Hamilton Township Board of Supervisor’s



Hamilton Township Board of Supervisor’s

Regular Meeting Minutes

Monday, March 2, 2015

CALL TO ORDER:

Meeting was called to order at 7:00 pm by Chairman, Stephanie A. Egger.

Stephanie A. Egger led the meeting in the Pledge of Allegiance to the Flag.

Supervisors present were Stephanie A. Egger, Timothy D. Beard III and Ron L. Weidner. Also present were Solicitor, Ronald Tomasko, from the firm of JSDC Law Offices; Township Engineer, Chad Clabaugh, PE from C. S. Davidson, Inc. and Secretary, Deborah Brogan. Roadmaster, Jay Livingston was absent.

Stephanie A. Egger asked if anyone was using a recording device to record this meeting. Melody Aspers, reporter for the Hanover Evening Sun, is recording the meeting.

APPROVAL OF MINUTES:

Stephanie A. Egger asked if the Supervisors had reviewed the minutes from the February 2, 2015 Supervisor’s Meeting. Response was affirmative. Ron L. Weidner made a motion to approve the minutes as submitted. Timothy D. Beard III second the motion. Motion carried.

PUBLIC COMMENTS: Public comments addressing the agenda items. There were none.

OLD BUSINESS:

1. SPCA Collection: Stephanie A. Egger stated that we continue to collect items for the Adams County SPCA for the care of the animals at the shelter.

2. Stephanie A. Egger stated that the Township continues to collect glossy paper magazines, the glossy newspaper inserts, etc. for the Ronald McDonald House.

NEW BUSINESS:

1. State Police: Stephanie A. Egger stated that the reports for January & February were received. In January there were 34 incidents and in February there were 22 incidents in Hamilton Township.

2. Liberty Fire Co. No. 11: Stephanie A. Egger stated that no report has been received.

3. United Hook & Ladder Co. No. 33: Stephanie A. Egger stated that the report for January was received. They had 38 incident calls, 4 were in Hamilton Township.

4. Hampton Fire Co. No. 10: Stephanie A. Egger stated that no report has been received.

5. Slaughter Ordinance: The Chairman stated that we have received the recommendation from the Planning Commission that the Board of Supervisors approve the advertisement and adoption of Ordinance #2015-124. This is the “Slaughterhouse Ordinance.” Solicitor, Ronald Tomasko stated that he has reviewed the ordinance and with only a few small changes, he finds the document to be in order. Ann Harman asked Stephanie A. Egger to read the ordinance and explain its purpose, this was done. Timothy D. Beard III made a motion to approve, advertise for adoption, the ordinance as written. Ron L. Weidner second the motion. Motion passed by unanimous vote.

6. Liquid Fuels: Stephanie A. Egger stated that we received notice that we will be receiving a payment of $10,000 on 3/2/2015 for the Road Turnback Annual Maintenance. Stephanie A. Egger also informed the Board that we received the Liquid Fuels payment of $105,727.11. The Chairman also informed the Board that we received notice that our State and General Audits have been completed and we received “glowing” report with no findings.

7. Classes for Tax Collector: Stephanie A. Egger stated that Joyce Hamm. Township Tax Collector, has requested that the Township pay for Tax Collection Classes required by the State. She needs to earn six (6) credits for a qualification Certificate. Cost of classes is $40.00. Ron L. Weidner made a motion to approve the payment for the classes. Timothy D. Beard III second the motion. Motion carried.

8. Mr. Tom Ivey, Patriot Energy: Stephanie A. Egger stated that Mr. Ivey had asked to present his proposal for energy services for the Township. Mr. Ivey was not present.

9. Building Addition: Stephanie A. Egger stated that the Township received a quote from Shaffer Design concerning the proposed addition to the Township building and a Garage Addition. The scope of services were reviewed, as well as some of the costs involved. Stephanie A. Egger stated that if we accept this proposal, an initial payment of $1,000 is required with the signed acceptance agreement. After discussion, Timothy D. Beard III made a motion to accept the proposal. Ron L. Weidner second the motion. Motion passed by unanimous vote.

