After-Action Report/Improvement Plan Template



[Exercise Name]After-Action Report/Improvement Plan[Date of Exercise][Date AAR/IP submitted][Agency Name]The After-Action Report/Improvement Plan (AAR/IP) aligns exercise objectives with preparedness doctrine to include the National Preparedness Goal and related frameworks and guidance. Specific to this report, the exercise objectives align with ASPR’s National Guidance for Healthcare Preparedness and the Hospital Preparedness Program Measures. Exercise information required for preparedness reporting and trend analysis is included; users are encouraged to add additional sections as needed to support their own organizational needs.Exercise/Incident/Event OverviewExercise Name[Insert the formal name of exercise, which should match the name in the document header]Exercise Dates[Indicate the start and end dates of the exercise]ScopeThis exercise is a [exercise type], planned for [exercise duration] at [exercise location]. Exercise play is limited to [exercise parameters].Mission Area(s)[Prevention, Protection, Mitigation, Response, and/or Recovery]Public Health Preparedness Capabilities[List the Public Health Preparedness capabilities being exercised]Objectives[List exercise objectives]Threat or Hazard[List the threat or hazard (e.g. natural/hurricane, technological/radiological release)]Scenario[Insert a brief overview of the exercise scenario, including scenario impacts (2-3 sentences)]Sponsor[Insert the name of the sponsor coalition, as well as any grant programs being utilized, if applicable]Participating Organizations[List the number of participants by organization type and the total number of participants by organization type in the coalition and participation level (i.e., Federal, State, local, Tribal, non-governmental organizations (NGOs), and/or international agencies) in Appendix B. Point of Contact[Insert the name, title, agency, address, phone number, and email address of the primary exercise POC (e.g., exercise director or exercise sponsor)]Executive Summary [Please provide a summary of hospital and healthcare coalition member participation to include how requirements were met. This may include any tabletop exercises, drills or other operational exercises that have progressively led to the full-scale or functional exercises.]Analysis of Healthcare Preparedness CapabilitiesAligning exercise objectives and healthcare preparedness capabilities provides a consistent taxonomy for evaluation that transcends individual exercises to support preparedness reporting and trend analysis. Table 1 includes the exercise objectives, aligned core capabilities, and performance ratings for each core capability as observed during the exercise and determined by the evaluation team.ObjectivePublic Health Preparedness CapabilityPerformed without Challenges (P)Performed with Some Challenges (S)Performed with Major Challenges (M)Unable to be Performed (U)[Objective 1][Enter PHEP Capability here][Objective 2][Enter PHEP Capability here][Objective 3][Enter PHEP Capability here][Enter more objectives as applicable][Enter PHEP Capability here]Ratings Definitions:Performed without Challenges (P): The targets and critical tasks associated with the healthcare preparedness capability were completed in a manner that achieved the objective(s) and did not negatively impact the performance of other activities. Performance of this activity did not contribute to additional health and/or safety risks for the public or for emergency workers, and it was conducted in accordance with applicable plans, policies, procedures, regulations, and laws.Performed with Some Challenges (S): The targets and critical tasks associated with the healthcare preparedness capability were completed in a manner that achieved the objective(s) and did not negatively impact the performance of other activities. Performance of this activity did not contribute to additional health and/or safety risks for the public or for emergency workers, and it was conducted in accordance with applicable plans, policies, procedures, regulations, and laws. However, opportunities to enhance effectiveness and/or efficiency were identified.Performed with Major Challenges (M): The targets and critical tasks associated with the healthcare preparedness capability were completed in a manner that achieved the objective(s), but some or all of the following were observed: demonstrated performance had a negative impact on the performance of other activities; contributed to additional health and/or safety risks for the public or for emergency workers; and/or was not conducted in accordance with applicable plans, policies, procedures, regulations, and laws.Unable to be Performed (U): The targets and critical tasks associated with the healthcare preparedness capability were not performed in a manner that achieved the objective(s).Table 1. Summary of Healthcare Preparedness Capability PerformanceThe following sections provide an overview of the performance related to each exercise objective and associated core capability, highlighting strengths and areas for improvement.[Objective 1]The strengths and areas for improvement for each PHEP capability aligned to this objective are described in this section.[Related PHEP Capability ][List the function(s) exercised, as associated with the capability here.]StrengthsThe [full or partial] capability level can be attributed to the following strengths:Strength 1: [Observation statement]Strength 2: [Observation statement]Strength 3: [Observation statement]Areas for ImprovementThe following areas require improvement to achieve the full capability level:Area for Improvement 1: [Observation statement. This should clearly state the problem or gap; it should not include a recommendation or corrective action, as those will be documented in the Improvement Plan.]Reference: [List any relevant plans, policies, procedures, regulations, or laws.]Analysis: [Provide a root cause analysis or summary of why the full capability level was not achieved.]Area for Improvement 2: [Observation statement]Reference: [Enter reference data here i.e. plans, documents, etc]Analysis: [Provide a root cause analysis or summary of why the full capability level was not achieved.][Objective 2]The strengths and areas for improvement for each PHEP capability aligned to this objective are described in this section.