USMEPCOM Regulation 601-23 - United States Army

USMEPCOM Regulation 601-23

Summary of Changes

USMEPCOM Regulation 601-23, August 7, 2014

Personnel Procurement

Enlistment Processing

Minor revisions have been made to this regulation and are formatted in red text; information that is obsolete

and will be deleted is formatted in red text with strikethrough. J3-Operations Directorate Information Messages

listed below are rescinded and incorporated into this regulation. It is highly recommended that this regulation

be reviewed in its entirety to have a clear understanding of all revisions.

Incorporating minor revision effective November 2, 2015

? Para 2-2e: Revised same day SPF change policy.

? Para 2-2h: Added prohibition of same day projection deletions or modifications.

? Para 4-4c(2): Changed packet charge out time from 5 to 10 business days.

? Para 5-7a, 5-9d(6), and 5-10c(8): Incorporated INFO Messages 155 and 188 regarding SF86 and

PEI/PAI.

? Para 5-14d: Added additional policy regarding an applicant not recalling being briefed on the DoD

Separation policy and restrictions on Personal Conduct in the Armed Forces.

? Table 6-1: Removed.

? Para 6-2a: Incorporated INFO Messages 155 and 188 regarding SF86 and PEI/PAI.

? Para 9-2: Restricts USMIRS accounts to assigned MEPS personnel and assigned SL/GC.

? Para 9-2c: Added restriction to only authorized USMIRS users.

? Para 9-7a and 9-7b: Clarifies and specifies when applicants are to be checked in (upon arrival) and

MEPS out (upon departure).

? Para 9-7 d: Added in e-Security potential ringer policy.

Incorporating immediate revision effective August 17, 2015

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Throughout: Deleted ¡°DRAFT¡± from TouchPrint Live Scan User Guide (INFO Msg 15-05MAY109)

Para 2-2 b: Added guidance on USMIRS N status

Para 2-2 f(1): Added new policy accepting copies of UMF 680-3A-E (INFO Msg 16-06JUN-126)

Para 4-4: Added new packet tracking guidance (INFO Msg 14-03MAR-098)

Para 4-8d: Added new DA Form 200 guidance (INFO Msg 09-06JUN-165)

Para 5-5b: Added new SPEAR link to applicant name guidance (INFO Msg 15-03MAR-061)

Para 5-7: Added new SPEAR link to applicant name guidance (INFO Msg 15-03MAR-061)

Para 5-14: Added new policy regarding Enlistment Officers (INFO Msg 14-11NOV-385)

Para 9-4: Added new policy regarding e-Security enrollment documents (INFO Msg 14-10OCT350)

Para 9-5c: Added new policy regarding e-Security enrollment documents (INFO Msg 14-10OCT350)

Para 9-6e: Added new policy regarding e-Security enrollment documents (INFO Msg 14-10OCT350)

Para 9-12: Added new policy regarding e-Security re-enrollments (INFO Msg 15-01JAN-021)

USMEPCOM Regulation 601-23

DEPARTMENT OF DEFENSE

HEADQUARTERS, UNITED STATES MILITARY ENTRANCE PROCESSING COMMAND

2834 GREEN BAY ROAD, NORTH CHICAGO, ILLINOIS 60064-3091

*USMEPCOM Regulation

No. 601-23

August 7, 2014

Incorporating changes effective November 2, 2015

Effective date: November 2, 2015

Personnel Procurement

Enlistment Processing

FOR THE COMMANDER:

OFFICIAL:

DAVIS.JEFFERSO

N.M.1082194629

Digitally signed by

DAVIS.JEFFERSON.M.1082194629

DN: c=US, o=U.S. Government, ou=DoD,

ou=PKI, ou=USA,

cn=DAVIS.JEFFERSON.M.1082194629

Date: 2015.11.09 17:38:46 -06'00'

D.R. O¡¯Brien

Deputy Commander/Chief of Staff

J.M. Davis,

Deputy Director, J-1/Human Resources

DISTRIBUTION:

A (Electronic only publication)

Executive Summary. This regulation encompasses current policy and regulatory guidance for operations

of Military Entrance Processing Station (MEPS).

Applicability. This regulation applies to all personnel assigned or attached to Headquarters, United States

Military Entrance Processing Command (HQ USMEPCOM) and MEPS.

Supplementation. Supplementation of this regulation and establishment of forms other than USMEPCOM

forms is prohibited without prior approval from HQ USMEPCOM, ATTN: J-3/MEOP, 2834 Green Bay

Road, North Chicago, IL 60064-3091.

Suggested Improvements. The proponent agency of this regulation is HQ USMEPCOM, J-3/MEOP.

Users may send comments and suggested improvements on Department of the Army (DA) Form 2028,

Recommended Changes to Publications and Blank Forms, or by memorandum to HQ USMEPCOM,

ATTN: J-3/MEOP, 2834 Green Bay Road, North Chicago, Illinois, 60064-3091, or as instructed in Chapter

11 of this regulation.

Internal Control Process. This regulation contains internal control provisions. The internal control

evaluation checklist is available on the USMEPCOM Intranet site named Sharing Policy Experience and

Resources (SPEAR): MEIG page; Inspection Checklists; Processing for use in conducting internal controls.

