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Minutes District X Meeting Wednesday, July 11, 2012

PRESENT: Judy Bergstrom, Co-President, Community GC of Liberty; Ann Bloom, Awards Chair; Heidi Buchholz, Treasurer; Carol Comando, Recording Secretary; Marian Fries, Co-President, Community GC of Liberty; Andrea Hamburger, Publicity Chair; Elaine Heinsman, Youth Chair; Ginny Hughes, President, Community GC of Pine Bush; Melanie Lanc, Co-President, Garden Lovers’ GC; Camille LiPuma, President, Clarkstown GC; Ellie Loughlin, Co-Director; Jane Madis, Assistant Director; Ann Muller, Finance Chair; Jeanne T. Nelson, Bylaws & Parliamentarian; Cheryl Porada, Co-President, Garden Lovers’ GC; Cynthia Redden, President, Artful Gardeners GC; Diane Schliphack, Co-Director; Faye Schuerholz, Corresponding Secretary; Gretel Walker, Horticulture Chair

ABSENT: Barbara Bonforte, Co-President, Roscoe-Rockland GC; Lorraine Booth, Historian; Dodie Bracken, Co-President, Ramapo Valley GC; Michele Farr, Membership Chair; Mary Jane Gisselbrecht, Judges Council and National Gardener Chair; Kathy Gorman, Co-President, Ramapo Valley GC; Sally Mattausch, Internet Chair; Mary Pohlman, Garden Therapy Chair; Patricia Reineke, Hospitality & Protocol Chair; Alberta Rosiak, Life Membership; Margaret Vatter, President, Cornwall GC

GUEST: Fran Solimando, Garden Lovers Club

CALL TO ORDER – at 10:00 AM by Co-Director Ellie Loughlin, who welcomed everyone and thanked Artful Gardeners Club for organizing the breakfast for today’s meeting. Guest Fran Solimando was welcomed by Ellie.

RECORDING SECRETARY’S REPORT – Carol Comando reported that copies of the minutes of the April Annual meeting were emailed to board members and snail-mailed to 3.

Motion by Ann Bloom, seconded by Judy Bergstrom, to accept the minutes as corrected, was approved.

CORRESPONDING SECRETARY’S REPORT – Faye Scheurholz reported that a thank-you note was sent to the Ramapo Valley Club for the refreshments served at the meeting on April 11, 2012. There was no other correspondence during the quarter.

TREASURER’S REPORT – Opening balance in the checking account was $3,657.38. Receipts for the quarter 4/01/12-6/30/12 were $1,140.00 and disbursements were $972.15, leaving a balance of $3,825.23 in checking, $5,371.97 in savings, a CD due 1/14/13 for $5,312.58, for operating funds totaling $14,509.78. The Flower Show School Scholarship CD due 2/5/13 has $1,304.68. Report submitted by Heidi Buchholz will be filed for audit.

CLUB PRESIDENTS’ QUARTERLY REPORTS:

1. Artful Gardeners (20 Active Members) – Report by Cynthia Redden. Programs: The club year opened with “Dan the Dahlia Man”, who provided a wonderful presentation on the many varieties of dahlias using picture slides and a lifetime of experience. He also provided basic care instructions and propagation techniques. Members signed up for various committees and set a date for the planning meeting for our beautification program. In May, club members returned to Richard’s Fair Acres Farm in Sussex, NJ. The owner arranged a meeting place and work area for members to create wonderful combination pots. Members got to peruse the farm and select annuals for their pots. Richard then shared information on the various annuals and reviewed the proper method for making eye-catching displays. Beautification Committee members took the opportunity to purchase some “must haves” for the garden spaces at the library and welcome signs. Afterwards we gathered at Elias Cole Restaurant and conducted a brief meeting while we waited for our lunch. Our Annual Pot Luck Luncheon was hosted this year by Carol Comando. Members were also treated to an extra attraction, a visit to the gardens of Alberta Rosiak who lives nearby. Alberta welcomed members to tour her gardens which were recently featured in the March issue of Happenings Magazine, a monthly publication covering Northeast PA. Plants were exchanged and we moved onto Carol’s home for a scrumptious feast. Business: At the end of May and into the first week of June, the Beautification Committee planted the various spaces around town. We gained one new member in April and one member rejoined the club in May after a year sabbatical anticipating retirement. Many club members attended the NYS and District X Annuals Meetings and Luncheons. Several members attended the Milford Garden Club’s 75th Anniversary Luncheon which provided us with an interesting design opportunity to take place in August. The Delaware Valley Arts Alliance is hosting an Art in Bloom event on August 10, 2012 in Narrowsburg, NY.