[Related PHEP Capability ][List the function(s) exercised, as associated with the capability here.]StrengthsThe [full or partial] capability level can be attributed to the following strengths:Strength 1: [Observation statement]Strength 2: [Observation statement]Strength 3: [Observation statement]Areas for ImprovementThe following areas require improvement to achieve the full capability level:Area for Improvement 1: [Observation statement. This should clearly state the problem or gap; it should not include a recommendation or corrective action, as those will be documented in the Improvement Plan.]Reference: [List any relevant plans, policies, procedures, regulations, or laws.]Analysis: [Provide a root cause analysis or summary of why the full capability level was not achieved.]Area for Improvement 2: [Observation statement]Reference: [Enter reference data here i.e. plans, documents, etc]Analysis: [Provide a root cause analysis or summary of why the full capability level was not achieved.][Objective 3]The strengths and areas for improvement for each PHEP capability aligned to this objective are described in this section.[Related PHEP Capability ][List the function(s) exercised, as associated with the capability here.]StrengthsThe [full or partial] capability level can be attributed to the following strengths:Strength 1: [Observation statement]Strength 2: [Observation statement]Strength 3: [Observation statement]Areas for ImprovementThe following areas require improvement to achieve the full capability level:Area for Improvement 1: [Observation statement. This should clearly state the problem or gap; it should not include a recommendation or corrective action, as those will be documented in the Improvement Plan.]Reference: [List any relevant plans, policies, procedures, regulations, or laws.]Analysis: [Provide a root cause analysis or summary of why the full capability level was not achieved.]Area for Improvement 2: [Observation statement]Reference: [Enter reference data here i.e. plans, documents, etc]Analysis: [Provide a root cause analysis or summary of why the full capability level was not achieved.]Conclusion[This section is a conclusion for the entire document. It provides an overall summary to the report. It should include the demonstrated target capabilities, lessons learned, major recommendations, and a summary of what steps should be taken to ensure that the concluding results will help to further refine plans, policies, procedures, and training for this type of incident.Subheadings are not necessary and the level of detail in this section does not need to be as comprehensive as that in the Executive Summary.]Appendix A: Improvement PlanThis IP has been developed specifically for [Organization or Jurisdiction] as a result of [Exercise Name] conducted on [date of exercise].PHEP CapabilityIssue/Area for ImprovementCorrective ActionCapability ElementPrimary Responsible OrganizationOrganization POCStart DateCompletion DatePHEP Capability 1: [Capability Name]1. [Area for Improvement][Corrective Action 1] [Corrective Action 2][Corrective Action 3]2. [Area for Improvement][Corrective Action 1][Corrective Action 2][Continue adding capabilities and related information as relevant.]Appendix B: Exercise ParticipantsParticipating OrganizationsCoalition Member Type# in Coalition# Participating% ParticipationFederal GovernmentState & Local GovernmentExample: Local Health DepartmentExample: EMSExample: Emergency ManagementNon-government Coalition Members and PartnersExample: HospitalExample: Long Term Care FacilitiesExample: Dialysis CentersExample: Community Health CenterEtc…Additional Information/Comments[Please provide any additional information or comments as indicated.] Appendix C: Acronyms[Optional: Insert list of acronyms here, as they may be relevant to the AAR/IP and the exercise.]Appendix D: Participant Feedback Summary[Optional: Provided in this section should be a summary of the Participant Feedback Form, which should be distributed to exercise participants at a post-exercise hot wash.]Appendix E: Exercise Events Summary[In formulating its analysis, the evaluation team may assemble a timeline of key exercise events. While it is not necessary to include this timeline in the main body of the AAR/IP, the evaluation team may find value in including it as an appendix. If so, this section should summarize what actually happened during the exercise in a timeline table format. Focus of this section is on what inputs were actually presented to the players and what actions the players took during the exercise. Successful development of this section is aided by the design, development, and planning actions of the exercise design team. Prior to the exercise, the exercise design team should have developed a timeline of anticipated key events. An example of the format for the Exercise Events Summary Table is presented below.] DateTimeScenario Event, Simulated Player Inject, Player Action Event/Action [Enter date][Enter time][Enter event type][Enter event or action][Enter date][Enter time][Enter event type][Enter event or action][Enter date][Enter time][Enter event type][Enter event or action][Enter date][Enter time][Enter event type][Enter event or action][Add additional lines as necessary.]Appendix F: OPHCS Message Report[The sub grantee must demonstrate the use of OPHCS in all functional and full scale exercises conducted before during and after and exercise (e.g. notification of exercise, situational awareness, and end of exercise. This section should include the OPHCS Message Report.] Appendix G: ICS FORM 205[A completed ICS 205 form should be used for this section for the AAR to document the incident radio communication plans. This information can be directly entered into the editable form below or scanned in and attached from the actual ICS Form 205.] 1. Incident Name: 2. Date/Time Prepared:Date: DateTime: HHMM3. Operational Period: Date From: DateDate To: DateTime From: HHMMTime To: HHMM4. Basic Radio Channel Use:Zone Grp.Ch #FunctionChannel Name/Trunked Radio System TalkgroupAssignmentRX Freq N or WRX Tone/NACTX Freq N or WTX Tone/NACMode(A, D, or M)Remarks 5. Special Instructions: 6. Prepared by (Communications Unit Leader): Name: Signature: ICS 205 IAP Page Date/Time: Date ................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download