ANNUAL REPORT - MLEOA
MUNICIPAL LAW ENFORCEMENT
OFFICERS’ ASSOCIATION
(ONTARIO) INC.
[pic]
2008 ANNUAL REPORT
SEPTEMBER 10, 2008
COLLINGWOOD, ONTARIO
INDEX
President’s Report 1 - 3
Appendix A 4 - 13
Treasurer’s Report 14 - 15
Inventory Report 16
Education Report 17 - 18
Recruitment Sub-Committee Report 19
Strategic Planning Report 20 - 21
Appendix A 22 - 26
Membership Report 27
Government Liaison Report 28 - 32
Certification Report 33
By-law Registry Report 34
Officer Safety Report 35 - 38
Appendix A 39
Appendix B 40 - 41
Appendix C 42
Appendix D 43
Appendix E 44
Appendix F 45
Appendix G 46
Appendix H 47
Appendix I 48
Appendix J 49
Appendix K 50
Appendix L 51
Appendix M 52
Appendix N 53
Appendix O 54 - 66
Appendix P 67 - 68
Appendix Q 69
Communications Report 70 - 72
Appendix A 73 - 76
Policies and Procedures Report 77
Appendix A 78 - 79
Appendix B 80
Resolutions 81
Nominations 82
MUNICIPAL LAW ENFORCEMENT OFFICERS’ ASSOCIATION (ONTARIO) INC.
PRESIDENT’S REPORT
September 10, 2008
“The achievements of an organization are the results of the combined effort of each individual." ….Vince Lombardi
Over the past twelve months the combined efforts of the members of this Board of Directors have once again been realized in results and further advancements of this organization.
I have been very privileged to work with a group of individuals who are strongly committed to the purposes of this organization and achieving goals to the betterment of the organization, you as members and the municipal law enforcement industry as a whole.
As President I participate on a variety of committees as an active, participating member as well as in an ex officio capacity. In particular, I have been actively involved in the work of the Recruitment Sub-Committee, the Communications Committee, the Education Committee and the Officer Safety Committee. Reports from each of these Committee Chairs will articulate the progress and successes of the respective Committees.
As a result of direction from the floor last year to address officer safety concerns, a committee was immediately struck at the transitional meeting following the 2007 Annual General Meeting. This committee was chaired by Randy Charlton who took immediate steps to meet with his committee and communicate with members who had expressed an interest in participating. Randy and his committee have worked exceptionally hard to carry out appropriate research and report their findings with appropriate recommendations. I have been very impressed with the dedication of this committee and it has been my pleasure to work with them over the past year.
I also had the privilege of sitting as a participating member on the AMCTO Licensing Project Team (as a representative of the City of Barrie). In doing so, however, I was also able to represent the interests of this Association. As this AMCTO committee neared its conclusion for 2007-8 consultation occurred with representatives from AMCTO, OAPSO, PAO and MLEO to consider the formation of a new AMCTO committee which would complement the work of each of these professional organizations and potentially provide opportunities to the benefit of all, particularly in the areas of education, communication and advocacy. The Board of Directors of all organizations supported this initiative and in June 2008 AMCTO struck a new committee, the AMCTO Municipal Law Enforcement Project Team. The committee provides for representatives from each of the professional organizations as well as 7 members appointed by AMCTO who have some background in municipal law enforcement.
Randy Berg and I will be representing the interests of this Association on this Committee. Regular meetings are scheduled to commence in October 2008. We will be reporting back on a regular basis regarding the activities of this Committee.
Over the years I have been involved with this Association I have witnessed it grow substantially. Our membership has grown to presently exceed 1400! Training programs have continued to be developed and refined to best serve the needs of our industry and membership. Quality instructors are regularly being recruited. Steps have been taken to ensure the future sustainability of the programs and services of this organization.
But as an organization I believe we are sitting on the cusp of the next phase of our “life”! To this end, it was important that we take constructive steps to review where we were presently as an organization, reaffirm what our goals were for the future to continue to not only sustain but advance this organization, review our current “marketing” tools and strategies, and investigate how we could do all of this better. To this end your Communications Committee has been actively investigating strategies and partnerships that can provide this organization with the best opportunity to advance to its next life phase and best serve our industry and membership, and Committee Chair, Randy Berg will discuss this later in the meeting.
In the meantime our Newsletter continues to be circulated three times annually with articles being received from a variety of professionals in enforcement and related sectors. These valuable news articles assist each of us in developing our skills and ensuring we are continuing to keep “up to speed” on developments in our industry.
The web site is regularly maintained and is an extremely active site. It has become a valuable venue for recruitment postings for municipalities thus providing our membership with opportunities for career advancements. The message board continues to be an active component allowing information sharing among members. We are continuing to look at improvements to the web site and are presently in discussions with AMCTO, OAPSO and PAO about web site opportunities that will provide links that will enable members of each organization to share certain professional information. These discussions are in the very preliminary stage, but I am optimistic about how this may further enhance services to our members as a whole.
I had the privilege this past year of assisting with a training module delivered to the Fire Advisors of the Fire Marshal’s Office at the Ontario Fire College. We are looking forward to future opportunities to assist this agency with their training needs.
I also attended a 2 day symposium at the Ontario Fire College in March regarding Marijuana Grow Operations and Clandestine Labs. This symposium was hosted by the Ministry of Safety and Correctional Services (Ontario Fire Marshal’s Office). This provided an opportunity for various agencies to share information about what role they played, their authorities and how better partnerships could be beneficial.
It has continued to be an exceptionally busy year with more than the average number of training courses being delivered, extensive work being done in terms of program development, communications, partnership development, etc.
For your information I have included (Ref: Appendix A) a Goals Achievement Report which snapshots our primary goals and accomplishments over the past year.
I congratulate this team, your Board of Directors, on a job not only done well, but carried out with a dedication and excellence they can all be proud of.
And I thank you for the opportunity you have given me as your President. It has indeed been my honor and privilege.
|Teamwork is the ability to work together toward a common vision. The ability to direct individual accomplishments toward |
|organizational objectives. It is the fuel that allows common people to attain uncommon results." Andrew Carnegie |
Respectfully submitted,
Brenda Russell, President
Municipal Law Enforcement Officers’ Association (Ontario) Inc.
|OFFICER SAFETY | | | |
|Officer Safety Committee |June 2008 |Randy C/Alistair/ |Sub-committees struck |
| | |Debbie/Brenda |Update reports December, March, June |
| | | |Report finalized and recommendations confirmed by Board – COMPLETED |
| | | |Ratification of recommendations pending AGM. |
| | | |Next steps pending motion from AGM |
|EDUCATION: | |
|Course Review |June 2008 |Board |New Names for various courses adopted: |
| | | |Previous New |
| | | |Basic Part I – Municipal Law |
| | | |Enforcement Foundations |
| | | |Courtroom Prep Part II – Courtroom |
| | | |Preparation for |
| | | |Enforcement Officers |
| | | |Workshops Part III – Continuing |
| | | |Education (various |
| | | |modules) |
| | | |Env. Noise Part IV – Environmental |
| | | |Noise Enforcement |
| | | |COMPLETED |
| | | | |
| | | |NEW Part V – Orders, Tribunals |
| | | |and Hearings (under |
| | | |development) |
| | | |ONGOING |
|Part I – Foundations (Basic Course) |October 15-19, 2007 |Debbie/Randy B |October 15-19, 2007 – COMPLETED |
| | | |April 28-May 2, 2008 – COMPLETED |
| |April 28 - May 2, 2008 | |September 29-October 3 – pending |
| | | |November – pending (l/2 class) |
| |September 29 - October | | |
| |3 2008 | | |
| | | | |
| | | | |
| | | | |
|Part I – Foundations (Basic Course - OSPCA |September 2007 |Debbie/Randy B |Course Delivered – COMPLETED |
| | | | |
|Part I – Foundations (Basic Course) OSPCA |Ongoing |Debbie |To contact OSCPA to determine future needs. |
| | | |Meeting pending for fall 2008. |
| | | |ONGOING |
|Part I – Foundations (Basic Course)(modified) – |October 2007 |Brenda |Course Delivered – COMPLETED |
|Ontario Fire Marshal’s Office | | | |
| |November 2007 |Randy B |Course Delivered – COMPLETED |
|Part I – Foundations – Teaching Plans |June 2008 |Debbie/Randy B/Ralph M |Complete teaching plan for POA and Evidence Sections - pending |
|Part I – Foundations - Challenge Exam |June 2008 |Debbie/Randy B |Development underway |
|Part I – Foundations - Re-write Exam |June 2008 |Debbie/Randy B |Question database developed. |
| | | |Fee established - $50.00 (Motion 11-08) |
| | | |Students contacted for June rewrite |
| | | |Annual rewrite to be availed – referred to Education Chair for future action -|
| | | |COMPLETED |
|Part II – Courtroom Prep |November 2008 |Debbie/Randy B |Course scheduled. |
| | | |Communications via web and newsletter |
| | | |Course cancelled due to lack of interest – March 14, 2008 |
| | | |Part I – Foundations course scheduled in its place |
| | | |COMPLETED |
|Part III – Continuing Education - Group applications |December 2007 |Debbie |Application finalized. |
|for off-site courses | | |Application posted on web site. |
| | | |Communicated in newsletter. |
| | | |COMPLETED |
|Part III – Continuing Education |November 2008 |Debbie/Randy B |Workshops being reviewed. |
| | | |Teaching Plans pending. |
| | | |New workshops being considered for development eg. Search Warrants, Property |
| | | |Standards and Clean yards, Creating a Crown Brief and Drafting and |
| | | |interpreting By-laws – to be developed |
| | | |Cost confirmed at daily: $200.00 ; weekly - $800.00 |
| | | |ONGOING |
|Part I, II, III, IV - Development of instructor pool |June 2008 |Debbie |Recruitment form posted on web site, newsletter, etc. – ONGOING |
| | |Randy B |All applications responded to as of June 2008. Interviews conducted for first|
| | |Brenda |recruitment. Recommendation made to Board of Directors – June 2008. Two of |
| | | |three applicants recommended. |
| | | |COMPLETED |
| | | |Incoming applications will continue to be responded to and actioned annually. |
| | | |- ONGOING |
|Train the Trainer |As opportunity permits/|Debbie |Investigate availability of training to MLEO board/training group. |
| |necessity dictates | |Proposal from consultant received and supported by Board of Directors. |
| | | |Fall session - pending |
| | | | |
|Environmental Noise Course |September 2008 |Randy B/Randy C/Justin/Debbie |Qualitative component created and incorporated. |
| | | |Teaching Plan reviewed and finalized. |
| | | |Aercoustics Contract extended for 2008. Confirmed availability for November |
| | | |course. |
| | | |Examination modified to include qualitative component. |
| | | |Instructors confirmed for qualitative component. |
| | | |Fall course scheduled and advertised. |
| | | |Pending – NOVEMBER 2008 |
|GOVERNMENT LIAISON: | | |
|Pawnbroker’s Act – AMCTO |Ongoing |Brenda |AMCTO discussing communications to request resurrection of review |
| | | |No further action at this time - COMPLETED |
|MEMBERSHIP: | | | |
|Inquiry from Brampton re Corporate membership for |October 2007 |Brenda |Communications made with Brampton member New membership classifications |
|group of individuals | | |recommended – pending confirmation by membership. |
| | | |COMPLETED |
|Update/maintenance of membership list |June 2008/ |Cathy |Cathy to amend membership application for 2009 to identify the member’s |
| |Ongoing | |permission to place their name in the membership list to be posted on the web |
| | | |site |
| | | |Membership list to include certified symbol (C) beside the name of each |
| | | |certified member on the membership list (per listing) |
| | | |Direction provided to Co-ordinator - Action pending for future listings – |
| | | |ONGOING |
|New Membership Classifications |June 2008 |Justin/Randy C |Policies and Procedures Committee directed to bring forward recommendation for|