10. ACNB Investment Proposal: The Chairman informed the Board that we had received an investment proposal for the investment of excess funds in the Money Market account. After review of the proposal from ACNB and from PLGIT, Ron L. Weidner made a motion to leave the funds at ACNB, stating that the interest was just a shade higher, not worth moving. Timothy D. Beard III second the motion. Motion passed by unanimous vote.

11. PLGIT: Following the above discussion concerning the investment proposals; it was discussed that the Township file an application with PLGIT to become a member. The Chairman explained that we would then receive banking and rated information, but not be obligated to open an account. The membership is at no cost. Timothy D. Beard III made a motion to join PLGIT. Ron L. Weidner second the motion. Motion carried.

12. The Chairman informed the Board that we have received a completed Financial Statement from Smith Elliott Kearns & Co. There were no findings. The Audit Notice has been advertised. A copy of the Notice is posted on the bulletin board, and on the table. The Notice will be posted on the website.

13. Comcast: Stephanie A. Egger stated that we have received notice from Comcast of changes to the Latino TV 300 & 450 levels of service. A copy of the changes is posted on the bulletin board.

Stephanie A. Egger asked if there was any other business to come before the Board of Supervisors. There was none.

PLANNING COMMISSION RECOMMENDATIONS AND STATUS OF

ACTIVE PLANS:

1. Joyce C. Elsner, 590 Winding Lane: The Chairman stated that we have received correspondence from the Township Planning Commission recommending that the Joyce C. Elsner Plan be approved pending review of an easement agreement by the Township Solicitor. Solicitor, Ronald Tomasko stated that he had reviewed the document and found no problems. Chad Clabaugh, Twp. Engineer, submitted a letter stating that his office found the document to be fine. Ron L. Weidner made a motion to approve the Plan, sign and take to Adams County Courthouse for recording. Timothy D. Beard III second the motion. Motion passed by unanimous vote.

COMMITTEE & DEPARTMENT REPORTS:

1. East Berlin Area Community Center (EBACC) No report received.

2. Abbottstown Paradise Joint Sewer Authority No report received.

3. Parks and Recreation Board No report was received, there was no meeting in February.

4. Road Master’s Report – Ron L. Weidner, Road Superintendent, stated that they have been plowing and repairing equipment as the snow allows. They are looking at Protectory Road for future maintenance.

5. COG Report – The Chairman stated that there was no meeting in January due to the weather.

6. East Berlin Joint Authority Report – Ron L. Weidner stated that they are finally finished with the aquifer testing. Their next meeting is next Thursday. They have been meeting with Senator Alloway discussing water issues. They have another meeting scheduled, Stephanie A. Egger will contact the Authority Office for the date.

7. Finance Committee Report The next Finance Committee meeting will be in April.

8. East Berlin Library No report was received however, Stephanie A. Egger stated that we received a newsletter from the Library giving all the upcoming events. This is posted on the bulletin board.

Engineer’s Report – Chad Clabaugh; Township Engineer, from C.S. Davidson; Chad presented his report to the Board.

1. The Chairman informed Chad Clabaugh that we received notice that Kevin Moul had received his NPDES Permit. Chad stated that this should go to the Planning Commission.

2. Cross Keys Community Park: Chad stated that they have reviewed the revised plan and issued a comment letter dated 2/17/15 with 2 comments. Signed, Notarized, Plans, which include these minor corrections, will be forthcoming. Once the signed plan, stormwater agreement, and proof of security have been submitted to the Township the plans may be signed and forwarded for recording.

3. C&S Wholesale Grocers (AWI) have not yet fulfilled their obligation of providing as built drawings for the stormwater facilities although they have copied C S Davidson on correspondence which indicates that they are making progress with the requested documentation. They have not indicated whether or not they will agree to keep Primrose Lane. They have been instructed to route any correspondence about the dedication of the Lane to the Township Manager.

4. New Oxford Dollar General: C S Davidson has followed up with a concern regarding the “glaring lights” and the developer has indicated willingness to address the concern. Ron L. Weidner stated that they have adjusted the lights.

