SCHOOL NAME
TABLE OF CONTENTS
Volume One
PURPOSE, MISSION AND PHILOSOPHY
School Name 3
School's Relationship to its Sponsoring Organization 3
Statement of Purpose and Mission Statement 3
Christian School Philosophy 3
Review of Purpose, Mission and Philosophy 3
Revision of Purpose, Mission and Philosophy 3
STATEMENT OF FAITH 3
Use of Statement of Faith 3
Notice of Nondiscrimination 3
ACTS/CCEA Membership 3
ACTS/CCEA Activities 3
ACTS/CCEA Teacher Certification 3
ACTS/CCEA Accreditation 3
ACTS/CCEA Teacher Conventions 3
ACTS/CCEA Administrator/Board Conferences 3
Volume Two
GOVERNMENT
ORGANIZATION 3
ESTABLISHMENT OF POLICY 3
LINE OF AUTHORITY 3
COMMITTEES 3
Number of Board Members 3
Election and Term of Office of Board of Directors 3
Board Member Qualifications 3
AREAS OF RESPONSIBILITY FOR THE SCHOOL BOARD 3
SCHOOL BOARD MEMBER JOB DESCRIPTIONS 3
I. Chairman of the Board 3
II. Vice Chairman 3
III. School Board Secretary 3
New Board Orientation 3
School Board Agendas 3
Minutes 3
Board/Superintendent Relations 3
Availability of Board Policies 3
Coordination of Policies 3
Five Year Study 3
Written Policy System 3
Volume Three
FINANCIAL POLICIES
Development Philosophy 3
Fundraising Policy 3
I. Introduction 3
II. Biblical Principles About Giving 3
A. General Principles 3
B. Principles for the Giver 3
C. Guidelines for the Fundraiser: 3
III. Fundraising Policies 3
IV. Summary 3
Solicitation and Acceptance of Gifts 3
Solicitation of Gifts 3
Unsolicited Gifts 3
General Policies 3
Donor Recognition 3
Biblical Principles and Observations 3
General Policies 3
Books of Record and Financial Statements 3
Budgetary Process 3
Audits 3
Long-Term Debt 3
Donated Facilities Tax Statement 3
Facilities Use Policy 3
Receipts and Disbursements 3
Checking and Other School Accounts 3
Financial Policy (Budget) 3
Purchase Orders 3
Government Aid (Funding) 3
Fiscal Year 3
Tuition and Fees 3
New Student Application Fee 3
New Student Registration 3
Re-enrollment Registration 3
Other Fees 3
Volume Four
PERSONNEL POLICIES
Statement of Philosophy 3
Job Descriptions 3
ADMINISTRATOR/SUPERINTENDENT 3
JUNIOR AND SENIOR HIGH SCHOOL PRINCIPAL 3
ELEMENTARY PRINCIPAL 3
OFFICE MANAGER/SCHOOL REGISTRAR 3
ACCOUNTS MANAGER 3
RECEPTIONIST/OFFICE ASSISTANT 3
TEACHER 3
TEACHER AIDE 3
Non-Discriminatory Hiring Policy 3
Recruitment and Selection 3
Personal Qualifications for Employment 3
Professional Qualification for Certification and Appointment 3
Spiritual Qualifications for Employment 3
Employment of Relatives 3
Teacher Certification Policy 3
Contracts of Employment 3
Tenure 3
Teacher Contracts 3
Extended Contracts and Stipends 3
Establishing Personnel Salaries 3
Credit for Teaching Experience 3
Employee Leave of Absence Policies 3
Jury Duty Leave 3
Military Service Leave 3
Bereavement Leave 3
Sick Leave 3
Medical Leave 3
Maternity Leave 3
School Tuition Benefits 3
Medical Insurance (Health) 3
Liability Insurance 3
Life Insurance 3
Workmen's Compensation 3
Retirement 3
In-Service Education 3
Educational Conferences 3
Corrective/Termination Procedures 3
A. First Session: 3
B. Second Session: 3
C. Third Session 3
Right of Appeal 3
Dismissal of Employees at the End of the Contract Year 3
Dismissal of Employees During the Contract Year 3
Grievance Procedure 3
Loyalty Requirements 3
Resignation and Abandonment of Contract 3
Resignation Process 3
Remuneration for Those Who Resign or are Dismissed 3
Teacher Evaluations 3
Self-Evaluation 3
CPR/First Aid Training 3
Assignment and Placement 3
Teacher Dress Code 3
Teacher Conduct Outside the Classroom 3
Faculty Responsibilities and Duties 3
Teacher Ethics and Conduct 3
Biblical Integration 3
Sexual Harassment of Employees or Students 3
Child Abuse and Neglect 3
Child Protection Policy 3
Field Trips 3
Substitute Teachers 3
Substitute Teacher Salaries 3
Resource Material for Classroom Use 3
Scope and Sequence 3
Nationally Referenced Standardized Testing 3
Accidents, Injuries, and Safety 3
Volume Five
STUDENT POLICIES
Admission Requirements 3
Parent Qualifications 3
Church Requirements 3
Non-discrimination Policy 3
Enrollment Priority 3
Waiting Lists 3
Admissions Review Criteria 3
Immunization Policy 3
Communicable Childhood Diseases 3
Medication Policy for Non-Prescribed Drugs 3
Medication Policy for Prescribed Drugs 3
Medical Emergency Procedure 3
First Aid Procedures 3
Class Sizes 3
Absences 3
Family Vacations 3
Attendance Records 3
Tardiness 3
Truancy 3
Retention 3
Transfer of Summer School Credit 3
School Age 3
Extended Care Program Age 3
Pupil Records 3
Achievement Testing 3
Academic Standards 3
Cheating 3
Skipping A Grade 3
Acceptance of Course Work for High School Credit 3
Promotion and Graduation Criteria 3
Criteria for Diploma 3
Parent/Teacher Conferences (Grades K-6) 3
Parent-Teacher Conferences (Grades 7-12) 3
Homework Policy 3
Amount of Homework 3
Make-Up Work 3
Grading Standards 3
Grading/Reporting Periods 3
Incomplete Grade 3
Disciplinary Policy Statement 3
Standards of Conduct 3
Spiritual Life and Conduct 3
Code of Conduct 3
General Standards 3
Disciplinary Punishment 3
Probation 3
Reasons for Probation 3
Invoking Probation 3
The Probation Period: 3
Suspension 3
Expulsion 3
Corporal Punishment 3
Dress Code 3
Honor Roll Recognition 3
Chapel 3
Bible Version for Classroom Use 3
Bible Memorization 3
Curriculum and Textbooks 3
Course of Study 3
Library Guidelines 3
I. Purpose of Library 3
II. General Book Selection Policy 3
III. Guidelines for Book Selection 3
IV. Response to Users’ Concerns 3
VOLUME ONE
PURPOSE, MISSION AND PHILOSPHY
100 Series
100
School Name
The name of this school shall be (Your School Name)– Green Valley ((YOUR SCHOOL NAME)).
101
School's Relationship to its Sponsoring Organization
(YOUR SCHOOL NAME) is a ministry of Calvary Chapel Green Valley and therefore the (YOUR SCHOOL NAME) governing authorities fall directly under the CCGV Board of Directors.
It shall be the fundamental purpose of the Church/School Board to act as a legislative body in formulating policy for the conduct of the school. The primary function of the Board is to seek the will of God and to serve as His instrument in matters concerning (YOUR SCHOOL NAME). In practice, the Board will confine itself largely to approval of policies which govern adoption of textbooks, approve awarding of diplomas and certificates, use of school property, adoption of the school calendar, annual approval of the budget, the control of money funded under the budget and the responsibility to raise money or to see that it is raised. Further, the Board is available to the Superintendent, Administrators, and to the staff to assist in other matters or to make other decisions at the request of the Pastor.
102
Statement of Purpose and Mission Statement
(Your School Name) ((YOUR SCHOOL NAME)), founded in 2007, is a ministry of Calvary Chapel Green Valley. At (YOUR SCHOOL NAME) you will discover a strong academic program, a Christ-centered curriculum, and a dedicated teaching staff. We are committed to providing spiritual and academic excellence for your student. Our faculty and staff are born-again Christians who believe God’s Word to be the basis for their professional and personal lives. Each child is taught from a Christ-centered perspective, recognizing God as Creator, Lord and Savior.
Our Motto
“Walk in the Spirit…” (Galatians 5:16)
Our Mission
(Your School Name) exists to:
Partner with parents who seek to raise children in the training and instruction of the Lord (Eph. 6:4)
Train students who are being conformed to the image of Jesus Christ (Rom. 8:29)
Prepare students for lives of leadership and service (Phil. 2:6)
Integrate faith and learning while gaining knowledge and wisdom through excellence in education
(Col. 1:16-18)
Impact the community and culture with the gospel of Jesus Christ (Matt. 28:18-20)
Our Goal and Our Purpose
Our goal is for each student to experience the full, regenerating power of Jesus Christ and the Word of God through the work of the Holy Spirit in their lives. We fully expect that each student will strive for the highest development of each of his or her God-given gifts and talents.
“And daily in the temple, and in every house, they did not cease teaching and
preaching Jesus as the Christ.” (Acts 5:42)
Functioning as an extension of the Christian home, (YOUR SCHOOL NAME) supports parents who seek to obey Biblical instruction, which gives them ultimate responsibility for the education of their children. (Deuteronomy 6:7-8) Because the Christian approach to learning differs significantly from the secular viewpoint, (YOUR SCHOOL NAME) offers a curriculum rooted in a God-centered world view. This view recognizes that God’s Word is the standard for all truth. The curriculum, taught by a qualified Christian faculty, allows parents to provide their children with academic instruction consistent with the Christ-centered teaching received at home and at church.
Functioning as an extension of the Christian home, (Your School Name)supports parents who seek to obey the Biblical instruction, which gives them ultimate responsibility for the education of their children (Deuteronomy 6:7-8). Because the Christian approach to learning differs significantly from the secular viewpoint, (Your School Name) offers a curriculum rooted in a God-centered view of life. This view holds that God's truth is the standard for all truth. The curriculum, taught by a qualified Christian faculty, allows parents to provide their children with academic instruction consistent with the Christ-centered teaching received at home and at church.
103
Christian School Philosophy
The basis of our philosophy is the belief in God the Father, Jesus Christ our Savior, the Holy Spirit and God’s Word – the Bible. We believe in the authority, authenticity and reliability of the Bible as the complete and final revelation of God concerning all matters of faith, truth and practice.
All our goals and objectives are based on the Bible. These goals and objectives include:
1. All that we do is to the glory of God (I Corinthians 10:31)
2. Our primary goal is to assure the salvation of all of our students (Matthew 23:19,20)
3. To promote the maturity of our students in doctrine and practice (Ephesians 6:4 & Colossians 1:28, 29)
4. To train our students in Christian service and ministry (II Timothy 2:2)
5. To teach our students a sound mastery of basic learning skills, self-discipline, and good work habits (II Timothy 2:15)
We believe in the conviction that the knowledge of the Bible and of Jesus Christ is essential to the development and growth of the individual in the spiritual, mental, social areas.
All staff and faculty have a personal commitment to Jesus Christ. They will allow the Lord to minister through them by the power of the Holy Spirit.
The school is an extension of the family and also an extension of the church. In this capacity, we will promote the relationship of family, church, school and members of the body of Christ.
We believe that our priorities and those we teach should be in the following order:
1. Commitment to Christ
2. Commitment to family
3. Commitment to school and community
Our belief is that God is sovereign now, in the past and in the future. We believe we have been created in God’s image and the Bible gives us the moral principles by which to live. We strive to meet all the needs of the student-spiritual, mental and physical.
104
Review of Purpose, Mission and Philosophy
The purpose, mission and philosophy of (YOUR SCHOOL NAME) shall be made available to each staff member and parent of students in the school, and shall be reviewed annually by every staff member and the Church/School Board.
105
Revision of Purpose, Mission and Philosophy
The Superintendent of Schools shall provide opportunity at least annually for parents and staff members to suggest changes in the goals of (Your School Name)s. All suggested changes must be submitted in writing and must be approved by the School Board before implementation.
106
Statement of Faith
WE BELIEVE that there is one living and true GOD, eternally existing in three persons; the Father, the Son, and the Holy Spirit, equal in power and glory; that this triune God created all, upholds all, and governs all.
WE BELIEVE that the SCRIPTURES of the Old and New Testaments are the Word of God, fully inspired without error in the original manuscripts, and the infallible rule of faith and practice.
WE BELIEVE IN GOD THE FATHER, an infinite, personal Spirit perfect in holiness, wisdom, power and love; that He concerns Himself mercifully in the affairs of men; that He hears and answers prayer; and that He saves from sin and death all who come to Him through Jesus Christ.
WE BELIEVE IN JESUS CHRIST, God's only begotten Son, conceived by the Holy Spirit. We believe in His virgin birth, sinless life, miracles and teachings; His substitutionary atoning death, bodily resurrection, ascension into heaven, perpetual intercession for His people and personal, visible return to earth.
WE BELIEVE IN THE HOLY SPIRIT, Who came forth from the Father and Son to convict the world of sin, righteousness, and judgment, and to regenerate, sanctify and empower for ministry all who believe in Christ; we believe the Holy Spirit indwells every believer in Jesus Christ and that He is an abiding Helper, Teacher, and Guide. We believe in the present ministry of the Holy Spirit and in the exercise of all the biblical gifts of the Spirit.
WE BELIEVE that all PEOPLE are sinners by nature and choice and, therefore, are under condemnation; that God regenerates by the Holy Spirit, those who repent of their sins and confess JESUS CHRIST as LORD; that JESUS CHRIST baptizes the seeking believer with the Holy Spirit and power for service, often subsequent to regeneration.
WE BELIEVE that the LORD JESUS CHRIST committed two ORDINANCES to the Church: 1)Baptism, and 2) The Lord’s Supper. We believe in Baptism by immersion and Communion open to all believers.
WE BELIEVE also in the LAYING ON OF HANDS for the baptism of the Holy Spirit, for ordination of pastors, elders, and deacons, and for receiving gifts of the Spirit.
WE BELIEVE in the personal, visible RETURN OF CHRIST to earth and the establishment of His Kingdom, in the resurrection of the body, the final judgment.
107
Use of Statement of Faith
A copy of the Statement of Faith shall be given to every person prior to their being offered employment at (Your School Name). Persons shall only be employed at (YOUR SCHOOL NAME) if they are in complete agreement with the Statement of Faith. If a person changes their beliefs with respect to the Statement of Faith following their employment, they may be asked to leave the employ of the organization.
108
Notice of Nondiscrimination
(YOUR SCHOOL NAME)
NOTICE OF NONDISCRIMATORY POLICY
AS TO STUDENTS
(YOUR SCHOOL NAME) admits students of any race, color, and national and ethnic origin to all the rights, privileges, programs, and activities generally accorded or made available to students of the school. It does not discriminate on the basis of race, color, and national and ethnic origin in administration of its educational policies, admissions policies, and athletic and other school-administered programs.
109
ACTS/CCEA Membership
(Your School Name) will be a continuing member of the Association of Christian Teachers and Schools and Calvary Chapel Education Association.
110
ACTS/CCEA Activities
As a result of this (ACTS/CCEA) membership there are several experiences in which our school will participate. The activities are as follows:
Student Activities:
Speech Meet
Music Festival
Other participation will be evaluated at the time new activities are available.
111
ACTS/CCEA Teacher Certification
At least 80% of all teaching personnel and all administrative personnel of (YOUR SCHOOL NAME) will hold valid ACTS/CCEA certificates. Teachers and Administrators who have a Temporary Certificate are expected to complete the requirements for the Standard Certificate before their Temporary Certificate expires.
112
ACTS/CCEA Accreditation
(YOUR SCHOOL NAME) shall seek to complete, at the earliest possible date, a program of accreditation with the Association of Christian Schools International and the North Western Association of Schools and Colleges.
113
ACTS/CCEA Teacher Conventions
(Your School Name)will cover the costs of full-time and part-time teachers and Administrators attending an ACTS/CCEA-sponsored Teacher Convention Conference.
114
ACTS/CCEA Administrator/Board Conferences
(Your School Name)will cover the costs of school Administrators attending an ACTS/CCEA-sponsored Administrator/Board Conference.
VOLUME TWO
GOVERNMENT
200 Series
200
Organization
1. Some formal organization is required in order for the Board to respond to the above listed areas of responsibility. This organization will:
a. Assure that our policies and procedures will serve to coordinate the achievement of the stated mission and philosophy of (YOUR SCHOOL NAME).
b. The Board will keep abreast of all areas of activity by requiring periodic status reports from administration and staff.
200-1
Establishment of Policy
1. The Board is the sole authority in the establishment of school policy.
2. The secretary of the Board will keep a separate record of the Board policies compiled from the minutes, which will become a part of the School Policy Manual.
3. No proposed policy can become effective until it is brought before the Board in either a regular or special meeting with at least a quorum present.
200-2
Line of Authority
1. There shall be only one official line of authority which will flow from the Board, through the Chairman/Superintendent, who is charged with the responsibility of properly conveying the decisions and actions of the Board to the staff, faculty, students, and parents as is appropriate.
2. The Superintendent has a place of direct-line authority under the Senior Pastor and is a voting member of the School Board. The Superintendent must attend all School Board meetings.
200-3
Committees
1. Committees are the working element of the Board. The Board establishes committees whenever the need seems appropriate for the purposes of investigating an issue, studying some problem or providing guidance in a specific area of the Board's interests.
2. Committees are established by the Board through the appointment of a committee chairman who will assume the responsibilities for directing the committee, its function, and/or its sub-committees.
3. The chairman of a committee will answer to the Chairman of the Board or his duly appointed representative when necessary. Chairmen of sub-committees will answer to the chairman of the sponsoring committee.
4. The Board reserves the right to accept, revise, or reject any and all recommendations of its committees and/or sub-committees.
