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Rowing Victoria Inc.142nd Annual General Meeting10.00am – Sunday 7th October 2018 Banks Rowing Club(Minutes to be accepted at the 143rd RV AGM)Meeting opened at 10:10am.Present:Board:Joseph Joyce (President)Josie Millard (Vice President)Hon. Patrick McNamara (Director)Nikki McAllen (Director)Richard Bartlett (Director)Caitlin Ripper – (Director)Club Delegates:Pierre Harchout - BairnsdaleJamie McDonald – Ballarat CityDerek Wilson - BanksJesse Sherwood – BendigoPhilip Wright – CardinalsLynne Charge – CarrumRobin Murphy – City of WarrnamboolPaul Hargreaves – Corio BayChris Hammon – EssendonPeter Wilson – HawthornSian Blohm – HorshamBarry Campbell – RichmondTom McGhie – Melbourne ArgonautsMarinus van Onselen - MelbourneGreg Longden MUBCHannah Lewis – MercantilePeter Leahy – Power HouseGeoff Withers – SheppartonMary-Jo Lynch – Y RowingStuart Critchell – Yarra YarraSchool DelegatesDick Bartlett – Brighton GrammarJane Robinson – GenazzanoPeter Campbell – KorowaTim Dolphin – MLCBrendan Scott – St PatricksOther MembersStephen Spring – Power HouseLinda Skidmore – Yarra YarraDavid Grubits – MelbourneDeb Spring – Power HouseDeb van der Kran – Power HouseRV Staff:Nick Gall (Chief Executive Officer) James Scott (Finance Officer).Apologies:Eric Waller, Andrew Guerin, Leeanne Ambrose, James LoweWelcome:Congratulations & CondolencesCondolences to the family and friends of the following members of the rowing community who passed away during the year:Jane Clarke – Life Member of Corio Bay and the Y Rowing clubDushan Stankovich – Life Member of Footscray and Banks and a member of the Australian Eight at the 1962 Empire GamesKristine Gall (nee Jacobsen) mother of Nick Gall – RV CEO and daughter of Alan JacobsenJohn Marshall father of Sandy and Tim who are long standing members of MUBCRon Mitchell – Life member of Yarra and RV Umpire and a great committee memberTerry Swanston – Life Member of BanksPaul Nernan – A member of Melbourne University and an absolute character, andTed Sorani – A volunteer of the highest order at Mercantile.Congratulations to all Victorians on Australian Teams and the following award recipients of Rowing Victoria;DisciplineTopic & Background/DiscussionReportsAGM0001 – Confirmation of 141st &140th AGM Minutes: The minutes of the 141st & 140th Annual General Meeting of Rowing Victoria were tabled and accepted.The president noted that we have 2 Annual General Meeting Minutes to be approved at this AGM for the following reason.Last year Jim Lowe raised issue with the minuted wording of the 140th AGM and believed it to be inaccurate. After consultation with Jim Lowe we have agreed the wording of the issues he raised and the wording has been approved by both parties.Proposal 1: The president proposed the Minutes of the 140th AGM for approval at the 142nd AGM and it was seconded by Patrick McNamara. The 140th AGM minutes were passed unanimously by a show of hands.We have also consulted with Jim Lowe on the wording of the 141st AGM Minutes prior to distribution with the Notice of Meeting distributed on the 14 September 2018. Jim Lowe was also satisfied that his representation at the 141st AGM was accurate and both parties were satisfied with the wording in the 141st AGM Minutes.Proposal 2: The president proposed the Minutes of the 141st AGM for approval at the 142nd AGM and it was seconded by Marinus van Onselen. The 141st AGM Minutes were passed unanimously by a show of hands.AGM0002 – Receipt of the President’s ReportThe President reported on the following items;Event ManagementUnder the management of the CEO we are very pleased with the newly created role of Event Management and the work Adam Harrison has undertaken in this space to make ours and your events more sustainable and raise the profile. We look forward to improving on this next year.We were also very pleased with the recent Awards function that we hosted and we thank all of you for your wonderful support. We hope that we can build on this great event next year.Regatta Operations and ServicesWe thank the work of Laura Schouten in Regatta Operations with enourmous challenges in regatta day scheduling. RV are greatly appreciative of the assistance and advice from the Competition Commission let by Dick Bartlett in the constant review and improvement of our regatta calendar.Member Engagement & DevelopmentRV is acutely aware of the challenges to transition school aged athletes into club rowing. We(RV) are working with clubs and schools to better understand the issues and communicate the club offering better to the transitioning athletes.Advocacy and stakeholder engagementRV continues to lead discussions with Victorian Governement Departments including Maritime Safety, Vic Roads and Parks Victoria to ensure access to waterways and promote safety for all waterway users. RV recognises there is a considerable amount of work to do around education for waterway users and will be focussing on this in the coming year.AGM0003 – Receipt of the Finance ReportNikki McAllen (NM) advised that she had been appointed to the Board for 2 months now and although she had undertaken a detailed review of the financial affairs of RV, she was not in this position as a Board Member during this 2017-18 season.NM reported on the following items;The financial operations of Rowing Victoria during the 2017-18 seasonThe performance of the International and Interstate funds during the 2017-18 seasonThe strategic planning and decision to embargo the funds in a trust that will be invested in accordance with a RV Board approved investment strategy There is a contingent Liability identified by the auditors in relation to the County Court matter involving an RV Umpire, RV and a school that the President may enlighten the membership further on in Item G of the agenda. It has been identified