| | | |by-law amendment regarding membership categories and related fee structure a) |
| | | |group/corporate b) student |
| | | |Pending ratification by membership – PENDING |
|COMMUNICATIONS COMMITTEE: | |
|Strike New Committee /provide instruction |September 2007 |Brenda |COMPLETED |
|Development of strategic communications plan |June 2008 |Randy B/Mary/Jon/Doug/Brenda |Communication tools reviewed |
| | | |Identified key communications/needs |
| | | |Investigate consultant options |
| | | |Invitation to Blackstone Consultants to provide proposal. |
| | | |Proposal received from Blackstone |
| | | |Proposal reviewed by Committee and general discussion by Board – direction to |
| | | |Committee to meet with consultant |
| | | |Conference call meeting with Blackstone reps – June 08 |
| | | |Recommendation to Board of Directors - COMPLETED |
| | | |Recommendation to Membership and ratification – September 2008 – pending |
|Newsletter |3x per year |Brenda(board) |December issue – COMPLETED |
| | | |March Issue – COMPLETED |
| | | |June Issue – COMPLETED |
|Compile list of municipalities which are not currently|June 2008 |Justin/Randy B |Justin to forward electronic copy of non-member municipalities to Randy B by |
|members of Assoc. and make contact to invite | | |June meeting - COMPLETED |
|membership | | |Letter to non-member municipalities advertising benefits of Association |
| | | |pending - ONGOING |
|AMCTO Licensing Committee |June 2008 |Brenda |Attended and reported on various AMCTO Licensing Committee meetings. |
| | | |Meeting with AMCTO, MLEO, OAPSO, PAO in spring to investigate feasibility of |
| | | |creating new committee – Municipal Law Enforcement Committee – supported by |
| | | |MLEO Board – |
| | | |AMCTO Licensing Committee disbanded June 2008 - COMPLETED |
| | | |New AMCTO Municipal Law Enforcement Committee struck with reps from various |
| | | |professional associations and individuals at large |
| | | |Introductory meeting attended July 2008 |
| | | |Terms of Reference established |
| | | |Monthly meetings – 2 year term for members |
| | | |Pending – ONGOING |
|POLICIES/PROCEDURES/NOMINATIONS: |
|Renaming Committee |June 2008 |Justin/Randy C |Recommendation for new committee name reflecting the amalgamation of |
| | | |committees to be brought forward for consideration at June meeting - COMPLETED|
|Comprehensive review of all SOG’s |June 2008 |Justin/Randy C. |SOG #4 reviewed and updated |
| | | |SOG #15 reviewed and updated |
| | | |COMPLETED |
|STRATEGIC PLANNING: |
|Strategic Planning : |June 2008 |Doug/Mary/Jon/Justin |Review progress on 1 year goals for 2007-8 |
|1 year plan | | |Review 3 and 5 year plans |
|3 year plan | | |Establish 1 year plan for 2009 |
|5 year plan | | |COMPLETED |
|BY-LAW REGISTRY | | | |
|Update all existing contacts in by-law registry and |June 2008 |Alistair |Review of current registry – COMPLETED |
|include website links where feasible | | |Recommendation to modify registry – approved |
| | | |Site under redevelopment - ONGOING |
|CONFERENCE: |
|2007 Conference – wrap up |December 2007 |Mike M. |Final reports to be submitted to Board Dec 07 – funds transferred to |
| | | |Collingwood - COMPLETED |
|2008 Conference – update |September 2008 |Jon Popple |Update – December 2007 |
| | | |Update – March 2008 |
| | | |Update – June 2008 |
| | | |Conference – September 2008 |
| | | |Wrap up – pending December 2008 |
|2009 Conference – update |September 2009 |Doug Godfrey |Guelph confirmed for 2009 |
| | | |Update – March 2008 |
| | | |Update – June 2008 |
| | | |ONGOING |
|INVENTORY: |
|Invoice to Education Committee re notebooks etc. |Ongoing |Mary |April notebook invoice to be issued/authorized/journalled |
| | | |ONGOING |
|Digital image of all inventory items to be posted on web|June 2008 |Mary |ONGOING |
|site | | | |
|Update of Inventory list, prices, shipping charges |June 2008 |Mary |COMPLETED |
|CERTIFICATION: |
|Listing of Certified members to be secured and |June 2008/ |Doug/Randy B |Documents secured from previous board member and reviewed |
|maintained |ongoing | |Updated listing prepared |
| | | |ONGOING |
|Certification Process Review |June 2008 |Doug |Recommendation to a) change signature area from Education Chair to |
| | | |Certification Chair on Certificate |
| | | |b) That certified members be identified in Annual Membership list distributed |
| | | |at AGM (see direction to membership) |
| | | |Replacement of Certificates supplied |
| | | |COMPLETED |
|PARTNERSHIPS | | | |
|AMCTO Municipal Law Enforcement Committee |Ongoing to June 2010 |Randy B/Brenda (2008/2009) |Preliminary meeting with various association representatives. |
| | | |Board authorized participation/next steps Motion 03-08 |
| | | |Randy B/Brenda confirmed as participating members |
| | | |1st meeting: July 2008. Meetings recommencing in October - ONGOING |
|Marketing Plan – Cowan Insurance |Ongoing |Brenda |Marketing plan for 2008 confirmed |
| | | |ONGOING |
|FINANCE | | | |
|Designation of Accountant |Immediate |Brenda |Confirmation letter sent to B. Thompson |
| | | |T4A changes confirmed, communications forwarded to affected individuals, |
| | | |personal information collected for accountant. T4A’s to be completed annually|
| | | |no later than February 28. COMPLETED |
|Filing of Tax Returns |Immediate |Brenda |COMPLETED |
|Maneris |June 2008 |Brenda/Mary |Maneris system to be applied for/installed - ONGOING |
|OTHER | | | |
|Operational Review of Committees |June 2008 |Board |Pending – to be referred to new Board |
|Salary Survey |June 2008 |Mike Mannapso |New survey being circulated/compiled |
| | | |Posted on website |
| | | |COMPLETED |
MUNICIPAL LAW ENFORCEMENT OFFICERS’
ASSOCIATION (ONTARIO) INC.
TREASURER’S REPORT
September 10, 2008
The following financial report has been prepared for the period of July 1st, 2007 to June 30th, 2008. All records of the Association have been submitted to the firm of Brian Thompson, Chartered Accountant, for review.
GENERAL ACCOUNT
Balance Forward $ 25,320.02
Revenue: Membership Fees 41,011.00
Merchandise Sales 3,895.15 $ 44,906.15
Expenses: Accounting ( 2,402.28) Bank Service Charge ( 71.31)
Directors ( 6,478.66)
Facilities ( 4,257.91)
Other ( 396.41)
Printing ( 6,309.14)
Insurance ( 4,032.72)
Merchandise ( 6,194.60)
Postage ( 4,432.08)
Courier ( 48.97)
Membership/Good ( 6,902.48)
Office Supplies ( 2,498.76)
Web ( 1,157.05)
Strategic Planning ( 408.20) ($ 45,590.57)
CURRENT BALANCE $24,635.60
EDUCATION ACCOUNT
Balance Forward $ 59,249.42
Revenue: Registration Fees 91,775.00
Bank Interest 28.41
Other 641.30 $ 92,444.71
Expenses: Registration Refund ( 2,000.00)
Directors ( 7,290.67)
Instructors (12,594.12)
Facilities (35,942.03)
Other ( 2,023.92) Printing ( 3,561.43)
Legal ( 397.50)
Bank Charges ( 54.00)
Courier ( 10.44)
Conference Expense ( 2,100.00)
Office Supplies ( 3,290.44)
Postage ( 52.32)
Officers Safety ( 530.58) ($69,847.45)
CURRENT BALANCE $ 81,846.68
BUSINESS PREMIUM ACCOUNT
Balance Forward $ 94,188.43
Interest 2,657.92
CURRENT BALANCE $ 96,846.35
Respectfully submitted
Mary Uildersma, Treasurer
Municipal Law Enforcement Officers’ Association (Ontario) Inc.
MUNICIPAL LAW ENFORCEMENT OFFICERS’
ASSOCIATION (ONTARIO) INC.
INVENTORY REPORT
September 10, 2008
The following merchandise has been sold during the period of July 1st, 2007 to June 30th, 2008:
Notebook Refills 255
Notebook Covers (with logo) 102
Shoulder Flashes 100
Lapel Pins 5
T-Shirt (with logo) (black only) 9
Golf Shirt (blue/black) 1
Golf Shirt (with stitch) 1
Small Portfolio with Calculator 3
Badge and Wallet 5
TOTAL RESULTING REVENUE $3,895.15
During this reporting period orders were placed to restock notebook refills, notebook covers (with logo) and shoulder flashes.
Respectfully submitted
Mary Uildersma, Treasurer
Municipal Law Enforcement Officers’ Association (Ontario) Inc.
MUNICIPAL LAW ENFORCEMENT OFFICERS’ ASSOCIATION (ONTARIO) INC.
EDUCATION REPORT
September 10, 2008
Educational training for the Association has always been a challenge and this year has been no exception.
We began with changing the course titles so as to better describe the content of current programs in addition to adding a new module. Our current Educational Programs are:
Part I – Municipal Law Enforcement Foundations
Part II – Courtroom Preparation for Enforcement Officers
Part III – Continuing Education
Part IV – Environmental Noise Enforcement; and,
Part V (NEW) – Orders, Tribunals, and Hearings which is currently under development.
In the past year we offered three Part I - Foundations courses:
September 2007 to the OSPCA;
October 2007 at the Ontario Fire College; and,
April 2008 at the Ontario Fire College.
We have two more Part I – Foundations courses scheduled – one in October and the final Part I course for the year in November. This course continues to be extremely valuable to our members with a total of 1389 students having taken this course.
It was decided this year to schedule two concurrent courses in November – the Part II - Courtroom Preparation and the Part IV - Environmental Noise Enforcement. Unfortunately, the Courtroom Preparation course was cancelled again due to lack of registrants. This course has now been replaced by the Part I - Foundations course. At the time of writing there are only three registrants for the Environmental Noise course, however, we are optimistically anticipating a sufficient number of applicants to fill the class.
In an effort to accommodate students who have been unsuccessful in the Foundations course, we now have a “re-write exam” process in place which will be offered once a year. Students may contact the Education Chair for further information regarding this process.
In addition, we are in the process of developing a “Challenge Exam” for those officers who wish to write an exam, based on the Part I - Foundations course, in order to secure credit towards certification. That process is still in the developmental stage. Further information will be posted on our website as it becomes available.
We are also now in a position to bring our training to you! There is an application form on our website for any municipality which would like to host one of our training modules.
We continue to maintain a positive working relationship with Office of the Fire Marshall. In October we made a presentation at the OFM Fire Protection Services Fall Training on “Writing Municipal By-laws”. It was very well received and we look forward to future opportunities to work with the OFM.
This year we also took on the task of recruiting instructors to teach various aspects of our training modules. Randy Berg was the chair of that sub-committee and I will ask that he speak to that subject.
In the Strategic Planning Committee report, Doug Rose will speak to the goals recommended to the Education Committee. I am very pleased to say that we were successful in meeting those goals. In addition, the Education Committee has been working hard updating our current courses while developing new programs.
Education and training is, and will remain, a priority for this committee and the Board of Directors and I would like to thank you for allowing me to be a part of that process.
Respectfully submitted,
Debbie Callaghan, Education Chairperson
Municipal Law Enforcement Officers’ Association (Ontario) Inc.
MUNICIPAL LAW ENFORCEMENT OFFICERS’
ASSOCIATION (ONTARIO) INC.
EDUCATION COMMITTEE
RECRUITMENT SUB-COMMITTEE REPORT
SEPTEMBER 10, 2008
One of the goals identified by the Strategic Planning Committee was to build an Instructor Pool of qualified instructors to deliver the various courses and workshops available through the Association. The Recruitment Sub-Committee was formed to build this Instructor Pool.
A detailed application package and invitation has been on the MLEOA Website, inviting all members interested in joining the instruction team to apply. This opportunity was also communicated in our Newsletters. The Committee discussed and agreed on an interview package and the criteria necessary to be a successful candidate. A pre-interview package was created, the interview package formalized and grading criteria developed.
To date there have been 9 applications to join the instruction team. Of those 9 applications, 6 have been determined to meet the base criteria to advance to the interview stage. The 3 applicants that did not meet the base criteria were contacted and encouraged to reapply in the future.
On March 12, 2008, 3 applicants were interviewed. Part of the interview package was a requirement for the applicants to deliver a short presentation based on the information in the Part 1- Foundations course. After reviewing the results of the interviews the Committee determined that a further interview would be necessary to better determine the suitability of the applicants.
On June 18, 2008 the 3 applicants were again interviewed and graded on a presentation drawn from the Foundations course. After much deliberation by the Committee, 2 of the applicants were found to be acceptable and have been offered positions on the Instruction team. The third candidate has been encouraged to hone his skills and apply again in the future.