5. The Board reserves the right to establish the budget or appropriate funds in support of a committee. The committee is responsible for projecting fund requirements and proposing a committee budget.
6. Committee reports and recommendations will be made in writing to the Board with at least one typed original copy for inclusion in the minutes.
201
Number of Board Members
The number of Directors shall consist of no more than twelve (12) members and no less than four (4) members until the number of directors is changed by amendment to the church bylaws.
202
Election and Term of Office of Board of Directors
The Pastor shall appoint an individual to the Board after due counsel with the Board of Directors. The Board member’s term of office is for an indefinite period of time with periodic reviews done with the Pastor. It shall be the prerogative of the Pastor, after counseling with one or more member(s) of the Board, to ask for the resignation of any Board member if he is not in harmony with the ministry of the church as directed by the Pastor.
203
Board Member Qualifications
The board must meet the qualifications of an elder (1 Tim 3: 1-7); Titus 1:5-9)
1. Must be baptized in the Holy Spirit as evidenced by a visible manifestation of the Holy Spirit in his/her life and ministry.(1 Cor 12)
2. Shall be a man/woman of high moral character, temperate, prudent, respectable, not self-willed, self-controlled, just, devout, not covetous.
3. Shall be a man who rules his/her home well and whose children follow his/her example.
4. Shall be a man/woman who handles themselves uprightly among others; not a drunkard, not a striker, gentle, uncontentious, hospitable, a lover of good, of good reputation in the world.
5. Shall be a mature believer
The Board of Directors shall be active member of Calvary Chapel Green Valley.
204
Areas of Responsibility for the Scholl Board
To be spiritual leaders in the school, to seek God's will and direction for the school, and to take responsibility for preservation and restoration of right relations, primarily our relations with God. (Galatians 6:1,2, James 5:19,20, Isaiah 55:7)
1. The School Board shall serve in an advisory capacity to the Church Board.
2. Serve as spiritual leaders of the school, waiting upon God for His direction.
3. Approve sound policies for operation of a good school.
4. Hold Superintendent of school accountable to affect the policies of the school.
5. Maintain open communications with the School Society, faculty, parents, alumni, and friends without violating the principals of Mathew 18.
6. Approve the annual budget and the method of financing the work.
a. Approve the hiring of qualified administrators, faculty, and staff for the school
b. Approve the salary schedule for the administration, faculty, and staff
c. Monitor income and expenditures against the budget and take corrective action if needed.
7. Maintain proper relationship with government authorities.
8. Do long-range planning for the school's growth.
9. Assist the administration in maintaining a good working relationship with local Christian schools, with local public schools, with the State Department of Education, with regional accrediting associations and with Christian School Associations.
10. Act as final authority on problems arising within the school.
11. Have a vision for the future of the school.
12. In summary, exercise final authority in the school in all matters directed by the established Policies and Procedures.
The Board is the policy approving body of the school, with the Superintendent having responsibility for the implementation of the Board’s policies.
Board members are to:
1. Pray faithfully for the school
2. Attend meetings of the Board
3. Serve actively on assigned committees
4. Give consideration and thought to Board issues
5. Actively promote the school within the community
6. Voice opinions at Board meetings
7. Give, and urge others to give as God enables
8. Keep Board issues confidential
9. Willingly serve in leadership capacities.
The establishment of long-range policies is the most important single function of the Board of Education. By the establishment of such policies in written form, the employees of the Board may proceed with the assurance that they are administering the school system in accordance with the wishes of the governing body.
205
School Board Member Job Descriptions
Chairman of the Board
a. Lead all School Board meetings.
b. Appoint sub-committees of the Board as required.
c. Act as an ex-officio member of all committees.
d. Assign responsibilities to various working committees and coordinate the efforts of each committee so as not to duplicate or overlap responsibilities.
e. Formulate orientation sessions for new Board members.
Vice Chairman
a. High School or Elementary Principal
b. Non-voting, non-participatory member
c. Verifies accuracy of statements made and minutes
School Board Secretary
a. Take minutes of all meetings of the Board and recorded official action.
b. Serve as Parliamentarian for all Board meetings.
c. Be sure Board does not unknowingly overturn prior Board action.
d. The School Board Secretary will confer with the Superintendent regarding preparation of agenda for each Board meeting.
e. Follow-up all unfinished items of business to insure their completion.
206
New Board Orientation
The magnitude of School Board membership calls for knowledge of and orientation to many areas of information and understandings. Under the guidance of experienced Board members and the Superintendent, the orientation will be provided to new Board members through activities such as these:
1. Workshop for new Board members
2. Discussions and visits with the Superintendent and other members of the school staff.
3. The provision of printed and/or audio-visual materials on Board and administrative policies and procedures.
Orientation shall be considered as an ongoing process for all School Board members, and may include activities as those indicated.
207
School Board Agendas
The Superintendent shall prepare the agenda for all Board meetings. Items of business may be suggested by any Board member or by the administration of the school for inclusion on the agenda. The agenda and supporting materials shall be distributed to Board members prior to the scheduled meeting.
208
Minutes
The Secretary of the Board or a representative shall carefully record actions by the School Board, and when officially approved by the Board, these minutes shall serve as a legal record of actions taken by the Board.
209
Board/Superintendent Relations
The School Board believes that the legislation of policies is the most important function of the School Board and that the execution of the policies should be the function of the Superintendent and school administrators.
Delegation of powers by the Board to the Superintendent and administration provides freedom for the administration to manage the schools within the Board’s policies, and allows the Board to devote its time to policy making and appraisal functions. The Board holds the Superintendent responsible for carrying out its policies within established guidelines and for keeping the Board informed about school operations.
210
Availability of Board Policies
The Manual of (Your School Name)s Board Policies shall be kept in the Superintendent’s office (or designated place within each building) and shall be available upon request and appointment to (YOUR SCHOOL NAME) parents, pupils and personnel.
211
Coordination of Policies
When possible, the (YOUR SCHOOL NAME) professional staff shall be counseled in the formulation and implementation of the school policies and procedures. Those policies that affect teachers and educational programs shall be transmitted to the teachers with pertinent interpretation and supplemented with discussion and reference handbooks.
212
Five Year Study
All major phases of the school’s program, including school philosophy, school goals, instruction and curriculum services shall be carefully studied and evaluated at least once every five years. The results of such studies shall be used to implement improvements.
213
Written Policy System
The school program shall be operated in all areas according to written policies. Written policies shall consist of several forms and types, but in general shall be classified as follows:
Board Policies shall consist of written statements officially adopted by the School Board to govern its own operation and to serve as guides for administrative action. These statements should be specific enough to give clear direction and guidance to the Superintendent, administration and staff, but broad enough to allow for the use of administrative skill and discretion in making decisions.
Board Policies, in statement form, should be developed and revised as needed to establish stability in Board operations and should serve to prevent indecisive and incorrect behavior.
The Superintendent should further develop the written policy system of operation by expressing directions to the staff in the form of written statements called Administrative Procedures. These statements should come within the boundaries of policies of the Board, statutes of Nevada, regulations of the Accreditation Commission of ACTS/CCEA, and should be developed by the Superintendent to design and implement plans and procedures to achieve goals and objective of the school system.
Further, the Superintendent should develop a handbook system for adequate recording and distribution of Policy Statements and Administrative Procedures.
VOLUME THREE
FINANCIAL POLICIES
300 Series
300
Development Philosophy
In developing a Scriptural philosophy for development, we recognize that we have an important responsibility to apply Scripture to all aspects of our development activities. The following applications were developed from Biblical principles and patterns related to fundraising and giving. It is not our desire to appropriate funds on any basis other than our desire to fulfill the will of God in the lives of our staff, faculty, students, parents, and contributors. In all of our philosophy we desire to fulfill Matthew 6:33 in the deepest sense. "But seek first His kingdom and His righteousness and all these things shall be added to you." With this desire we can approach development with confidence and hope and without the anxieties that otherwise will exist.
Applications:
1. All development activity must be directed toward a work that honors God, not man (Exodus 25:2, 35:5, I Chronicles 29:1). We must never involve ourselves in "empire building," "busywork," "fads," "neat ideas," etc. Such activities are generally selfishly motivated. We must be able to clearly identify how each work contributes toward fulfilling the will of God in the lives of the Body of Christ.
2. We must recognize that God is the ultimate source for meeting the needs of our ministries (I Chronicles 29:12- 16, Philippians 4:19). Fundraising is a means to communicate our needs and provide opportunities to give. Giving is a means of demonstrating our obedience and love. But God is the source of all gifts.
3. We will continue to acknowledge gifts of both individuals and groups of individuals (Exodus 35:30-35, II Corinthians 8:1-5, Philippians 4:10). We will express our encouragement over their concern and faithfulness as a means of encouraging them. This must be done so as to avoid contributing to a prideful attitude (Luke 17:10) or showing partiality to contributors of larger gifts (Mark 12:41-44, James 2:1-9). Contributions totaling over $100.00 will be acknowledged with a donation letter. Contributors must be given opportunities to rejoice with us as needs are met and to know of continuing needs. As we respond, we will have an opportunity to minister to them through encouragement, through teaching principles of giving, etc.
4. In communicating with contributors, our focus must not be on the need or gift, but on providing them an opportunity to give and thus profit their account (Philippians 4:10,17, II Corinthians 9:6-8). Specifically, we must provide an environment that maximizes the opportunity for givers to fulfill their responsibilities and privileges. We want them to have the opportunity to:
a. Follow Christ's perfect example of grace. (II Corinthians 8:1, 9)
b. Give abundantly, generously, freely, beyond their ability. (Exodus 36:5, Deuteronomy 15:8, I Chronicles 29:3, 14, 16, I Corinthians 16:2, II Corinthians 8:2, 3, I Timothy 6:18, Hebrews 13:16)
c. Rejoice over the abundance of giving. (I Chronicles 29:9)
d. Give willingly, voluntarily, with a whole heart, enthusiastically, cheerfully, with desire and readiness. (Exodus 25:2, 35:5, 21, 22, 29, 36:2, I Chronicles 29:3, 6, 9, 17-19, Acts 8:18-24, II Corinthians 8:3-5, 10, 11, 9:7)
e. Give out of obedience. (Deuteronomy 15:4-8, 26:13, 14, Malachi 3:6-10, II Corinthians 9:13)
f. Give in a spirit of worship. (Deuteronomy 26:2,10, I Chronicles 29:1-21)
g. Give unselfishly, without covetousness. (Matthew 6:19- 24, II Corinthians 9:5, I Timothy 6:6-11, 17-19)
h. Exercise faith. (Matthew 6:25-34, Luke 12:13-34, I Timothy 6:17-19)
i. Give consistently, periodically (I Corinthians 16:2)
j. Give from the first fruits. (Deuteronomy 26:2,10)
k. Be sensitive to the needs of others, to love in deed. (Deuteronomy 15:7-11, Romans 12:13, II Corinthians 8:8, 13-15, 24, 9:12, I John 3:17,18)
l. Complete the task or promise "just as he has purposed in his heart." (Exodus 36:3, II Corinthians 8:8, 10, 11, 9:5-7)
m. Reap the blessings. (Deuteronomy 14:28, 29, 15:6, 10, 26:19, Malachi 3:10-12, II Corinthians 9:6, 8-11)
n. Give in secret, humbly, without pride. (Matthew 6:1-4, Luke 17:10).
The above points represent a partial listing of responsibilities and privileges of giving and imply certain responsibilities on our part. For instance, it is our responsibility to make known giving opportunities that help others to exercise the above principles. While it is hard to make an absolute Scriptural case for making specific needs known to contributors (in Exodus 25 and 35 God commanded Moses to make specific needs known for a very special circumstance), our desire is to give contributors opportunities to give. As a practical matter, contributors often want to know the magnitude of the need in order to prioritize their giving.
5. We must never communicate a need so as to even imply complaint, but must always communicate out of contentment with our circumstances (Philippians 4:11). Hence, our communication should focus on the opportunities and needs of the givers and others we minister to through (Your School Name).
6. We must maintain an attitude of confidence (II Corinthians 8:22, 24, 9:2,4) and rejoicing (Philippians 4:10) toward our family of givers. Our attitude will always be one of desiring that God's grace abound to them. (II Corinthians 9:8-12)
7. We must seek first His kingdom and His righteousness, not being diverted by anxieties over our needs, but striving to be a people of faith. (Matthew 6:25-34)
8. We must always strive to set an example to students, staff, faculty, and the Body of Christ in general in demonstrating our love for God and His ways. (Luke 6:40) We must continually review our development philosophy in the light of Scripture and maintain a strong commitment to doing things God's way, thus serving as good disciples of those we teach.
9. Prior to initiating planning of a development activity, we will make every effort to assure we have the right motives and are being obedient to God, sensitive to His will. (James 4:3, I John 3:22, 5:14, 15)
10. We must be good stewards. (Luke 16:1-13)
a. We will take measures to assure that our needs do not originate in a lack of quality work, a lack of productivity, or other inefficiency. (I Thessalonians 4:11,12)
b. We will make careful preparations prior to initiating a new ministry, expanding a ministry, etc. (I Chronicles 22:5, 28:11-19)
c. We will accept only those gifts that are needed. (Exodus 36:6,7)
d. We will use the gifts with precaution and honor before God and man. (II Corinthians 8:20,21) We will recognize we are administering what is His, not ours. (Psalm 24:1)
11. We will follow a pattern of leaders giving first, followed by the remainder of the (YOUR SCHOOL NAME) family and other supporters. (I Chronicles 29:1-9) Leading by example is a Biblical pattern. This approach also implies that the leaders will satisfy themselves that Biblical principles are being satisfied in development efforts.
12. School leaders will praise and thank God publicly for His provision and leaders will provide an opportunity for others to participate in glorifying God. (I Chronicles 29:10-22)
13. It is our objective to be free from debt. (Deuteronomy 28:43-48, Proverbs 22:7) We believe that freedom from debt will provide the maximum freedom in responding to God’s will for (YOUR SCHOOL NAME).
14. We will be alert to be mastered by nothing and will strive for unity (I Corinthians 6:12, II Corinthians 6:3). There will be practices, methods, projects, etc., which are lawful, but not profitable, lawful but will master us. We will take care to make every effort not to offend, even when acting within our liberties. We must be willing to consider concern that is expressed by others relative to our fundraising policies and philosophy. There may be instances where unity of purpose becomes the overriding issue.
15. The following philosophy will be followed relative to seeking and accepting gifts from unbelievers:
a. God does not specifically preclude or encourage accepting gifts from unbelievers. Also, God does use the labor of the world to support Christians. (Ecclesiastes 2:26)
b. We will not accept conditions or "strings" that may be attached to gifts from unbelievers.
16. Prayer will be maintained as a key element of our activity. (Philippians 4:6,7)
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Fundraising Policy
I. Introduction
It has been the policy and the practice of (YOUR SCHOOL NAME) to trust God to provide the necessary funds to operate the school. Fundraising is not to be viewed as a necessary evil. Fundraising activity does not contradict our trust in God any more than preparing a sermon in advance contradicts the freedom of the Holy Spirit in preaching. Scripture speaks of faith and works (James 2). We must begin with faith in God to provide and present our needs to Him. The needs then must be shared with the Lord's people. The giving of money to the Lord's work is a spiritual matter. Generous Biblical giving indicates the interest of one's heart. (Matthew 6:19-21, I Timothy 6:17) Money is service transmitted into currency, or talents and efforts made negotiable. Our giving reveals our heart attitudes, our willingness to trust God, and our commitment to Christ. The true basis for giving is our love for God.
(Your School Name)is God's work. The school is an educational ministry for the Lord.
Although the school is not a church, it is the Lord's work of training God's children.
II. Biblical Principles About Giving
A. General Principles
1. All that we have belongs to the Lord, not just 10%. (Psalm 24:1, Psalm 50:10-12, I Chronicles 29:11)
2. The heart (emotions) and the head (intelligence) of the giver are both involved in giving. (Exodus 25:2, II Cor. 8:10)
3. Gifts can be made of money, material or time. (Exodus 25)
4. The ultimate purpose of any fundraising for the Lord's work is to give glory to God. (I Chronicles 29:1, Exodus 35:2, Colossians 3:17)
5. Giving is God's way of meeting needs. (II Corinthians 8:13, 9:12, Ephesians 4:28, Hebrews 13:16)
B. Principles for the Giver
1. Give with a willing heart, give cheerfully. (Exodus 25:2, 35:5, II Corinthians 8:7, 9:7)
2. Give generously as you are able. (II Corinthians 8:2-7, 12)
3. Give in proportion to income. (I Corinthians 16:2)
4. Generous giving guarantees God's supply of our needs. (Philippians 4:14-19, Matthew 6:33)
5. Giving results in God's blessings. (I Timothy 6:18,19)
6. Giving is for all believers. (I Corinthians 16:2)
7. Giving is a reflection of our love for God and for others. (II Corinthians 8:8, 9, II Corinthians 9:7, I John 3:11-18)
C. Guidelines for the Fundraiser:
1. Pray without ceasing. (I Thessalonians 5:17)
2. Communicate the need. (II Corinthians 9:9)
3. Take pains to do what is right. (II Corinthians 8:20, 21)
4. Do things decently and in good order. (I Corinthians 14:20)
These Biblical principles give us a clear picture of God's instructions about giving. However, they do not specifically resolve every issue. As in other areas of Christian living, we must apply these principles to our present situation and culture. Biblical principles do not change they are timeless, culture-less, and non-negotiable. However, the application of these principles may vary in different places. The following policy guidelines are presented in the sense of what we believe our policy should be in light of the Biblical principles given above.
III. Fundraising Policies
A. Our primary method of fundraising shall be to ask God (pray) and tell the people.
B. Organizations within the school may conduct various minor fundraising projects to raise funds for their organization for some specific purpose: Senior class, Choir, Cheerleaders, ASB, Athletics, etc. Each organization is responsible for organization, promotion, etc.
1. Fundraising projects must be coordinated and approved by the administration. Areas of question will be directed to the School Board.