5. C S Davidson has updated the escrow fee spreadsheet and it was presented at the February P.C. meeting. C S Davidson has also reviewed the current SALDO for coordination with the current Stormwater Ordinance. C S Davidson will complete the review and present a list of recommended changes in the near future.

6. C S Davidson presented the proposed changes for the Stormwater Mgmt. Ordinance at the February Board of Supervisors meeting. C S Davidson is still waiting for approval and adoption.

7. C S Davidson provided inspection reports on these two bridges on 2/6/15. The Protectory Road Bridge Report cautions of “Imminent Failure” and recommends that the bridge be closed or at a minimum restricted until the list of recommended fixes can be implemented. The Home Road Bridge report states that the bridge is in “poor structural condition” and recommends a safe load capacity analysis be performed along with a series of recommended repairs. A meeting will be set up between Paradise Township and Hamilton Township to discuss the needed repairs. C S Davidson will send a representative to assist at the meeting. Paradise Township has previously agreed to split the costs. Chad Clabaugh stated that the approximate cost to repair these bridges is around $106,000.

8. C S Davidson has re-evaluated the Gun Club road pump station due to the poor results noticed during the chapter 94 annual reporting. The evaluation showed improved ratings however they are still sub-par which results in lower than required velocities in the force main which could create issues over time. Chad Clabaugh reported that this potential issue exists with all three stations. With that said the only item that is a priority is the issue with the pump 1 pressure gauge and priming mechanisms. Ron L. Weidner stated that this has always been a problem.

Solicitor’s Report – Ronald Tomasko, Attorney from the firm of JSDC Law Offices; presented his report to the Board members.

1. Ronald Tomasko, Attorney, is currently working on Route 94 Motors and has a conference call scheduled with Judge George on March 4, 2015.

2. David Lease: Solicitor Ronald Tomasko continues to monitor compliance with Court Orders and a settlement agreement precluding occupancy of certain living units on the property.

3. Solicitor, Ronald Tomasko, continues to work on the filing and follow-up of several municipal liens.

Zoning Officer’s Report – Stephanie A. Egger presented the Zoning Officer’s report. Dale Gettel, Commonwealth Code Inspection Services, issued six (6) permits. There were no violations or complaints.

MOTION TO PAY THE BILLS:

Stephanie A. Egger presented the Board with a listing of the February 2015 bills to be approved for: General Fund $43,688.14 and Route 94 Sewer Fund $6,746.34. Timothy D. Beard III made a motion to approve the bills as submitted. Ron L. Weidner second the motion. Motion passed by unanimous vote.

PUBLIC COMMENT:

1. Ann Harman, 315 700 Road, asked for discussion concerning David Lease. Ann Harman asked if we had contacted other Government Agencies. To assist the Township with the legal issues against Mr. Lease. Discussion followed.

2. Ann Harman, 315 700 Road, thanked the office staff for good use of the Liquid Fuels funds. She also expressed her thanks for the good job the guys are doing with the plowing.

SUPERVISOR COMMENTS:

Ron: Asked the residents to not shovel or plow snow from their driveways into the street. This becomes a hindrance to the snow plowing.

Tim: Thank you for coming. He also wants to thank the road crew for a job well done with the plowing.

Steph: Thank you for coming.

Meeting Announcements:

Next Parks & Rec Committee Meeting – Tuesday, March 10th @ 7:00 pm

Next Planning Commission Meeting – Tuesday, March 17th @ 7:00 pm

Next Finance Committee Meeting – Monday, April 27th @ 6:30 pm

Board of Supervisors Regular Meeting – Monday, April 6th @ 7:00 pm

ADJOURNMENT:

Having nothing further to discuss, Ron L. Weidner made a motion to adjourn at 8:10 pm. Timothy D. Beard III second the motion. Meeting adjourned at 8:10 pm

Minutes taken and transcribed by:

________________________________________

Deborah A. Brogan

Secretary Hamilton Township

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