Currently there are 3 more candidates to be interviewed for possible positions. While the Committee feels that the recruitment process should be ongoing, it must also consider that too many qualified candidates may result in too few opportunities for each instructor to actually attend and instruct. A recommendation will be brought forward by the Recruitment Committee to the board to place the recruitment process on hiatus pending review and recommendation of the education committee to reinstate the process in the future on an as required basis.
Respectfully submitted,
Randy Berg, Chairman, Recruitment Sub-Committee
Municipal Law Enforcement Officers’ Association (Ontario) Inc.
MUNICIPAL LAW ENFORCEMENT OFFICERS’ ASSOCIATION (ONTARIO) INC.
STRATEGIC PLANNING
September 10, 2008
I would like to take this opportunity to thank the members of the Strategic Planning Committee, Justin Harris, Jon Popple, and Mary Uildersma for their dedication and hard work in creating this years’ Strategic Plan.
As a starting point for this years’ report the Committee reviewed the issues/goals set aside in the “Parking Lot” generated by the 2007-2008 Strategic Plan. Similar to the previous year, the proposed goals were assigned to one of the three focus areas – Education, Communication and Administration. For each of the goals, the Committee identified the benefits, barriers and an action plan to ensure future implementation.
It was difficult for the group to develop any additional goals because of the possible impact of the goals approved at the Annual General Meeting in 2007. The implementation of an Association Marketing Strategy and the Operational Review will address many of the issues discussed by the Committee as possible goals for the Association, such as:
• review of the Certification Process
• training requirements
• recruitment
• promotion of the Association
• engagement of the Membership
• policy and procedure review
• succession planning
• committee structure
• workload of Directors
The Committee has identified five goals for the membership to consider:
• Review and update the delivery of one day training packages
• Develop and deliver a Part III Continuing Education Program
• Develop and implement a Challenge Examination for the Basic Part I Municipal Law Enforcement Foundation Course
• Convert the current printed newsletter (the Summit) to an on-line paperless website feature
• Continue to explore training opportunities to partner with other Provincial agencies.
If adopted, the proposed goals/objectives would allow the Association to better meet the:
• Educational needs of its members
• Enable the Association to provide information to its members in a more timely and effective manner
• Provide increased revenue sources for the Association
This year’s goals align with the objectives identified in the 2007 Strategic Plan. For example, the development of an instructors’ pool, the implementation of a Web Site Committee and the proposed Marketing Strategy will provide a strong foundation for the delivery of this year’s objectives.
With the approval of this year’s goals, the Association now has a series of goals/objectives to be realized over the next four to five years:
07-08 Develop criteria for mobilization of the Basic Part I Foundation and
Court Preparation Courses
07-08 Create a qualified instruction pool
07-08 Develop and implement an Association Marketing Strategy
07-08 Perform an Operational Review
08-09 Create a Web Site Committee
09-10 Review and update the delivery of one day training packages
09-10 Convert to an on-line Summit newsletter
10-11 Develop and deliver a Part III Continuing Education Course
10-11 Develop Provincial Partners
Moving forward, the Association now has a plan to put into action that serves to meet the Associations Mission Statement:
“To promote and support the education, integrity and professional conduct of the Municipal Law Enforcement Officers of Ontario”
Respectfully Submitted
Douglas Rose, Strategic Planning Committee Chairman
Municipal Law Enforcement Officers’ Association, (Ontario) Inc.
APPENDIX A
Municipal Law Enforcement Officers’ Association – Ontario
Strategic Planning Committee Worksheet
EDUCATION
|REVIEW AND UPDATE THE DELIVER OF ONE-DAY TRAINING PACKAGES |
|Considerations: |
|Evaluate each existing program for currency |
|Deliver two primary one-day courses each year |
|Consider pilot project for on-line course deliver |
|Impact on Certification |
|Benefits: |Barriers: |Action: |
|Gives the Association the ability to |Location options for course delivery |action to commence in 09/10 |
|provide informational and legislative |Available instructors ,for primary and secondary |refer to Education Committee to |
|updates in a quick and timely manner |courses (part of year one strategic plan) |report back to the Board |
|to meet the needs of the memberships |Officers not having access to a computer ( on-line|review of one day courses currently |
|Option for Managers to send officers |courses) |offered and those of the past |
|to one day training instead of a full |Courses will require minimum number of students in|identify success and failures |
|week |order to proceed |survey the membership to identify |
|Additional revenue source for the |Cost of courses/number of students and the cost to|needs |
|Association |the Association should be factored into the |review and identify additional |
|Good training opportunities for new |registration |training facilities for week long |
|instructors |Equipment requirements for students and |course and the one day seminars |
|Creates additional exposure for the |instructors and how does it get to the location |in year 10/11 be able to provide two |
|Association and its training | |courses to the membership |
|opportunities | |year 11/12 establish on-line courses |
|Creates opportunities to partner with | | |
|other associations such as the Fire | | |
|Marshal’s Office, S.P.C.A. or | | |
|A.M.C.T.O | | |
| | | |
| | | |
| | | |
|Comments and Notes |
|A larger Education Committee needs to be established and that Committee needs to meet on a more regular basis. A budget may |
|allow this committee to operate more effectively and quickly rather than always going back to the Board for approval |
EDUCATION
| |
|DEVELOP AND DELIVER A PART III CONTINUING EDUCATION PROGRAM |
|Considerations: |
|needs assessment required – may come out of the Marketing Project |
|Consider overall courses content and length |
|Determine all costs including creation and delivery |
|Course venue |
|Course instructors |
|Benefits: |Barriers: |Action: |
|Increased ability to meet the |need for a qualified teaching pool |Year 1- 10/11 |
|Educational needs of the membership |may affect certification process |refer goal to the Education Committee|
|Additional revenue for the Association|locations and initial costs for set up |Committee to report to the Board as |
| |identify course materials |directed |
| |marketing /promotion of course – need to identify |Course should be marketed on-line and|
| |advantages to MLEOS and Managers |at conference |
| |will be impacted by year 1 strategic plan – i.e. |Identify and develop course material |
| |the Marketing Strategy |and possible instructors |
| | |Develop course modules to be used on |
| | |a rotating basis depending on the |
| | |applicants needs |
| | |course implementation in year 11/12 |
| | | |
| | | |
| | | |
| | | |
| | | |
|Comments and Notes |
|- seems to be a demand for this course thus its development needs to be aggressive and monitored for constant movement forward.|
|When a decision is made then the implementation team needs to aggressively market and start this training. |
EDUCATION
|DEVELOP AND IMPLEMENT A CHALLENGE EXAMINATION FOR THE BASIC PART I MUNICIPAL LAW ENFORCEMENT FOUNDATION COURSE |
|Considerations: |
|cost of challenge exam |
|implications to Certification |
|Benefits: |Barriers: |Action: |
|fast tracking to certification |need for a facility and facilitator to administer |refer to the Education Committee for |
|cost saving for Municipality |the Challenge exam |implementation in 08/09 |
| |who qualifies to write the challenge exam |review best practices from other |
| |will Association provide learning material for |Associations |
| |would be candidates |develop a eligibility criteria ( |
| |cost of Challenge exam |member of MLEO in good standing, |
| |how to deal with individuals who fail the |prior by-law experience, currently |
| |challenge exam |employed by a municipality) |
| |will affect certification – what point value will |develop a pool of questions to be |
| |challenge exam be worth |used in the challenge exam |
| | | |
| | | |
| | | |
| | | |
| | | |
| | | |
| | | |
| | | |
| | | |
|Comments and Notes |
| |
COMMUNICATION
|CONVERT THE CURRENT PRINTED SUMMIT NEWSLETTER TO AN ONLINE PAPERLESS WEBSITE FEATURE |
|Considerations: |
|three year process |
|consider offering two formats – printed, web site for a short period |
|Benefits: |Barriers: |Action: |
|cost saving in the long run |MLEOs that don’t have access to computer/internet |- refer to website committee for a|
|able to review back issues on the |Need for webmaster |report in 09/10 |
|website |Constant task for website committee |- need for a mass mail out, |
|able to promote environmentally |Lack of membership data base |posting on website to notify members |
|friendly practice to members | |of the change in newsletter delivery |
|breaks down barriers for dissemination| |- year 2 – 10/11 – go live for |
|reduces amount of required copies | |issues after 2010 and beyond |
|creates a resource tool | | |
| | | |
| | | |
| | | |
| | | |
| | | |
| | | |
| | | |
| | | |
| | | |
| | | |
| | | |
| | | |
| | | |
| | | |
| | | |
| | | |
| | | |
|Comments and Notes |
| |
ADMINISTRATION
| |
|EXPLORE TRAINING OPPORTUNITIES TO PARTNER WITH OTHER PROVINICAL AGENCIES |
|Considerations: Consider partnership with other Associations such as O.A.P.S.O, Prosecutors Association, Police Services, Fire |
|Marshals Office, TAGO, etc. eg. delivery of dangerous dog legislation training in partnership with three other Associations-the|
|Ministry of the Attorney General, AMCTO and MLEOA |
|Benefits: |Barriers: |Action: |
|- Share views and concerns |- costs |- refer to Board of Directors to |
|- information sharing |- past history and relationship |explore possible partnerships with |
|- ability to create shared |hurdles between agencies |other agencies/associations |
|committees amongst agencies – reduce |preservation of individual | |
|duplicity |association autonomy | |
|- stronger voice at the provincial| | |
|level | | |
|- cost saving for municipalities | | |
|if teaching opportunities are | | |
|- creates efficiencies | | |
|- promotes networking among various| | |
|agencies | | |
|- promotes better training | | |
|opportunities | | |
|- creates synergies with respect to | | |
|advocacy, networking and training | | |
|Comments and Notes |
| |
| |
MUNICIPAL LAW ENFORCEMENT OFFICERS’
ASSOCIATION (ONTARIO) INC.
MEMBERSHIP REPORT
September 10, 2008
This has been another busy year for Membership. We had 28 new individual members and eleven new Corporate Members join the Association. The new Corporate Members are The Township of Uxbridge, The City of Welland, The Town of Halton Hills, The Town of Aurora, The Township of Russell, The Town of Ingersoll, The City of Ottawa, The City of Burlington, The City of Pickering, The City of Brampton (Animal Services) and the City of St. Catharines. (Some of these Corporate Members were previously individual members). The following is a comparison of 2007 and 2008:
2008 Membership
Individual voting members 157
Individual associate members 36
Retired members 5
Life members 7
Honorary members 11
Total individual members 216 216
Corporate Members 52 1148
Total Membership 2008 1364
2007 Membership
Individual voting members 160
Individual associate members 34
Retired members 5
Life members 7
Honorary members 11
Total Individual members 217 217
Corporate Members 46 906
Total Membership 2007 1123
This represents a 22% growth in membership over 2007.
Respectfully Submitted
Cathy Good, Membership Coordinator
Municipal Law Enforcement Officers’ Association (Ontario) Inc.
MUNICIPAL LAW ENFORCEMENT OFFICERS’
ASSOCIATION (ONTARIO) INC.
GOVERNMENT LIAISON REPORT
September 10, 2008
Over the last year the Province has seen a number of Bills that propose new legislation that if passed may cause new enforcement practices and initiatives. Provided below is a summary of some pending legislation before the Assembly which has a potential to impact MLEO members in the performance of their duties.
Bill 14, An Act to deem that the Building Code and the Fire Code require fire detectors, interconnected fire alarms and non-combustible fire escapes
Mr. Prue (Beaches – East York)
First Reading: December 10, 2007
Second Reading: December 13, 2007
Debated and carried on division. Ordered referred to the Standing Committee on the Justice Policy.
EXPLANATORY NOTE:
The Bill amends the Building Code Act, 1992 and the Fire Protection and Prevention Act, 1997 to deem that regulations made under each of those Acts, known respectively as the Building Code and the Fire Code, require that:
1. Every residential building with two or more dwelling units is equipped with fire detectors in all public corridors and common areas of the building and interconnected fire alarms that are audible throughout the building.
2. Every fire escape is constructed of non-combustible material.
The requirements under the Fire Code apply to buildings that are in existence as of a date specified by regulation.
POTENTIAL IMPACT:
Who will burden the costs for retrofitting?
Who will be doing inspections?
Bill 18, Grow ops Disclosure Act, 2007
Mr. Sergio (York West)
First Reading: December 12, 2007
EXPLANATORY NOTE:
The Bill requires property owners and agents to disclose information to prospective tenants and purchasers about the use of a property for marijuana grow operations. The Bill also requires chiefs of police to disclose information to the public about current and former marijuana grow operations in a municipality.
