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MINUTES ANNUAL GENERAL MEETINGOF THE KOHIMARAMA BOWLING CLUB INC.HELD AT THE CLUBHOUSE30 MELANESIA RD, KOHIMARAMAON SATURDAY 20th June 2020AT 9.30 AM Apologies: 8Present: 35Vice-President Margie Sorensen opened the meeting welcoming all members and advising that the President, Mark Compton, was unable to attend the meeting due to work commitments and he sent his apologies. CONFIRMATION OF MINUTES OF AGM 25TH Mary 2019The minutes of the last Annual General Meeting held on 25th May 2019 were confirmed.Proposed: Lorraine McDonnell Seconded: Margie SorensenMATTERS ARISING FROM THOSE MINUTES There were no matters arising from the previous Annual General Meeting held on 25 May 2019.PRESIDENT’S REPORT Accepted as reported. Proposed Margie Sorensen. Seconded: Jeanette AmbridgeFINANCIAL REPORT- Kaye Wilson advised the meeting that we have a new Auditor for the year – David Ball, who is also a bowler, belonging to Mt Wellington and Carlton Clubs. He provided this service free of charge and Kaye advised that she had bought him a small present as a thank you gift.Kaye also advised that our investment in Milford Asset Management, while at March 31st showing a loss of $2,441, is of the 17th June only showing a loss of $ 595. She is confident that this will be covered by trading over the next few months.The Financial Reports were accepted:Proposed: Rosemary GoldieSeconded: Jill Compton ELECTION OF OFFICERS. President. Mark ComptonProposed: Marlene Mak Seconded: Kaye Wilson Vice PresidentMargie Sorensen.Proposed: Bill Whitburn Seconded: Kaye Wilson. Secretary:There were no nominations for the position of SecretaryAssistant Secretary: Marlene MakProposed: Kaye Wilson Seconded: Bill Whitburn Treasurer:There were no nominations for the position of Treasurer Assistant Treasurer: There were no nominations for the position of Assistant Treasurer NOMINATIONS FOR MEMBERS TO THE BOARD:Board Member: Trevor KentProposed: Margie Sorensen Seconder: Mariana KentBoard Member: Lorraine McDonnellProposer: Margie Sorensen Seconder: Bev CallinghamBoard Member: Jeanette AmbridgeProposer: Margie Sorensen Seconder: Liz Burton All three Board Members were unanimously accepted as proposed. NOMINATIONS FOR POSITIONS OF RESPONSIBILTYMatchroom Convenor: Val ParryProposer: Mark Compton Seconder: Kaye WilsonMatch Room CommitteeYvonne GreenProposer: Mark Compton Seconder: Kaye WilsonNgaire Bruce:Proposer: Mark Compton Seconder: Kaye Wilson Sue Jerram:Proposer: Yvonne Green Seconder: Val ParryJill Wood:Proposer: Val ParrySeconder: Ngaire BruceSocial Convenor: Jayne CollinsProposer: Marlene MakSeconder: Bill Whitburn Super Gold Tournament:Jayne CollinsProposed: Marlene MakSeconded: Bill WhitburnSummer Triples Convenor:Bev CallinghamProposed: Mark ComptonSeconded: Kaye WilsonSummer Triples CommitteeJeanette AmbridgeProposer: Mark Compton Seconder: Bill WhitburnYvonne Green:Proposer: Margie Sorensen Seconder: Kaye Wilson Val Parry:Proposer: Margie Sorensen Seconder: Jill Wood Fun Bowls Convenors: Marlene MakProposer: Mark Compton Seconder: Kaye Wilson Fun Bowls Committee:Lisa Appleyard Proposer: Mark Compton Seconder: Kaye WilsonJill Compton Proposed: Kaye Wilson Seconder: Margie SorensenVal Parry Proposed: Mark Compton Seconder: Kaye WilsonCorporate Convenor: Sandra CondonProposed: Anna RodgersSeconded: Trevor KentAlmoner: Jo Drillien Proposed: Kaye WilsonSeconded: Bill WhitburnSeconder Jeanette Ambridge.PatronessThere were no nominations for the position of PatronessAll positions were unanimously carried.General Business:The Honorary solicitor Tim Willis has agreed to do another year.Membership Fees in all categories are to be retained as they are currently.Proposed: Margie SorensenSeconded:Nanette GrahamFamily MembershipThere was some discussion on the merits of a membership fee for a family when it included children.A motion was put to the meeting to include a Student Membership for the ages 12 years to 18 yearsProposed : Margie SorensenSeconded Jeanette AmbridgeThe motion was carriedA motion was put to the meeting that the Student Membership Fee should be $50 per year.Proposed: Margie SorensenSeconded Jeanette AmbridgeThe motion was carried.Club Challenge LadderMargie Sorensen read a set of rules which have been prepared to promote an in house singles competition for members. This idea was initiated by Angela Caughey and Margie suggested that it should be called the Angela Caughey Challenge Ladder. Angela suggested that there should be only one ladder to include both men and women. The meeting unanimously agreed to the concept and the commencement of this competition will be in the new bowling season.Saturday CompetitionA motion was put to the meeting to use the Lotto money collected over the season to be used for prizes on the Saturday Roll up days.Proposed: Mariaan KentSeconded : Trevor KentThe motion was not carried. There was discussion on the different uses for the Lotto money.A motion was put to the meeting that the lotto money be distributed by the Board as they feel fit.Proposed: Margie SorensenSeconded: Jill Wood.The motion was carriedGift Margie Sorensen presented a gift to Kaye Wilson and Bill Whitburn for the work done throughout the year. Kaye and Bill are leaving NZ to live in Australia.Paul Elsmore, the Past President, raised the issue that he was not receiving minutes of KBC Board meetings in his private letterbox. Jill Compton advised the meeting that Mark Compton had delivered these to his letterbox personally.7.2Paul Elsmore, spoke of the redundancy of the Groundsman, Leon Tasker. His view was that Leon was an employee not a contractor and therefore is entitled to rights under the Employment Act. Margie Sorensen assured the meeting that Leon was definitely not an employee but a contactor and therefore the club’s termination of his contract was legal.Bill Whitburn addressed the membership concerning the constitutional responsibility of the KBC Board to exercise prudent financial management.The decision to not renew the contractor’s grounds contract was unfortunate but necessary in these trying economic times, due to the Covid 19 lockdown and the subsequent downturn in the economy. The combination of these two events was having an adverse and detrimental impact on the clubs finances and cash flow and the club needed to address this going forward.Both Margie & Bill emphasised to Leon and Carla that the decision not to renew the contract was taken after careful Board member debate and consideration and in no way reflected on their work at the club.It was further emphasised that the next stage of the process would be for Leon and Carla to sit down with the Board and discuss the matter. They were urged by Margie Sorensen to do so. The following motion was put to the meeting:“ That the current dismissal notice from the President to Leon Tasker, the Groundsman, be held over and the Board enter into negotiations with Leon with a view that the continuity of the contact should not be withdrawn”Proposed: Paul Elsmore Seconded: Sandra CondonThe motion was dismissed by 33 votes to 2Meeting closed 11.15am ................
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