Job Description



Job DescriptionJob Title:Finance AssistantMulti Academy Trust:Ted Wragg Multi Academy TrustSchool:Based at Cranbrook Education Campus, but an element of remote working will be considered for an internal appointmentResponsible To: Finance ManagerSalary Grade: Grade CKey Purpose of JobTo be part of an effective and efficient finance team to support the management of the Trust’s finance and resources.Key Duties and accountabilities of the post Purchase Ledger:Processing purchase orders promptly.Matching and processing of purchase invoicesReconciliation of supplier statements, resolving issues arising.Dealing with supplier enquiries and disputed invoices.Preparation of payments to suppliers by BACS and cheque.Review and control of aged creditors.Sales Ledger:Production of sales invoices.Processing of all income received.Analysis and reconciliation of online payments and posting of cashbook journals.Banking of income.Recovering and controlling debt.General:Management and maintenance of Civica Financials and other relevant software.Operation of the petty cash system.Responding to queries (including staff, customers, suppliers, parents).Processing of journals.Month and year-end processes including accruals, prepayments, deferred / accrued income. Support to schools, including assistance in operating key financial systems. Work with schools to embed and monitor controls.The postholder will be expected to maintain a good knowledge of the Trust’s financial procedures and regulations and ensure strong controls are operated in compliance with regulations and law. A high standard of customer service is required including high quality financial management, information, and support. Supervision / Line Management Responsibilities of the post The post holder does not have any line management responsibilities. Working Environment & Conditions of the postTraining will be provided at Cranbrook Educational Campus but after conclusion an element of work can be conducted remotely.The post holder may be required to travel to and work with any school within the Trust. Other DutiesDevelop an understanding of the MAT policies and procedures, complying with their contents and raising concerns in a timely manner.Identify personal training needs and participate in training and performance development whenever required. Actively participate in performance management processes.Contribute to the overall ethos/work/aims of the Trust.Appreciate and support the roles of the finance team and other professionals.Attend and participate in relevant meetings as required.Undertake any other duties appropriate to the grade of the post. In addition, the post-holder must be committed to safeguarding and promoting the welfare of children and young people.Other InformationAll staff must commit to Equal Opportunities and Anti-Discriminatory Practice.The Trust operates a Smoke-Free Policy and the post-holder is prohibited from smoking in any of the Trust buildings, enclosed spaces within the curtilage of buildings, and Trust vehicles. The post-holder will be expected to have an agreed working pattern to ensure that all relevant functions are fulfilled through direct dialogue with employees, members of other agencies and community members. The post-holder is expected to familiarise themselves with and adhere to all relevant Trust and School Policies and Procedures.The post-holder must comply with the Trust’s Health and Safety requirements specifically for the school they are working atThis post is based at Cranbrook Education Campus but the post holder may be required to move their base to any other location within the Trust upon request. As this post meets the requirements in respect of exempted questions under the Rehabilitation of Offenders Act 1974, all applicants who are offered employment will be subject to a criminal record check (Disclosure) from the Disclosure and Barring Service before the appointment is confirmed. This will include details of ALL cautions, reprimands or final warnings as well as convictions, whether “spent” or “unspent”. Criminal convictions will only be considered when they are relevant to the post.Person SpecificationEssential / DesirableEvidenceQualifications and Experience:GCSE English and Maths at Grade C or aboveEA,I,RExperience of financial procedures, systems, processes and accounting principlesEA,I,RSchool / academy experience and / or knowledge and understanding of academy structures and the key issues facing academies.DA,I,RGood knowledge of MS Office, with the ability to use Excel and Word at a level commensurate with the roleEA,I,RExperience and knowledge of financial systems in a business and/or educational environmentEA,I,RExperience of purchase and sales ledgerDA,I,RExperience of cash control including petty cashDA,I,ROther relevant experience – ordering, payroll etc.DA,I,RBehavioursResilience and the ability to work under pressure and be able to meet deadlines.EA,I,RAbility to work constructively as part of a team and as an individual.EA,I,RExcellent communication skills (written and oral)EA,I,RExcellent interpersonal skills.EA,I,RProfessionalism and responsive attitude and behaviour towards colleagues and external stakeholders. EA,I,RCommitment to quality service.EA,I,RGood organisational skills, with the ability to plan and work on own initiative.EA,I,RHigh standards of accuracy and attention to detail.EA,I,RPositive attitude to learning new skills and personal development.EA, I, RCommitment to the Trust’s vision, values, aims and objectives.EA, I, ROtherCommitted to equality of opportunity and the safeguarding and welfare of all pupilsEA, I, RThis post is subject to an enhanced DBS disclosureEA, I, RKey to Evidence:A – Application Form & LetterC - CertificatesI - InterviewR – Reference ................
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