IECEx



INTERNATIONAL ELECTROTECHNICAL COMMISSION SYSTEM FOR

CERTIFICATION TO STANDARDS RELATING TO EQUIPENT FOR USE

IN EXPLOSIVE ATMOSPHERES (IECEx SYSTEM)

GENERAL INFORMATION & MEETING SCHEDULE

for the 2017 Series of

IECEx Executive and Operational Meetings

to be held at CSA Group in Hawarden, United Kingdom

Dear Madam / Sir

This document confirms that the dates and schedule for the 2017 Series of the IECEx Executive and IECEx Operational meetings.

Details relating to accommodation bookings, general information are also included.

Delegates are requested to confirm their attendance at the relevant meeting to the IECEx Secretariat as soon as possible (if they have not already done so) to assist our hosts, CSA Group with meetings logistics.

Details of meeting room locations within CSA Group’s premises will be advised once delegate numbers are finalized.

I thank you in anticipation of your assistance and invite you to contact me should you have any questions relating to the meetings

Kind regards

[pic]

Chris Agius

IECEx Secretariat

|Address: |Contact Details: |

|Level 33, Australia Square |Tel: +61 2 4628 4690 |

|264 George Street |Fax: +61 2 4627 5285 |

|Sydney NSW 2000 |e-mail:chris.agius@ |

|Australia | |

GENERAL INFORMATION

Regarding the IECEx Executive and Operational meetings, May 2017

to be held at CSA Group in Hawarden, United Kingdom

Monday 8th May 2017 to Friday 12th May 2017

MEETING LOCATION

All meetings will be held at:

CSA Group

Unit 6, Hawarden Industrial Park

Hawarden, CH5 3US, UNITED KINGDOM

Contact Person: Mark Amos, IECEx Secretariat,

Email: mark.amos@ Tel: +61 2 4628 4690

MEETING SCHEDULE

| |

|

|Monday

8th May |Tuesday

9th May |Wednesday

10th May |Thursday

11th May |Friday

12th May | |

Meeting Stream #1

Large Room |

AM Session from

0830 to 1230 with 30 min break @ 1030 |

ExSFC WG4

AM Only

|

ExMC WG1 and WG5

Combined Meeting

Full Day |

ExPCC

Full Day

|

ExMarkCo

AM Before M/Tea

----------------

ExMC WG13

AM After M/Tea

|

IECEx

EXECUTIVE

Full Day

| | |

PM Session from

1330 to 1730 with 15 min

break @ 1530

|

ExSFC

PM Only

|

| |

ExTAG WG6

PM Only | | |

Meeting Stream #2

Small Room |

AM Session from

0830 to 1230 with 30 min break @ 1030 |

ExPCC WG1

Rules

AM Only |

ExPCC WG3

Question Bank

AM Only

|

ExMC WG4

Full Day

|

No Meetings scheduled – Meeting Room available for use by WGs on request |

No Meetings scheduled

| | |

PM Session from

1330 to 1730 with 15 min break @ 1530

|

ExPCC WG2

Units

PM Only |

ExPCC WG4

RTPP

PM Only | |

No Meetings scheduled – Meeting Room available for use by WGs on request

| | |Please note that in respect to our hosts, attendance is limited to members of the specified Working and Operational Groups for each day. The IECEx Secretariat would like to thank you for your co-operation.

MEETING HOURS:

8:30 a.m. to 12:30 p.m.

1:30 p.m. to 5:30 p.m.

MORNING, AFTERNOON & LUNCH BREAKS

The meetings will break for morning and afternoon refreshments at 10:30 a.m. and 3:30 p.m. Refreshments will be made available in each meeting room.

The Lunch break will be from 12:30 – 13:30 each day.

ACCOMODATION:

Option 1:

Village St Davids Park Hotel

St Davids Park Interchange

Ewloe, Deeside, CH5 3YB

UNITED KINGDOM

Tel: + 44 (0) 1244 560640  

Website:    

 

The hotel is approximately 3 miles away from the CSA offices based in Hawarden.  For directions see this link to google maps and also please note that a shuttle service between this hotel and CSA Group premises will be organised with more details to follow once finalised.

Special Meeting Delegate Rates:

Single Occupancy B & B:                £83.00 per night

Double Occupancy B & B:              £93.00 per night

Free Wifi is included throughout the hotel.