2. Clarkstown Garden Club – 32 Active, 3 Associate members – Report by Camille LiPuma was read by Faye Schuerholz. April: “Designing Workshop” – Brian Dratch, owner of New City Flower Shop, demonstrated and provided guidelines for creating a floral design. Members completed and took home their floral pieces. Also in April, officers were invited by United Hospice of Rockland to attend the Annual Volunteer Appreciation Dinner at Nyack’s Seaport to be recognized for the club’s involvement. Preparations for the plant sale fundraiser in May and working with the New City Library Children’s Garden were put into place. In support of Joseph Somma of Troop 33 for his Eagle Scout Project, the club made a donation of $100.00. The planned favors for the October 10th Fashion Show were discussed. May: “Members’ Design Show & Contest” – members prepared designs to be critiqued by our own Jeanne Nelson. Planting of marigolds was completed on May 17 at the New City Library Children’s Garden. Planting of the gardens at United Hospice of Rockland was completed on May 21, 2012. The plant sale fundraiser took place May 5-12. June: “The Edible Garden” – A slide show presentation by Vivienne Dickman, Master Gardener of Cornell Co-operative Extension of Rockland. Ursula Woolley completed work on our new website. On June 9, there will be a Member Garden Tour. The club made plans for their trip to the New York Botanical Garden in Bronx in July.

3.– Community Garden Club of Liberty - 38 Active, 5 Associate, 3 Honorary members – Report by Judy Bergstrom. April – The club’s business meeting was at Judy Bergstrom’s home, followed by an excellent program about “Invasive Plants” presented by Orange Co. Master Gardener, Renee Stover. Spring clearing at Woodland Wildings Gardens started the monthly community garden project. Member Etta Barbanti organized an Arbor Day event that involved a local 4-H Teens group. The club purchased a large maple tree for LaPolt Park in Liberty and 50 hemlock seedlings that were distributed to attendees by the 4-H group. May – The club met at Orange Co. arboretum and in spite of the light rain, had a wonderful tour by Horticulturist Peter Patel and a welcoming talk by Dora Wright who coordinates the volunteers at the Arboretum. The new Master Gardener graduates of Sullivan Co. Cooperative Extension responded to the club’s application for help in Woodland Wildings Gardens. They gave us advice on pruning, planting, and planning for future help in the Gardens. Also resulting from our “Adopt a space” requests, the club has New Hope Community maintaining a section and a 4-H Teens caring for another memorial section. At the Adult Day Care Center (CRMC), the club began a continuing Garden Therapy Project. The center’s outdoor deck had been neglected and the club responded to the center’s request for pruning and re-designing. Looks as if this project will be ongoing and has a beautiful start. June – On a beautiful day, members carpooled to Chester to visit Black Meadow Flora and were immersed in orchid culture. Owner Margaret Bridge was a knowledgeable and enthusiastic presenter. She also had orchids for sale.

4. Community Garden Club of Pine Bush – 26 members including 2 men. Report by Ginny Hughes. The focus of the April meeting was poisonous plants with club member Paula Wale presenting. A retired teacher, Paula had all sorts of visual aids and handouts that she was worried might be too elementary for the club, however, that was not the case and members soon discovered that often they were not as smart as her former third graders. Member Buffie Stewart shared her garden journal with the club, which was true inspiration. Business meeting followed, with reports and much to prepare for the upcoming fundraiser tea. In May, master gardeners did a program on growing both fruit and vegetables in containers. The presentation was informative and well done. Members also exchanged plants. May is also when two graduating Pine Bush HS students are selected for a scholarship award and three elementary students for DEC camp. The annual tea was held on Sunday, May 20th, and the club is truly appreciative to all the garden club members throughout the district who attended. In June, when the temperature rose to 95° and the humidity was unbearable, the club met outdoors at Thompson Ridge Gardens. Alan and Rhonda Sandberg, owners, spoke about hydroponics. Club members were all as wilted as could be, but the lettuce leaves growing in water were thriving. Alan and Rhonda are great hosts and the club presented them with a gift certificate for dinner at a local restaurant. June in Pine Bush also means Relay for Life, and the club purchased luminaries in memory or in honor of loved ones. Several members also attended the Garden Lovers of Middletown Hidden Gardens Tour. The club continues to plant a garden at the government center in Pine Bush, as well as maintain beds surrounding the library and a butterfly garden at a local park.

