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ROAR Summer Meeting AgendaThursday, August 6th, 2020?12:30-2:30 pm(lunch from 11:30-12:30) items:Attending: Rae-Anne Mena – Saint Louis University, Kylie Tutko – University of Missouri, Annie McGarry – Prescott College, Nicki Clebek – Illinois Wesleyan University, Kylie Rigdon – University of Tennessee, Beth Hodge – University of Alabama, Frank Laro – University of Oregon, Kristen Borel – Arizona State University, Sarah Kolosky – Sacred Heart University, Leann Schmitz – California Polytechnic University, Adrienne Loveland – University of Wyoming, Kalie Saathoff – Pacific Lutheran University, Jan Kyster – Baylor University, Bridget Lang – University of Nebraska Lincoln, Brian Zaun – San Diego State University, Justin Bengtson University of Kansas, Kimberly Burton – Marist College, Jessica Liberty – Missouri University of Science and Technology, Betsy Hardi – Texas A&M University, Bridie Troy – University College Dublin, Jen Miller – Texas Tech University, Hannah Haage – Wartburg CollegeMinutes recorded by Beth HodgeROAR Board Update: Rae-Anne/AdrienneReview of Board Members, electionsAdrienne Loveland is new chairpersonKylie Rigdon continues as mini-fair chairBy-law update overview: Kylie R., Kylie T. Leann, Hannah,?Review of proposed by-law changes and voteProposed changes approved with 17 yesesDiscussion of new by-law issue related to term lengths and?new nomination/election standards as ROAR has grown?Membership will be provided opportunity to make suggestions; By-law committee to take suggestions into consideration and finalize recommendation for membership voteElections – Board will investigate more secure voting avenuesUpcoming events on ROAR Calendar: Rae-Anne/AdrienneSome high schools have requested ROAR members create videos to share on demand. Consensus for on-demand video was no because information can be out-dated beyond date it was recorded, especially for the upcoming recruiting cycleInvestigate lead retrieval for virtual ROAR events (led by counselor or ROAR?)Conifer HS and Poudre HS rescheduled dates TBDFall Travel/Virtual Visits: AllMembers expressed concerns about Colorado Council schedule and time limitationsDSST reached out to several ROAR schools about their virtual fall fair and high school visits; Beth to check with sender to see if okay to share out to ROAR membershipROAR will not record any events with student information shown due to privacy concernsRMACAC Fall Fairs update from Frank: Fall 2020 fairs have been moved to in-person fairs in Spring 2021 (schedule TBD); virtual format with event details TBD will be offered for Fall 2020 (information forthcoming)Mini-fairs and Summer library fairs 2020 Summary: Kylie R5 virtual events held this summer with 36 universities participating; 325 registrations (311 unique), 136 attendees; show rate of 41.8%Membership/Communication Chair Updates: Beth45 members as of August 6, 2020Additions since December 2019 membership meeting: San Diego State University (Brian Zaun); Seton Hall (Lisa Hanson); Northern Arizona University (Tyler Cegler); University of Minnesota Twin Cities (Rachel Tanner)Membership withdrawals since December 2019 membership meeting: Luther College, Hastings College, University of Idaho, University of Redlands, Drake UniversitySpecial Events: HannahRecap of last yearDecember counselor luncheon in Fort Collins, 48 counselor RSVPsApril in-person event cancelled and transitioned to virtual Counselor BriefingDiscussion regarding December Counselor Lunch- location if we can have one?Determination has not been made yet due to continuing virus concerns; stay tuned for more information coming later in the fall. Previous events:December 2019 - Fort CollinsDecember 2018- Colorado SpringsDecember 2017- Arvada CenterCounselor requests (IEC) to provide updates for fallSocial and Outreach Outlook: Kylie T.Virtual Happy Hours/Lunches have been appreciated but may revise frequencySolicited ideas for other virtual or socially-distanced eventsCounselor Relations Update: Kristen B.Updated database?Members can update database as aware of changesSend counselor bouncebacks to KristenConsideration to expand counselor database to include non-Front Range schools and additional counselors at Front Range schoolsNARAC Council and Conference Updates - AdrienneSurvey regarding virtual event interestNARAC soliciting feedback regarding interest in virtual conference; Rae-Anne forwarded survey to ROAR membership on August 5, 2020. Please complete.Rae-Anne dismissed meeting and transitioned Chairperson responsibilities over to Adrienne Loveland. ................
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