POTENTIAL IMPACT:
What role will municipalities play in disclosure?
Will this cause potential abandoned dwellings?
Bill 40, Highway Traffic Amendment Act (Cellular Phones), 2008
Mr. O’Toole (Durham)
First Reading: March 19, 2008
EXPLANATORY NOTE:
The Bill amends the Highway Traffic Act to prohibit the use of a cellular phone, car phone, pager, personal data assistant, portable computer, fax machine or other equipment prescribed by the regulations made under the Act while a person is driving a motor vehicle. There are exceptions for cases like emergencies, cases where a driver who is not a novice driver as defined in the regulation on drivers' licences uses the equipment entirely through a hands-free feature and other cases prescribed by the regulations made under the Act.
The Registrar is required to report cases where the use of a cellular phone, car phone, pager, personal data assistant, portable computer, fax machine or other equipment prescribed by the regulations made under the Act may have contributed to causing a motor vehicle accident.
Drivers' licence examinations are required to include a portion testing the applicant's knowledge of the amendments made by the Bill.
Potential Impact:
As with tobacco legislation Municipalities will have to monitor the activities of employees while using a municipal vehicle. As well consideration will have to be given to future equipment purchases surrounding cellular communications.
Bill 42, Smoke-Free Ontario Amendment Act, 2008
Ms. Savoline (Burlington)
First Reading: March 20, 2008
Second Reading: March 27, 2008
Debated and carried on division. Ordered referred to the Standing Committee on Finance and Economic Affairs.
EXPLANATORY NOTE:
The Bill amends the Smoke-Free Ontario Act to extend the prohibition against smoking tobacco in any enclosed public place, any enclosed workplace or other places such as schools to include a prohibition against smoking any controlled substance as set out in the Controlled Drugs and Substances Act (Canada) in that place or within 10 feet of that place.
Potential Impact:
Municipalities may be called upon to apply stronger enforcement and deal with other substances other that tobacco.
Bill 64, Cosmetic Pesticides Ban Act, 2008
Mr. John Gerretsen (Kingston and the Islands)
First Reading: April 22, 2008
Royal Assent: June 18, 2008
EXPALNATORY NOTE:
The Bill amends the Pesticides Act to prohibit the use and sale of certain pesticides that may be used for cosmetic purposes.
Potential Impact:
Municipalities may be called on to enforce and deal with chemicals that may be deemed unsafe.
Bill 69, Smoke Free Ontario Amendment Act, 2008 (Formerly Bill 11)
Ms. Margaret Best (Scarborough-Guildwood)
First Reading: April 30, 2008
Royal Assent: June 18, 2008
EXPLANATORY NOTE:
The Smoke-Free Ontario Act is amended to prohibit smoking or having lighted tobacco in a motor vehicle while a person under 16 years old is present.
POTENTIAL IMPACT:
Who will be conducting these compliance inspections or complaint inspections?
Will this effect current municipal regulations?
Bill 72, Municipal Residential Sprinkler Act, 2008
Ms. Linda Jeffrey (Brampton-Springdale)
First Reading: May 7, 2008
Second Reading: May 29, 2008
Debated and carried on division. Ordered referred to the Standing Committee on Regulations and Private Bills.
EXPLANATORY NOTE:
The Bill amends the Building Code Act, 1992, the City of Toronto Act, 2006 and the Municipal Act, 2001 to authorize municipalities to pass by-laws requiring the installation of fire sprinkler systems in new residential buildings. The chief building official shall refuse to issue a building permit if a proposed building does not comply with such a by-law.
The by-laws, which may be passed with respect to residential buildings for which building permit applications are made on or after September 1, 2009, prevail over any Act or regulation.
Sprinkler systems that are required to be installed by the by-laws must comply with standards specified in the building code.
POTENTIAL IMPACT:
This will hopefully make all buildings much safer but who will bear the brunt of enforcement, by-law or building officials?
Bill 73, Highway Traffic Act Amendment (Cellular Phones), 2008
Mr. John O’Toole (Durham)
First Reading: May 7, 2008
EXPLANATORY NOTE:
The Bill amends the Highway Traffic Act to prohibit the use of a cellular phone, car phone, pager, personal data assistant, portable computer, fax machine or other equipment prescribed by the regulations made under the Act while a person is driving a motor vehicle in an area prescribed by the regulations made under the Act, including a community safety zone, within 200 metres of the scene of a motor vehicle accident or apparent motor vehicle accident or within 100 metres of a school crossing. There are exceptions for cases like emergencies, cases where a driver who is not a novice driver as defined in the regulation on drivers' licences uses the equipment entirely through a hands-free feature and other cases prescribed by the regulations made under the Act.
The Registrar is required to report cases where the use of a cellular phone, car phone, pager, personal data assistant, portable computer, fax machine or other equipment prescribed by the regulations made under the Act may have contributed to causing a motor vehicle accident.
Drivers' licence examinations are required to include a portion testing the applicant's knowledge of the amendments made by the Bill.
POTENTIAL IMPACT:
Will this effect how MLEOs do their daily business or will there be an exemption written in for them also? See also Bill 40.
Bill 87, Towing Industry Act, 2008
Mr. David Zimmer (Willowdale)
First Reading: June 4, 2008
EXPLANATORY NOTE:
The Bill provides for the self-regulation of the towing industry in Ontario in the public interest. The Towing Industry Council of Ontario is established. The Council, which is managed by a board of directors, is made up of operators of towing businesses and tow truck drivers who must register with the Council in order to carry on a towing business or operate a tow truck. At least 40 per cent of directors are appointed from outside the industry to ensure that the public interest is represented.
The activities of the Council are funded through the fees established by by-law of the board and paid by registered persons and applicants for registration.
A complaints and discipline procedure is provided to ensure that registered persons are held accountable for the way in which they provide towing services. Registrations may be suspended or revoked, if necessary.
The board of the Council is provided with regulation-making powers that are subject to the approval of the Minister of Government and Consumer Services.
POTENTIAL IMPACT:
Is the Municipality required to licence the tow trucks individually?
Who will be responsible for enforcement?
Respectfully submitted,
Justin Harris, Chair, Government Liaison
Municipal Law Enforcement Officers’ Association (Ontario) Inc.
MUNICIPAL LAW ENFORCEMENT OFFICERS’
ASSOCIATION (ONTARIO) INC.
CERTIFICATION REPORT
September 10, 2008
Since our last A.G.M. 16 members have applied for certification. After a review of the applications 12 were found to have the necessary requirements to receive approval from the Board of Directors for their Certification status.
Listed below are the newly certified members for 2007-2008:
Mark Spelic City of Hamilton
Tami Abbott Town of Orangeville
J.D. Vance City of Belleville
Linda Mainprize Town of Whitchurch-Stouffville
Kim Coombs City of Hamilton
Lorne Black Town of Markham
Mauro Calabrese City of Toronto
Marco Francisco Town of Markham
Derek Hill Town of Bradford West Gwillimbury
Carrie A. Smith City of Quinte West
Ron Kirouac City of Hamilton
Carmen Rudler City of Peterborough
During the last year, the Committee has been working on creating a consolidated Certification list. Once the list has been compiled it will be published on the website and printed with the Annual Membership list.
Respectfully submitted
Douglas Rose, Certification Chairman
Municipal Law Enforcement Officers’ Association
MUNICIPAL LAW ENFORCEMENT OFFICERS’
ASSOCIATION (ONTARIO) INC.
BY-LAW REGISTRY REPORT
September 10, 2008
Background:
The purpose of the By-Law Registry is to display and share the various by-laws enforced by various Municipalities, Regions, Towns, etc. The By-Law Registry is broken down into various categories, i.e, Taxi Licensing, Property Standards, Waste/Debris, Long Grass and Weeds, Adult Entertainment establishments, etc. Once a member clicks on a category, information is displayed by the selected category, i.e Property Standards. A name, municipality, phone number, email of a member is shown in the event contact is required to seek information.
The future of the By-Law Registry
Once a member clicks on a specific category, i.e Property Standards, a number of Municipalities, Regions, Towns, etc will be displayed. A member could select a specific Municipalities, Regions, Towns, etc ; listed will be the by-laws enforced, along with a Municipalities, Regions, Towns, link. The link will provide the general phone number of whom to speak to, e-mail and depending on the Municipalities, Regions, Towns, etc a name. Once a member has entered the Municipalities, Regions, Towns, etc web page the member can then navigate through to what the member would be seeking.
The process of acquiring all the Municipalities, Regions, Towns, etc will be a lengthy one, so this will be done in sections throughout the year. Individual members will be e-mailed to send back information from the respective Municipalities, Regions, Towns, etc so that data could be gathered and uploaded to the MLEOA web site.
Conclusion:
The sharing of by-laws enforced would be streamline to assist members to see what other Municipalities, Regions, Towns, etc have as by-laws and how they are worded and/or enforced. With updated contact information a member could contact the Municipalities, Regions, Towns, etc for any further questions.
Respectfully submitted,
Alistair Thomas, Chair, By-law Registry
Municipal Law Enforcement Officers’ Association (Ontario) Inc.
MUNICIPAL LAW ENFORCEMENT OFFICERS’
ASSOCIATION (ONTARIO) INC.
OFFICER SAFETY COMMITTEE
September 10, 2008
At the Annual General Meeting held on September 12, 2007 in London, Ontario the membership passed Motion #77-07 creating the Officers Safety Committee. Motion #77-07 reads as follows:
“Moved by: Derek Wallace, Township of Woolwich
Seconded by: Dave Satchwill, District of Greater Sudbury
That an Officer Safety Committee be struck to identify risks, research current legislation and practices, undertake communication with municipalities, the province and other agencies and report back to the Membership with findings and recommendations.”
At the direction from the membership your Board of Directors immediately appointed members of the Board to this newly created Officer Safety Committee.
The Committee, in order to respond effectively to the motion, established 4 Sub-committees and Coordinators for each Sub-committee, as follows:
• Officers Safety Committee Chair, Randy Charlton
• Risks & Practices Subcommittee Coordinator, Alistair Thomas
• Current Legislation Subcommittee Coordinator, Randy Charlton
• Best Practices Subcommittee Coordinator, Deb Callaghan
• Province & Other Agencies Subcommittee Coordinator, Randy Charlton
Sub-committee Coordinators obtained the commitment of the Association Members who had expressed a willingness to volunteer on the Sub-committees. Sub-committee Coordinators, following an established scope of work, reported to Officer Safety Committee Chair on all meetings and work of the Sub-committees. The Officer Safety Committee then reported to the Board of Directors.
Appendix “A” to this report outlines the Officer Safety Committee structure.
Risks & Practices Sub-committee:
The Risks and Practices Sub-committee had the challenging task of creating and circulating a questionnaire. The Sub-committee circulated the questionnaire through the Sub-committee members to the MLEOA membership using different recourses such as the list of members that attended the AGM in September and the membership list.
Appendix “B” to this report indicates the Officer Safety Questionnaire.
Geographically, e-mails were sent to MLEOA members from Niagara to Cornwall, Sudbury to Sault Ste. Marie, and Woodstock to Hurst including Timmins. In total 407 e-mails were sent out. The Sub-committee received 145 responses to the questionnaire. Notably, 194 e-mails were not responded to and 68 e-mails were returned undeliverable.
In a few cases e-mails were forwarded on to other members and the responses to the questionnaire were faxed in as there was no access to e-mail.
The response to the questionnaire was considered positive and successful with a 35% response rate.
For the purposes of reporting the information received from the questionnaire, members of the Risks & Practices Sub-committee had to find a way to categorize and decipher the responses received. To that end the Sub-committee created 12 charts indicating the response for each category and has expressed those results in the form of a percentage.
The statistical information produced from the data gathered from the questionnaire is extensive and I expect will be very useful in moving forward regarding officer safety.
Appendices “C”, “D”, “E”, “F”, “G”, “H” “I”, “J”, “K”, “L”, “M” & “N” to this report are the charts indicating the response for each category created by the Sub-committee.
Current Legislation Sub-committee:
The Current Legislation Sub-committee had the task of researching how current legislation addresses Municipal Law Enforcement Officers. This Sub-committee provided reports outlining the legislation specifically from Ontario being the Police Services Act and Alberta being the Peace Officer Act.
Appendices “O” & “P” to this report indicate the research undertaken by the Sub-committee members.