*This regulation supersedes USMEPCOM Regulation 601-23, June 26, 2012

August 7, 2014

USMEPCOM Regulation 601-23

Table of Contents (TOC)

Paragraph

Page

1-1

1-2

1-3

1-4

1

1

1

1

2-1

2-2

2-3

2-4

2-5

2-6

2-7

5

5

8

8

8

9

9

2-8

2-9

9

9

Chapter 3

Applicant Processing

Overview

The 6-Hour Applicant Processing Window

Mission Days

MEPS Maximum Daily Capacity/Allocation

Applicant Processing Cycle

Applicant Processing Options

Removal from Temporary Disability Retired List

Handling Uncooperative/Disruptive Applicants

3-1

3-2

3-3

3-4

3-5

3-6

3-7

3-8

10

10

10

10

11

13

18

19

Chapter 4

Examination and Enlistment Files

Overview

Policy

Safeguarding Personal Information

Maintenance and Control/Packet Tracking

Examination and Enlistment Packet Content

Examination and Enlistment Packet Disposition

Applicant Packet Purge/Retention Criteria

MEPS-to-MEPS Packet/Document Exchange

4-1

4-2

4-3

4-4

4-5

4-6

4-7

4-8

20

20

20

21

23

23

23

23

Chapter 1

General

Purpose

References

Abbreviations and Terms

Responsibilities

Chapter 2

MEPS Operations Schedules

Overview

Processing Schedule, Projections

Saturday Openings

MEPS Closures

Local Holidays and Special Events

Training Days

Organization Day Planning Procedures

J-6/Information Technology Directorate-Enterprise Customer Service

Branch

J-3/Operations Directorate-Current Operations Center ¡°MOC¡±

i

August 7, 2014

USMEPCOM Regulation 601-23

Chapter 5

Operations Processing

Overview

USMEPCOM Commander¡¯s Welcome Briefing (Initial Processing)

USMEPCOM Commander¡¯s Modified Welcome Briefing (Reduced Processing)

Alien Registration Number/Social Security Number Information

Preparation of DD Form 4 Series, Enlistment/Reenlistment Document Armed

Forces of the United States

e-Records

Preparation of DD Form 93, Record of Emergency Data

Sexual Orientation Customer Service Policy

Preenlistment Interview

Preaccession Interview

Application Signature Review

Disclosure of Additional Information

Preoath Briefing

Oath of Enlistment

Accession and Delayed Entry/Enlistment Program Data Remain in USMIRS

After Oath of Enlistment

Processing Exceptions to Policy

Recruiting Service-Unique Programs

Chapter 6

Special Agreement Check Requests

Overview

Special Agreement Check Source Documents

MEPS Guidelines

Recruiting Services Guidelines

Investigating Agency Guidelines

USMEPCOM Integrated Resource System Special Agreement Check Results

and Reconciliation

Fingerprint Training and Requirements

Electronic Fingerprint Capture Station Maintenance and Recalibration

Chapter 7

Red Carpet Treatment

Overview

Commander's Role

Essential Elements of Local MEPS Red Carpet Treatment Policy

Conduct of Recruiting Activities

Handling Visitors

Customer Satisfaction Survey

Administration of the Customer Satisfaction Survey

ii

Paragraph

Page

5-1

5-2

5-3

5-4

25

25

25

26

5-5

5-6

5-7

5-8

5-9

5-10

5-11

5-12

5-13

5-14

27

27

28

29

29

30

31

32

35

36

5-15

5-16

5-17

37

38

39

6-1

6-2

6-3

6-4

6-5

42

42

42

44

44

6-6

6-7

6-8

45

46

47

7-1

7-2

7-3

7-4

7-5

7-6

7-7

48

48

48

50

50

51

51

August 7, 2014

USMEPCOM Regulation 601-23

Paragraph

Page

Chapter 8

Generating Enhancements Through Innovative Thinking Program

Overview

Generating Enhancements Through Innovative Thinking Team Membership

Scheduling

Procedures

Evaluation

8-1

8-2

8-3

8-4

8-5

52

52

52

52

53

Chapter 9

e-Security Workflow

Overview

e-Security Access

Projection Process

Acceptable Forms of Identification for Biometric Enrollment

Enrollment Process

Verification Process

Check-In/Out (Applicant Tracking) Process

Administrative Hold (¡°N¡± Status) Process

DD Form 4 e-Signature Process

DD Form 93 e-Signature Process

Application Issues

e-Security Re-enrollment Policy

9-1

9-2

9-3

9-4

9-5

9-6

9-7

9-8

9-9

9-10

9-11

9-12

54

54

54

55

56

57

57

58

59

60

60

61

Chapter 10

Electronic Service Oriented Architecture Guidance

Services¡¯ Capability

Electronic Service Oriented Architecture Transaction Staging

Electronic Service Processed For Changes

Delayed Entry/Enlistment Program Discharges

Additional Guidance for the MEPS

Electronic Service Oriented Architecture Training

10-1

10-2

10-3

10-4

10-5

10-6

62

62

63

63

63

64

Chapter 11

USMEPCOM Good Ideas Program

Overview

Definition of a Good Idea

Procedure

Incentive

11-1

11-2

11-3

11-4

65

65

66

66

Table

2-1. ¡°48-Hour¡± Projection Timetable

6-1. Standard Form 86 Extract Minimum Requirements

6

42

Figures

5-1. Uniform Code of Military Justice Articles 83, 85, and 86

5-2. Source Documents for Citizenship Verification and Personal Identity

9-1. Acceptable Forms of Identification for Biometric Enrollment

40

41

55

iii

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