JOB DESCRIPTION - National Fair Housing Alliance
JOB DESCRIPTION Title:BookkeeperReports to:Executive DirectorSummary of Position:___________________________________________________The Bookkeeper is responsible for ensuring the fiscal integrity and discipline, as well as compliance, of HOPE Fair Housing Center; providing human resources recordkeeping and support to HOPE staff; and assisting in the overall furthering of HOPE’s mission to ensure fair housing opportunities for all. Duties & Responsibilities:_______________________________________________FinancialDevelop, manage and update budgets, as well as create and implement financial controlsCollaborate with the ED in the annual budgeting and planning process; administer and review all financial plans and budgets; monitor progress and changes and keep senior leadership team abreast of the organization’s financial statusManage organizational cash flow and forecastingImplement a robust contracts management and financial management/ reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirementsDetermine invoices to be paid, create checks and prepare payment vouchers for ED’s signature as invoices are received; enter vouchers into Quickbooks system; process checks for mailingUpdate and implement all necessary business policies and accounting practicesMonthly input all income and expenses into Board of Directors’ budget and balance to Quickbooks bank accountsCalculate spending on grants quarterlyWork with auditors for accurate annual auditCreate and maintain files for payable invoicesCreate and maintain vendor filesAnalyze and present financial reports in an accurate and timely manner; clearly communicate financial statements and standing to the Board of Directors and the EDAssist senior staff in strategic financial decision making Human ResourcesKeep ADP (payroll service) employee records accurateUsing Journyx time sheets, determine employee hours- Regular/Sick/Vacation - for payroll purposesCreate payroll bi-weeklyProvide support with development of HOPE’s human resources and administration policies to ensure compliance with regulatory requirements and timely processing of payroll and benefit-related transactionsInteract with insurance companies/agents for health and business insuranceWork closely and transparently with all external partners including third-party vendors and consultants ManagementMaintain stock of office suppliesMaintain copiers and postage meterHandle building maintenance/tenant issuesProfessionally and effectively represent HOPE in a variety of forums, as assignedWork collaboratively, sharing knowledge, participating in discussions and providing financial knowledge to support colleagues Qualifications:_________________________________________________________Bachelor's Degree with a major in accounting or relevant experienceBookkeeping knowledgeMinimum of three years of accounting, budgeting and financial reporting experience required; human resources operations experience helpfulStrong working knowledge of Quickbooks, Word and ExcelExcellent interpersonal, communication, time management, and organizational skillsExceptional attention to detailPossess and exhibit integrity, honesty, and fiduciary responsibilityAbility to handle and prioritize multiple tasks to meet required deadlinesAbility to represent the HOPE Fair Housing Center effectively in a professional and exceptional mannerCommitment to fair housing and civil rights ................
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