Pchklist-1



Documentation Guidelines for full-time Appointments to the ranks of:Professor, tenuredProfessor, tenure trackAssociate Professor, tenuredAssociate Professor, tenure trackProcess Reminders:Seek approval of recruitment from the Dean’s Office before advertising. Once selected, have the top candidate meet with the Dean (see recruitment page for specific process) HYPERLINK "" Seek approval of the offer letter from the Dean’s Office before letter is sent to the candidate.Ensure all signatures are original, not electronic or stamped.Documentation must be dated no earlier than 90 days prior to the date the packet is submitted to OAA. The candidate’s legal name (name that will be entered in the eUMB System) and degree must be consistent throughout all documentation.Effective date must be consistent throughout all documentation and within 60 days of ‘on or about’ date in offer letter. A retroactive effective date will not be processed without prior approval (Contact OAA before submitting)An approved and active UMSOM faculty appointment is REQUIRED to be effective BEFORE UMMC privileges (temporary or provisional) may be granted and activated. Even if revisions are not needed, faculty appointments at these ranks may take 4 to 6 months to process, as they are reviewed by OAA, APT Committee, Executive Committee, School of Medicine Council, Dean, and PresidentRequired Documents & Guidelines (Packet checklist on 4th page)Chair’s Recommendation LetterFirst Paragraph: FORMCHECKBOX Legal name and degree (degree must be designated as awarded (not US equivalent), per UMSOM policy) FORMCHECKBOX Proposed rank/title FORMCHECKBOX Pay status (full-time) FORMCHECKBOX Proposed tenure status (tenure track or tenured) FORMCHECKBOX Official SOM department name FORMCHECKBOX Division, Institute, Program and/or Center (if applicable) FORMCHECKBOX Effective date Subsequent Paragraphs: FORMCHECKBOX General background: education, degrees, scholarships/academic honors, special training, employment history FORMCHECKBOX Detail the Candidate’s worthiness for the appointment: address all academic criteria, regardless of strengths, including scholarly contributions to knowledge, clinical contributions (if applicable), teaching contributions and service contributions. See UMSOM APT Policy for criteria. FORMCHECKBOX Address the quality of research and publications, achievements, stature in the scientific and/or clinical community, and potential for future growth and continued contributions FORMCHECKBOX If appointed on the tenure track include reference to the mentoring committee, specifying the name of the mentoring committee chair (not the members). FORMCHECKBOX State the expectations of the candidate in terms of teaching, research, clinical (if applicable) and service activities at UMSOM. If applicable, explicitly explain why licensure and/or UMMC privileges are not required for this position if the candidate holds a clinical degree, and state that they will not have any patient contact. FORMCHECKBOX CV Verification Form (date must be the same or later than date on CV) FORMCHECKBOX CV Certification signed by candidate before scanning. Stamped or electronic signatures not accepted FORMCHECKBOX Curriculum Vitae FORMCHECKBOX The CV date must be no earlier than 90 days prior to the date the appointment packet is submitted to the OAA. FORMCHECKBOX CV follows the SOM format and is in the exact order of the CV format FORMCHECKBOX Include a copy of the letter (or email) from the journal editor for each peer-reviewed article that is listed as “in press”, “accepted”, “in revision”, or “submitted”. They should be placed behind the CV in the packet. FORMCHECKBOX Letters of recommendation (at least 3, no more than 5; must include all received per UMB policy) FORMCHECKBOX Reviewer Form (only for external letters, place after the corresponding letter) FORMCHECKBOX Ensure that at least 2 of the letters are from independent reviewers [These individuals should not be current or past collaborators, supervisors, mentors or trainees of the candidate. An independent reviewer may know the candidate professionally (e.g., having worked on study sections or met at professional meetings.)] FORMCHECKBOX Department Chair, Department APT Chair, or APT Partner (not the candidate) must solicit letters from reviewers FORMCHECKBOX Letters of recommendation must be on institutional letterhead, dated and signed by the reviewer FORMCHECKBOX Reviewers must hold the same academic rank or higher than what is being proposed for the candidate FORMCHECKBOX Reviewers must state the specific rank and tenure status for the proposed appointment they’re reviewing FORMCHECKBOX High-quality scanned document the department received directly from the reviewer is acceptable. Stamped and electronic signatures are not accepted. FORMCHECKBOX The date on a letter of recommendation letter must be no earlier than 90 days prior to the date the appointment packet is submitted to the OAA. FORMCHECKBOX Reprint List (list 5 Reprints) FORMCHECKBOX List only reprints that have been published or accepted for publication in a peer-reviewed journal. (Reviews, book chapters and invited articles are not suitable reprints.) Ask the candidate to select papers that best demonstrate their capability to conduct investigation as an independent researcher. FORMCHECKBOX Citation Report (requested from Andrea Shipper at HSHSL by APT Partner) FORMCHECKBOX SOM Salary Sheet (there must not be any red fields) FORMCHECKBOX SOM Faculty Appointment Information Sheet (FAIS) FORMCHECKBOX Interim FAIS FORMCHECKBOX VA Memorandum of