Criteria
a. That it does not interfere with the regular school fundraisers.
b. That the project has a particular purpose, which will be of benefit to the educational program of the school.
c. That the funds will be used for areas not covered by the operating fund.
d. That the project will be of benefit to and assist in the unity and cohesiveness of the school community and the student body.
2. Projects of this type (bake sales, dinners) should be raising funds for specific needs.
3. Projects must be scheduled on the calendar so organizations are not in competition with each other.
IV. Summary
The Lord's work should be done in the Lord's way. We will emphasize (1) prayer, (2) diligence by the Lord's people, (3) regular, effective communication of what God is doing at (YOUR SCHOOL NAME), and allow some fundraising projects, for specified objectives.
(Your School Name)also believes that fundraising activities should avoid a “quick fix” and prohibits those activities proscribed or identified as unprofitable by Scripture.
Acceptable Activities
1. Appeals to the school family and the Christian community of gifts of support of a specific need.
2. “ . . .thons” - in keeping with the purposes of the school and for a specific need.
3. Appeals to individuals, groups, foundations and similar organizations that are known to provide for specific projects.
4. Candy sales, scrip sales, calendar sales, etc.
5. Auctions
6. Service projects for the school family and community at large.
7. School Store, Book Fairs
8. Door Prizes
Prohibited and Discouraged Activities
1. Any game of chance or other activity that is or suggests gambling.
2. Any illegal or morally questionable activity.
3. Bingo, slots, and video equivalents.
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Solicitation and Acceptance of Gifts
Biblical Principles and Observations
All resources are God's resources, regardless of who possesses them. (See Deuteronomy 10:14, Job 41:11, Psalm 24: 1-2, I Corinthians 10:25-27, I Timothy 4:4-5)
God alone is the source of provision for His people. (See Psalm 23:1, Philippians 4:19)
The methods and channels by which God provides for His people are unlimited. See Genesis 46-47: Egypt used to provide for Jacob and his sons; Exodus. 16: Manna and quail directly from heaven; Exodus 17: Water from the rock; I Kings 5: Hiram and the Sidonians helped Solomon to build the temple; Nehemiah 2: Artaxerxes provided materials and aid for reconstructing the wall of Jerusalem; Ezra 1: Cyrus, King of Persia, was a channel for rebuilding the temple; Matthew 2:1-11: Gifts to infant Jesus were presented by Magi; Matthew 10:1-14: Hospitality given to disciples by those being evangelized; Matthew 17:24-27: Temple tax provided through a fish; Luke 19:26-35: Colt provided to Jesus; Mark 14:12-16: Upper room provided to Jesus.
Since, in all cases, we trust in God alone for our provision, we can never compromise our obedience to the Word of God in order to secure a gift. Obedience must always prevail over expedience. (See I Samuel 13:1-15)
Gifts that, while not directly violating God's Word, bear the appearance of evil must be declined. (See 2 Corinthians 8:20-21, I Timothy 3:2)
Gifts that, although otherwise acceptable, are likely to create a stumbling block to our weaker brethren must be declined. (See Romans 14)
As in all things, we must be good stewards in the fundraising process, making faithful use of the resources God has already given. (See Matthew 25:14-30)
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Solicitation of Gifts
As a matter of stewardship, our primary efforts in requesting gifts will be directed to God's people. Christians have the primary responsibility for and interest in accomplishing the Lord's work.
We will also request gifts from those in businesses, organizations, foundations, and non-Christian individuals that support independent education, or are generally philanthropic, or because of some identifiable relationship (e.g. employer of a parent, school vendor, grandparent, friend) may be supportive of (YOUR SCHOOL NAME).
Gifts will not be requested from any individuals or entities that generate their funds through illegal or undesirable activity. Solicitation of such persons or entities may tend to endorse the underlying activity and, thereby, at least create the appearance of evil.
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Unsolicited Gifts
Because of the appearance of evil, even unsolicited gifts from persons or entities generating their funds through illegal activity must be declined under all circumstances.
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General Policies
Regardless of the source of a gift, no conditions or assurances may be attached by the donor to the recipient without the prior approval of the Board. The Board must approve any conditional gift before it may be accepted on behalf of (YOUR SCHOOL NAME).
Any gift or solicitation not clearly authorized by this policy statement must receive Board approval before the gift may be accepted or the solicitation conducted.
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Donor Recognition
Biblical Principles and Observations
1. As servants of the Lord Jesus Christ we should not seek the recognition of men, but work for the honor of God. (See John 7:18, Luke 14:8-11, Proverbs 25:27, Philippians 2:3-11)
2. Giving should be generous and cheerful, motivated solely by love for God. (See Matthew 6:1-4, 2 Corinthians 9:6-7, Exodus 35:29)
3. Generous giving should not only supply the needs of God's people, but should also result in thanksgiving and praise to God. (See 2 Corinthians 9:10-15, Matthew 5:16)
4. From God's perspective, the value of a gift is measured by the size of the heart that gave it. (See Mark 6:41-44)
General Policies
Each gift (of money totaling over $100.00 or property) to (YOUR SCHOOL NAME) will be acknowledged by a letter of thanks from (YOUR SCHOOL NAME) to the donor. Even the smallest of gifts are deeply appreciated. (YOUR SCHOOL NAME) shall refrain from public acknowledgment of gifts (i.e. plaques, “in memory of . . .” etc.)
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Books of Record and Financial Statements
The financial transactions of the school shall be recorded on a monthly basis in the books of record. Said books shall include at least a cash receipts and disbursements journal, general journal entries, and a general ledger, consisting of all the financial accounts of the school. The Superintendent or his designate shall reconcile the bank statement(s) monthly. The Board will hear a motion to accept the financial report upon its presentation. The financial statements presented shall include a balance sheet and an income statement. The income statement shall reflect the current month's financials compared to the approved monthly budget as well as the year-to-date financials compared to the year-to-date budget.
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Budgetary Process
The (YOUR SCHOOL NAME) overall financial program for each school year is developed and implemented primarily through the budgetary process. The School Superintendent is responsible for developing the annual school budget and submitting it to the full Board, which is responsible for approving the budget and assuring availability of adequate funds. Upon approval of the budget, the Superintendent is responsible for its implementation and administration through suitable control of purchase orders, issuance of contracts and related instruments of financial allocations, and authorizations for payment. (I Corinthians 14:40)
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Audits
All audits or reviews of school books are Board decisions and should be done every year or as deemed necessary by the Board.
An auditing firm shall be selected annually by the School Board to audit all funds and accounts held by the school. The audit shall be made as soon as possible after the close of the fiscal year (December 31st), but in all cases shall be completed before the end of September each year.
A comprehensive audit report of all funds and accounts of the school shall be submitted annually in writing to the School Board and to the Superintendent. At each regularly scheduled meeting, the Superintendent shall submit financial reports to the School Board.
In connection with the administration of all funds, the responsible employee shall keep accurate records to reflect all receipts and disbursements from all funds and the source or purpose of such receipts of disbursements.
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Long-Term Debt
Approval to assume long-term debt must be acquired from the Church Board.
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Donated Facilities Tax Statement
(YOUR SCHOOL NAME) is a ministry of Calvary Chapel Green Valley and is governed by the Corporation's constitutions and bylaws. Building and school facilities are provided by CCGV. The fair market value of the donated use of these school facilities will not be included as revenue or expense in any financial statement.
(YOUR SCHOOL NAME) is a tax-exempt organization under Internal Revenue Code Section 501 (c) (3). The tax-exempt certificate number is 88-0218925.
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Facilities Use Policy
(YOUR SCHOOL NAME) facilities are a gift from the Lord, and the school wants to be a good steward of that gift. The following guidelines must be adhered to:
1. Any school organization desiring use of a facility must receive prior permission from the administrator directly responsible for the organization and from the facilities scheduling person.
2. Any organization outside the school will be considered for use of the facilities only if:
a) it has some affiliation with or relationship to the church / school.
b) permission has been granted by the Superintendent. Gym rental fees will be established by the School Board.
3. Use of facilities must be limited to those organizations and/or persons that support our ministry, that have a spiritual emphasis, and are consistent with our Statement of Faith. Any exceptions must have Board approval.
4. Any promotion or publicity items such as posters, advertisements, mailings, etc. concerning programs being held in our facilities must be approved by the administration of (YOUR SCHOOL NAME) and/or CCGV.
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Receipts and Disbursements
All receipts of the school shall be documented and deposited on a timely basis by the school administration. Appropriate checks and balances (internal control) shall be enforced to minimize the chance of a misappropriation of funds. All deposit slips shall be in sufficient detail so as to document the source of the funds as well as the source.
All disbursement for the school accounts shall be supported by appropriate documentation substantiating the amount of the expenditure, purpose, approval, and receipt of the goods and/or services. The expenditures shall be approved by at least the Superintendent of Schools and/or the Principal.
Expenditures from the school's normal operating account may be made without Board approval so long as said disbursements are included in the approved budget. Expenditures in excess of $5,000 require the approval of the Board. Upon an “emergency” where said expenditure would exceed $5,000 and there's no time for a formal Board meeting, said expenditure can be approved with the verbal approval from the of at least two board members other than the President.
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Checking and Other School Accounts
The School Board shall authorize each account of the school’s. This includes checking accounts, savings accounts, certificates of deposit and "special" accounts such as scholarship and endowment type accounts. The accounts shall require two signatures.
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Financial Policy (Budget)
1. Operating Monies
a. The Superintendent initiates an operating budget for each school year (August 1-July 31) with the consultation of various staff/faculty members. This operating budget will be completed by March 1st of each year for the succeeding school year.
b. The Superintendent will present the next year’s operating budget recommendation to the Board at the March Board meeting. The Board will make the final decision on the operating budget and approve it at that time. Upon approval (either with or without conditions) by the Board, the Superintendent will be free to implement that year’s operating budget.
c. An adjusted budget will be prepared by the Superintendent and presented at the October Board meeting. This adjusted budget will reflect real tuition and fees based on the enrollment. The March budget is only a proposal based on estimates of enrollment, whereas the October budget is based on real numbers.
2. Procedures for changes to current year operating budget, after approval has been given by School Board:
a. Monies will not be committed and spent unless approved by School Board in operating year budget.
b. Unbudgeted requests will need the following materials:
(1) Request will be made to the School Board
(2) Justification to include:
(a) What request is for
(b) Why it is necessary and why it was not budgeted
(c) How request will be funded, to include specific account numbers where monies will come from.
(3) If monies are to be raised to cover costs, monies will be in hand prior to commitment to vendor or project.
c. The Board will approve or deny request and present request at next regularly scheduled Board meeting.
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Purchase Orders
Purchase orders are necessary for all purchases totaling over $500.00. All purchases that fall below that amount require advanced approval by the School Administrator or his designated staff member. If any purchase is made without approval of the school, the person making such purchase may be responsible for paying the bill.
Procedure:
1. Get P.O. from school office.
1. Fill out P.O. and submit to School Administrator.
2. The School Administrator returns P.O. to Bookkeeper if approved.
3. The Bookkeeper then assigns a P.O. number and prints a hard copy of the purchase order for the employee.
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Government Aid (Funding)
(Your School Name)will not participate in any federal or state programs to acquire funding.
Any such program in which (Your School Name)does take part in, which, in the view of the board of directors, becomes, or threatens to become, restrictive to the basis mission of the school will be discontinued.
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Fiscal Year
The fiscal year for (YOUR SCHOOL NAME) is August 1-July 31.
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Tuition and Fees
All policies regarding tuition and student fees need to be stated in writing for the benefit of parents and the school. Such policies should include, but not be limited to: registration fees, re-enrollment fees, after school care fees, student activity fees, tuition rates, tuition discounts, payment schedules, delinquent accounts, refunds, and returned checks. The Board should review these policies every year to determine the appropriateness of each policy.
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New Student Application Fee
A non-refundable application fee is collected when the application is received. If the student is accepted to (YOUR SCHOOL NAME), this application fee is applied to the full registration fee.
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New Student Registration
Once the Registrar has processed the application a family interview date will be scheduled. Upon completion of the interview the balance of registration fees will be due and payable.
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Re-enrollment Registration
Parents wishing to re-enroll their student at (YOUR SCHOOL NAME) will have the opportunity to do so at re-enrollment time. Re-enrollment fees must be paid by March 31st each year. The registration fee holds the student’s seat for the upcoming school year.
The school will not accept re-enrollment forms from students who are behind in their tuition payments. Final decisions are left to the Superintendent
The Registration Fee is to be reviewed annually and set or changed as necessary by the School Board. Registration Fee is non-refundable.
The amount shall be based upon:
1. Curriculum budget for upcoming year
2. Lab expenses for upcoming year
3. Fees for consumable and non-consumable classroom supplies and furniture
The registration fee is set by the school board and is reviewed annually by the Superintendent and Administration.
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Other Fees
Other fees shall include:
a) Activities Fee: to cover the cost of outings and related transportation
b) Athletics/Cheerleader Fee: per sport
c) Lab/Shop/Course Fee: for specified classes in grades 7 through 12
d) Camps related to grade/curriculum
e) Band Fees
VOLUME FOUR
PERSONNEL POLICIES
400 Series
400
Statement of Philosophy
The Board and Administration at (Your School Name)recognizes this responsibility of selecting and hiring individuals.
As a Board or Administration, our number one responsibility throughout the selecting and hiring process, is to employ individuals who are able to present and live before children, the truth of God's Word. Their total life-style (values, attitudes, priorities and practice) should demonstrate a love for their Lord as evidenced by their commitment to live in obedience to His Word (John 21). Finally, each position within the school is to be staffed according to a given individual's strengths, calling, and potential effectiveness. A potential employee should only be extended a contract if each person involved in the interviewing process has peace and there is unity that the person is God's choice for the job at the particular time.
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Job Descriptions
ADMINISTRATOR/SUPERINTENDENT
DESCRIPTION: The Administrator/Superintendent is the overseer of the school, spiritually, educationally and administratively. He serves directly under the Senior Pastor as an Assistant Pastor directly responsible for the administration of the school and Bible College
RELATIONSHIPS
1. Reports directly to the Senior Pastor and serves him as Assistant Pastor
2. Acts as School Board President in the establishment of school policies, procedures
3. Manages all non-instructional staff
4. Directly supervises the Elementary Principal, Secondary Principal and Athletic Director
GENERAL RESPONSIBILITIES
1. Fulfills the responsibility of leadrship of the overall operation of the school and Bible College Program.
2. Operates a distinctively Christian school program from a Christian school philosophy and mission statements adopted by the school board
3. Implements and/or carries out all the policies developed by the school board of directors.
SPIRITUAL LEADERSHIP
1. Meets all qualifications of a Pastor/Elder
2. Demonstrates spiritual leadership of the school.
3. Shepherd the faculty and staff in their spiritual growth.
4. Maintains the doctrinal integrity of the school within the framework of the Calvary Chapel Green Valley Statement of Faith
PERSONNEL MANAGEMENT
1. Organization of a program for the recruitment, interviewing, recommendation and oversight of faculty and staff including a pool of qualified substitutes.
2. Motivation of faculty towards the highest professional standards and achievements.
3. Development and execution of sound personnel procedures and practices.
4. Development and maintenance of good staff morale and loyalty to the organization.
5. Coordination of all intercommunication between the board, faculty and staff.
6. Resolution of problems and handling grievances related to personnel matters.
INSTRUCTIONAL LEADERSHIP
1. Implementation of the school’s philosophy of education and mission into the school’s total curriculum and activities.
2. Providing leadership in the development, revision and coordination of the school curriculum.
3. Providing leadership in earning and maintaining accreditation.
4. Promoting a quality academic educational program by obtaining the necessary equipment and materials
FINANCIAL LEADERSHIP
1. Recommending tuition rates and salary base for the staff in cooperation with the school board.
2. Develop and recommend the annual budget to the school board.
3. Maintenance of fiscal control of the school budget items under his supervision
4. Approval of all expenditures within the budget.
5. Control of receipts and disbursements of the school budget.
DEVELOPMENT RESPONSIBILITIES
1. Oversight of recruiting and enrollment of qualified students in accordance with admissions policies.
2. Maintenance of an active relationship with the Christian school organizations.
3. Maintenance of appropriate relationships with State educational agencies.
ADMINISTRATIVE MANAGEMENT
1. Exercises insight and awareness of school problems and their solutions.
2. Maintains a balanced objective perspective of the various school programs.
3. Regulates and enforces the school admissions and begavioral discipline plicies.
4. Oversees the maintenance and security of student and faculty records
5. Oversees the maintenance of inventories of books, equipment and furnishings
6. Supervises reporting to parents of student progress.
7. Determines and oversees a suitable guidance program for the school.
In addition to the above areas of responsibility, the Administrator/Superintendent shall carry out other duties duly assigned to him by the Senior Pastor.
JUNIOR AND SENIOR HIGH SCHOOL PRINCIPAL
DESCRIPTION: The Secondary Principal is the overseer of the Junior and Senior High School, spiritually, educationally and administratively. He reports directly to the Administrator of the school.
GENERAL
1. Be accountable to the administrator
2. Keep abreast of current trends in education (General and Christian)
3. Assist administrator in
4. Developing and maintaining a school which is thoroughly and distinctly Christian
5. Maintain the philosophy of (YOUR SCHOOL NAME) as captured in Purpose Statement
6. Develop and maintain a school which is integrating Biblical principles in the daily educational regiment
7. Develop and maintain a school which is academically excellent
SPIRITUAL
1. Attend weekly services at CCGV and maintain a strong presence in the body
2. Seek God’s wisdom on a daily basis
3. Insure that the teachers grow spiritually and develop a philosophy of Christian education
4. Plan teacher devotions
5. Plan chapel schedule
6. Encourage teachers to be aware of and intervene in the spiritual needs of their students beyond the classroom
7. Be aware of and provide opportunities for parents to develop Biblically based childrearing skills.
INSTRUCTIONAL
1. Provide teachers opportunities for educational development and input
2. Lead the junior and senior high school faculty in curriculum development
3. Work with administrator and Elementary principal in all facets of school scheduling using teachers and facilities efficiently.