NOTE: There are a set number of rooms reserved on a first come first serve basis at the above rate and to book your accommodation please request your required type accommodation with dates etc via email to stdavidshub@village- and quote the following block booking reference CSAG080517.

Also, the hotel has advised the following additional items of information:

• standard booking terms and conditions are that they take payment for accommodation at 7pm the night before arrival from the card used to book.  Extras are then charged as taken at the end of each day, again to the card on the booking unless this is changed at check in. 

• Cancellation is free up to 7pm the night before arrival.

• the majority of rooms held are at the CSA corporate rate of £83 B&B (single occupancy), however due to the size of the group, some rooms are ‘Club’ which means the rate is slightly higher at £103.  People can either request a Club room at the point of booking, or the hotel will use the block booked of standard rooms for those who book early and move to Clubs (of higher rate) once the allocation of standard rooms has been used.  For info, Club rooms offer a few extras including Sky TV, Tassimo Coffee machine, E’Spa Toiletries, complimentary water and upgraded linen.

• Due to the timing of these meetings it is important to book your accommodation early as it is Chester Race week (horse racing) and the city gets very busy with race goers and the hotels are booked up quickly.

Option 2: Chester City Centre Hotels

For those of you who wish to stay in the City centre the following hotels are suggested, however please note that there is no special delegate rate and due to it being race week you may find the prices are higher than usual - you will need to book early to secure accommodation. You will also need to organise your own transport to and from CSA Group premises.

Crown Plaza Hotel (Chester)

Trinity Street

Chester, CH1 2BD, UNITED KINGDOM

Tel: +44 0871 942 9162

Directions: See google maps

Premier Queen Hotel

City Road

Chester, CH1 3AH, UNITED KINGDOM

Tel: +44 0330 028 3402

Directions: See google maps

Holiday Inn Express (Chester Racecourse)

The Racecourse

New Crane Street

Chester, CH1 2LY, UNITED KINGDOM

Tel: + 44 (0) 1244 327900

Directions: See google maps

Premier Inn (Chester City Centre)

20-24 City Road

Chester, CH1 3AE, UNITED KINGDOM

Tel: +44 0871 527 8234

Directions: See google maps

LOCAL TRANSPORTATION:

Shuttle Service: A complimentary shuttle transportation back and forth between the Village St Davids Park Hotel (= accommodation Option #1) and CSA Group’s premises will operate to a schedule on meeting days – more information will be made available as details are finalised.

ARRIVAL BY AIR

Air travel should be arranged to either Liverpool or Manchester airports.

Transport from airports to your chosen accommodation is by rental cars, limousine, shuttle, or taxi and should be arranged by each delegate.

CLIMATE

During the months of May and June the average temperature is between lows of 5˚C and highs of 22˚C. Periodic rainfall occurs year round.

CREDIT CARDS

American Express, Diners Club, Eurocard, MasterCard, Visa and some other credit cards are accepted in most hotels, restaurants and shops.

CURRENCY

In the United Kingdom the currency is the Pound Sterling £ (GBP). Banknotes are issued in the following denominations: £5, £10, £20, £50. Coins in use are called Pence and are issued in the following denominations: 1p, 2p, 5p, 10p, 20p, 50p, £1, £2. (£1= 100p).

TIME ZONE

The Standard time zone for Hawarden is No UTC/GMT offset.

PASSPORT, VISA AND VACCINATION

Participants are advised to check their local travel agency about regulations regarding passport, visa and vaccination and, particularly, the length of notice required for obtaining a visa, if required. In case of doubt, information can be obtained from your nearest United Kingdom embassy or consulate.

ELECTRICITY SUPPLY

[pic] 230 V

SPECIAL DELEGATE PERSONAL REQUIREMENTS

Please advise Mark Amos of the IECEx Secretariat via mark.amos@ if you have

1. Special dietary needs

2. Disabled access needs

or require

3. VISA Invitation letters

4. Other assistance (please specify)

We also recommend that, prior to travel to these meetings, you establish a method of contacting your employer and/or your family in the event of an emergency. Suggested methods include writing details in the back of your passport; inserting a simple card in your wallet or purse; or use of one of the many smartphone “apps” now available.

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