Best Practices Sub-committee:
The Best Practices Sub-committee had the task of identifying established protocols and how concerns of Municipal Law Enforcement Officers are dealt with.
The Sub-committee looked a number of established protocols including the York Regional Police response model know as the Municipal Employee Protection Program (MEPP). It was noted that in this established protocol there was nothing different identified from any other police response model. Basically, issues were discussed as they arose and officers were advised if MLEOA’s had a need for police to call 911.
Province & Other Agencies Sub-committee:
The Province & Other Agencies Sub-committee had originally noted a number of agencies to advise of the formation of MLEOA’s Officer Safety Committee. The agencies included:
• OAPSO (professional)
• OBOA (professional)
• Ontario Municipal Fire Prevention Officers’ Association (professional)
• Ontario Association of Chiefs of Police (professional – re: appointment under Police Services Act)
• Ministry of Safety and Correctional Services (professional – re: link under Police Services Act)
• Ministry of the Attorney General (Provincial – re: POO Status)
• AMCTO (professional)
However, the formation of AMCTO’s Municipal Law Enforcement Project Team which replaced the Municipal Licensing Project Team has provided the Sub-committee a new opportunity. The AMCTO Municipal Law Enforcement Project Team has representatives from a number of professional associations already identified by the Sub-committee along with municipal and provincial representatives and it was the opinion of the Sub-committee that this may provide a stronger unified provincial approach to the issue of officer safety.
As directed by the Board of Directors, the Province & Other Agencies Sub-committee has requested that the issue of officer safety be placed on the agenda for discussion by the AMCTO Municipal Law Enforcement Project Team as soon possible
Appendix: “Q” to this report is a copy of the correspondence sent to AMCTO’s Municipal Law Enforcement Project Team
Officer Safety Committee Expenditures:
Expenses related to the Officer Safety Committee totalled $530.58.
Recommendations:
As a result of the Officer Safety Committee’s work the following recommendations were passed by the Board of Directors and are being brought forward to the membership for adoption.
Recommendation 1: That a 1 day workshop on Officer Safety be developed to present to any person whose duties include the enforcement of by-laws or other Provincial legislation.
Recommendation 2: That the Association of the Chiefs of Police be contacted to explore the parameters of Officer Safety training, the support of Municipal Law Enforcement Officers and to develop a response protocol regarding Municipal Law Enforcement Officer-related safety complaints.
Conclusion:
It has been an honour to chair the Officer Safety Committee this year. As Municipal Law Enforcement Officers we are dealing with varying and complex issues, where our duties and responsibilities increasingly impact social behaviour while improving quality of life issues for residents of Ontario. Municipal Law Enforcement Officers are on the front lines of a service delivery it is therefore, prudent that we continue to explore remedies that will best address the issues of Officer Safety.
I would like to take the opportunity to thank the following members that have volunteered their time. Without their participation the tasks of these Sub-committees would be overwhelming.
Thanks for your support and work:
|Michael Mannapso |Megan Standring |Bill Smith |
|Matt Goldsmith |Stanley Funes |David Newton |
|Jim Reichheld |Rudy Puyo |Heather Green |
Respectfully submitted,
Randy Charlton, Chair, Officer Safety Committee
Municipal Law Enforcement Officers’ Association (Ontario) Inc.
APPENDIX B
Questionnaire
Risks and Practices
• Please identify your Municipality/District/County/Region and estimated population?
| |
• How long have you been working as a Municipal Law Enforcement Officer?
| |
• Have you ever worked as a Police Officer, Special Constable or Security Guard?
| |
• Who provides your Officer safety training? In-house HR, Police, Private Consultant etc.?
| |
• What is the Police Service is in your area?
| |
• Do you get enforcement assistance from the Police Service is in your area? If Yes, please describe how your Police Service assists you.
| |
• Regarding incidents relating to Municipal Law Enforcement Officer safety, what is the response time of the Police Service in your area?
| |
• Describe the risks that concern you about doing your job?
| |
• In the last 5 years, have you or any Officer in your municipality been assaulted? What was the injury? Was there legal action? What was the charge against the assailant and Judicial disposition?
| |
• Do you wear or carry any defensive equipment (i.e bullet proof vest)?
| |
• Does your Municipality/District/County/Region currently have any policy or procedures in place relating to Officer Safety, Risks/Hazards?
| |
• Would your municipality support annual Officer Safety training?
| |
• What type of defensive equipment do you think is required by a Municipal Law Enforcement Officer and why?
| |
• General Comments?
| |
APPENDIX “C”
Assistance from Police
APPENDIX “D”
Response Time by Police
APPENDIX “E”
Police Service
APPENDIX “E”
Police Service
APPENDIX “G”
Risks
APPENDIX “F”
Officer Safety Training
APPENDIX “G”
Risks
APPENDIX ‘H’
Types of injury
APPENDIX “I”
Types of Assaults
APPENDIX “J”
Defensive Equipment
APPENDIX “K”
Officer Policy/Procedures
APPENDIX “L”
Would your Municipality Support Officer Safety Training
APPENDIX “M”
Previous Professional Backgrounds
APPENDIX “N”
Years of Service
APPENDIX ‘O’
Submitted by: Matt Goldsmith
Current Legislation Sub- committee
Below is a small summary of some sections of the “Public Security Peace Officer Program” in Alberta. I have tried to include only the text and information I thought relevant to Municipal Law Enforcement in Ontario. For a good overview of the entire program, please consult the references at the bottom of the page. A lot of the breakdown of the program was taken from the Public Security Peace Officer Program Policy and Procedure Manual available from the:
Introduction
The Public Security Peace Officer Program in Alberta is unique in Canada. It gives different levels of government the opportunity to obtain peace officer status for community safety enhancement or specialized law enforcement needs.
This program operates under the auspices of the Peace Officer Act, allowing the Government of Alberta to designate agencies and provide individuals with peace officer status for specific job functions. Duties and functions within the program vary greatly, from out-of-province police officers, to parking control personnel employed by a municipality. Regardless of the participating agency, the Public Security Peace Officer Program is designed to ensure minimum standards of training, accountability, and professionalism.
Legislation governing peace officers is found in the Peace Officer Act, the Peace Officer Regulation and the Peace Officer (Ministerial) Regulation.
Peace Officer Act
Contains the broad strategic directions under which the Public Security Peace Officer Program must operate. The key directions of professionalism, accountability, and standards are captured here.
Part 1
o Covers issues concerning authorization and appointments such as applications, issuances, suspensions and cancellations.
o Ensures that authorized employers are responsible and liable for the actions of their employees when on duty and acting within the scope of their appointment.
o Addresses miscellaneous items relating to the appointment such as weapons, equipment, and titles.
o Section 13 outlines the Minister’s powers to expand the authority of peace officers in the event of an emergency.
Part 2
o Outlines the process for handling public complaints under the legislation.
o Requires authorized employers to report to the Director on a number of topics relating to public complaints and concerns pertaining to peace officers.
o Details the appeal process for complainants who disagree with a decision made by an authorized employer in respect of their complaint.
Part 3
o Details the Director’s powers to conduct inspections and investigations pursuant to the act.
o Describes that the Director may give directions to an employer based on the results of an inspection or investigation.
Part 4
o Lists offences and penalties under the act.
o Covers the use of certain terms and impersonation of a peace officer.
o Sets out the Director’s powers to enforce provisions of the act with program participants.
Part 5
o Lists all the areas in which regulations may be developed to address certain topics.
Part 6
o Legislative Amendments resulting from the proclamation of the act.
Peace Officer Regulation
o Deals with requirements pertaining to weapons, how to obtain authority to carry them, use and reporting, and resulting employer responsibilities.
o Outlines that the employer may be assessed costs that result from third party investigations conducted under the act.
Peace Officer (Ministerial) Regulation
Part 1
o Outlines the application processes for obtaining authorizations and appointments. Provides the eligibility and personal qualifications requirements for applicants.
o Describes the circumstances under which a peace officer must report information to the Director and authorized employer. Details the requirement for authorized employers to submit an annual report
1.
Part 2
o Sets out a minimum code of conduct required of authorized employers.
o Describes administrative requirements concerning recordkeeping and agreements for the Public Security Peace Officer Program that must be kept and maintained by authorized employers.
2.
Part 3
o Details minimum uniform standards for program participants.
3.
Part 4
o Lists the fee schedule for authorized employers and individuals.
4.
Part 5
o Expands on how an authorized employer is required to handle complaints against peace officers, both on intake and disposition.
o A range of dispositions for public complaints is listed.
5.
Part 6
o Administrative legislative items.
COMMUNITY PEACE OFFICERS – LEVELS 1 AND 2
Community Peace Officer - Level 1
Employed by municipalities and counties in Alberta to fulfill a range of roles including enforcement of provincial statutes. A level 1 Community Peace Officer enforces moving violations under the Traffic Safety Act and/or elements of the Gaming and Liquor Act.
***As Municipal Law Enforcement Officers in Ontario, many MLEO’s are enforcing provincial acts such as the Dog Owners Liability Act, Smoke Free Ontario Act, and certain sections of the Highway Traffic Act and the trend will most likely continue. This leads one to believe that this would be where Municipal Law Enforcement Officers would be placed should a similar framework be put in place in Ontario.***
Agencies responsible for providing a safe and secure environment for public and/or private property are included in this category if they are armed with baton and/or OC spray and have requested peace officer authority beyond the ability to enforce non-moving traffic offences. Examples of this category are Transit Security agencies operated by a municipality, some post-secondary institutions, and a county and/or municipal patrol service.
*** “municipal patrol service” could include:
• Protecting local infrastructure through overweight enforcement (Commercial Vehicles)
• Monitoring traffic safety in school zones
• Patrolling residential areas in an effort to prevent break and enters and vandalism of property
• Off Highway Vehicle Enforcement
• Patrolling industrial areas and municipal parks
***
1.
Enhanced Authorities
2.
Within the Peace Officer Program, the Community Peace Officer Level 1 may hold enhanced authorities in order to provide a better service to the community and/or a supplemental service to the police service of jurisdiction. These authorities, as follow, will only be granted after specified and approved training programs have been successfully completed:
o Non-Urgent Community Calls: Criminal Code authority may be granted for the offences of ‘Theft not exceeding $5000’ and ‘Mischief not exceeding $5000’.
o Criminal Code Warrants: Ability to arrest and release, unless Judicial Interim Release hearing required.
o Motor Vehicle Collisions: Ability to investigate and submit reports involving non-injury events.
Requirements for Appointment
Qualifications
▪ Grade 12 or equivalent qualification
▪ Minimum age of 18 years old
▪ Is competent and of good character
▪ No criminal record, or if the person has a criminal record, that a pardon has been received.
▪ No outstanding criminal charges and not subject of a criminal investigation. A criminal record and police check must be completed and submitted by the authorized employer. Note: Criminal Record and police checks will only be recognized as valid for 21 days after the law enforcement agency has completed the check
▪ Indicate that three reference checks satisfactory to the employer have been completed.
▪ Successful completion of an approved physical abilities evaluation test for uniformed enforcement roles. Authorized employers may use a variety of physical evaluations tests but these tests must be reviewed and approved by the Director.
1.
Currently approved tests are:
▪ Physical Abilities Requirement Evaluation: This is the current standard for many Alberta police agencies and can be completed at a number of institutions in Alberta. For the purposes of this program a passing score is at or under four minutes and forty five seconds. (4:45)
▪ Correctional Officer Physical Aptitude Test.
▪ Other tests may be approved after submission and review by the Director.
Successful completion of training course(s) approved by the Director.
▪ A review of information held by police services, law enforcement agencies within and outside Alberta, and government agencies within and outside Alberta will be conducted by the Public Security Division. Based on information returned an assessment will be conducted to determine if the applicant is eligible and suitable to carry a peace officer appointment.
Required Community Peace Officer Level 1 Training - Section 5(2)(i) of the Peace Officer (Ministerial) Regulation
a) The Legal Studies, Human Relations, and Officer Safety courses taught at the Solicitor General and Public Security Staff College are the minimum required training for issuance of this category of appointment or equivalent, as approved by the Director.
b) ‘Enhanced training’ is required to support the authorities of ‘Non- Urgent Community Calls’, Non-Injury Motor Vehicle Collision (MVC) investigations, and Criminal Code warrant execution. These courses are available through the Solicitor General and Public Security Staff College and must be completed prior to the authority being issued. Equivalents may be approved by the Director.