5. Cornwall Garden Club – 47 Active, 10 Associate, 2 Honorary members – Report prepared by club president Margaret Vatter was read by Ann Bloom. The month of April had two gatherings. At the first, a member and master gardener, Diann Metzkow, guided the club in making herbal butters and mustards. Members got nice and greasy molding butters and then got to taste the end products during refreshment break. Also in April, Arbor Day was celebrated with an annual tree planting at the park, accompanied by many curious onlookers. May was taken up with the plant sale. A tour of three members’ gardens was the July meeting. Most club members showed up as well as many associate members and guests. It is one of the more appreciated programs in the club. Meetings also include floral exhibits, horticulture exhibits or horticulture talks, always well received and a learning experience.

6. Garden Lovers’ Club of Middletown Quarterly Report - 67 Active, 7 Associate, 12 Honorary Members – Report by club Co-President Melanie Lanc. April – Business meeting with a luncheon was held at SUNY Orange in gratitude for the club’s hard work decorating Morrison Hall for the holidays and maintenance of the gardens. Greenville Park spring cleanup was done. Garden Tour workshop was held to prepare pre-sale mailings. The club took part during Arbor Day at the Orange County Arboretum to plant a shrub by the waterfall. May – The business meeting subject was “Everything you ever wanted to know about growing roses” by Master Gardener James Alton Thomas. Committees that had spring cleanup, planting and mulching were SUNY Orange Gardens, Thrall Park, Greenville Park and Hill Hold Herb Garden. A horticulture workshop was held on “Propagating Plants” at Shannen Park. Garden Therapy was at Hand-in-Hand Day Care to assist residents in creating fresh flower arrangement and a craft. The field trip was to Eden Farms, West Milford, NJ which is a large garden center. June – The business meeting was held at the Arboretum in place of a rained-out picnic at Hill Hold to view Herb Garden. Plans for the upcoming “Hidden Garden Tour” were finalized. Garden Tour was held on a beautiful hot day June 23 with day before being the chance for Garden Club members to see the gardens. The garden tour included refreshments, raffles and plant sale. After the tour, garden club members and the homeowners from the tour gathered for a picnic. It was a very successful event. The field trip was to Elizabeth Park in Hartford, CT, which is a world-famous rose garden. Committees continued to maintain gardens at Hill Hold, SUNY Orange, Thrall Park and Greenville Park. Garden Therapy visited St. Theresa’s Nursing Home to create a fresh flower arrangement and a craft.

7. Ramapo Valley Garden Club – 32 Active, 3 Honorary members. Report prepared by Co-President Kathryn Gorman was read by Faye Schuerholz. April: Club hosted District X Luncheon at the Tuxedo Club. Club planted a red lace leaf maple tree at the entrance to the main lobby of the Suffern Free Library. May: Garden Therapy at the group home, a monthly task performed by club members on a rotating basis. The monthly business meeting and a “Hidden treasures auction” was held at a member’s home. A committee was established to review the club’s bylaws and report back to the full membership in the fall. An awards chairperson was appointed to review the awards handbook and recommend awards that could/should be utilized by the club. The horticulture tip: pinch back mums 3 inches up to July. New perennial geranium called Roseanne geraniums are deer resistant. The civics committee planted annuals throughout the Village of Suffern. A small group placed 2 planters with annuals at the new Hospice Care Center in New City. This endeavor was arranged by a club past president who holds a seat on that board. June: The scheduled field trip to Storm King Art Center and Museum was postponed due to inclement weather.

8. Roscoe-Rockland Garden Club – 19 Active, 9 Associate members - Report prepared by club President Barbara Bonforte was read by Faye Schuerholz. April: Program – “Medicinal Herbs”, with speaker Cheryl Stricker, Olive Tree Herbs, 607-829-6653. Description of medicinal herbs and demonstration of making. All members had a chance to identify herbs by their smell and look. A member then gave a lecture on lupine. May: Program – “History of gardening in the ‘30s, understanding how our founding members gardened.” This program was part of the club’s celebration of their 75th anniversary as a garden club. Speaker was Dr. Joyce Conroy, Town of Rockland Historian, and Director of Roscoe Library. A member then gave a lecture on iris. June: Spring Luncheon and Program – “Discover how to use spring materials for arrangements”. Speaker was Miriam Stone, owner of Annie’s Place in Roscoe. The speaker demonstrated through multiple floral arrangements how to use outdoor plants, greens, ferns and mosses and how to incorporate antiques and various pieces of pottery and glass as receptacles.