4. Lead junior and senior high school faculty in identifying and resolving educational issues
5. Assist the school in moving towards ACTS/CCEA accreditation
6. Chair curriculum committee
SUPERVISION
1. Develop a schedule for teacher observations, evaluations and reporting to the school administrator
2. Organize, motivate, and manage the faculty to attain the objectives of the school
3. Lead junior and senior high school teacher meetings
4. Supervise the instructional process in the school, i.e. lesson plans, substitutes, grading etc.
5. Communicate with the registrar through the supervision and review all junior and senior high school grade reports, transcripts and third-party grade reports
6. Regulate and enforce student discipline as outlined in the handbooks
7. Assist in the yearly development of the handbooks
8. Uphold and promote the use of the handbooks by teachers and staff
ASSIST ADMINISTRATOR IN
1. Seeing that buildings and grounds are safe and properly maintained.
2. Maintaining inventories of books, equipment, and furnishings
3. Ensure student records are adequate, accurate and properly stored.
4. Set-up and maintenance of classrooms (i.e... painting, hanging boards, moving desk and equipment)
INTERACTION
1. Continually communicate with and promote unity within the school faculty
2. Be available to students, teachers, and parents on a regular basis
3. Attend extra-curricular activities on a regular basis
4. Develop and maintain the junior and senior high school calendar
5. Appropriately communicate with and respond to parent inquiries, suggestions, concerns, and criticisms on a timely basis
6. Maintain communications with alumni
7. Maintain a positive relationship with the church staff
PERSONNEL ADMINISTRATION
1. Assist in the recruitment and maintenance of a quality school faculty and staff
2. Evaluate and write performance reviews of junior and senior high school faculty and staff on a semester basis
FINANCE
1. Assist administrator in :
a. Work with the business manager in the development of the school budget
b. Maintain facilities and school equipment within the budgetary structure
c. Keep books and supplies in stock and within budgetary allotments
ADDITIONAL RESPONSIBILITIES:
1. Develop and maintain a college and career guidance program:
a. Plan and give P.S.A.T.
b. Plan and implement ACT/SAT workshops
d. Plan and implement college admission seminars for parents in association with local college/university
e. Maintain guidance schedule and file for each student 9th-12th grade
f. Present college/university material for students and their families
g. Communicate with students and parents regarding class scheduling, exam scheduling, college entrance testing schedules and dates
2. Develop and oversee student leadership:
a. Plan meetings
b. Train student president
c. Oversee fund-raising (Friday Fun Lunch meals)
d. Oversee student activities and events for the junior and senior high school students
3. Oversee Yearbook and student publications
4. Oversee academic Olympics team
5. Assume all other responsibilities that may be assigned by the school administrator
ELEMENTARY PRINCIPAL
DESCRIPTION: The Elementary Principal is the overseer of the elementary school, spiritually, educationally and administratively. She reports directly to the Administrator of the school.
GENERAL RESPONSIBILITIES
1. Be accountable to the administrator
2. Keep abreast of current trends in education (General and Christian)
3. Assist administrator in:
a. Developing and maintaining a school which is thoroughly and distinctly Christian
b. Maintain the philosophy of (YOUR SCHOOL NAME) as captured in Purpose Statement
c. Develop and maintain a school which is integrating Biblical principles in the daily educational regimen
d. Develop and maintain a school which is academically excellent
SPIRITUAL RESPONSIBILITIES
1. Attend weekly services at CCGV and maintain a strong presence in the body
2. Seek God’s wisdom on a daily basis
3. Insure that the teachers grow spiritually and develop a philosophy of Christian education
4. Plan teacher devotions
5. Plan chapel schedule
6. Encourage teachers to be aware of and intervene in the spiritual needs of their students beyond the classroom
7. Be aware of and provide opportunities for parents to develop Biblically based childrearing skills.
INSTRUCTIONAL
1. Provide teachers opportunities for educational development and input
2. Lead the Elementary faculty in curriculum development
3. Encourage the teachers in peer development(Mentoring?)
4. Work with administrator and HS principal in all facets of school scheduling using teachers and facilities efficiently.
5. Lead Elementary faculty in identifying and resolving educational issues
6. Assist the school in moving towards ACTS/CCEA accreditation
7. Chair curriculum committee
SUPERVISION
1. Develop a schedule for teacher observation evaluations and reporting
2. Organize, motivate, and manage the faculty to attain the objectives of the school
3. Lead Elementary teacher meetings
4. Supervise the instructional process in the school, i.e. lesson plans, substitutes, grading etc.
5. Regulate and enforce student discipline as outlined in the Handbook
6. Assist in the yearly development of the Handbook
7. Uphold and promote the use of the handbook by teachers and staff
ADMINISTRATIVE MANAGEMENT
1. Assist administrator in
a. Seeing that buildings and grounds are safe and properly maintained.
b. Maintaining inventories of books, equipment, and furnishings
c. Making sure student records are adequate, accurate and properly stored.
INTERACTION
1. Continually communicate with and promote unity within the school faculty
2. Be available to students, teachers, and parents on a regular basis
3. Attend extra-curricular activities on a regular basis
4. Appropriately communicate with and respond to parent inquiries, suggestions, concerns, and criticisms on a timely basis
5. Maintain a positive relationship with the church staff
PERSONNEL ADMINISTRATION
1. Assist in the recruitment and maintenance of a quality school faculty and staff.
2. Evaluate and write performance reviews of elementary faculty and staff
FINANCE
1. Assist administrator in
a. Working with the business manager in the development of the school budget
b. Maintain facilities and school equipment within the budgetary structure
c. Keep books and supplies in stock and within budgetary allotments
ADDITIONAL RESPONSIBILITIES
1. Lunchroom staffing
2. Oversee Before/After School Program
3. Oversee Library staff and program development
OFFICE MANAGER/SCHOOL REGISTRAR
DESCRIPTION: Under supervision of the School Administrator, serves as an office manager to the school administrator; performs a variety of office duties including those of the school registrar; serves as backup receptionist, answers telephones; responsible for ordering office, first aid and classroom supplies as well as curriculum to be used in the classroom; formats all office forms; sets up and maintains the school database and the teacher grading interface program; set up and maintenance of the school filing system; fulfills duties as needed as a Notary Public
ESSENTIAL JOB TASKS
1. Overseeing two other staff members in the daily functions of the school office; backing up the receptionist in greeting visitors, receiving fees and tuition payments, and ministering to the needs of the parents, their students and teachers who come to the office
2. Formatting all enrollment and office forms using Microsoft Word, Microsoft Publisher, Microsoft Excel
3. Set up and maintenance of the office and student records filing system using the ARMA (American Records Management Association) standards
4. Annual closeout and setup of the school database and teacher grading interface programs using School Minder for Windows 5.2A and GradeMinder 7.0; data entry of student enrollment/reenrollment information; set up and maintenance of student schedules, grades and transcripts; set up and maintenance of student cumulative folders; verification of student identification and legal custody (birth certificate; custody agreements) verification of immunizations as required by the State of Nevada Bureau of Community Health
5. Importing grades into the School Minder for Windows database; quarterly printing, checking and distribution of secondary student report cards; maintenance of secondary student transcripts and testing results
6. Ordering and maintenance of annual student standardized testing materials
7. Set up and maintenance of teacher Emergency Procedures folders; formatting and maintenance of facility evacuation plan maps
8. Set up and maintenance of files for the State of Nevada Department of Education correspondence, and annual data supplied to them for status as an exempt private school
9. Set up and maintenance of files for the State of Nevada Bureau of Community Health ensuring proof of compliance with state health and immunization procedures
10. Basic maintenance of photocopier and duplicating machines; ordering toner, ink and masters as needed
11. Ordering curriculum and lab supplies as instructed by the elementary and secondary principals
12. Ordering classroom supplies for the individual teachers as well as those stocked on a regular basis in the teacher workroom
13. Supervise and approve the ordering of all office supplies
ACCOUNTS MANAGER
DESCRIPTION: The Accounts Manager is a member of the (Your School Name)staff and reports directly to the School Administrator. The purpose of this position is to carry out all necessary bookkeeping functions for the school and to assist the School Administrator with any accounting needs.
MAINTAIN ACCOUNTS DATABASE
1. Enter billing transactions
2. Record Payments
3. Send statements
4. Make collection calls
HUMAN RESOURCE ADMINISTRATION:
1. Walk new employees thru hiring process
2. Maintain employee payroll files
3. Maintain payroll reports
4. Assess additional payroll expenses, i.e. kid’s care and substitute pay
5. Enter payroll in payroll database
6. Liaison for health, dental, vision & life insurance between (YOUR SCHOOL NAME)/Insurance Companies and Employee/Insurance Companies.
7. Maintain 403B payments from (YOUR SCHOOL NAME) and for employee deposits
8. Transfer payroll funds from operating bank account
ACCOUNTS PAYABLE:
1. Issue purchase order numbers
2. Verify packing lists and invoices for accuracy
3. Input invoices
4. Issue checks
5. Maintain a complete and systematic set of records involving all income and expense transactions.
OTHER RESPONSIBILITIES
1. Maintain Chart of accounts
2. Prepare deposits
3. Enter all general journal entries
4. Maintain all financial reports and back-up
5. Reconcile and provide reports on fund balances
6. Assist C.P.A. in providing monthly, quarterly and yearly financial reports.
7. Send donation letter
8. Back-up for receptionist’s duties including but not limited to: answering phone calls, handling walk-in needs and dispensing medication.
RECEPTIONIST/OFFICE ASSISTANT
WORK YEAR: 12-month position; 40-hour workweek
DEFINITION: Functions as front desk receptionist/secretary and assistant to the Office Manager/School Registrar; serves as receptionist, answers telephones and receives visitors; maintains school event calendar; oversees facility room and gymnasium reservation calendar; maintains student attendance records; receives, sorts and distributes mail to proper recipients; receives fees and tuition payments; performs filing duties; maintenance of the front office/lobby area
ESSENTIAL JOB TASKS
Receptionist answers phones and routes messages to recipients.
1. Assists students, parents and visitors with questions and needs daily
2. Gathers daily mail, date stamps and delivers to recipe
3. Maintains student attendance records; maintains sign in/sign out log; issues tardy or early release slips as needed
4. Oversees visitor and substitute teachers sign in/sign out; issues security badges
5. Receives fees and tuition payments
6. Facilitates correspondence between parents and teaching/administration
7. Schedules reservations for non-school rooms and use of the gymnasium for athletic events
8. Fills standard teacher supply requisitions; assembles office supply order twice monthly for approval by the office manager
9. Enters changes to the database student profile; reprints corrected student profile and distributes new information to Kids Kare care-givers, and classroom teachers
10. Administers minor first aid; performs ear probe thermometer temperature check as needed; bandages minor injuries and distributes icepacks as needed
KNOWLEDGE/SKILLS/ABILITIES
1. Keyboarding skills and 10-Key Calculator by touch
2. Front office and secretarial experience
3. CPR and First Aid training by a licensed technician
TEACHER
GENERAL DESCRIPTION
The teacher shall:
1. Prayerfully help students to learn attitudes, skills, and subject matter that will contribute to their development as mature, able, and responsible Christian men and women to the praise and glory of God.
2. Be accountable to the Administrator.
3. Supervise student teachers, aides, volunteers, and students.
4. Speak to and treat students, staff, and administration with kindness and respect.
SPIRITUAL RESPONSIBILITIES
The teacher shall:
1. Seek to role model in attitude, speech and actions a consistent daily walk with Jesus Christ.
2. Show by example the importance of Scripture memorization and study, prayer, witnessing and unity in Christian fellowship.
3. Follow the principles outlined in Matthew 18:15-20, in resolving conflict with/or between students, parents, staff and administration.
4. Motivate students to accept God's gift of salvation and grow in their faith in Jesus Christ.
5. Lead students to a realization of their self-worth in Christ.
INSTRUCTIONAL RESPONSIBILITIES
The teacher shall:
1. Recognize the role of parents as those holding the primary responsibility before God for their child's education and assist them in the task.
2. Teach assigned classes following the prescribed scope and sequence as established by the administration staying within 4 lessons of the yearly curriculum schedule.
3. Plan broadly through the use of yearly and daily plans recorded in a teacher’s plan book.
4. Integrate Biblical principles and the Christian philosophy of education throughout the curriculum.
5. Effect student learning through the mastery of the subject material to achieve curriculum goals.
6. Employ a variety of instructional aids, methods and materials that will provide for creative teaching to reach the whole child: spiritual, mental, physical, social and emotional.
7. Plan through approved channels the balanced use of field trips, guest speakers and other media.
8. Use homework effectively for drill, review, practice, enrichment or project work. (See Homework Policy)
9. Assess the learning of students on a regular basis and provide progress reports as required.
10. Assess the learning of At-Risk students on a weekly basis and provide progress reports to the parents.
11. Keep proper discipline in the classroom and on the school premises for a good teaching environment.
12. Inform the administration if unable to fulfill any duty assigned.
13. Prepare adequate information and materials for a substitute teacher.
TEACHER AIDE
GENERAL DESCRIPTION
The aide shall:
1. Be directly responsible to the teacher and/or administrator to whom you are assigned.
2. Be willing to perform any task or duty as directed by the teacher and/or administrator to whom you are assigned (Remember, you are not in a team-teaching role, but a support role).
SPIRITUAL RESPONSIBILITIES
The aide shall:
1. Seek to role model in attitude, speech and actions a consistent daily walk with Jesus Christ.
2. Show, by example, the importance of Scripture memorization and study, prayer, witnessing and unity in Christian fellowship.
3. Follow the principles outlined in Matthew 18: 15-20, in resolving conflict with/or between students, parents, staff or administrators.
NON-INSTRUCTIONAL RESPONSIBILITIES
The aide shall:
1. Cooperate with the Governing Board and administration in implementing all policies, procedures and directives governing the operation of (YOUR SCHOOL NAME).
2. Notify the administration of any policy he/she is unable to support.
3. While on recess duty, enforce all playground rules as determined by the administrator and implement the discipline procedure as set up by the supervising teachers.
4. Cooperate with supervising teacher(s) in completing assigned tasks.
PROFESSIONAL RESPONSIBILITIES
The aide shall:
1. Know the procedures for dealing with issues of an emergency nature.
2. Perform any other duties that may be assigned by the administration.
3. Attend and participate in scheduled devotional, in-service training meetings, ACTS/CCEA conventions, and faculty meetings unless excused by the administration.
PERSONAL RESPONSIBILITIES
The aide shall:
1. Demonstrate the character qualities of enthusiasm, courtesy, flexibility, integrity, gratitude, kindness, self-control, perseverance and punctuality.
2. Meet everyday stress with emotional stability, objectivity and optimism.
3. Develop and maintain rapport with students, parents and staff by treating others with friendliness, dignity and consideration.
4. Respectfully submit and demonstrate loyalty to a constituted authority.
5. Maintain a personal appearance that is a role model of cleanliness, modesty, and good taste and in agreement with the (YOUR SCHOOL NAME) policies.
6. Use acceptable English in written and oral communication, and speak with clear articulation.
7. Recognize the need for good public relations. Represent (YOUR SCHOOL NAME) in a favorable and professional manner to the constituency and general public.
8. Maintain an attitude of confidentiality regarding school affairs. Discussion about any classroom, academic, physical, emotional or spiritual needs of any student should not be discussed with any parent. Discussions of this nature are the responsibility of the teacher. Always refer parents desiring information about their student to the teacher.
9. Designated work places may be assigned to aides.
SPECIFIED RESPONSIBILITIES
Play Area Duties
1. Teachers/Aides will be assigned time for recess duty. While on play area duty, all teachers should CIRCULATE through all parts of the play area, watch for unusual situations, and help prevent any unnecessary rough play.
402
Non-Discriminatory Hiring Policy
(YOUR SCHOOL NAME) does not discriminate on the basis of race, color or ethnic origin in the hiring of its certified or non-certified personnel."
403
Recruitment and Selection
All applicants must complete an application stating their background of training and experience in addition to personal and professional credit references. Applications and resumes must be submitted to the Superintendent for the purpose of checking personal and pastoral references. No applicant shall be requested to appear for a personal interview prior to receiving a favorable response to personal and pastoral references. As soon as a vacancy is expected the administration shall seek to make it known to surrounding churches, colleges, ACTS/CCEA and sister schools in order to find the most qualified candidate.
404
Personal Qualifications for Employment
1. All employees at (YOUR SCHOOL NAME) shall be born-again Christians.
1. All employees shall be active members of an evangelical church. All Administrators shall be members of Calvary Chapel Green Valley.
3. All employees shall be in agreement with the stated purposes of the school as outlined in the Philosophy of Education.
4. All employees shall give evidence of good moral character.
5. All employees shall give evidence of adequate physical and mental condition.
6. Calvary Chapel Green Valley officially employs all personnel for (YOUR SCHOOL NAME).
7. Applicants shall secure and complete an Application for Employment, which is available at the school’s office. The Principal, or person so designated, shall initially interview all prospective employees. The interviewer shall nominate for consideration, to the Superintendent, those applicants that he/she feels, after careful evaluation, will best fill the various classified positions. The Superintendent will review those applicants and make recommendations to the School Board.
**In all cases the School Board makes the decision as to employment.
405
Professional Qualification for Certification and Appointment
Teachers shall have a minimum of a Bachelor of Arts or a Bachelor of Science Degree from a recognized college or university. The Board in the case of grandfathered and part-time teachers may waive the requirement.
Teachers shall have a valid certificate from ACTS/CCEA or be willing to obtain ACTS/CCEA certification within six months.
Teachers shall have had (or be willing to pursue) courses specifically pertaining to the area of Christian education and philosophy.
406
Spiritual Qualifications for Employment
The employee . . .
