Memo to File
[Pages:2]
|03311 |WSCA Small Package Delivery Services |Tariq Ohab |
|Contract Type: New Replacement WSCA Enterprise General Use Restricted to:_____________ |
|Contract Duration: Initial Term: ___2__ years months Maximum life: ___6__ Years |
|Estimated Term Worth: $__5,500,000____ Estimated Annual Worth: $____$2,750,000____ |
|Number of: Bids received: 7 Bids Rejected: ____2___ |
| BidSync was used to notify bidders. |
|WEBS was used to notify bidders. |
|Executive Summary: |The State of Utah issued a Solicitation for Small Package Delivery Services. This solicitation is a Western States Contracting |
| |Alliance (multi-state) solicitation. The solicitation was posted publicly via BidSync as Solicitation # DR 11031-1-01-WSCA Small |
| |Package Delivery Services and WEBS as solicitation # DR11031 WSCA RFP for Small Package Delivery Services. |
|Bid Development |
|Stakeholder work |The State of Utah is the acting lead state for this solicitation. Representing the State of Utah is, Mr. Dan Reisner, Purchasing |
| |Manager. Mr. Reisner worked in conjunction with his sourcing team in the development of this solicitation. |
|Customer Forum? | |
|Vendor Forum? |Sourcing team members are as follows: |
| |Dan Reisner – Utah (Lead State) |
| |Elaine Hall -- California |
| |Christine Weber -- Colorado |
| |Tim Hay – Oregon |
| |Douglas Richins – WSCA |
|Bid Development: |The solicitation was drafted taking into consideration the needs of all above noted Stakeholders. A Draft RFP was released to all 28|
| |states intending to participate. Individual states could request intrastate service offers unique to their state. Current |
| |specification and items list were updated in accordance to the above Stakeholder’s and Customer’s needs. |
|Bid Process |
|Bid Release Through BidSync: |Compliant with the Utah Procurement Code, the RFP was released through BidSync on February 14, 2011 with a RFP close date of March |
|Date: ___02/14/11__ |30, 2011. |
|[pic] | |
|Bid Release Through WEBS: | |
|Date: ___02/15/11__ | |
| |Compliant with the Washington State Competitive Procurement Process, the RFP was released through WEBS on February 15, 2011 with a |
|[pic] |RFP close date of March 30, 2011. |
|Bid Evaluation—Responsiveness |
|Bid Opening: |7 proposals received |
|Date 03/30/11 |2 proposals deemed non-responsive for award based upon not meeting one or more of the mandatory solicitation criteria |
| |5 proposals were fully evaluated |
| |5 offerors received awards |
|Bid Results |
|[pic] |Master Price Agreements awarded to five Offerors: |
| |(In alphabetical order) |
| |FedEx |
| |Golden State Overnight (California intrastate only) |
| |OnTrac (California intrastate only) |
| |UPS |
| |WPX (Alaska intrastate only) |
| |New MPA Start Date: August 28, 2011 |
| |Initial Term: August 28, 2011 through August 27, 2012 |
| |Renewal Options: Four (4) one-year periods |
| |Maximum Contract Term: 5 years |
| | |
|Results & Recommendation |
|Price Comparison: |The State of Washington has reviewed the State of Utah’s evaluation results for the Small Package Delivery Services Contract and is |
| |in agreement with the State of Utah’s Evaluation; Thus, recommending participation via a WSCA Participating Addendum utilizing FedEx |
|[pic] |as a sole provider as FedEx was the lowest responsive responsible bidder in accordance with Washington State’s Competitive |
| |Procurement Process. |
|[pic] | |
| |The State recommends contracting with FedEx utilizing its Money Back Guarantee (MBG) Single Carrier Rates, which is a 3% lower cost |
| |as compared to the Non Money Back Guarantee (NMBG) Multiple Carrier Rates, and is also a 2.97% lower cost as compared to the next |
| |lowest responsive responsible bidder. |
| | |
| |The State will realize a 7.6% savings over previous contract pricing. |
| | |
| |Based on past usage, the new contract will be saving the states customers an estimated $512,550 per 2 year term. |
|Recommendation: |It is in the best interest of the state to award this contract as it has been reviewed and evaluated. |
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