Community Peace Officer Level 1 Training Equivalents
Must have been a serving police officer in Canada within the past 5 years
o Alberta Infrastructure and Transportation Commercial Vehicle Enforcement (CVE) training. This will entitle the applicant to the standard authorities but not ‘enhanced authorities’. CVE trained individuals will be required to complete the legal studies portion of the training within one year of receiving their appointment. If enhanced authorities are required, the applicable training must be completed.
o Provincial Sheriff Traffic Operations Training; equivalent to Legal Studies, Human Relations, Officer Safety, Motor Vehicle Collision (MVC) investigation training and Criminal Code warrant execution but does not allow non-urgent community call authority.
o Fish and Wildlife Training; equivalent to Legal Studies, Human Relations, Officer Safety, non-urgent community call authority and Criminal Code warrant execution but does not allow MVC investigation training.
o Conservation Officer Training provided to full time officers; equivalent to Legal Studies, Human Relations, Officer Safety, non-urgent community call authority and Criminal Code warrant execution but does not allow MVC investigation training
Community Peace Officer - Level 2
Fulfill a range of roles that are administrative in nature or have a narrow focus. Authority at this level does not include moving violations under the Traffic Safety Act (except for Automated Traffic Enforcement operators) or any elements of the Gaming and Liquor Act. Examples are exhibit custodians for police services, RCMP detachment clerks, parking enforcement officers, automated traffic enforcement operators, and animal control specialists.
a) No Uniform Requirement: Level 2 Community Peace Officers are not held to a uniform requirement however the Level 1 uniform and vehicle requirements may be utilized if the authorized employer so desires.
b) Restrictions on Uniform Design: Authorized employers choosing to develop their own uniforms must abide by section 54(2) of the Police Act which prohibits the wearing of a uniform that would lead the public to a mistaken belief that the wearer is a police officer. They must also ensure that the design does not duplicate the Alberta Peace Officer uniform in a manner that would lead the public to a mistaken belief that the wearer is an Alberta Peace Officer.
Requirements for Appointment
Qualifications
o Grade 12 or equivalent qualification
o Minimum age of 18.
o Is competent and of good character
o No criminal record, or if the person has a criminal record, that a pardon has been received.
o No outstanding criminal charges and not subject of a criminal investigation. A criminal record and police check must be completed and submitted by the authorized employer. Note: Criminal record and police checks will only be recognized as valid for 21 days after the law enforcement agency has completed the check
o Indicate that three reference checks satisfactory to the employer have been completed.
o Successful completion of an ‘in house’ training program developed by the authorized employer and approved by the Director.
Required Training under Section 5(2)(i) of the POMR
Due to the narrow scope of job roles in this category, Solicitor General and Public Security Staff College training is not required but is recommended.
Each employer is responsible for developing a training course that is sufficient to deliver the necessary skills and knowledge enabling an effective delivery of services.
This training course will be submitted to the Public Security Division for retention and review.
Prior to an appointment being issued for this category, the authorized employer must indicate that the training course on file has been successfully completed by the applicant.
Example of AUTHORIZATION TO EMPLOY PEACE OFFICERS
AUTHORIZATION TO EMPLOY PEACE OFFICERS
Pursuant to Section 5 of the Peace Officer Act
-----------------------
I, Brian Skeet, Assistant Deputy Minister/Director of Law Enforcement of the Public Security Division, Department of the Solicitor General and Public Security, for the Province of Alberta, hereby authorize the employment of peace officers by the
The County of Grande Prairie
Authority
Peace officers employed by the County of Grande Prairie may, subject to their individual appointments, have authority to enforce the following legislation and all regulations thereunder, and serve court documents relating to:
THE DANGEROUS DOGS ACT
THE ENVIRONMENTAL PROTECTION AND ENHANCEMENT
ACT, PART 9, DIVISION 2
THE FUEL TAX ACT
THE GAMING AND LIQUOR ACT
THE PETTY TRESPASS ACT
THE PREVENTION OF YOUTH TOBACCO USE ACT
THE PROVINCIAL OFFENCES PROCEDURE ACT
THE TRAFFIC SAFETY ACT
THE CRIMINAL CODE OF CANADA
Authority to enforce the Traffic Safety Act is restricted to non-moving offences only.
Authority to enforce the Gaming and Liquor Act is restricted to sections; 83, 84,87,89,107,108,
and section 115 subject to section 53 of the Police Act.
Authority to enforce the Gaming and Liquor Regulation (AR 143/96) is restricted to section 87.1.
Authority to enforce the Criminal Code of Canada is restricted to the execution of warrants and
includes the authority to release persons so arrested.
Jurisdiction
The jurisdiction of peace officers employed by the County of Grande Prairie is as follows:
MAFP 62 (87/05) County of Grande Prairie No. 1; Hamlet of LaGlace; Hamlet of Valhalla; Municipal District of Greenview No. 16; Town of Beaverlodge; Town of Sexsmith; the Town of Wembley; and the Village of Hythe. The following one and two digit primary highways within the urban confines of the municipalities appearing on this authorization where the speed limit is 90 kilometers per hour or less; 43, 59 The following three digit primary highways within the municipalities appearing on this authorization; 667, 668, 670, 671, 672, 674, 721, 722, 723, 724 and 733 Throughout Alberta for the purposes of executing or serving court documents with respect to matters arising in the above jurisdictions. Throughout Alberta to execute a duty when the matter under investigation occurred within the City of Airdrie.
This authorization does not include jurisdiction on an Indian Reserve.
Weapons and Equipment
Peace officers employed by the County of Grande Prairie may, subject to their individual appointments, be authorized to carry and use certain weapons and equipment while in the performance of their authorized duties which may include, but are not limited to, one or more of the following:
▪ A shotgun.
▪ OC Spray as defined in section 4(1)(a) of the Peace Officer Regulations;
▪ A baton as defined in section 4(1)(b) of the Peace Officer Regulations;
▪ Emergency response units as defined in section 2(a) of Alberta Regulation 322/2002;
▪ Handcuffs;
▪ Personal protective equipment including a bullet resistant vest, a stab resistant vest or protective gloves, but not including SAP gloves or similar gloves;
▪ Particular equipment necessary to carry out the enforcement duties and responsibilities of the peace officer; and
▪ Tools and items necessary for the performance of the peace officer’s duties and responsibilities.
Terms and Conditions (must be included)
The authorized employer must abide by Public Security Peace Officer Program Policy, January 2007, as amended from time to time, issued by the Director.
This authorization is contingent upon the completion of a Memorandum of Understanding with the RCMP by May 1, 2008.
[pic]
Crest design for Peace Officers
[pic]
Patrol Vehicle Design (where necessary)
[pic]
Additional Resources:
Police Act, R.S.A. 2000, c. P-17
Peace Officer Act, S.A. 2006, c. P-3.5
Peace Officer Regulation, Alta. Reg. 291/2006
Peace Officer (Ministerial) Regulation, Alta. Reg. 312/2006
Excerpts from the “Peace Officer Act, S.A. 2006, c. P-3.5”
(f) “peace officer” means
(i) a person referred to in section 7(1), or
(ii) any other person appointed as a peace officer under another enactment who is designated by the regulations as a peace officer to whom all or part of this Act and the regulations apply;
Application for appointment as peace officer
7(1) Subject to the regulations, the Minister may, on the application of an authorized employer, appoint a person as a peace officer if the person
(a) is employed or engaged or will be employed or engaged by the authorized employer in the capacity of a peace officer, and
(b) complies with any other conditions provided for in the regulations.
(2) The appointment of a peace officer must include the following terms:
(a) the authority, responsibility and duties of the peace officer,
(b) the territorial jurisdiction of the peace officer,
(c) the weapons the peace officer is authorized to carry, if any,
(d) the equipment the peace officer is authorized to use, if any,
(e) the title the peace officer is authorized to use,
(f) any terms and conditions the Minister considers appropriate, and
(g) any other matter specified in the regulations.
(3) At any time during a peace officer’s appointment the Minister may impose new terms or vary any existing terms imposed under subsection (2) and must inform the peace officer in writing of the addition or variation.
(4) Before commencing the peace officer’s duties, the peace officer must take the oath set out in the regulations.
(5) Subject to the terms of the appointment, a person appointed as a peace officer under this Act is a person appointed for the purposes of preserving and maintaining the public peace.
Excerpts from the “Peace Officer (Ministerial) Regulation, Alta. Reg. 312/2006”
Part 1
Employer Authorizations and Peace Officer Appointments
Application for an employer authorization
2(1) An applicant for an employer’s authorization to employ or engage the services of a peace officer under section 5 of the Act must apply on a form approved by the Director and must
(a) provide reasons for applying for authorization to employ or to engage the services of one or more peace officers,
(b) specify the duties and responsibilities proposed for the peace officers,
(c) specify the enforcement authority requested for the peace officers,
(d) provide a code of conduct for peace officers that meets the requirements of this Regulation and describe the penalties that may be imposed for contravention of the code of conduct,
(e) describe the geographic area where the peace officers are proposed to have jurisdiction,
(f) provide a policy and process for managing and responding to public complaints against peace officers, the process proposed for the investigation of complaints and the disciplinary policy for peace officers,
(g) provide evidence satisfactory to the Director that the applicant has a records management system and an operational records system that meets the requirements of this Regulation,
(h) provide the name of a contact person, other than a peace officer, who is a person in a senior management position with the authorized employer,
(i) provide confirmation of liability insurance, unless the applicant is the Crown, a Crown agency, or an applicant from outside Alberta, and
(j) unless the Minister otherwise permits, provide a memorandum of understanding that meets the requirements of section 17.
Qualifications for appointment as a peace officer
5(1) An application for the appointment of a person as a peace officer must be made by an authorized employer in accordance with section 7(1) of the Act.
(2) A person is not eligible to be appointed as a peace officer unless the Director is satisfied that the applicant
(a) has successfully completed
(i) grade 12 or an equivalent qualification, or
(ii) a 2-year diploma program from a post-secondary learning institution that is applicable to the duties and responsibilities to be undertaken, if the duties and responsibilities attached to the appointment in the opinion of the Director require, or
(iii) a combination of education and experience acceptable by the Director,
(b) is at least 18 years old,
(c) is competent and of good character,
(d) has no criminal record, or if the person has a criminal record, that the person has received a pardon in respect of that record,
(e) has no outstanding criminal charges,
(f) is not the subject of a criminal investigation,
(g) has provided 3 references from persons satisfactory to the authorized employer,
(h) successfully completes a physical abilities evaluation test approved by the Director if the nature of the work in which the peace officer so requires, and
(i) has, in the opinion of the Director, successfully completed the training required under section 6.
(3) In considering an application under subsection (1), and for the purpose of determining the eligibility and suitability of the person concerned, the Director may, with the written consent of that person, conduct
(a) a criminal record check,
(b) a background check, and
(c) a review of information held by police services, law enforcement agencies within Alberta and outside Alberta, and government agencies within Alberta and outside Alberta.
(4) The Director may require the authorized employer or the person to provide any further information for the purpose of considering the application.
Training
6(1) A person proposed by an authorized employer for appointment as a peace officer must
(a) successfully complete a basic level of training for a peace officer that is provided or approved by the Director, or any equivalent training acceptable to the Director,
(b) successfully complete any additional training required by the Director that the Director considers necessary commensurate with the duties and responsibilities that the peace officer will undertake, and
(c) successfully complete training with respect to the weapons an authorized employer proposes that a peace officer carry and use.
(2) A peace officer must meet any certification, recertification and on-going training requirements that are specified by the Director.
Part 3
Uniforms
Uniforms
18(1) Unless exempted by the Minister or by subsection (3), a peace officer must wear the following uniform:
(a) dark blue-black outer jacket;
(b) dark blue shirt and blue-black pants with a blue stripe or dark grey shirt with blue-black pants with a grey stripe;
(c) if a hat or head covering is worn, colours must correspond to the uniform;
(d) shoulder flashes on the uniform as approved by the Director;
(e) a safety vest or jacket of a colour specified by the Director having the words “Peace Officer” or other words approved by the Director on the back.
(2) Dress uniforms are permitted if the shoulder flashes on the uniform are approved by the Director.