that this matter is unquantifiable and on our legal advice is that it is unlikely to be a material costNM referred to a number of the significant items outlined in the Audited Financials. NM then asked if members had any questions associated with the Audited Financials.Peter Leahy of Power House rowing club raised a question asking when the membership would be notified of costs that would be associated with defending this County Court MatterThe president responded noting that the Board would communicate this to members as soon as we know the extent of costs.Proposal: NM presented the 2017-18 Audited Financials for approval at the 142 AGM and it was proposed by Caitlin Ripper and Seconded by Greg Longden. The 2017-18 Audited Financials were unanimously approved by a show of hands.AGM0004 –Receipt and Adoption of Annual ReportThe president asked the membership if they have any questions in relation to the Annual report or the information provided therein. Proposal: The president presented the 2017-18 Annual Report for approval at the 142 AGM. The Annual Report was proposed by Peter Wilson and seconded by Lynne Charge. The 2017-18 Annual Report was unanimously approved by a show of hands.Other BusinessAGM0005The president apprised the membership of some key areas that were affecting the management of Rowing in Victoria, being;Domain Master Plan (DMP) – City of Melbourne provided opportunity for rowing as a sport to provide feedback on a draft of the DMP that had several affects on rowing at the Princes Bridge precinct. In consultation with member delegates, RV responded to the DMP raising issues and possible solutionsYarra Silting – the DMP highlighted issues around silting at Princes Bridge and the importance of keeping the silting topic with the DMP consultation outcomesHawthorn Landing – the President highlighted the assistance that Patrick McNamara had given in bringing forward the work required on the Hawthorn landing National Water Sports Centre – the President spoke of the lobbying been undertaken by RV in relation to the upgrade of the National Water Sport Centre. The President highlighted the $3 million already approved by state government to improve infrastructure and the formed committee that will become the sounding board for all future investment.The president then asked the membership if there were any issues that they would like to raise and the following discussions were tabled;Linda Skidmore (LS) asked if RV had provided any action or response to the recent accident on the Yarra that involved MUBC and Banks and if there were to be any sanctions. LS asked what the sanction should be and who held responsibility to sanction. The president responded noting he was aware of the incident and that Martime Safety were also aware but incident reports had not yet been completed nor had Maritime Safety, RV or MUBC provided any sanction and did not have power to pass any sanction.Marinus van Onselen (MvO) raised concerns for the safety of the rowing community with Parks Victoria recently sending out an EOI for commercial opportunities on the Yarra that would leverage off the landings on the Yarra between Punt and Grimes bridges. MvO notes that all these available sites would almost certainly create serious safety concerns for rowers that have occupied the river for 150 years. MvO also noted that recent boat movements would be in excess of 300,000 per /annum. The president responded offering RV’s assistance in further lobbying of Parks Victoria, Maritime Safety and City of Melbourne in order to stop this activity and mitigate the risk for our rowers.Chris Hammon (CH) raised concern of the OARS program and requested what was the benefit to a club to be associated with the OARS program. The CEO responded noting that we are in very early stages of the OARS program and that in the future it would assist RV in promoting the clubs offer and direct link national participation funding.Special Business AGM0006 – No Special BusinessElectionsAGM0007 – Declaration of Board PositionsThe President announced that there would be an election.We have received 5 nominations for 2 available RV board position and will therefor require a ballot.We will now need to appoint 2 scrutineers from the floor to validate the voting process.Lynne Charge (LC) and Josie Millard (JM) raised their hands and the membership agreed to appoint LC and JM as scrutineers.The incumbents are;The Honourable Patrick McNamara (Nagambie RC), andCaitlin Ripper (Yarra Yarra RC).Both candidates are standing for re-election and we have received nominations from them. We also have 3 new candidates and we thank them for their nominations. They are;Deborah Spring (Power House RC)Debra van der Kran (Power House RC), andPeter Munns (Melbourne RC)We ask the incumbents and nominees to provide a brief 1 minute summary supporting their nomination, starting with Pat.Pat McNamara presentedCaitlin Ripper presentedDeb Spring presentedDeb van der Kran presentedThe president noted that the delegates were provided with a voting slip and asked them to tick 2 preferred candidates’ boxes and give their slip to the returning officer.The president advised that the votes will be counted, and suggested that delegates stretch their legs.The scrutineers advised that the successful candidates are Patrick McNamara and Deb Spring.The president thanked the other candidates and in particular Caitlin Ripper for her 7 years service on the RV Board.The president thanked the membership for their voting.The president noted that this was the end of formal business and the meeting is now closed.No.Documents TabledOwnerAGM0001141st and 140th AGM Minutes AGM00022017-18 Presidents Report AGM0003Financial ReportAGM0004Annual ReportMeeting closed: 11:45amApproved: Next AGM: TBA ................
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