9. Warwick Valley Gardeners – 60 Active, 2 Associate and 3 Lifetime members – Report by President Jane Madis. April: The club organized and held an Arbor Day celebration at Sandfordville Elementary School. The committee chair led the ceremony with choruses of America the Beautiful and poems written by the PIE students of the school. The mayor of the Village of Warwick greeted the group, and the Commissioner of Trees spoke on the importance of trees to the environment. The Superintendent of Schools expressed his gratitude for the continued community service and commitment to the youth by the club. The Youth Gardeners Committee chair spoke to her committee’s interest in the students’ dedication to nature and their work with the school in making the courtyard a place to experience the beauty of nature and Indian heritage. The students spelled out the words “Arbor Day”, and made a teepee, using natural materials. A weeping cherry tree was planted to commemorate the gift from the Japanese of over 3,000 cherry trees to Washington, DC, and a flowering tree peony was planted in a second area of the courtyard. The ceremony ended with gifts of white pine seedlings to the attending students. A festive arrangement of cultivated and wildflowers brought smiles to the faces of the seniors at Mt. Alverno and club members were very touched as they stood to sing America the Beautiful. Some members assisted cleaning up the grounds at Pacem En Terris, a local sculpture garden. The speaker for the April program, open to the public, was Barbara Restaino, RLA. Her talk covered the progress of the Wawayanda Creek Study and its plan for protecting the environment around the creek. Barbara had a detail of her design, showed slides while describing the plant material proposed and provided members with an extensive list of native trees, shrubs and flowers. The town was recently awarded a grant of $10,000.00 to continue this project. May: Club members went on a field trip to Presby Iris Gardens located in Upper Montclair, NJ. Due to cool weather, the irises were not fully flowered, but what was there was a delight. Members enjoyed the amazing grounds of thousands of iris. There is a wonderful gift shop where some members purchased iris honey. The club’s May meeting and program were held at Black Meadow Flora. Owner Margaret Bridge entertained members with her experiences in a hobby that developed into a full-time business. Members learned that there is an orchid for even the most inexperienced gardener. A trip through the greenhouses and selecting an orchid to purchase was the highlight. In mid-May, members assisted Warwick in Bloom in planting the containers that line the village streets. May’s second trip was an excursion to High Meadow Farm, hosted by a club member who has been a grower of a large variety of perennials and annuals for many years and is currently specializing in herbaceous peony flowers. After a talk on cultivating, cutting and conditioning peonies for arrangements, members were treated to a walk through the peony fields and then a surprise drawing to win a beautiful peony bouquet by Maureen. June: National Garden Week started off with the club’s Field of Dreams plant sale. The venue moved from the center of the village to one Pine Island park located in the town, and a theme was chosen to promote the club’s new butterfly garden located there. Plywood was cut in the shape of a butterfly and then it was painted by a member to look like a Monarch butterfly. A hole was cut in the center so photographs could be taken with anyone’s face as the butterfly. This is now a permanent feature of the garden. For the sale, the club had a huge assortment of plants and worked with the Pine Island chamber of Commerce business to develop a butterfly themed event. Eat Sweet Bakery donated butterfly shaped cookies for the children to decorate. The club’s Youth Group committee chair was able to get local artisans to assist in a child oriented project. They designed and created butterflies made out of coffee filters and palm fronds. The committee arranged for the Warwick Valley HF string quartet to play at the plant sale. In expectation of getting children interested in starting their own butterfly garden; a member grew zinnias as gifts to the nursery school children, and Teddy Bear sunflowers that had been started by middle school 4-H group members. The little ones were assisted in planting up the sunflowers up to bigger pots to take home. A nursery school located in Pine Island was celebrating its 20th anniversary and donated a dogwood tree to the park and had a tree planting ceremony. The chef from Rogowski’s Farm made delicious small offerings and lemonade for sale. This was an event that involved community. Also in June, the club celebrated the 10th anniversary of Railroad Green Park with the club president helping to organize the ceremony and co-emcee with the mayor. The local historian gave a talk on the history of the property, and the mayor spoke of the design and development of the renovation of the park and citizens whose family had owned the property. A dogwood tree was planted and dedicated to a trustee and large contributor to the development of social activities in the park. In celebration of their 20th year, the club donated 3 benches with bluestone underneath and dedicated a memorial bench to a long-standing member of the club who was involved in community affairs. The club’s last outing was to Grey Towers in Milford, PA, where they enjoyed a docent led tour. The June speaker was Sandra Rothenberger, a motivational speaker who presented a short program on the Secret Language of Flowers. Explaining how in Victorian times flowers held special meanings, members learned what not to plant at their doorsteps if they were to follow the meanings assigned to certain flowers and colors. A $500.00 scholarship was presented to a high school student who is continuing his college education in landscape design.