1. Has accepted Jesus Christ as personal Lord and Savior (Romans10:9-10).
2. Demonstrates a conviction that God has called him/her to become involved in a Christian school ministry (I Corinthians 7:17).
3. Demonstrates a consistent outward evidence of an inward Christian character (I Timothy 4:12).
4. Maintains a regular and contributing involvement in a church having a doctrine which is in agreement with the school's Statement of Faith and which is Scripturally sound in its teaching (Hebrews 10:24-25).
5. Is convinced of the importance of prayer and a daily time of meditation in the Word of God and actively pursues a relationship with God (Psalm 42:1-2).
6. Demonstrates spiritual maturity, a teachable spirit and has a clear conscience before God and man (Titus 2:2-8).
7. Has a workable knowledge of the Word of God, knowing how to feed himself spiritually (II Timothy 3:16, 17).
407
Employment of Relatives
Relatives of employees will receive the same consideration as any other applicant for a job opening and will not be given preferential treatment in employment matters. However, related employees might not be permitted to work in the same department or under the direct supervision of each other because of employee morale, security, or other legitimate business reasons. In addition, the church may require a related employee to transfer or resign if there is a conflict of interest or management problem of supervision that cannot be resolved. The choice of which employee must resign would be at the sole discretion of the church and cannot be construed to constitute a violation of the Equal Employment Opportunity section of this manual.
408
Teacher Certification Policy
1. All teachers who initially do not have an ACTS/CCEA Standard Certificate must obtain at least a Standard Level Certification within their first two years of employment as a teacher. (Eighteen Continuing Units of Bible [6 semester hours] and a course in the Christian philosophy of education are required.) Any waiver to this policy must be approved b y the Superintendent.
2. If a teacher is teaching outside his/her field of certification, he/she must actively be pursuing a plan to be certified in said field.
3. Educational Administrators must also carry appropriate in-field certifications from ACTS/CCEA, or be working toward such certification.
4. A current ACTS/CCEA Certificate must be on file in the school office.
409
Contracts of Employment
All teachers of (YOUR SCHOOL NAME) must have a contract that has been approved by the (YOUR SCHOOL NAME) School Board at an official meeting. This requirement can be waived by the School Board.
All contracts shall be for a one year term unless specifically altered by the School Board.
(YOUR SCHOOL NAME)’ intent is that teachers shall be notified by April 15th, or earlier, if their services will not be required for the following school year. The reason for non-renewal shall be given.
Teachers shall notify the School Board in writing by March 1st as to their intent to return for the following year. This is necessary so that adequate plans may be made in the area of staffing.
The School Board retains the right to withdraw an offer any time prior to its acceptance.
410
Tenure
(Your School Name)does not operate a tenure system for instructional staff.
411
Teacher Contracts
Contracts for teachers, will be renewed annually unless the administration and School Board recommend non-renewal.
Length of contracts for teachers will be for the amount of time needed to conduct 180 days of class and any days needed for orientation, in-service and closing out. A contracted number of working days will be established and included in the contract wording.
412
Extended Contracts and Stipends
Certain positions require additional time for properly performing the assigned duties and others require “after hours” work.
Contract extensions will be approved by the Board. Salary for the extended period will be determined by dividing the annual salary of that particular employee by the number of days in the normal contract period to arrive at a daily rate of pay. That rate will then be multiplied by the number of days the contract is to be extended. The sum of the normal contract period plus the extension will be the annual salary for that employee.
Stipends for after hours work shall be set by the Board and added to the amount of that employee’s annual salary.
413
Establishing Personnel Salaries
The salaries of all personnel, individually or by schedule, shall be set annually by the School Board.
All salaries including those for administrative, professional, and auxiliary personnel, substitute teachers, teacher aides, visiting teachers, etc., by contract, schedule, or rate shall be proposed by the Superintendent for Board consideration and approval.
The Superintendent shall be responsible for the following:
1. Developing an employee salary plan for consideration by the Board in March of each year.
2. Communicating salary schedules to all employees.
3. Developing procedures for payment of salaries.
4. Developing payroll and other related procedures.
414
Credit for Teaching Experience
In determining the proper pay level for each teacher the following guidelines will be used:
1. Teachers who are employed by (YOUR SCHOOL NAME) will be allowed credit for all years of full-time teaching experience and placed in the pay level equal to those years of experience up to a maximum of four (4) years.
2. The pay structure will include pay increases commensurate with post graduate work completed. Teachers must provide transcripts for all post graduate work completed prior to the beginning of the school year
Employee Leave of Absence Policies
415-1
Jury Duty Leave
Jury Duty is a leave of absence to serve on jury duty. Employees who are called to serve on jury duty will be paid the difference between their regular pay and all monies paid to them by the court for an eight hour shift each day they are out for jury duty.
Upon completion of jury duty, a Verification of Attendance Form must be presented to the Finance Director. Employees who are excused from jury duty for the day, or are excused early, should report to work when it is practical to do so.
If an employee is called to serve on jury duty at a time that would unreasonably interfere with normal business operations, the Superintendent may request that the required service be rescheduled for a later date that would be more convenient for the ministry.
415-2
Military Service Leave
An applicant is entitled to special consideration for a year’s leave of absence, by making written application to the Superintendent for consideration by the School Board stating the reason said leave of absence is requested. Requests will be considered on the following grounds, when not accompanied by the pursuit of other gainful employment: Military service, if called because of national emergency and for 1 (one) year thereafter.
415-3
Bereavement Leave
All full-time employees shall be allowed up to three days (in-state) or five days (out-of-state) without loss of pay or sick leave credit when a death occurs in the immediate family. Immediate family is defined as spouse, father, mother, sister, brother, child, grandparent, aunt, uncle, or cousins.
415-4
Sick Leave
All salaried employees and teachers shall receive full pay for absence on account of personal illness, personal incapacity due to injury, or illness in the immediate family, up to the allowable limit indicated below.
All absences must be reported. The effective date for sick leave will be the first day the employee’s contract begins, and will end with the date that the contract ends. Sick leave will not carry forward to the next year. The number of allowable days of sick leave shall consist of the sum of the following, up to a total not to exceed 6 (six) days. Two additional days are designated as personal business leave.
415-5
Medical Leave
(Including Pregnancy-Related or Childbirth Disability)
1. A Medical Leave of Absence is intended to cover longer-term illnesses, disabilities and hospitalization.
2. Medical Leave of Absence would require a covered employee’s written request.
3. Except to the extent of unused Sick Leave, Medical Leave would be without pay.
4. Included within Medical Leave would be leave required due to a pregnancy-related or childbirth disability. All the above points in (1) through (3) would apply to such a requested leave. Medical Leave because of pregnancy-related or childbirth disability would be distinguished from Maternity Leave because in the former, an employee would be medically unable to continue working at any time during her pregnancy, or medically unable to work as a result of childbirth as supported by a written declaration of her attending physician. [As required by Federal Law, disability benefits (i.e. Sick Leave and Medical Leave) must be applied to pregnancy-related or childbirth disability cases in the same manner as any other medical illness or disability.]
5. The School would have the prerogative of discussing the reasons for the Medical Leave application with the attending physician and also the right, if deemed necessary, to require a second opinion, as approved by the Board.
6. Medical Leave will not extend beyond two consecutive semesters or parts thereof, at the expiration of which time the School Board reserves the right to replace the employee.
7. There will be no accumulation of seniority for employees on Medical Leave that extends beyond ninety (90) school days.
8. The full time salaried employee will not accumulate Sick Leave while on Medical Leave.
9. The full-time salaried employee must have written permission from his or her physician before returning to work.
415-6
Maternity Leave
1. Covered full-time salaried employees shall be entitled to a Maternity Leave of up to six (6) weeks after the birth of the child.
2. Maternity Leave is, in and of itself, voluntary without pay.
3. Maternity Leave (without the existence of a medical reason for the leave) simply guarantees the employee’s right to return to her position.
4. The full-time salaried employee must apply to the Superintendent for Maternity Leave in a timely fashion both prior to commencement of the Leave and prior to its expiration. .The employee is encouraged to use all available sick leave as well as personal days. During the remainder of the maternity leave, the employee will be paid the difference between her existing salary and the pay required for her replacement.
416
School Tuition Benefits
Children of full-time (regular 40+ hours per week, or 10-11 month) faculty or staff members will be given a discount determined by the School Board.
417
Medical Insurance (Health)
All full-time faculties are entitled to health insurance coverage as outlined below.
1. Medical insurance
2. Dental Insurance
3. Vision Insurance
All eligible faculty may elect to receive the health insurance benefit for themselves. If the eligible faculty member elects not to receive the health benefit, no compensation is given in place of the health insurance. Additional family members may be covered at the employee’s expense.
418
Liability Insurance
$1,000,000.00 of comprehensive general liability insurance shall be maintained by Calvary Chapel Green Valley, which covers all employees. $1,000,000.00 of automobile liability insurance covering all school-owned, privately owned, and automobiles, which are hired, rented, or borrowed, while used for school business, shall be maintained by (Your School Name).
419
Life Insurance
CCGV provides $15,000 life insurance coverage to all employees
420
Workmen's Compensation
The school participates in a mandatory worker’s compensation insurance. All injuries due to the employee’s work must be reported to the office within one day of injury or illness. The school must make a written report of the injury or illness within 120 hours to our insurance company, and a phone call within 24 hours.
421
Retirement
(YOUR SCHOOL NAME) provides a 403B tax sheltered annuity program for all school staff. The participatory amount is computed at 5 percent of the employees salary. This is in addition to the established salary.
422
In-Service Education
Faculty meetings will ordinarily be used for the school’s in-service training program, attention being given to various areas in the instructional program needing study and/or improvement.
Teachers are urged to maintain contact with current studies and periodicals in education and to read at least one book on Christian education or related areas each year.
Teachers are encouraged to attend any local in-service workshops that would be of value to their classroom. All teachers are expected to attend the 2-day convention sponsored by ACTS/CCEA each year.
423
Educational Conferences
The Superintendent may, at his discretion, allow teachers and staff members to attend educational conferences or to visit educational institutions if, in his opinion, it is professionally desirable, without loss of pay. The Superintendent may require written reports to be submitted as a part of the school’s in-service program.
424
Corrective/Termination Procedures
If an employee is not performing the given objectives of his position satisfactorily, the Administrator will adhere to the following procedure:
A. First Session:
The Administrator is to outline in writing, the specific areas of concern. These areas of concern will be discussed with the employee and an attempt will be made to discern the root attitudes or problems, and seek to scripturally counsel the employee accordingly. The employee should be encouraged to respond from his/her perspective. The employee and the Administrator will have a time of prayer together at the beginning and end of the conference.
Within three (3) working days, the Administrator will summarize the content of the meeting to include:
1. The specific concerns that need to be corrected.
2. The root or attitude problems discerned.
3. The employee's response to the conference and;
4. The specific steps of action to correct each problem area (with follow-up dates if deemed necessary by the Administrator).
The conference summary is to be signed and dated by the Administrator and the employee. A copy is to be given to the employee and a copy placed in the employee's file. An explanation of the purpose of the file is to be communicated to the employee.
B. Second Session:
The same procedure is to be followed as with the first session with five (5) exceptions:
1. The Administrator should preferably have the Superintendant attend the second conference.
2. The employee and Administrator should report on the progress they each feel has been made in following the steps of corrective actions outlined in Session One.
3. Any new steps of action should also be documented at this time and the employee informed that failure to implement by (date) is cause for dismissal.
4. Any item not mentioned in the first session will be discussed and a plan of action formulated.
5. The Superintendent is to receive a copy of the conference summary.
C. Third Session
This is the termination session, whereby the employee is informed in writing that either his/her contract will not be renewed or that he/she will be dismissed immediately. The employee would also be given a letter to:
1. Detail the reasons for dismissal
2. Summarize the content of prior conferences
3. Review the steps of action not followed and problem areas not corrected and;
4. State the School's position relative to unemployment compensation.
The employee will be given a copy of the letter and receive an explanation as to how it will be used in future inquiries.
This final session must include the employee's immediate Administrator, as well as the Superintendent.
425
Right of Appeal
An employee has the option, after his/her termination session, to appeal the administrative decision directly to the school's Board who will separately hear the employee's and the Administrator's positions. The Board will send a written explanation of the their final decision to the employee within 5 working days.
426
Dismissal of Employees at the End of the Contract Year
The Board may terminate the employment of a teacher at the end of the contract period set forth if, in its judgment, the best interest of the school will be served.
Before the teacher shall be discharged at the end of the year for any of the causes set forth in the preceding section, the employee shall be notified in writing of the proposed action and of the grounds assigned therefore.
427
Dismissal of Employees During the Contract Year
The teacher may be discharged and salary payments terminated by the Board during the contract year for one or more of the following reasons : immorality, conviction of any felony or other crime involving moral turpitude, drunkenness, doctrinal or spiritual indiscretion, failure to comply with official directives or established Board policy, physical or mental capacity preventing performance of the contract of employment, repeated and continuing neglect of duties, inefficiency or incompetence in performance of duties, breach of contract, failure to comply with such reasonable requirements as the employer may prescribe for achieving professional improvement and growth, willful failure to pay debts, use of addictive drugs and hallucinogens unless prescribed by a licensed medical examiner, necessary reduction of personnel by the school (which will be at the discretion of the School Board), and for good cause as determined by the employer, good cause being failure of a teacher to meet the accepted Christian standards of conduct as stated in the Teacher’s handbook of the (Your School Name).
Before the teacher shall be discharged during the year for any of the causes set forth above the teacher shall be notified by the Administrator in writing of the proposed action and the grounds assigned therefore. The teacher shall have an opportunity to respond to the notice of proposed action before being discharged.
The School Board does not support a tenure system within the scope of employment of (YOUR SCHOOL NAME).
If any decisions to terminate employment of a teacher employee, no consideration shall be given to the sex, national origin or race of the employee.
428
Grievance Procedure
Because the work wherein we are engaged is an area involving the religious tenets of belief and is composed of spiritual activities over an educational function and that it is a sacred undertaking, we cannot authorize anything other than this grievance procedure before the believers for any kind of dispute that may exist. A grievance procedure in this manner is the only Biblical means that is acceptable for discipline purposes. I Corinthians 6:1-8 is very clear on this point and as believers we should waive all rights to take our cause before a court of law.
The majority of grievances will be resolved through informal discussions between the employer and employee using the Mathew 18 principal. Only those grievances not initially solved using this method will require the following procedure.
This procedure is intended to establish effective means of communications by which to channel personnel problems.
This procedure is IN NO WAY INTENDED TO DENY the rights of any individual to seek a satisfactory solution by himself.
A grievance is based upon an event or situation which affects the conditions or circumstances under which an employee works, allegedly caused by misinterpretation or inequitable application of established policies or regulations.
The term “employee” may include a group of employees similarly affected by a grievance.
A “party in interest” is the person(s) making the claim and any person whom might be required to take action, or against whom action might be taken, in order to resolve the problem.
The term “days” when used in this regulation shall, except where otherwise indicated, mean working days.
It is important that grievances be processed as rapidly as possible. The number of days as stated at each level should be considered as maximum, and every effort should be made to expedite the process. The time limits may be expanded upon mutual agreement.
LEVEL ONE: The employee with a grievance shall present the matter in writing to his/her immediate supervisor or principal as soon as possible following the event that prompted the grievance. The employee and the supervisor or principal shall confer on the grievance within ten (10) days with the view to arriving at a mutually satisfactory solution of the problem. In the event the grievance is first discussed with anyone other than the supervisor or Principal, the supervisor or Principal shall be appraised of the discussion. Following the conference, the supervisor or Principal shall communicate, in writing, his decision to the aggrieved employee within five (5) days.
LEVEL TWO: If the grievance is not resolved on Level One, the aggrieved employee may appeal to the Superintendent within ten (10) days after the decision has been mailed. The appeal shall be in writing, shall set forth specifically the reasons for the appeal, shall be accompanied by a copy of the appeal and decision at Level One and reason why the decisions at the previous level were unacceptable.
The Superintendent shall meet and confer with the employee on the grievance within ten (10) days after the appeal has been mailed with a view to arriving at a mutually satisfactory solution of the complaint. The aggrieved employee shall be given at least a two-day notice of the conference. The employee shall be present. Notice of the conference shall be given to the supervisor or Principal who rendered decision on Level One. All parties to the grievance shall be present at the conference to state their views. Following the conference, and within ten (10) days, the Superintendent shall communicate reasons, to all parties in interest.
LEVEL THREE: If the grievance is not resolved at Level Two, the aggrieved employee may appeal to the School Board within ten (10) days after the decision of the Superintendent has been mailed. The appeal shall be in writing, shall set forth specifically the reasons for the appeal and the decision at Level Two and include the reasons for accepting the decisions at Level Two. The School Board shall schedule a conference no later than its second regularly scheduled meeting following receipt of the appeal. The aggrieved employee shall be given at least a two-day notice of the conference. The employee shall be present. Notice of the conference shall also be given the parties in interest at Levels One and Two. All Parties to the grievance shall be present at the conference to state their views. Following the conference, and not later than the next regularly scheduled meeting, the School Board will communicate its decision in writing, together with supporting reasons, to all parties in interest. The Board’s decision shall represent the final step in the procedures.
GENERAL PROVISIONS:
• No reprisals of any kind shall be taken by any party to this procedure against any party in interest, any witness, or any other participant in the grievance procedure by reasons of such participation.
• The procedure set forth above shall be the sole and exclusive course available to an aggrieved person hereunder.
• Failure at any level of this procedure to communicate the decision on a grievance within the specified time limit shall permit the aggrieved employee to proceed to the next level.
• Failure at any step of this procedure to appeal a grievance to the next level shall be deemed as acceptance of the decision rendered. Action must be within the time limits.
• The time limit specified at any level of the proposed procedure may be extended in any specific instance by mutual agreement in writing.
• All communications, notices, and papers required to be in writing shall be served personally or by mail.