Understanding (If applicable) FORMCHECKBOX Complete SOM salary sheet in full with dollar amounts and FTE. Refer to the “FAIS Line #C.” section for guidance on how to properly complete the interim FAIS and FAIS FORMCHECKBOX Type the title and effective date on the FAIS as it appears in the Chair’s letter. The effective date must be consistent on the FRCS, Chair’s letter, FAIS, and Interim FAIS, and within 60 days of the ‘on or about’ date stated in the offer letter. FORMCHECKBOX The salary breakdown on the FAIS must be consistent with the SOM salary sheet and the offer letter. The FAIS must be completed accurately and signed by the Chair (or an interim or acting chair appointed by the Dean). It must also be signed by the Director, if a portion of the salary is being paid by a Program, Center, or Institute. FORMCHECKBOX A VA MOU is required if the candidate is paid directly by the VA for all or part of their salary through VA 8ths.For Interim FAIS only: FORMCHECKBOX Include an interim FAIS so the candidate can begin before the appointment review process is completed. FORMCHECKBOX Use the prefilled form to complete the interim FAIS. FORMCHECKBOX Leave the interim title as “Interim Visiting Assistant Professor” regardless of the final rank. FORMCHECKBOX Leave non-tenure track marked on the interim FAIS regardless of the final tenure status. FORMCHECKBOX Request a 6-month term (no more, no less) for the interim appointment. FORMCHECKBOX Match the salary breakdown on the interim FAIS exactly with the salary on the FAIS for the final appointment. FORMCHECKBOX Documentation verifying current licensure (if a clinician) FORMCHECKBOX Include verification of the Maryland license if the candidate is a licensed professional (e.g., medical doctor, psychologist, nurse, etc.) and the position requires the candidate to be licensed in the State of Maryland. FORMCHECKBOX Do not provide a copy of paper license; use link above to access Maryland Board of Physician’s website. FORMCHECKBOX Transcript(s) FORMCHECKBOX Include a scanned copy of an official transcript stating the degree that was awarded and the date it was awarded, from the institution that granted the terminal degree, as well as any related graduate degrees (e.g., MPH, MBA, etc) that are critical to this position OR any degrees the candidate will use after their name. If the institution does not provide official transcripts, contact the OAA. Note; it is UMSOM policy that all degrees must be designated as awarded (the U.S. equivalent cannot be used) FORMCHECKBOX Demographic Form FORMCHECKBOX Ask the candidate to complete the form. FORMCHECKBOX Include the candidate’s email address and campus mail address for UMB/SOM. If campus mail address is unknown, use the department APT Partner’s campus address FORMCHECKBOX Offer letter signed by candidate FORMCHECKBOX Background check confirmation email from HR FORMCHECKBOX FRCS and published ads OR Waiver approval Memo FORMCHECKBOX FRCS signed by search committee chair.Note: A packet checklist is on the next pageFINAL REMINDERS: FORMCHECKBOX Put documents in the packet in the same order as listed on this checklist FORMCHECKBOX Name the packet using the year, month, day (yyyy-mmdd) the appointment will be effective, followed by the candidate’s last name, first name (all lower case) and AP for the action (appointment) being requested Example: 2020-0701-smith-john-AP (packet is requesting an appointment for John Smith effective July 1, 2020) FORMCHECKBOX Send a PDF of the complete packet to OAA via the Accellion secure file transfer application: FORMCHECKBOX You may send multiple packets in one submission using Accellion (attach up to 10 files)Revised 2/3/2020Packet Checklist - Appointments to the ranks of:Professor, tenuredProfessor, tenure trackAssociate Professor, tenuredAssociate Professor, tenure track FORMCHECKBOX 1. Chair’s Recommendation Letter FORMCHECKBOX 2. CV Verification Form FORMCHECKBOX 3. Curriculum Vitae FORMCHECKBOX 4. Letters of recommendation (minimum of 3 to maximum of 5 total but must include ALL received) FORMCHECKBOX ? FORMCHECKBOX ?Independent (2 minimum) FORMCHECKBOX ? FORMCHECKBOX ? FORMCHECKBOX ?1-3 additional FORMCHECKBOX 5. Reviewer Form (only for external letters, place after the corresponding letter) FORMCHECKBOX 6. Reprint List (list 5 Reprints) FORMCHECKBOX 7. Citation Report FORMCHECKBOX 8. SOM Salary Sheet FORMCHECKBOX 9. SOM Faculty Appointment Information Sheet (FAIS) FORMCHECKBOX 10. Interim FAIS FORMCHECKBOX 11. VA Memorandum of Understanding (If applicable) FORMCHECKBOX 12. Documentation verifying current licensure (if a clinician) FORMCHECKBOX 13. Transcript(s) (copy of official transcript) FORMCHECKBOX 14. Demographic Form FORMCHECKBOX 15. Offer letter signed by candidate FORMCHECKBOX 16. Background check confirmation email from HR FORMCHECKBOX 17. FRCS and published ads OR Waiver Approval MemoFINAL REMINDERS: FORMCHECKBOX Put documents in the packet in the same order as listed on this checklist FORMCHECKBOX Name the packet using the year, month, day (yyyy-mmdd) the appointment will be effective, followed by the candidate’s last name, first name (all lower case) and AP for the action (appointment) being requested Example: 2020-0701-smith-john-AP (packet is requesting an appointment for John Smith effective July 1, 2020) FORMCHECKBOX Send a PDF of the complete packet to OAA via the Accellion secure file transfer application: FORMCHECKBOX You may send multiple packets in one submission using Accellion (attach up to 10 files)Revised 2/3/2020 ................
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