COMMITTEE REPORTS;

Awards – Ann Bloom reported that she needs to know by September if any club is thinking about applying for awards. Birds, Butterflies & Bees – Report by Cynthia Redden, began with a quote from R. H. Heinlein, “Butterflies are self propelled flowers. The report went on to say that as good land stewards we should help these garden beauties and pollinators along in our gardens. We strive for the perfect garden environment to grow flowers, vegetables and shrubs. We toil endlessly to weed and feed our loving budding beauties. If we plan our gardens just right and include a few host plants along with those that provide food, we will ensure success in attracting butterflies. Cyndi included a plant listing to assist in creating a butterfly haven, a list of other attractants and a nectar recipe.

HOST PLANT LISTING BY BUTTERFLY (This contains a list of some plants recommended to provide shelter and food but is not all inclusive.) Monarch – Milkweed Viceroy – Willow, Aspen, Cottonwood, Apple, Plum and Cherry trees. Fritillary – Prefers Violets but enjoys Stone Crop too. Sulfur – clover, Alfalfa, Vetch. Black Swallowtail – Carrot, Dill, Parsley, Fennel, Queen Anne’s lace. Eastern Tiger Swallowtail – Prefers Paw-Paw tree, enjoys Willd Black Cherry, Ash, Willow, and Tulip Tree.

NECTAR PLANTS FOR ZONE 5 (*Indicates plant is considered an annual for zone 5.