• All parties concerned should treat any grievance as confidential.
429
Loyalty Requirements
Scripture indicates that believers need to have and show a strong loyalty to the Body of Believers, which is the Church. The school, as one arm of the Church, needs that same loyalty. All teachers shall agree to uphold the purposes and objectives of (Your School Name)as stated in the Teacher’s Handbook, the Contract of Employment, the Statement of Faith, and this document.
Should a teacher find he/she is no longer in harmony with the stated purposes and objectives as outlined in the above paragraph, it is his/her Christian duty to notify the Board and submit a resignation.
430
Resignation and Abandonment of Contract
If it should become apparent that the teacher under contract shall not be able to complete their contract or be able to accept one for the following year, a written letter of resignation shall be submitted to the Superintendent.
When an employee is absent from his/her duties for more than three days without due approval, the Board may rule the contract to have been breached and declare the position open.
431
Resignation Process
An employee shall notify the administration in writing if he/she is unable to fulfill the terms of contract. The employee shall be obligated to remain until proper replacement can be secured. In no case shall this be less than two weeks. At the time of resignation, the contract shall be dissolved and remaining compensation forfeited.
432
Remuneration for Those Who Resign or are Dismissed
If a teacher resigns or is terminated during the period of service covered by his/her contract, the teacher shall be paid only that portion of the annual salary which the number of days of actual duty worked bears to the number of days of actual duty covered by the contract. All fringe benefits terminate at the end of the last full month of active employment.
433
Teacher Evaluations
To be effective in achieving the highest degree of efficiency and quality, evaluations will be performed on a regular basis.
The Administration shall conduct at least one formal time of classroom supervision for every teacher every year. Employees in their first year of employment at (YOUR SCHOOL NAME) will receive two formal evaluations. There will be a teacher-administrator conference after each evaluation. The teacher will receive a copy of the evaluation for their files and the school will keep one. (The school's file on the teacher shall be accessible to the teacher.)
Self-evaluative forms will also be used with the teachers, periodically, during the school year.
Appraisal of professional personnel performance should serve three (3) purposes:
To raise the quality of instruction and educational services to the students of the school
1. To raise the standards of the profession of Christian teaching as a whole and;
2. To aid the individual to grow professionally.
Evaluation of performance shall be a cooperative, continuing process designed to improve the quality of instruction. All professional employees shall be involved in the evaluation process and shall have opportunity to see and sign the evaluation conclusion.
434
Self-Evaluation
Self-evaluation plays an important role in the total educational program and recognizing that the teacher or the institution cannot grow or attain its goals without self-evaluation, Every teacher is to evaluate his/her lesson and classroom performance daily, weekly, biannually and annually.
435
CPR/First Aid Training
The administration shall schedule, at regular intervals, training for selected staff members in CPR and First Aid methods.
436
Assignment and Placement
All school personnel shall be assigned working positions by the Superintendent.
Assignment shall be based on the needs of the school as required. Requests for specific assignment or reassignment shall be granted if the assignment or reassignment will enhance the effectiveness of the school.
In decision-making relating to the assignment or reassignment of personnel, no consideration shall be given to the sex, national origin or race of the employee.
All personnel of the school, regardless of classification, are employed subject to assignment and/or reassignment by the Superintendent.
Letters of Intent and contract information for the upcoming school year will be issued in February of each year.
Contracts will be issued to instructional staff prior to the beginning of the school year.
437
Teacher Dress Code
Teachers are to be neat, clean and professional in appearance. No jeans or shorts are allowed except on designated days unless approved by the Principal. P.E. teachers may wear shorts or sweats.
438
Teacher Conduct Outside the Classroom
Teachers are expected to exhibit exemplary conduct at all times. Not only should their lives bring honor and glory to the Lord at school, but also at home and wherever else they may go. At no time should a teacher engage in any activity that might become a stumbling block to students, parents, or others of the community.
439
Faculty Responsibilities and Duties
1. Teachers will attend all faculty meetings, or other meetings as directed, and perform other duties which may be assigned by the Principal, without additional compensation. Such things include attending student functions, i.e., athletic events, musicals, drama, etc.
2. The length of the school day shall be fixed by the School Board, as well as the hours of teaching and duties to be performed.. The Teacher agrees that, in addition to the regular schoolwork to be performed, he/she will carry on a program of contacts with the parents of the students, pursuant to the directions of the handbook and Superintendent of the school.
3. The Teacher’s duties will involve not only the responsibilities ordinarily incumbent, but also those responsibilities related to the special spiritual ministry to which he or she is called - the training of the child in Christian faith and practices. In a very real sense, therefore, it is the expectation of the Board that the Teacher will strive at all times to understand, appreciate, love and serve the pupils entrusted to him or her for instruction and that he (she) will, to the best of his (her) ability, provide for their fullest intellectual, physical, emotional and spiritual development. As a servant of the Lord Jesus Christ, the Teacher will faithfully attend the regular services of a local Gospel-preaching church as an example of the Believer. The Teacher agrees to abide by the regulations set forth in the Faculty Handbook and any additions made during the year and to cooperate in every way with the school authorities.
4. The Teacher agrees to accept, without reservation (be it mental or verbal,) the school’s educational philosophy.
5. The Teacher agrees to adhere to I Corinthians 3:16-17, 6:19-20 and James 3:10. Along with Romans 14:13, we interpret this to mean abstinence in use of profane language. The Teacher also agrees that the role of the male and female are clearly defined in I Corinthians 11:3. Romans 1:24-32 states that God recognized homosexuals and other deviates as perverted, and because of this willful condition, such individuals cannot be employees of this school.
6. The Teacher agrees to follow the Biblical pattern of Matthew
7. 18:15-17, Galatians 6:1 and by a resolve to utilize Biblical principles - always presenting a united front.
8. Attendance at faculty meetings, conferences, meetings with parents, counseling sessions with students, and preparation times are normal duties and may require additional time.
9. Teachers are encouraged to become involved in civic and community affairs that do not interfere with their employment responsibilities.
10. Teachers shall have the right to inspect their personnel file.
11. Teachers are expected to integrate Biblical concepts with each subject they teach.
440
Teacher Ethics and Conduct
For reasons of building intra-school loyalty, internal problems are to be discussed only between faculty members, the Administrator or individual parties involved. Principles from Matthew 18:15-18 should be followed to involve only those necessary to resolve a problem.
Student CUM folders will not be shared without the written permission of parents with anyone outside of (YOUR SCHOOL NAME)’ professional school community.
441
Biblical Integration
All teachers are expected to integrate Biblical principles with their teaching in Language Arts, Science, History, Social Studies, Math, Art, Music, Physical Education and any other subject taught at (YOUR SCHOOL NAME). All subjects are to be taught in a manner consistent with Scripture. However, we do not expect that every lesson will have Biblical principles or proof texts to support teaching because the Bible was not written as a comprehensive school subject text.
442
Sexual Harassment of Employees or Students
No staff member shall harass another employee or student in reference to sexual relations. Any harassment should be reported immediately to the Administrator or to another authority if the Administrator was involved.
443
Child Abuse and Neglect
No Christian school employee responsible for the care of children, who reports a known or suspected instance of child abuse, shall be civilly or criminally liable for any report required or authorized by this law, unless it can be proven that a false report was purposely made.
Any person who fails to report an instance of child abuse that he or she knows to exist or reasonably should know to exist, as required by this law, is guilty of a misdemeanor.
Christian school employees responsible for the care of children, who, pursuant to a request from a child protective agency, provides the requesting agency with access to the victim of a known or suspected instance of child abuse shall not incur civil or criminal liability as a result of providing such access. Employees of (YOUR SCHOOL NAME) will comply with, and follow, Nevada state guidelines for reporting child abuse and neglect.
444
Child Protection Policy
Adult
If there is any known or suspected abuse or neglect by an adult of a child attending (YOUR SCHOOL NAME), the teacher, the school Principal, and the Superintendent (and anyone else who knows or suspects) has a duty to report the knowledge or suspicion to the appropriate state agency, Child Protection Service (CPS). This is the case whether the suspected abuse or neglect occurs on or off the school premises.
In such an instance:
1. The knowledge or suspicion shall be reported immediately to the Principal.
2. The Principal in turn shall immediately confer with the Superintendent, and report what he or she has learned.
3. If there is time, the Superintendent shall report the intended action of the school to the School Board. If there is no time because of reporting requirements, the Superintendent shall inform at least two members of the School Board of the intended action.
4. The Teacher, Principal or Superintendent shall immediately thereafter report what is known to the CPS or other appropriate agency.
In addition, it is the policy of (Your School Name)in such an instance to:
1. Inform one or more of the teachers of the report, if advisable or on a need-to-know basis.
2. Cooperate to the extent required by the state agency and perhaps beyond.
3. Require all persons involved to write a report of all known or suspected abuse which caused the report to the appropriate state agency.
4. Encourage the teacher involved and the parents of the child involved to speak only with the Principal and the Superintendent about the matter, and to encourage the teacher to thereafter leave the entire matter in the hands of the Principal and Superintendent.
5. Maintain the strictest confidence, omitting names whenever possible, even for prayer requests.
6. Notify the parents of the victim or apparent victim, as well as of all other children involved.
7. Permit anyone involved to meet the Superintendent, but not recommend that more than one group of parents or others involved meet with the Superintendent at the same time.
445
Field Trips
Throughout the school year students will be participating in various field trips and activities away from the school premises. Although a Field Trip Permit Form is a required part of the student enrollment packet, a letter will be sent from the teacher or the school office to notify parents in advance of all field trips. If a notice does not arrive home, parents should call the school office to verify the field trip. If a student is not able to participate in a field trip, it is the responsibility of the parent to make other arrangements for the care of their child on that day.
The teacher is always in control of all field trips. Each student will be assigned a seat at the discretion of the teacher. No changes will be made in vehicle assignments except by the teacher. All students will depart and arrive at the field trip in the vehicle to which he is assigned. Field trips will begin and end at school, unless previous arrangements have been made through the school office. All students must return to school before being dismissed.
All parents driving on field trips will be required to have proof of insurance and a copy of a valid drivers license on file with the teacher.
446
Substitute Teachers
The teacher from an approved list of substitutes shall obtain substitute teachers.
Candidates for the position of substitute shall apply and be interviewed as required for all personnel. Substitutes shall be placed on a list with the following:
1. Grades approved to substitute in
2. Days and times available
Substitute pay should be reviewed each year at the time of budget preparation.
447
Substitute Teacher Salaries
Pay for substitutes is approved annually by the School Board. Adequate funds need to be budgeted to anticipate all expenses for the year.
448
Resource Material for Classroom Use
Resource material chosen and presented for the classroom (and/or the library) must lend itself to the fulfillment of the objectives and philosophy of the school. The material should be of a generally high quality, from a recognized, skilled talent in the field, with a worthy theme obviously and well developed. It should be comprehensible at the age level for which it is geared in both intellectual and emotional substance, with an eye to the maturity of that age level. It should not depict an irrational bias, nor didactic (either overtly or covertly) in presenting an anti-Christian philosophy. Material which is objectionable, either en-tote or in part, would be presented to the class in a manner which apprises the students of the objectionable matter and how a Christian might deal with it. It should be the intention of the teacher to help portray the world with its problems and perversities to the student, but at the same time, take care not to contribute to the pollution of the student’s mind. The material should always be able to be used in a positive way, in a way, which would support Biblical precepts. It also should be a consideration of the teacher that the student is adequately prepared for higher education by being exposed in the Christian context to material that they will meet later.
More specifically, the language of the material should not be unnecessarily profane, prurient nor coarse, but conducive to a mind-set such as that suggested in Philippians 4:8. In each and all cases, the material should be “interpreted” with a Christian worldview and there should be a healthy balance between the negative and the positive. The presentation must always have in mind, as an ultimate aim, the further glory of God and, at the same time concomitantly, the edification and maturation of the student.
As much as possible, explicitly Christian materials will be used. Where it is not, the material will be examined to determine its potential for teaching Christian truth, either by contrast or example. We must continually ask ourselves, “What is the redeeming value of reading and studying this work?” From this statement of policy stem certain directives which have been applied to the following areas:
Literature, text, film, recordings and art
1. A work should not contain more than an absolute minimum of the following:
a. Profanity (James 3:5-10)
b. Blasphemy (Exodus 20:7)
c. Reference to sexual acts but no graphic depiction of sexual acts and conduct Romans 1:24-27, I Corinthians 6:13-18, Galatians 5:19)
d. Nudity (the unclad human form) but no nakedness (sensual presentation of nudity) (Matthew 5:28)
e. Exalting human philosophies which are contrary to Godly principle (Colossians 2:8)
2. A work should not contain the following:
a. Promotion of cult practice to encourage conversion (II Peter 2:1-2)
b. Glorification (and practice) of the occult (example: card and palm reading, séances, ouija board, astrology - even when played as a game - including Dungeons and Dragons, etc.) (Deuteronomy 18:10-13)
c. Exalting depravity or vice, or even being neutral toward it (example: well-known personalities notorious for ungodly living, drug use, etc., music which depicts same (Romans 13:12, Ephesians 5:11, I John 5:21)
d. Glorification of pagan holiday traditions example: Halloween, Santa Claus, Easter Bunny, etc. (I John 5:21)
e. Evolution, except when explicitly presented as a theory (Genesis 1:11, Romans 1:25)
3. Seek where possible the recommendation of a recognized Christian source.
4. The recognized worth of the resource by Christian or non-Christian should be considered.
5. The work should be such as could be used to present an overall positive contribution to the class rather than a negative one.
6. The work must be representative of the main trend of literature or art.
7. The work must be geared to maturity level (emotional, intellectual and spiritual) of the student.
8. The work should be previewed by a teacher and (or) department head.
449
Scope and Sequence
A Scope and Sequence for each subject shall be adopted to guide teachers in the use of the curriculum materials provided by the school.
450
Nationally Referenced Standardized Testing
Students in grades K-12 will be tested annually by a reputable nationally referenced standardized test. The tests may be used for individual target teaching to remediate special needs of students, but will primarily be used to assess the strengths and weaknesses of the schools’ curriculum and secondarily, the staff’s instructional skills.
451
Accidents, Injuries, and Safety
In the event of injury on school premises, employees shall not make statements to persons other than authorized personnel of (YOUR SCHOOL NAME) regarding the events leading to the injury without first consulting with the Principal or his/her designee.
An accident report shall be completed within 24 hours. If possible, this shall be done by the injured employee, but if impossible, their supervisor shall complete it.
In the event of a child injury, the employee on duty in that area at that time shall complete the Accident Report.
VOLUME FIVE
STUDENT POLICIES
500 Series
Admission Requirements
500-1
Parent Qualifications
We believe the Bible mandates that the primary responsibility of each student’s education rests with the parents, and we view the school’s role as one of partnership with the parents in this endeavor. In order to establish and maintain a successful partnership, it is essential that parents be in agreement with the philosophies and intentions of the school. Further, it is essential that the parents are living a lifestyle in keeping with the Christian faith. We recognize that parents alone have the single greatest impact on their children’s lives, and must therefore manifest, by precept and example, the highest Christian virtue, serving as a role model for their children. This includes, but is not limited to, the refraining from such activities as are in violation of scriptural principals of godly living. Further, the parents must acknowledge that the scriptures admonish us to abstain from every appearance of evil (I Thessalonians 5:22) and that such conduct violates biblical principals and would thereby either disqualify the student from enrollment in our school or be grounds for dismissal.
500-2
Church Requirements
To assist in the development of Christian character and a Christian lifestyle, we require that at least one custodial parent be born again and attend either Calvary Chapel Green Valley or another evangelical Christian church on a regular basis. (YOUR SCHOOL NAME) considers regular church attendance to be 3 to 4 times a month. Regular church attendance by parents and students goes hand-in-hand with church and school goals. The teaching of the Bible is approached with the emphasis on the inerrancy of the original scriptures, the need for salvation through faith in Jesus Christ as personal Savior, and the ministry of the indwelling presence of the Holy Spirit that enables the Christian to live a godly life.
1. CCGV Families – Although no pastoral reference is required, family attendance must meet the requirements as stated above for minimum of six months prior to the date the student begins school at (YOUR SCHOOL NAME). Attendance will be verified through tithing frequency and the children’s activity in (YOUR SCHOOL NAME) Children’s Church or Youth Group.
2. Non-CCGV Families – A Pastoral Reference form, (provided in the application packet), must be completed by a member of the pastoral staff where the family attends church. That church must be an evangelical Christian church sharing the same statement of faith as Calvary Chapel Green Valley.
500-3
Non-discrimination Policy
(Your School Name)does not discriminate on the basis of race, color, sex or national and ethnic origin.
500-4
Enrollment Priority
1. Currently enrolled students in good standing. Good standing includes:
a. Financial obligations current
b. Church attendance consistent
c. Academically prepared for advancement
2. Students with parents who attend Calvary Chapel Green Valley
3. Students of other evangelical churches of like faith on a space available basis
500-5
Waiting Lists
Once a maximum number of students have been enrolled for a class, a waiting list will be started. As openings become available on the class list, students on the waiting list will be moved to the class list in the same order in which they are listed on the waiting list.
500-6
Admissions Review Criteria
I. Grounds for Acceptance
A. Christian family – clear testimony – biblically centered church.
B. Reasons for sending their children to the school are spiritual as well as academic.
C. Children would seem to be academically prepared to cope with the level of performance expected by the school.
D. Family life seems to be wholesome and stable.
E. There is evidence of a wholehearted support for the school and its standards.
F. Secondary school students want to come here to school.
G. Students give evidence of being disciplined and parents support a disciplined environment.
H. Recommended by a CCGV pastor or local pastor who supports (YOUR SCHOOL NAME).
I. Grounds for Rejection
A. Non-Christian and/or cult member. No church attendance.
B. Serious differences with the school’s biblical base and/or doctrine.
C. Motivation to enroll their children is only academic and Bible training is only tolerated.
D. Child evidences a background of academic, discipline, or learning problems that are beyond the school’s reach.
E. Family life is questionable or unstable.
F. The administrator recommends that the application not be accepted.
Accepted:
Accepted applicants are given all available openings by the date of application. Those remaining are given places on the waiting list.