(3) Subsection (1) does not apply to
(a) a peace officer operating automated traffic enforcement technology,
(b) a peace officer the nature of whose work does not require a uniform and who is exempt from uniform requirements by the Director,
(c) a wildlife officer appointed under section 1.1(1) of the Wildlife Act,
(d) a conservation officer appointed under section 1 of Schedule 3.1 to the Government Organization Act,
(e) a peace officer the nature of whose work requires the peace officer to work in plainclothes and who is exempted from uniform requirements by the Director, and
(f) a peace officer who is employed or engaged for services by an employer authorized as a result of an application made under section 3.
APPENDIX ‘P’
Submitted by: BILL SMITH
As we all know the Police Services Act of Ontario is the Authority for the MLEO.
15. (1) A municipal council may appoint persons to enforce the by-laws of the municipality. R.S.O. 1990, c. P.15, s. 15 (1).
Peace officers
(2) Municipal law enforcement officers are peace officers for the purpose of enforcing municipal by-laws. R.S.O. 1990, c. P.15, s. 15 (2); 1997, c. 8, s. 13.
Also in this same Act is the Power of the Ontario Civilian Police Commission to investigate the conduct of Municipal Law Enforcement Officers.
25. (1) The Commission may, at the Solicitor General’s request, at a municipal council’s request, at a board’s request or of its own motion, investigate, inquire into and report on,
Note: On a day to be named by proclamation of the Lieutenant Governor, subsection (1) is amended by the Statutes of Ontario, 2007, chapter 5, subsection 7 (1) by striking out the portion before clause (a) and substituting the following:
Investigations into police matters
(1) The Commission may, on its own motion or at the request of the Solicitor General, the Independent Police Review Director, a municipal council or a board, investigate, inquire into and report on,
See: 2007, c. 5, ss. 7 (1), 14 (2).
(a) the conduct or the performance of duties of a police officer, a municipal chief of police, an auxiliary member of a police force, a special constable, a municipal law enforcement officer or a member of a board;
(b) the administration of a municipal police force;
(c) the manner in which police services are provided for a municipality;
(d) the police needs of a municipality. R.S.O. 1990, c. P.15, s. 25 (1); 1997, c. 8, s. 17 (1, 2).
The Police Act further stipulates actions the Commission can take with regards to MLEO’s.
Actions taken, auxiliary member, special constable, municipal law enforcement officer
(4.1) If the Commission concludes, after a hearing, that an auxiliary member of a police force, a special constable or a municipal law enforcement officer is not performing or is incapable of performing the duties of his or her position in a satisfactory manner, it may direct that,
(a) the person be demoted as the Commission specifies, permanently or for a specified period;
(b) the person be dismissed;
(c) the person be retired, if the person is entitled to retire; or
(d) the person’s appointment be suspended or revoked. 1997, c. 8, s. 17 (3).
The Act goes on the list a code of conduct for police officers ,a further disciplinary procedure, duties of the police officer, various ways that a council may treat police officer dependants, police officers pensions, and the fact that the Solicitor General may make regulations for the equipment, use of force, training, qualifications required for police officers.
With the various types of situations that the MLEO is now becoming involved with perhaps the solicitor general should be looking at new regulations for the MLEO that may parallel the police officers duties and code of conduct training etc.
The New Brunswick Police Act has a similar Section Sec 14(1) to 14(3) that gives councils the right to appoint a bylaw enforcement officer and stipulates that he has “all of the powers and immunities as a police officer for the purposes of enforcing such bylaws”
The Act then goes on to address Special Constables Sec 14.1(1) to 14.1(5).
It addresses the appointment of Special Constables including Qualifications and training.
[pic]
MUNICIPAL LAW ENFORCEMENT OFFICERS’
ASSOCIATION (ONTARIO) INC.
COMMUNICATIONS COMMITTEE
September 10, 2008
The Communications Committee was formed at the Transitional Board meeting held after the Annual General Meeting of 2007. The mandate of the Committee is to review and make recommendations with regard to the Newsletter, the Website, developing a marketing strategy and public relations in general.
The Committee members feel that an important part of promoting the Association is promoting the concept of Municipal Law Enforcement as a chosen career among the young people, particularly those of college and university age. In this vein, we attended the “Careers in Policing” venue at Niagara College. The response from the students was good although the most prevalent comments were regarding a lack of understanding of what Municipal Law Enforcement encompasses.
Attendance at the Niagara College event made it clear that the Association needs to appear at more of these types of venues. Also evident was the need for a more sophisticated presentation of the Association at these types of events. To this end, the Committee made a recommendation to the Board to purchase a “pop-up” display. The Board supported this recommendation and the display has been ordered.
Another area of concern for the Committee is the lack of registrants for certain of the educational courses being offered. While the Part I, Municipal Law Enforcement Foundations course continues to be well attended, the Part II, Courtroom Preparation for Enforcement Officers and the Part IV, Environmental
Noise course have not received the registrants expected from the comments and requests regularly heard from the membership. To promote the Environmental Noise course scheduled for November, an article appeared on the front page of the summer issue of the Summit and the Committee has sent a flyer to a number of non-member municipalities in the hopes of garnering more interest.
In February this year the Committee Chair received communication from the firm of Blackstone Public Affairs Group. The communication was of a general nature offering the services of the company. After discussion with representatives of the company a proposal was received dated March 10, 2008(attached). Since that time 2 other similar companies have been approached but neither have made an effort to research or make a proposal such as Blackstone’s.
As you can see from the attached, the proposal is very ambitious, obviously well researched and pertinent to what the Association has always tried to promote. The Board’s reaction was that the proposal was perhaps too ambitious and that the price tag was out of the Associations reach. It was agreed to meet with representatives of Blackstone to discuss paring down the proposal and explore the possibilities of partial roll-out of the action plans.
On June 18, 2008 4 members of the Board met via teleconference with Ari Rozin and Stephen Skyvington of Blackstone. The first thing that becomes apparent with these principals of the company is their energy and enthusiasm. Their desire is to be part of the team, with the Association, in this promotion. The price tag on the proposal is essentially the cost of having the company work for the Association on a full-time basis for approximately a year.
As stated earlier, the Board’s intention was to discuss a more modest campaign than the initial communication with Blackstone suggested. Once engaged in the discussion it became more and more apparent the breadth of the knowledge and experience that Blackstone brings to the table. Their vision is for the recognition of MLEOA as a professional organization and the voice of municipal law enforcement across the province.
Of particular interest to the Board, and hopefully to the membership, are Blackstone’s ideas with regard to recognition of the officers themselves. It is their objective to increase the visibility of officers as responsible, essential public officials, as individuals and as a group of well-trained, knowledgeable staff in the service of the municipalities of Ontario. Blackstone’s background and experience in this type of campaign is well known.
During the meeting with Ari and Stephen it became abundantly clear that the written proposal did not adequately reflect the ideas and experience that Blackstone had for the proposed campaign. With regard to the cost itself, it is their feeling that the cost will be offset by increased revenues from such things as increased membership, Webinars available to members and non-members and from Web sponsorships.
There are many steps in the process that Blackstone is suggesting. A survey of the membership and prospective members, media training for Board members that would be involved in the campaign, press conferences, media relations, a strategic plan for communication goals, a “swot” analysis (strength, weaknesses, opportunities and threats), research into who we are as MLEOs and how others, employers, government, the public and other professional associations, see us.
What else does the price tag of $70,000 get the Association? In a nutshell:
• 2 full time employees, 24/7 access to their knowledge and experience
• Both Ari and Stephen are registered lobbyists
• Great multi-partisan political connections
• Well known, respected, process and outcome oriented firm with excellent references
• Media experts with accessible connections
• A background in diverse strategies
• The opportunity for a maintenance agreement after the initial term of approximately 1 year.
Of course, the big question is, what does all this do for the association as a whole and for the individual members?
• Creation of a positive public image for the association and individual members
• An increase in membership and the revenue to sustain the association
• An increase in the political strength of the organization
• Advocacy/lobby for the goals of the association
• Expansion of training opportunities to members and non-members
• Promotion of educational requirements, awareness and need for certification
• Better standing among other professional associations
• Identifying member expectations and guide the growth of the association
• Positions the association for growth and sustainability for the future
The Board of Directors discussed all of these points in light of the meeting with Ari and Stephen. While the Board’s initial response to the proposal had been one of caution and hesitation, the discussion and input from Blackstone resulted in the Board agreeing to support the original proposal and to put the question to the membership. The Board feels that the Association is on the cusp of what could be a major growth opportunity. A campaign of this magnitude can not be accomplished through volunteer efforts; it must be the work of dedicated professionals in the public affairs sector.
While the cost of the proposed campaign may seem expensive, the Committee feels that the expertise of Blackstone and the expected results from the campaign are worth the expense. The finances are available and will not have a negative impact on the operations of the Association. The Communications Committee recommends acceptance of the proposal from Blackstone Public Affairs Group subject to the signing of a contract on terms agreeable to both parties.
Respectfully submitted,
Randy Berg, Chair, Communications Committee
Municipal Law Enforcement Officers’ Association (Ontario) Inc.
Appendix A
March 10, 2008
Mr. Randy Berg, Secretary
Municipal Law Enforcement Officers’ Association
c/o Town of Niagara on the Lake
P.O. Box 100
Virgil, ON
L0S 1T0
Re: Public Affairs and Marketing Campaign
We are pleased to provide the Municipal Law Enforcement Officers’ Association of Ontario (MLEOA) with our proposed public affairs and marketing campaign.
As a public affairs firm, we are currently contracted by the Peel Regional Police Association to position the association as a professional, effective and strong organization with its relevant stakeholders. We have also worked with a number of associations including the Ontario Medical Association, Certified General Accountants of Ontario and the Metropolitan Toronto Police Association on similar public affairs campaigns. This past month, we were the only firm to be asked to prepare a public relations campaign for one of Ontario’s largest municipalities.
In our view, the Municipal Law Enforcement Officers’ Association is in a position to take advantage of exciting opportunities as it seeks to brand itself as a province-wide leader. By raising its profile strategically, MLEOA will be able to move forward beyond its current level of membership and overall activities in order be viewed as a highly-credible, effective and professional body across Ontario.
At the same time, as a volunteer-based organization, MLEOA’s leadership is facing significant workload issues as it attempts to lead the organization into a new phase. Accordingly, a key objective of the proposed campaign will be to engage your membership in the campaign in order to develop an active core of members who will be able to assist us. Furthermore, we will undertake to carry the load ourselves without creating additional workload issues for your board. Our extensive experience with volunteer-based associations gives us a strong understanding of the challenges you face as a board.
Specifically, some of our proposed initiatives will include:
• Municipal Outreach – A well-executed public affairs campaign will target municipal elected officials as a key audience. We will make presentations to municipal councils, select committees and strategic political gatherings in order to raise MLEOA’s profile and highlight its work. Our efforts will focus on strategically important municipalities as well as municipalities where potential for new members exists. Wherever possible, we will be joined by a member of the association who can educate prospective members on the benefits of joining the association. We will also use our municipal contacts and ongoing informal meetings with municipal leaders in the course of our day-to-day activities to promote the association to political representatives. At the same time, our in-house comprehensive municipal contact database will be used for a series of communication initiatives with members of local government and selected municipal administrators. A similar effort will focus on municipal administrators that will complement the political initiative.
• AMO conference Mini-Campaign – The annual AMO conference is a very effective venue to position MLEOA as a province-wide leader in its profession. We have conducted similar campaigns at this event for Ontario’s doctors involving information sessions, hospitality suites, strategic meetings and other lobbying activities. We will engage and train MLEOA members who may be interested in attending the conference. Media releases will be used strategically to highlight our efforts.
• Education/Training – We are very impressed with your success in this area. At the same time, we believe opportunities exist to develop your program to attract new members, raise your profile and revenue while providing additional resources to your existing members. By using webinars (live and on-demand), your training courses will be delivered to prospective new members in a vast geographical area, thereby making the association relevant to a host of prospective members. Based on our experience with webinars, we will be able to host these events as a very profitable revenue source (webinars are very inexpensive to conduct and outsourcing hosting, credit card processing, toll-free numbers, etc. is very useful).
• Web site – In our view, the current MLEOA web site is a professional and attractive site. At the same time, our campaign will seek to enhance the site with a number of additional features such as a section for new members, benefits of membership, municipality of the year award, member awards and other public relations sections. On-demand webinars with member and non-member pricing will also enhance the credibility and profile of the site. We will also explore strategic sponsorships as a revenue generator for the association. Third-party validation from municipal politicians, cabinet ministers and existing members will be explored as these individuals will be asked to provide a quote that will promote the association.