|Plant Name |Height |Bloom Time |Notes (dh = deadhead) |

|Aster |Up to 6’ |Spring-Summer | |

|Bee Balm |2-4’ |Summer |dh to prolong bloom |

|Black-eye Susan |2-3’ |Summer |dh or will self sow |

|Coneflower |2-4’ |Summer/Autumn |deer resistant |

|Milkweed |1-6’ |Summer |average, sandy soil |

|Phlox |5”-4’ |Spring/Autumn |dh to prolong bloom |

|Tickseed |8-30” |Summer/Autumn |dh to prolong bloom |

|Butterfly Bush |Up to 9’ |Summer to Frost |dh, cut back in Spring |

|Lilac |varies |Early Spring |dh to promote growth |

|Zinnia* |8-36” |Summer to Frost |well drained soil |

|Lantana* |1-3’ |Summer |grown as shrub in zone 8 |

OTHER ATTRACTANTS: over ripened fruit, sand/mud puddles, carrion, scats and homemade nectar. HOMEMADE NECTAR RECIPE: 4 parts water to 1 part granulated sugar, boil until dissolved, allow to cool before placing in a shallow pan in the garden. Cyndi uses colorful household sponges cut into the shape of flowers in the pan for the butterflies to rest on while enjoying the nectar. Jeanne Nelson commented that everyone should grow a butterfly bush. Bylaws and Parlimentarian – Jeanne Nelson recommended orally that the next district directory should contain a copy of the district bylaws. Calendars – Heidi Buchholz reported orally that the 2013 Vision of Beauty calendars will be $6.00 each and requested that club presidents give her their orders today. Finance – No finance report. Ann Muller reported that she is a member of the Friends of the Arboretum and will serve as liaison with district clubs. Ann advised that each club is welcome to have one meeting per year, free of charge, in the Kosuga classroom. During July and August, there will be live music from 6:30 to 8:30 PM. Websites: for schedule of events, and for a list of classes. Ann advised that the arboretum would be hosting a tea in September and that the information is on the website. Garden Therapy – Jane Madis reported orally for Mary Pohlman that Mary would be happy to share her love of and experiences in Garden Therapy with any club that would like to start a program. Garden Therapy is not limited to the elderly. It can involve children, the disabled or the mentally challenged. There are many opportunities to share our love of gardening and flowers with others. If your club currently has a program, please send Mary your schedule of events so that all club activities can be coordinated in a calendar of events. She would love to see what you do and invite you to visit the Warwick activities. Please contact Mary if you have any questions. Historian – No report. Horticulture - Gretel Walker reported that as we all know, autumn follows summer; winter follows autumn and drought follows planting. Although it has been an incredibly hot summer, with lots of watering our gardens should be at their prime this time of year. Take time in July to enjoy the fruits of your labors. There will always be ongoing tasks to perform such as the endless weeding, but the primary concern is to insure an ample supply of water for your plants. Water deeply. Gardens should receive at least 1 inch of water weekly. Light watering actually wastes water. It doesn’t reach the root zone and evaporates quickly. Check your soil after watering. It should be wet 3-4 inches down. It is best to do most of your watering in the morning, since wet leaves during the night make plants more susceptible to diseases and fungus. However, with the type of summer that we have been having, it is okay to water later in the day, since the foliage will dry before nightfall. There are a few other chores that can be done in July: To get a second bloom from your annuals, cut them back by about half and fertilize with a 5-10-10 fertilizer. Always make sure that your soil is moist before fertilizing. Bearded Iris can be divided this month. Geraniums can be cut and rooted in July and August for indoor bloom during the winter months. Sow seeds of cool weather crops such as radishes, cole crops, spinach, carrots and lettuces this month. Fertilize your growing houseplants with half strength fertilizer. A recent article contained information about a bacterium, Legionella longbeachae, which is found in soil and compost. This bacterium enters the body through cuts and other injuries when handling soil or compost. Although the risk is small, it is best to use good precautions by cleaning and properly covering any would. A second article spoke of a discovery by a group of student researchers in the Ecuadorian rainforest of an Amazonian mushroom that eats polyurethane. It survives exclusively on polyurethane and can do so under anaerobic conditions, which is what is found at the bottom of most landfills. It could be one answer to the mountains of trash produced by our disposable society. Hospitality & Protocol – No report. Internet – Report by Sally Mattausch was read by Faye Schuerholz. Updated pages on the district website are the addition of the April 2012 minutes, the information on the October 10 luncheon, and the addition of a link to a webpage created for Community Garden Club of Liberty. If there are any other additions, corrections or suggestions for our website, please contact Sally at smattaucch@ or 845-534-5400. The website is available through the FGCNYS and is located at . Our District X site is available from a link on its homepage. Judges Council – In the absence of Mary Jane Gisselbrecht, Jeanne Nelson reported orally that the Flower Show Symposium would be held on August 13-14 in Fishkill, NY, and that Julia Clevett and Dorothy Yard would be instructors. Life Membership –No report. Membership – Report prepared by Michele Farr was read by Faye Schuerholz. There are 341 Active, 34 Associate and 22 Honorary members in District X. National Gardener –No report. National Garden Week (June 3) – Diane Schliphack distributed National Garden Week posters for each president and reported that her club had donated three books to their local library. Program Consultant – Judy Bergstrom reported that she listens to each president’s report looking for potential speakers. Judy also reported that she is investigating insurance for her club and has learned that it is no longer possible to purchase insurance for a one-day event. Jeanne Nelson commented that on the CAR level, they are starting to pursue an umbrella policy for all seven states and the only state where there would be a problem is NY. Cyndi Redden advised that she could get a quote for a policy covering all clubs in the district – a group policy and asked that each president let her know via email whether their club has property or liability and their limits, as well as the premium. Publicity – No report. Ways and Means – No report.

World Gardening –Marian Fries reported that 137 wells have been constructed since 2005, and 33 since March due to the World Gardening Project. Yearbooks – Ellie Loughlin reported that five yearbooks were sent to the state, and that each had scored at least 90. Yearbooks were from Clarkstown, Cornwall, Garden Lovers, Warwick and Pine Bush. Youth – Report by Elaine Heinsman. Elaine reported that she worked with 24 second grade students. The class planted evergreen seedlings that were purchased by the Garden Lovers’ Club from the Orange county Soil and Water Conservation District. Pre and post-planting materials, proper techniques and care were discussed before the students took the plants home with them.