Rejected:
The families are notified that they will not be admitted to (YOUR SCHOOL NAME). A statement will be attached to each rejected application stating the general reason for the rejection.
501
Immunization Policy
(YOUR SCHOOL NAME) will comply with the Nevada School Immunization Law(NRS 392).
The immunization program must be completed and dates on file in the office prior to the start of school or the child will be excluded from school until the program is completed.
502
Communicable Childhood Diseases
Upon having the following diseases, a child must have written consent from either a physician or the Health Department to return to school, or be subject to school office approval for re-admittance:
1. Chicken Pox
2. Measles
3. Mumps
4. Pneumonia
5. Whooping Cough
6. Pinworms
7. Scabies
8. Ringworm
9. Impetigo
10. Pink Eye
503
Medication Policy for Non-Prescribed Drugs
1. Authorization slip must be filled out and approved. The authorization slip, which indicated the prescribed dosage and proper time(s) to administer the medication, will be kept on file in the school office.
2. All medications must be sent to school in the original container; over-the-counter medications (i.e., aspirin, Advil, etc.), as well as prescription medicine in the original bottle.
3. All medications are kept in a locked cabinet located in the school office. Students are not allowed to keep medication with them, with the single exception of a breathing inhaler. In this case only, the parent may fill out a special authorization form, allowing the student to keep the inhaler in their possession.
4. Students are to come into the school office to receive medicine. One of the staff will verify that an authorization slip is on file, and check the time and dosage prescribed prior to administering any medication to a student. Each time that medicine is given to a student, the staff member will record the time and dosage of medication administered. This log is also kept on file in the school office.
5. No student is at any time to give or sell another student medication. If a student does give or sell medication to another student, disciplinary action will be taken.
504
Medication Policy for Prescribed Drugs
1. Authorization slip must be filled out and approved.
2. All medications are kept in the school office and are administered to students when prescribed.
3. No student is at any time to give or sell another student medication.
505
Medical Emergency Procedure
At the beginning of each school year all students are asked to fill in the information on an “Emergency Card” which includes the name and phone number of the doctor to be notified, as well as the name, address, and phone number of the parents and an alternate person to be notified if the need should arise. It is the responsibility of the student to see that this information is on file. In case of serious illness or injury this information may be used before consultation with the family if this is felt necessary.
In case of minor illness (YOUR SCHOOL NAME) will take care of the child in the office and notify the parent. In case of more serious illness the family will be contacted by phone, and the parents will be requested to come to the school to pick up the ill child.
506
First Aid Procedures
1. First aid treatment will be administered to stop bleeding, restore breathing, or prevent shock or infection.
2. Parents will then be notified. If they can be consulted immediately, efforts will be made to find out which physician is to be secured or where the child should be taken. This information will be on file on “Emergency Cards” for each student in case the parents cannot be reached.
3. A representative of the school faculty should stay with the child until the parent assumes responsibility.
4. Internal medication will be given only by, or on the order of, a physician.
507
Class Sizes
The class sizes at (Your School Name)s are set as follows:
Ideal Maximum
Kindergarten 24 24
First Grade 24 24
Second Grade 24 24
Third-Sixth 24 26
Seventh-Twelfth 24 28
The school administration is given the authority to adjust these figures where unusual circumstances warrant. The Board is to be given a listing of the enrollment in each grade during the re-enrollment period and at the start of the school year.
508
Absences
Attendance at school provides a student with the classroom experience. This experience is composed of participation in class activities and direct instruction conducted by the classroom teacher. The instructional program designed by each teacher is a progressive and sequential experience. It is generally impossible for that experience to be “made up.” For this reason, failure of a student to attend class will be seen as a serious problem and will not be allowed.
Failure of a student to attend school will be considered an absence. Each absence will be considered excused or unexcused. An excused absence is an absence due to a personal illness, serious illness in the family, death in the family, school-approved trips, medical or dental appointments, court appearances, or absences due to providential hindrance.
An absence with the knowledge and consent of the parents and school staff for any reason other than those listed above will be considered “unexcused.”
Upon returning to school after an absence, the student is to bring a signed note from the parents detailing the cause of the absence. The note should be neatly written. The student must present the note to the homeroom teacher.
High School students may not miss more than 10 days of school per semester for any reason, including doctor-excused absences. If a student misses in excess of 10 classes per semester (for any reason) in any given subject, the student may lose credit for that class. Consideration for exceptions must be requested in written form and submitted to the High School Principal.
When excessive absences are adversely affecting a student’s academic performance, a special meeting may be called with the student, the student’s parents, teachers and administrator to resolve the situation.
509
Family Vacations
In the event that a student must miss school due to a family trip, the teacher will use his or her discretion regarding the issuing of homework prior to the trip. Any homework given prior to the vacation must be completed and turned in the day the student returns, otherwise no credit will be given for assigned work. Further, if it is decided that no homework be given prior, then all work should be completed within one week from the time that the student returns to school. It must be recognized that a student missing school for any reason is detrimental to his/her progress in school. Home absences should be minimal.
510
Attendance Records
The office manager will supervise all attendance records. Daily records will be kept for every student and entered on his or her permanent record at the end of the school year.
511
Tardiness
Tardiness affects not only the tardy student, but disrupts students in the class. It is the parents’ and student’s responsibility to be at school and in class on time. The bell schedule allows for a 5-minute passing period between classes. All students are expected to be in class and seated at the time the bell rings at the start of the class. A student is considered “tardy” if they are not seated at the time the bell rings.
1. If a secondary student is tardy at the beginning of the school day they must report to the office for a admit slip.
2. If a student is tardy during the school day, he should go directly to class. All tardies are recorded by the teacher and are considered “unexcused” unless the student has an acceptable written excuse from their parent or teacher.
3. If a staff member detains a student, they will be given a Hall Pass indicating the reason for detainment.
4. If a student is more than 15 minutes late to class, they are considered absent and must get a re-admit slip from the school office. If they do not have a note, the school office will mark the re-admit slip “Truant”.
Parents of students who are continually tardy will be required to meet with an administrator to resolve the problem.
When a student accumulates three unexcused tardies in any one course/class, the student will receive an absence in that class in addition to any disciplinary action taken by the teacher. Ten absences will cause the high school student to lose their credit for that class, regardless of the grade earned in the class.
A tardy may be excused with written permission from another teacher, administrator, or the school office due to emergencies, illnesses, or unusual circumstances.
512
Truancy
Truancy is an absence without the knowledge and consent of parents and/or school staff. This includes leaving school without permission before the end of the school day, or staying out of scheduled class or activity without permission. Such action will not be tolerated. Possible consequences of being truant will include:
First offense: Possible suspension. Parents are notified.
Second offense: Meet with an administrator and parent. One to three day suspension
Third offense: Possible expulsion from (YOUR SCHOOL NAME).
513
Retention
Students in grades one through eight will be required to repeat the year if they earn two or more F’s for the year in major subjects (Bible, English, Reading, Math, Science, and Social Studies). A student at this level who fails less than three courses would be required to attend summer school and/or receive tutoring to strengthen skills prior to the next school year.
Jr./ Sr. High students who fail courses would not receive credit for those courses and would be expected to retake them if needed for graduation.
I. General Principles:
A. We believe that in certain cases retention is a necessary and appropriate tool in the educational strategies that are used for the development of children. While it is recognized that this is a serious action with potentially long range impact on children and their families, retention will be recommended in certain circumstances. The difficulties that may be created must be minimized. The prayer of our school would be that through the retention experience the student would meet with success in the classroom and develop age-appropriate social and emotional behaviors.
B. The goal of our school is to minimize the need for retention. Early communication between the home and school combined with vigorous intervention efforts will always be made to reduce the potential for retention.
C. Retention decisions will be more frequent among our early elementary children. This is based on research which clearly indicates that children benefit far more in their academic progress when retention occurs during earlier years.
D. The general policy regarding retention is that a child may not be retained more than one time while enrolled at (YOUR SCHOOL NAME).
II. Procedures of (YOUR SCHOOL NAME)’ Retention Policy
A. If, after careful observation during the first semester, a teacher feels retention is a possibility, he/she will consult with administration. The teacher will then schedule a parent conference to discuss the student’s academic and developmental progress. At this conference the possibility of retention will be suggested as well as specific plans for remediation.
B. Depending on the student’s progress, a recommendation for retention will be made to the parents by the classroom teacher with administrative approval. This conference will be scheduled at the earliest time possible during the second semester.
C. When a teacher has recommended retention, the administration may appoint a child study team. This child study team will be composed of the administrator(s), the particular teacher involved, other appointed teachers and the child’s parents. The child study team will identify particular areas that need to be addressed and suggest appropriate intervention methods for normal growth to take place.
D. In some cases, in spite of appropriate intervention, retention will still be necessary. The respective administrator will make this final recommendation. If the parents do not agree with this recommendation, a conference will be scheduled with the parents, classroom teacher and administrator. The desired result of this conference is to have parental consent for retention. We recognize this is a vital component for the retention to be effective. Generally the school will not retain a student without parental consent. However, in extremely rare cases in which the school believes that promotion would be educationally detrimental to a student, the school reserves the right to retain a student.
514
Transfer of Summer School Credit
Students must secure written permission from the administration before enrolling in summer courses at another school.
Summer courses should be taken to make up credits failed or to earn additional elective credits. They may not be taken as a means of accelerating through basic, required courses.
515
School Age
All students desiring to start Kindergarten must be five years old before October 1 of the school year in which they are to be enrolled.
516
Extended Care Program Age
An Extended Care Program will be extended only to those K-6 students of (YOUR SCHOOL NAME).
517
Pupil Records
The school shall keep records, which will provide for the registration and attendance of pupils, and shall maintain an up-to-date permanent cumulative record of individual pupils showing personal data and progress through school, including academic achievement, health information and test results.
Description of files:
1. Cumulative Record File (CUM File) - to be kept in the office by the office manager.
2. Personal/Financial Student Files – to be kept in the school office under the supervision of the finance department.
3. Discipline File - to be kept in the school office under the supervision of the appropriate administrator.
518
Achievement Testing
The Stanford Achievement Test will be given to all students K through 11th grades.
519
Academic Standards
It is the belief of (YOUR SCHOOL NAME) that a quality education is the result of:
1. a curriculum that integrates God’s Truth into all courses and adequately prepares the student for future educational endeavor;
2. teachers that are Christian in philosophy and;
3. classes sizes that enable the student to derive maximum benefit from his/her academic exposure.
Each student is expected to use all available school and home resources and to perform at his/her highest level in order to take full advantage of the educational program. Student originality and creativity are encouraged within the organized framework of the classroom.
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Cheating
Cheating is a serious offense. It involves taking information from another source and presenting it as your own information. Thus, it involves both the components of stealing and lying. Adults are prosecuted and sent to prison for these kinds of crimes. Therefore, students must come to understand the seriousness of an act of cheating. Teachers are required to take precautions in terms of test security and the structure of the classroom testing environment in order to protect students from unnecessary temptation. Classes should always be reminded by the teacher of the consequences of cheating. Cheating is defined as copying homework, handing in another's work, plagiarism in research papers and compositions, and unauthorized assistance on tests or quizzes.
If it is determined that a student has indeed cheated, the following actions will be taken:
1. The student will receive a zero on the assignment.
2. The administration will be notified.
3. The student will confer with an administrator.
4. The parents will be called.
5. If the student holds any sort of leadership position in a club, class, or athletic team, the student will lose the position for a period of time. Cheating is a violation of honor, and leadership is a matter of honor. Cheating and leadership do not go hand-in-hand.
6. A student may be suspended as a result of a second offense. A conference with the parent, student, teacher, and an administrator will be held.
7. A third offense may result in the permanent expulsion of the student from (YOUR SCHOOL NAME).
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Skipping A Grade
A sincere and conscientious effort is made at the time of admission to place students at the proper grade/age level. On occasion, because of a student’s good academic performance, parents will request that a student be advanced a grade level beyond the normal promotion. Skipping a grade is not considered to be a beneficial practice and is rarely allowed by the school. The nature of the curriculum is such that a student will usually miss critical concepts and skills by skipping a grade. The school administrators also consider other factors such as those that relate to maturation and social development, At (YOUR SCHOOL NAME) it is the view that students should move through the planned curriculum in a step-by-step fashion in a way that allows for a steady academic and social development.
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Acceptance of Course Work for High School Credit
1. From accredited schools
a. Credits from accredited schools are accepted and fulfill graduation credit requirements as long as the class(es) is equal to or comparable to those offered at (YOUR SCHOOL NAME).
2. From non-accredited schools
a. Credits from non-accredited schools are evaluated by means of all documentation available. Often students come from local area schools that use text/curricular resources that are familiar or the same as those used at (YOUR SCHOOL NAME). If resources are not available, then an exam from an equal or comparable class is given to establish mastery.
3. From nontraditional schools and from home schools
a. Handled on an individual basis depending upon the following criteria:
b. (YOUR SCHOOL NAME)’ knowledge of the nontraditional school
c. Possible semester/cumulative exam of credited class
d. Standardized test scores (if any have been taken)
e. Evaluated by means of all documentation available
f. If resources are not available, then an exam from an equal or comparable class is given to establish mastery.
(YOUR SCHOOL NAME) does not accept for high school credit any course work done outside (YOUR SCHOOL NAME) except by the guidelines of State Department of Education educational options and those transferred from an accepted high school, including Independent Study Programs.
519-4
Promotion and Graduation Criteria
Promotion shall be based on satisfactory progress and graduation shall be based on satisfactory completion of the requirements of (YOUR SCHOOL NAME). The basis of assignment to grade nine shall be the satisfactory completion of grade eight.
To graduate from (Your School Name), a student must earn a specific number of credits in required subject areas. Requirements are as follows:
CLASS/AREA CREDIT(S)
AMERICAN GOVERNMENT 1
HISTORY 2
BIBLE *4
ENGLISH/LITERATURE 4
HEALTH EDUCATION .5
MATHEMATICS 3/4
PHYSICAL EDUCATION 2
SCIENCE 3/4
COMPUTERS/KEYBOARDING .5
FOREIGN LANGUAGE 2
ELECTIVES 1
TOTAL 23
* Bible Credits may be replaced with an elective for students transferring in from public school only
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Criteria for Diploma
A diploma must be granted by the (YOUR SCHOOL NAME) Board of Directors to anyone successfully completing the (YOUR SCHOOL NAME) curriculum and having fulfilled all responsibilities, be signed by the Chairman of the Board of Directors, the (YOUR SCHOOL NAME) Superintendent and High School Principal, and shall bear the date of its issue.
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Parent/Teacher Conferences (Grades K-6)
(YOUR SCHOOL NAME) believes it is very important for school and home to work together. In order to promote effective communication and understanding, parents are asked to cooperate with the following guidelines:
1. Parents will have the privilege of meeting with their child’s teacher(s) in a personal conference at the end of the first nine-week grading period.
2. Teachers will also use letters, phone calls, and regular progress reports as needed to communicate with the parents.
3. It is important that each parent schedules a conference with a teacher whenever a need or concern is evident. Parents should not feel limited to the personal conference. Many needs can be met through a simple conference between parent and teacher. Concerns need to be shared first between the parent and teacher. The administration is interested in all areas concerning students and the school and will be available for parent-teacher conferences following the initial parent-teacher contact.
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Parent-Teacher Conferences (Grades 7-12)
Parents of secondary students can request a conference with their child’s teachers at any time. Parents interested in arranging a conference with a teacher should call the school office and leave a request for the teacher to return the call. A conference should be scheduled at a time convenient for both the parents and the teacher. Whenever possible, the parents should communicate with the teacher before contacting the administration. The administration is available for parent-teacher conferences following the initial parent-teacher contact. If a student has a grade below C at the nine-week grading period a mandatory parent-teacher conference will be scheduled. Parents requesting to see more than one teacher will be scheduled for a “round table” meeting where all teachers can meet with the student and parent to discuss concerns.
519-8
Homework Policy
The (YOUR SCHOOL NAME)’ Board recognizes the educational value and importance of homework for students. We believe that meaningful home study is a necessary part of each pupil's educational program and that it should be related to the educational philosophy and goals of the school. Homework should be a purposeful extension of the school day which provides the student with additional opportunities for the development and reinforcement of the school's instructional objectives.
The assignment of homework should be regular and reasonable, and is encouraged when it contributes to the student's education through individual work, responsibility, completion of projects, and the establishment of good study habits. The completion of homework assignments should be recorded by the instructor and included in the evaluation of the student's progress. Christ-like character qualities of responsibility, initiative, orderliness and thoroughness are developed as a result of homework.
519-9
Amount of Homework
Homework serves two purposes: 1) it reinforces classwork and; 2) it allows enrichment and creativity. The amount of time a student needs to do homework varies from day to day and from student to student. The faculty attempts to assign a reasonable amount of homework in light of the subject matter and the abilities and needs of the students. The school faculty urges that each student plan out-of-school activities wisely so that adequate time is provided for homework. Wise planning of time will allow for completed homework assignments as well as for the development of personal responsibility.
It is expected that the average student will spend 10 minutes per grade level per night. For example the average fourth grade student will have approximately 40 minutes of homework a night. This does not include special projects and elementary reading time. Teachers are expected to give reasonable homework assignments with consideration being given to Wednesday night church meetings and special church activities.
519-10
Make-Up Work
Students with excused absences will be allowed to make-up work within a reasonable length of time. Students who are absent will have two days for every day absent to make up work. Students should not expect teachers to delay tests or allow them extra time simply because they missed a day of school just before the test. Consideration will be given to students missing several days in a row or those obviously too ill to prepare for school. It is the student’s responsibility to determine what work has been missed and see that it is made up.
