AND RESPONSIBILITIES

DONATION AND A/R PAYMENT PROCESSING ? Process all incoming mail on a daily basis; separating checks received into specific batches for Donations

and Designated Subsidies (A/R) ? Scan all check batches received into the Remote Deposit system for BB&T bank deposits ? Maintain Cash Donation Log sheet, store cash received in locked drawer and deposit once a week into

BB&T bank account ? Input and/or import all check and cash deposit batches into the Agilon One System ? Maintain and update Blue Book with all deposit transactions and some miscellaneous withdrawals ? Process Online Donations via the WMTECH module, importing reports into Agilon One system and entering

Store purchases into ABW AR Module and Agilon One system ? Create online accounts for monthly credit card donors through the website ? Update, track, and process ACH donations monthly on the 5th & 20th ? Backup support for AR when needed to enter payments into ABW

DONOR AGILON ONE SYSTEM ? Prepare Donor System reports for various reporting needs ? Track and Update Board Member and CEO donations ? Update and maintain Donor information including name changes, address changes, number of contacts and

other information as requested by donors, other MAP employees and others ? Create and maintain Appeal information in Agilon One ? Create and maintain fund accounts in Agilon One to assure proper recording of transactions as batches

import over to the ABW accounting system ? Review and update upcoming appeals to ensure accuracy of scan lines and information

ADMINISTRATIVE AND OTHER DUTIES AND RESPONSIBILITIES ? Compile YTD donor appeal vouchers for review by auditors ? Maintain proper storage and destruction on old & new contributions files including destruction of original

checks remotely deposited ? Mail processing and distribution

? Responds to donor calls and questions regarding donations ? Primary for credit card processing for donors

OTHER DUTIES & RESPONSIBILITIES ? Assist Sr. Financial Analyst in month end procedures as needed ? Support the CFO in donor reporting as needed

ORGANIZATIONAL RELATIONSHIPS

This position interacts with the following departments and organizations: Finance, Customer Service, Global Giving Team, external auditors and MAP donors.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE

? HS Diploma or equivalent ? Three years related experience and/or training

OTHER SKILLS AND ABILITIES

? Ability to effectively present information and respond to questions from department managers, auditors, and donors

? Knowledge of accounting methods, theory and procedures ? Ability to learn quickly and flexible to changing schedule ? Strong computer skills ? Good communication skills, including interpersonal, written and oral ? Moderate to advanced knowledge of Excel ? Ability to be organized, efficient, and enjoy detailed work

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus during significant computer related work. Employee must be able to read, write, and speak English fluently.

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