UNFINISHED BUSINESS –

Storage of District Reports and Minutes – Diane Schliphack reported that she had checked with the state and learned that their guidelines are 7 years for maintaining financial documents and 2-3 years for minutes. Fashion Show – Ellie Loughlin reported that proceeds from the fashion show will be divided amongst the clubs. Clarkstown chose hospice and the children’s garden they tend to use the funds. The favors they are preparing are rocks stenciled or painted with a dragonfly. Artful Gardeners Club is responsible for the program/agenda and Cyndi Redden asked that club presidents notify her by September 1 with their information for inclusion in the program. Liberty will be responsible for registration. Cornwall will do the invitations, which will be coordinated with the program. Checks made payable to District X, FGCNYS will be sent to Treasurer Heidi Buchholz Fran Solimando, who is coordinating the fashion show, reported that Style Counsel in Warwick will be providing the fashions. All reservations will be prepaid with no refunds. Vendors are paying $20 per table, also with no refunds. Deadline for tickets is September 25th. Breakfast will be provided for board members only. Lunch will be at 12:30 PM. Reservation should indicate the number of guests attending. Theme of the luncheon is Black and White. Raffle tickets will be sold at 6 for $5.00. Tables of ten will be available. Reservation should indicate whether you are attending the board members’ breakfast and/or luncheon. Cornwall will be reimbursed from the district for the mailing of the invitations. Club presidents or their replacements and the two directors will model fashions, and should appear at Style Counsel, 19 Main Street in Warwick, 845-986-9588, beginning three days prior to the event, Sunday, Monday or Tuesday. So far the vendors are Michele Farr, Pampered Chef, garden stuff and dishes. There will be no assigned seating. Fran can be reached at 845-726-5116, email: busynicky@.

NEW BUSINESS –

District One-Time Funding for Eligible Club Project – Ellie Loughlin reported that the executive board had approved the application of Garden Lovers’ Club to host Cathy Miller, dried flower designer, lecturer and author, who will give a presentation entitled “It’s Holiday Time”, during which she will create arrangements with fresh and dried flowers and will answer questions from the floor. The event will be held on Tuesday, November 13, 2012 at 1:00 PM at the Thrall Library in Middletown, NY, and will be open to the public. District X clubs are encouraged to attend. Cathy Miller’s fee is $425.00 plus $.35 per mile for the program. The funding was approved under the terms of an approved motion at the July, 2011 District X Annual Meeting, that the district provide the necessary financial means for programs or workshops, including all related fees and expenses, for each club in an amount up to $500 during the 2011-2013 term and that programs or workshops are to be open to the public, be related to the purposes of NGC, and publicity should include that funding is being provided by District X, FGCNYS, Inc. News from FGCNYS– Diane Schliphack requested that all tickets stubs for the “Flying South” benefit drawing, to be held September 11th at Fall Conference in Binghamton, NY, should be mailed to Diane with checks made out to FGCNYS, Inc. CAR News – Jeanne Nelson distributed a two-page handout, Helping Hands, CAR Community Partnership Therapy Project-Contest 2011-2012, applications for which are due September 1, 2012. Jeanne also advised that the CAR newsletter can be viewed online at ngc., and that the New York State website, , has tax information for clubs. Jeanne reported that there will be a workshop on awards at Fall Conference, and that CAR is also doing an awards workshop. Jeanne recommended that having an Awards Chairperson makes it easy to supply information to one person who can then share that information with their club, district, etc. Jeanne also reported that CAR Scholarship funds are going uncollected, and that CAR collects no dues, it supports itself through conferences. Nominating Committee – Carol Comando reported that members of the Nominating Committee met in June and developed a plan of action to recruit nominees for the executive board open positions. In view of the fact that the current bylaws prohibit the current district treasurer from serving an additional term if she/he is willing, the following motion was submitted: Motion by Judy Bergstrom/Melanie Lanc that language be developed to amend the District X Bylaws to permit the treasurer to serve a fourth term was approved.

Motion by Ann Bloom/Cynthia Redden that language be developed to amend the District X Bylaws to add the position of Assistant Treasurer was approved with Jane Madis opposed over concerns as to who would sign checks.

Carol Comando volunteered to have the Nominating Committee draft language for the proposed amendments to be reviewed at the October meeting and voted upon in January.

Correction to 2011-2013 Tenth District Directory – Page 7, top of page, Finance, Ann Muller’s correct email address is Ann116@.

ADJOURNMENT – at 11:50 AM. Minutes submitted by: Carol Comando, Recording Secretary

NEXT MEETING: WEDNESDAY, OCTOBER 10, 2012, 9:30 AM, WALLKILL COUNTRY CLUB, MIDDLETOWN, NY

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