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Grading Standards
The following chart lists the grading standard to be used in the school program:
Letter Percentage Numerical
Grade Range Equivalent
A = 90 - 100 = 4.00
B = 89 80 = 3.00
C = 79 70 = 2.00
D = 69 60 = 1.00
F = 60 and below
519-12
Grading/Reporting Periods
Grades 7-12
The academic year is made up of two eighteen week semesters. Credit for classes is given on the basis of semester work grades. Report Cards are issued at the end of each semester and the grade given will reflect that period of time. Progress Reports are issued at three-week increments. A nine-week progress report is provided in report card format. Three week reports will be provide to students, nine week reports will be mailed home.
Grades K-6
Students in Grades K-6 will follow the quarter system. Report Cards will be issued at the nine and eighteen week period. In computing the end of year grade, an average of the four quarters will be computed. Progress reports will be sent home at the 4.5 week point of each quarter.
Kindergarten
Students will receive a Report Card designed specifically for their curriculum. The report card will be sent home at the end of the first semester and the end of the year. All parents will conference with the teacher at the end of the first quarter to be informed of the students progress.
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Incomplete Grade
An "Incomplete" is given only when the teacher feels there are justifiable reasons for the work to be late. Such a grade changes to “F” if the work is not completed within two weeks.
520
Disciplinary Policy Statement
The discipline policy of the school is intended to establish a classroom environment toward learning. Discipline is training that develops self-control and character, as well as the attitude of submission to authority.
The school’s discipline policies include instruction, correction, punishment, and reward. All of these elements are Biblical principles and a balance between punishment and reward is essential.
A detailed description of the individual teacher’s complete discipline plan must be written and submitted for approval by the school administration.
Standards of Conduct
521-1
Spiritual Life and Conduct
One of the unique purposes of (YOUR SCHOOL NAME) is to prepare Christian young people for effective service for Christ in whatever career they choose. Since only those who are truly Christian can perform effective Christian service, (YOUR SCHOOL NAME) desires for each student a vital, personal relationship with God through faith in Jesus Christ, and asks all students to measure their lives by scriptural standards of conduct.
Each student should understand that attending (YOUR SCHOOL NAME) is a privilege granted to those who will demonstrate a spirit of harmony with the philosophy and goals of the school. By applying for admission to (YOUR SCHOOL NAME) a student indicates his/her desire to become a sincere, cooperative member of the student body.
Spiritual growth is never the result of superimposed rules, and therefore (YOUR SCHOOL NAME)’ standards of conduct are not designed merely to produce a pattern of outward conformity.
The school desires that students demonstrate, by their conduct, an inward acceptance of Christ and an attitude of submission to His Lordship. It is hoped that all students will be led by the Holy Spirit to live above the letter of the rules and standards. To produce an environment that will encourage these goals, (YOUR SCHOOL NAME) expects every student to demonstrate, by attitude and behavior, a life committed to following Christ. "Don't let anyone look down on you because you are young, but set an example for the believers in speech, in life, in love, in faith and in purity." (I Timothy 4:12)
While attending (YOUR SCHOOL NAME), all students are expected to follow the guidelines stated herein 365 days a year, on and off campus!
521-2
Code of Conduct
1. I will strive to discover my God-given talents, to develop those abilities fully, and to devote those talents to a lifetime of learning, serving, and honoring God.
2. I will not use or be associated with the use of tobacco, drugs, or alcohol.
3. I will honor God by maintaining a lifestyle of sexual purity.
4. I will refrain from the use of profanity, vulgarity, or any other type of writing, print material, Innuendo, or conversation that is inappropriate for a Christian.
5. I will not lie, cheat, or steal, nor will I tolerate such activity.
6. I will show respect for authority and submit myself to the teachers and administration of (Your School Name), realizing that attendance at (YOUR SCHOOL NAME) is a privilege, not a right.
7. My dress and my appearance will not only comply with the dress code of (YOUR SCHOOL NAME), but it will also reflect Christian modesty and values.
8. My relationship with other students will be based on the principles of Christ’s love. I will show care and concern for others in my speech and my actions.
9. I will support the Statement of Faith as it is applied to instruction throughout the curriculum.
10. I will uphold this code of conduct at school, at school activities, and outside of school.
521-3
General Standards
1. Students using or in possession of alcohol, non-prescriptive drugs, or tobacco or participating in immoral acts (I Cor. 6:18-19, I Thes. 4:3-4) will be subject to suspension or immediate dismissal from (YOUR SCHOOL NAME). Since students are expected to uphold Christian standards both on and off campus, disciplinary action will result regardless of where the inappropriate behavior takes place.
2. The following items are not permitted on the campus. If found on the premises, such items will be confiscated from the student: Skates, skateboards, radios, headphones, cassette players, fireworks, water balloons, squirt guns, video games, pocket knives or any type of weapon, inappropriate literature and pictures, cigarette lighters, matches, and any item which causes disruptive behavior or is considered unsafe. The administrator must clear exceptions to this policy beforehand.
3. Students, their lockers, and belongings may be subject to search when there is suspicion that the student has violated the law or a school rule and that the search will uncover evidence of violation.
4. Students are expected to use good judgment in their actions and activities while at school. The following items will not be tolerated and may result in a parent conference, suspension, and/or expulsion: Abusive or vulgar language in the halls, classroom, school grounds or during off-campus school activities, hazing, teasing, fighting, cheating, stealing, unauthorized entrance into school buildings, rooms, or teacher supplies, and the throwing of unauthorized objects (rocks, etc.).
5. Students may not have food or drink in the classroom unless the teacher grants permission.
6. All regulations considered and adopted by the administration of (YOUR SCHOOL NAME) and announced to the students for the smooth running of the school have the same force as those published in this manual.
These regulations apply to students in the following situations:
1. On school grounds (this includes the parking lot as well as vehicles on school property).
2. Going to, or coming from school.
3. On lunch break, whether on or off campus.
4. At, going to, or coming from school-sponsored activities.
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Disciplinary Punishment
Detention, work assignments, probation or suspension may be used as part of the discipline procedure. Students may be expelled (withdrawn from enrollment in the school) for continued violations of school standards or if a single offense is particularly serious. The Superintendent and School Board handle expulsion.
521-5
Probation
Probation is invoked when a student has a serious problem, and it gives the student an opportunity to correct his/her problem. If the student does not improve to a satisfactory level, he/she will be dismissed and asked to withdraw from the school.
Reasons for Probation
Academic:
1. Insufficient academic progress
2. Failure of the parents to get recommended professional help for exceptional children.
Attitude:
1. A rebellious spirit which is unchanged after much effort by the teachers and staff.
2. A continued negative attitude and bad influence upon the other students.
Disciplinary:
1. Continued deliberate disobedience.
2. Committing a serious breach of conduct in school or outside of school that has an adverse effect upon the school's testimony.
3. Failure of the parents to comply with the disciplinary procedures of the school.
Invoking Probation
The probation will take place after the staff has reviewed the student's behavior, attitude and/or academic performance. A notice explaining the reason for, and period or, probation will be sent to the parents. A conference is held with the parents, the student and the administration to give notification and explanation of the probation. Suggestions for parental action or disciplinary measures to correct the infraction or lack of academic progress will be addressed at this time.
The Probation Period
The period of probation will be determined by the administration. Student activities will be limited, and all positions of trust and responsibility must be relinquished, during this time.
521-6
Suspension
The Administration at all times has the authority to suspend a student. The length of suspension will be 1-5 days, as determined by the Administrator. Very specific changes in attitudes and actions will be expected prior to re-admission. When a student is suspended from school, the student will not receive any credit for homework assigned while the student is out of school (but the student may be required to complete the missed assignments, anyway). Tests and quizzes missed while a student is suspended may be made up. However, the scores will be lowered one letter grade (10%). Disciplinary probation is invoked when a student is suspended from school.
The reasons which would give cause for suspension are:
1. Continued deliberate disobedience or disrespect displayed.
2. A rebellious spirit which is unchanged after much effort by the school staff.
3. A continued negative attitude and bad influence upon other students.
4. A serious breach of conduct in the classroom or on school grounds which has an adverse effect upon the image of the school.
5. Failure of the student to comply with the disciplinary actions of the school.
6. Failure of the parents to get recommended counseling.
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Expulsion
Expulsion will be recommended if it becomes apparent that the student will not be able to meet the requirements of the school, or that the student's behavior is preventing classroom instruction. Expulsion may also be recommended for violation of Category III rules, unresolved academic or disciplinary probation, or failure to correct the deficiencies specified in probationary admissions. When expulsion is recommended, a date of withdrawal from the school will be set and the withdrawal procedure followed. The expulsion date may be immediate. Recommendations for expulsion will require the approval of the School Board. A student may be expelled from school for a serious breach of conduct, and/or repeated problems with behavior or academic performance.
Procedure
1. In the case of such an offense, the matter will be referred to the Superintendent.
2. The Superintendent will review the matter and advise the Administrator concerning expulsion.
3. The Superintendent has the authority to expel any student for non-compliance with the rules and regulations of the school with the School Board’s approval.
521-8
Corporal Punishment
(Your School Name)believes that corporal punishment is Biblically based and should be used as a form of discipline, by parents, within the context of loving correction. Therefore, no employee of (YOUR SCHOOL NAME) shall use corporal punishment.
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Dress Code
(Your School Name)has contracted with Campus Club to provide our school uniforms. A brochure indicating the uniform options available to students may be obtained through the school office or at Campus Club store. No one article of clothing contained in the brochure is mandatory. Students may select those pieces that best suit their needs.
1. Length of attire
a. Shorts and skorts must be no shorter than fingertip length.
b. Skirts and jumpers must be no shorter than three inches above the top of the knee.
c. Pants must be hemmed to a length that clears the ground.
2. Tops (Elementary)
a. Tops must be long enough to cover the abdomen when your hands are raised.
b. Tops with a straight hem may be worn un-tucked.
c. Any shirt with tails or an elongated back hem must be tucked in. As an exception to this rule, the denim shirt may be worn as an over shirt with another uniform shirt underneath.
3. Tops (Jr. and Sr. High School)
a. Tops must be long enough to cover the abdomen when hands are raised above the head.
b. Men: All shirts must be tucked in. As an exception to this rule, the denim shirt may be worn as an over-shirt with another uniform shirt underneath.
c. Ladies: Tops with a straight hem may be worn un-tucked. Any shirt with tails or an elongated back hem must be tucked in. As an exception to this rule, the denim shirt may be worn as an over-shirt with another uniform shirt underneath.
4. All clothing must fit appropriately. Tops, skirts, skorts, shorts, and pants should be neither form fitting or baggy.
5. Belts
Belts must be worn when shirts are tucked in. Acceptable belts are khaki, navy blue, brown leather or black leather. Imitation leathers are permitted. Chains, spikes, or any other decorative finish on the belt which draws attention to itself is not allowed.
6. Shoes
a. Shoes must be in good repair.
b. Students K – 6 are not allowed to wear open toe or open back shoes. No roller shoes allowed.
c. Students 7 - 12 may wear an open toe shoe with a back strap. “Flip-flops” shoes are not allowed.
7. Jewelry
a. No facial piercing is allowed.
b. Boys will not be permitted to wear earrings.
c. Jewelry may not be spiked, consist of large chains, or in any other way draw undue attention to itself.
8. Hair must be a natural color. Not necessarily your natural color.
No clothing may be worn that is not a part of the school uniform. Any issue of attire not specifically addressed above is expected to conform to our school’s standard of modesty and safety. The final decision on any question about the appropriateness of a student’s attire or accessories rests with the administration.
523
Honor Roll Recognition
An honor roll will be published at the end of each grading period.
Principal=s List 4.00 GPA
High Honors 3.50-3.99 GPA
Honors 3.00-3.49 GPA
Any student who receives more than one C or any grade below a C will not be included on the honor roll.
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Chapel
Students will meet for corporate worship and expression in chapel service at least once each week during the school year. It shall be an extension of their Christian training, but not the extent of it. The administrator or a designated individual is responsible for conducting the chapel service. A spirit of reverence should be felt in all chapel services. Attentive, courteous conduct that is honoring to the Lord should be observed at all assemblies. No talking while coming and going or during the program.
525
Bible Version for Classroom Use
The use of Scripture in the classroom is a fundamental, integral and principle part of the educational process. For this reason, it is important that the (YOUR SCHOOL NAME) adopt a policy that recognizes the importance not only of the use of Scripture, but that it also selects a version that has those qualities which further the education process.
1. Grades K-6 will use the NIV Bible
2. Grades 7-12 will use the NKJV Bible
526
Bible Memorization
Each student will be involved in Bible memorization each year.
It is desired that each student learn at least one verse per week. These verses will be in accordance with Bible guide for each grade.
527
Curriculum and Textbooks
Without proper materials which complement the philosophy, the best of philosophies is of little value. The philosophy of the school must be carried out in its educational program. Textbooks and curriculum are important factors within this framework and must be carefully chosen and formulated. All curriculum will conform to the philosophy of (YOUR SCHOOL NAME).
Curriculum committees are composed of teachers, administrators, and parents. They screen potential textbook adoptions to determine how closely they align with (YOUR SCHOOL NAME)’ philosophy and objectives. In addition, the scope and sequence of each series is considered along with a list of other criteria.
In selecting classroom textbooks, both Christian and secular publishers shall be considered. It is recognized that Christian publishers provide a distinctive Christian perspective especially needed in the social and physical science areas that have been so strongly influenced by the humanistic philosophy. Christian publishers provide an emphasis on Christian values and Christian thinking.
On the other hand, secular publishers often provide excellent teacher helps for skill building. Also, some subject areas such as math (less distorted by the humanistic philosophy) may be better presented pedagogically by secular publishers. These publishers may also, unintentionally, provide material which allows the teacher to guide students in critical thinking and Scriptural evaluation of humanistic values.
It is expected that teachers will not stray too far from the subject content of their curriculum. This does not mean that topics of varied interest cannot be discussed, but primarily attention is to be paid to the course curriculum.
Books, magazines and other materials in the library must conform to library policy adopted by the Board. Normal decisions of appropriateness are made by the Librarian or administration. The curriculum committee of the Board will assist when necessary.
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Course of Study
(YOUR SCHOOL NAME) provides a graded course of study for grades K through 12. Provisions are made for periodic evaluation of courses of study and for revision in order to keep pace with societal and educational change. Curriculum development reflects (YOUR SCHOOL NAME) statements of philosophy and purpose, and is based on reliable findings from the sciences dealing with child growth and development, and learning. The methods of instruction are those which promote inductive learning through exploration and discovery, inquiry and interpretation, critical thinking and creativity. The goal of the entire school effort is to achieve proper and adequate development of the students in terms of academic learning, spiritual growth, and healthy social and physical performance.
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Library Guidelines
I. Purpose of Library
A. To uphold the word of God and the philosophy and goals of the institution ((YOUR SCHOOL NAME)) of which it is a part.
B. To encourage spiritual learning and growth of students.
C. To provide Christian literature not readily found in public or other secular libraries.
D. To provide material appropriate to the mental, emotional, social and spiritual needs and interests of the institution and its users.
E. To provide resources for the student:
1. In fulfilling assignments
2. In supplementing classroom instruction
3. In improving the skills of discernment
4. In assisting in the molding of character
5. In encouraging spirituality
6. In inspiring students to lead more godly lives.
F. To provide libraries with the characteristics that:
1. Will be Christ-centered
2. Will be an instrument of the Holy Spirit
3. Will be a center of spiritual learning and growth (II Peter 3:17-18).
In light of these purposes the library will include books that:
A. Model positive character traits.
B. Will show conclusive results of actions whether positive or negative.
C. Will clearly draw the line between good and evil.
D. Will not contain blatant and frequent objectionable language.
E. May include humanistic influence in parts of the book when the major thrust emulates wholesome values.
II. General Book Selection Policy
A. Philosophy and practice for the acquisition of books and materials will harmonize with the purposes of the library.
B. Curriculum needs carry first priority in acquisition of library materials. Administration, faculty, staff and students requests for materials, which directly support the curriculum, constitute this category.
C. General circulating and non-circulating references materials relating to the curriculum as well as materials important in their own right, are second in priority.
D. Other reading materials including fiction, drama, poetry, and essays are selected by the Librarian. Recommendations and donations are solicited.
E. Acceptability on the part of the Christian should depend upon the purpose of the work: Does it sharpen moral understanding and encourage correct moral choices? If it serves to help the Christian in becoming more Christ-like, then it is acceptable. (Eph.4:11-13) Censorship for the Christian is made necessary by God's absolute standards.
F. Parents shall be informed that the books selected for the library shall not all be Christian or acceptable to every family. Because it is the school’s desire to teach students to critically evaluate what they read, some non-Christian materials will be included. It is important for parents to know that they should be actively involved in helping their children evaluate what they read and further censor where they feel it is necessary.
G. To insure that books being selected follow these guidelines, criteria will be established for evaluating specific books in areas such as language and theme.
III. Guidelines for Book Selection
A. Carry out the purposes of the libraries.
B. Teacher, curriculum and student needs.
C. Authority of the book (Biblical vs. Non-Biblical) (Col.2:8).
D. Authenticity of the book (content credibility).
E. Scope, depth, of book - serving needs.
F. Format and technical quality - pages, binding, print.
G. Content treatment and arrangement of writing.
1. Can it engage and exercise powers of imagination?
2. Could it provide a significant or enjoyable experience?
3. Can it lead to a greater understanding of culture and society?
4. Can it provide a significant occasion for strengthening Christian faith?
5. Can it increase discernment and concern for the lost in hearts of readers?
H. Esthetic quality (Philippians 4:8,9 II Corinthians10:5).
I. Cost
IV. Response to Users’ Concerns
A. Determine the actual concern and gather the information for the purpose of having in writing the actual objection of the work on the school's approved form.
B. The Librarian and administration will review the user’s written request to determine future action.
C. If the objection is valid, apologize for it, and correct. If it is not valid, clearly explain why the work is used.
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