• Media – The provincial and local media is an extremely effective method of raising an organization’s profile. We will develop a News Bureau for MLEOA in an effort to identify story angles and create a relationship with reporters. Community papers will be approached with interesting story ideas. At the same time, our press release distribution system will be used to announce general information (e.g. conferences, seminars, election of new board members, etc.) and member experiences. Press releases of this nature are often read by politicians and civil servants and are also posted on various web sites.
• Promotional Webinars – Free promotional webinars can be used to raise MLOEA’s profile and attract new members. In the private sector, so-called ‘lead generation’ webinars are used to inform, educate and publicize a company to potential clients. Our experience with webinars will allow us to use a similar strategy and invite municipal leaders, prospective and existing members as well as provincial organizations to our webinars.
• Strategic Relationships – The public affairs campaign will identify and explore key strategic opportunities for partnerships with important stakeholder groups such as AMO, AMCTO, PAO, OSPCA and others. These relationships will serve to position MLEOA as a key player on the provincial scene.
• Membership Activities – As discussed, an important objective of the campaign will be to train and engage interested members. Through our work, we will identify members who will be trained to network with politicians and prospective members. With the board’s permission, we will develop and provide ongoing support for political action and membership recruitment committees.
• Provincial government – Our past experience with the Police Association of Ontario, the Probation Officers Association of Ontario, the Ontario Association of Chiefs of Police and others through our work inside the Solicitor General’s office will assist us in raising MLEOA’s profile at Queen’s Park. We also have extensive experience with the Police Services Act and other provincial and legislative policy developments. Our lobbying and government relations work will be used to position MLEOA as an important player with provincial decision-makers through communication initiatives (e.g. lobby days). As part of this campaign, we will examine potential provincial policies that will assist your association in carrying out its activities.
As stated, we fully appreciate the volunteer nature of your association. Therefore, we are prepared to carry out the above-mentioned activities on your behalf as professional representatives of MLEOA without increasing your board’s existing workload. Whenever possible, we will seek the assistance of members in an attempt to engage and mobilize your membership.
In terms of costs, Blackstone Public Affairs Group is prepared to execute a public affairs and marketing campaign for MLEOA at a cost of $70,000. We believe our success will ensure future additional revenues for the association, thus providing a good return on investment from this initiative.
In closing, we strongly believe in providing our clients with unparalleled levels of service and access to all of our firm’s resources at no additional costs. We also pride ourselves in our ability to develop a strong, two-way working relationship with our clients. We invite your board and members to take advantage of our leadership, media and political training workshops. We also provide strategic retreat facilitation, association budgeting services and counsel with respect to running an association. In essence, should you ask for our assistance, we will be pleased to provide you with all aspects of building a professional organization for the future at no additional expense.
We thank you for the opportunity to present our proposal and we look forward to receiving direction and campaign ideas from your board. Please do not hesitate to contact us at 905-727-4455 to further discuss our suggested activities.
Stephen Skyvington
Ari Rozin
MUNICIPAL LAW ENFORCEMENT OFFICERS’
ASSOCIATION (ONTARIO) INC.
POLICIES AND PROCEDURES REPORT
September 10, 2008
Matters arising from meetings of the Board of Directors are as follows:
SOG’s were reviewed as part of our annual practice according to Association by-laws and approved by the Board of Directors.
SOG #05-04 was updated for the position of Treasurer to allow for the collection of information and for T-4A’s to be issued for any instructor, facilitator or any other individual to whom an honorarium is paid for services.
SOG #05-15 was created to set out guidelines for the Certification Chair of the Board of Directors. Although this position was always in place, an SOG for the position was not in place.
By-law #2008-01 (Ref: Appendix A) is being brought forward to the membership for review and approval. By-law # 2008-01 sets out amendments to By-law #2003-01 particularly regarding membership. The by-law sets out amendments to allow for other enforcement service groups and students in a particular stream of learning to become members with the MLEOA. These service groups would be allowed regular membership with the MLEOA so long as they carry out duties for a municipality regarding by-laws or other Provincial Statutes. Students must be enrolled in a post secondary law enforcement program or have graduated in the past 24 months and is given an Associate Membership. An Associate member does not have voting rights at the AGM and can not sit on the Board of Directors.
The by-law was sets out amendments to allow for service groups to apply for group membership depending on the size of their group (Ref: Appendix B).
Respectfully submitted,
Justin Harris, Chair, Policies and Procedures
Municipal Law Enforcement Officers’ Association (Ontario) Inc.
APPENDIX A
To
Policies and Procedures Report
MUNICIPAL LAW ENFORCEMENT OFFICERS’ ASSOCIATION OF ONTARIO
BY-LAW 2008-01'
To Amend By-law 2003-01
Respecting:
MUNICIPAL LAW ENFORCEMENT OFFICERS’ ASSOCIATION (ONTARIO) INC.
PREAMBLE
WHEREAS By-law 2003-01 was enacted by the members of the Municipal Law Enforcement Officers’ Association (Ontario) Inc. on the 10th day of September, 2003 in accordance with Bill Pr83, The Municipal Law Enforcement Officers' Association (Ontario) Inc. Act, 1997 permits the Board of Directors of the Municipal Law Enforcement Officers' Association Inc. to pass by-laws regarding such matters as are necessary to manage the affairs and carry out the objects of the Association;
AND WHEREAS Bill Pr83, The Municipal Law Enforcement Officers' Association (Ontario) Inc. Act, 1997 permits the Board of Directors of the Municipal Law Enforcement Officers' Association Inc. to pass by-laws regarding such matters as are necessary to manage the affairs and carry out the objects of the Association;
AND WHEREAS the Board of Directors of the Municipal Law Enforcement Officers’ Association Inc. considers it desirable and expedient to amend the by-law 2003-01 for the Municipal Law Enforcement Officers’ Association Inc.;
NOW THEREFORE, the Municipal Law Enforcement Officers’ Association (Ontario) Inc. enacts as follows:
1) That Section 7 of By-law 2003-01 be amended by deleting Section 7 in its entirety and replacing it with the following:
“Regular Membership: in the Association shall be available to a person who is appointed pursuant to the provisions of the Police Services Act, or other provincial statute, who is actively employed in the enforcement of by-laws of a municipality, law enforcement service, board, authority or commission or whose duties include the enforcement of by-laws or Provincial Acts on behalf of a municipality, has complied with the confines of this by-law and has paid the membership fee. A Regular Member shall be entitled to attend meetings, to speak on the issues, vote and be elected to the Board of Directors. For the purpose of this section, Regular Membership, “appointed” shall mean an appointment by by-law of the municipality or, alternatively, written and signed confirmation from the applicant’s manager, or equivalent, on behalf of the municipality, establishing that the individual making application as a Regular Member is employed as a Municipal Law Enforcement Officer by a municipality, law enforcement service, board, authority or commission and is authorized by his/her terms of employment to enforce by-laws, lay charges and appear before the courts in the capacity of a Municipal Law Enforcement Officer;”
2) That Section 8 of By-law 2003-01 be amended by deleting Section 8 in its entirety and replacing it with the following:
“Associate Membership: in the Association shall be available to a person inside or outside of the Province of Ontario, who is actively employed in the enforcement of by-laws of a municipality, law enforcement service, board, authority or commission and is appointed by a provincial statute of that Province or is actively enrolled in a law enforcement program at a post secondary institution or has graduated from a law enforcement program at a post secondary institution within the previous 24 months, has complied with the confines of this by-law and paid the membership fee. An Associate Member may attend the general meeting but not be entitled to vote or sit on the Board of Directors;”
3) That Section 9 of By-law 2003-01 be amended by inserting adding the following:
“9.1) Law Enforcement Service Group Membership: in the Association shall be available to a Service for persons who would qualify as Regular members of the Association depending on the number of persons in the group.”
ENACTMENT
4) This By-law shall come into force and have effect immediately upon the final passing thereof.
READ a first and second time this 10th day of September 2008.
READ a third time and finally passed this 10th day of September 2008.
MUNICIPAL LAW ENFORCEMENT
OFFICERS’ ASSOCIATION (ONTARIO) INC.
President: ___________________________
Brenda Russell
APPENDIX B
To Policies and Procedures Report
Law Enforcement Service Group Membership Fee Schedule
|Group Size |ANNUAL FEE |REPRESENTATION |
|Between 2 and 50 |$139.00 |1 Vote |
|Between 51 and 100 |$199.00 |2 Votes |
|Between 101 and 150 |$399.00 |3 Votes |
|Between 151 and 250 |$660.00 |4 Votes |
|Over 250 |$710.00 |5 Votes |
MUNICIPAL LAW ENFORCEMENT OFFICERS’
ASSOCIATION (ONTARIO) INC.
RESOLUTIONS
September 10, 2008
REFERENCE: APPOINTMENT OF CHARTERED ACCOUNTANT
MOVED BY _____________________________________________
SECONDED BY _____________________________________________
That the firm of Brian Thompson, Chartered Accountant, 89 Dunlop Street East, Barrie, ON be appointed for the 2008-2009 operating year to review or audit the books of the Association, as may be deemed necessary.
REFERENCE: APPOINTMENT OF CHARTERED ACCOUNTANT
MOVED BY _____________________________________________
SECONDED BY _____________________________________________
That the firm of Brian Thompson, Chartered Accountant, 89 Dunlop Street East, Barrie, ON be appointed for the 2008-2009 operating year to review or audit the books of the Association, as may be deemed necessary.
REFERENCE: BY-LAW 2008-01 re: MEMBERSHIP
MOVED BY _____________________________________________
SECONDED BY _____________________________________________
That By-law 2008-01 being a by-law to amend By-law 2003-01, particularly regarding membership, be considered read a first time and second time this 10th day of September 2008.
That By-law 2008-01 being a by-law to amend By-law 2003-01, particularly regarding membership, be considered read a third time and finally passed this 10th day of September 2008.
MUNICIPAL LAW ENFORCEMENT OFFICERS’
ASSOCIATION (ONTARIO) INC.
NOMINATIONS
September 10, 2008
Nominations to the Board of Directors
|Candidate’s Name |Title |Municipality of Employment |Nominated Position |Moved by |
|Randy Charlton |MLEO |Haldimand County |Director |Debbie Callaghan |
|Justin Harris |MLEO |City of Kitchener |Director |Lori Kuntze |
| | | | | |
| | | | | |
| | | | | |
| | | | | |
In accordance with by-law 2003-01 Section 19 one third (1/3) of the Board of Directors shall be retired at the Annual Meeting on September 10, 2008. This means that elections shall be held for 3 positions to the Board of Directors. Duly nominated Members shall be eligible for election or re-election. The following is a list of the current Board of Directors and the date for which each shall be retired at the Annual Meeting:
2008 Annual Meeting 2009 Annual Meeting 2010 Annual Meeting
Randy Charlton Randy Berg Debbie Callaghan
Justin Harris Brenda Russell Mary Uildersma
Alistair Thomas Doug Rose Jon Popple
Respectfully submitted,
Justin Harris, Chair, Nominations and Resolutions
Municipal Law Enforcement Officers’ Association (Ontario) Inc.
-----------------------
APPENDIX “A”
Officer Safety Committee
Chair
Randy Charlton
Committee Members
Randy Charlton
Debbie Callaghan
Alistair Thomas
Subcommittee Members
Brenda Russell
Subcommittee Members
Heather Green
Subcommittee Members
Bill Smith
Matt Goldsmith
Subcommittee Members
Michael Mannapso
Matt Goldsmith
David Newton
Jim Reichheld
Megan Standring
Stanley Funes
Rudy Puyo
Province & other agencies Subcommittee
Coordinator
Randy Charlton
Current Legislation
Subcommittee
Coordinator
Randy Charlton
Risks & Practices Subcommittee
Coordinator
Alistair Thomas
Best Practices
Subcommittee
Coordinator
Debbie Callaghan
APPENDIX “Q”
Blackstone
Public Affairs Group
15171 Yonge Street, Suite 203.
Aurora Ontario L4G 1M1
T: (905) 727 4455
F: (905) 727 0445
................
................
In order to avoid copyright disputes, this page is only a partial summary.
To fulfill the demand for quickly locating and searching documents.
It is intelligent file search solution for home and business.
Related searches
- new york life annual report 2018
- find annual report for company
- blackrock annual report 2018
- amazon annual report 2019
- simple annual report example
- annual report for starbucks 2017
- annual report for public company
- annual report of any company
- amazon annual report 2018 pdf
- nonprofit annual report template
- dow annual report 2018
- michigan annual report instructions