AT&T



Oracle 12 iSupplier Portal

Internal User Guide v2

Last Update: 2/15/2013

Instructions

iSupplier Guide for Internal Users

Table of Contents

Things you will need to sign into iSupplier Portal 4

Preferences (Email Style) 5

Logging into Supplier 6

Home Tab - Notifications 7

Home Tab - Orders at a Glance 13

Order Tab - Purchase Orders 16

Order Tab - Purchase Orders (Buyer’s Only) 26

Shipment Tab - Receipts 28

Finance Tab - View Invoices 30

Finance Tab – View Payments 31

Introduction to iSupplier Portal

Oracle iSupplier Portal enables secure transactions between buyers and suppliers using DMZ access creating a neutral zone between AT&T’s private network and companies supplying goods or services. Using Oracle iSupplier Portal suppliers can monitor their procure-to-pay cycle by accessing their information directly from AT&T. As a supplier you can view purchase orders, view receipts, view invoices and view payments. This guide contains information on how to use the Oracle iSupplier Portal application.

Things you will need to sign into iSupplier Portal

1. iSupplier Portal URL

a. All internal AT&T employees/contractors will need to use the Oracle 11i E-Business Suite PROD URL-

to login ( choose the iSupplier role ‘ATT iSupplier Portal Internal View Only’.

2. iSupplier Website

a. The website contains job aids, forms, and templates relevant only to the iSupplier Portal.

*Please add this in as one of your favorites-

3. iSupplier Helpdesk- (g11041@)

a. The iSupplier Helpdesk supports the iSupplier application, its customized functionalities including the uploading of invoices, entering of data on the ‘PO Invoice Upload Template’, and any external users (suppliers) that have access to the iSupplier application.

b. The iSupplier Helpdesk can answer questions related to the submission of invoices and questions related to any iSupplier Upload reports but cannot perform any AP related functions to invoices once they have been ‘Accepted’ in iSupplier.

4. Other Contact Information

a. Please send all Mobility PO related invoice and payment questions or concerns to AP @ g05225@

b. Please send all Wireline PO invoices and payment related questions or concerns to AP @ ap-inquiries@.

c. If you have concerning a non-Mobility PO invoice or payment that is

not in the payment status website, please contact the Supply Chain Service Center at

1-800-366-0418. When prompted select Option 2, then when prompted again select Option 3 to reach the invoice support team SCSC EMAIL: scscmm@

d. If you have questions concerning supplier set-up, supplier/site maintenance, or remit to information, please contact the Vendor Management team at venmtce@ for assistance.

e. Payment Status Website –

To see the status of an invoice or payment, please visit the AT&T Payment Status Facility at . All first time supplier users will need to "Apply for a User ID" via the blue icon. Each user will need their Supplier Number, which can be found on their check stub or it can be provided by their AT&T contact.

Setting Preferences

Preferences (Email Style)

Upon Initial Login, it is very important to set your email style preference. This option must be sent to receive supplier notifications, as well as specifying the proper email format for those notifications

In the upper right hand corner, after logging in, there is a preference link. Click the preference link to set Email Style.

[pic]

At the bottom of the preferences screen go to the Notification Section and be sure Email Style is set to HTML mail w/ attachments.

[pic]

Logging into iSupplier

Logging into iSupplier

Scenario

Navigation

ATT iSupplier Portal Internal View Only(Home Page

Logging into the internal view for iSupplier

[pic]

Home Page - Notifications

Home Tab - Notifications

Scenario

From the Supplier Home Page, you have the access to display Notifications. The five most recent “Open” notifications will display automatically. Full View allows you to search and filter notifications

▪ All Notifications

▪ FYI Notifications

▪ Notifications from Me

▪ Open Notification (Default)

▪ To Do Notifications

Navigation

Once you are signed into iSupplier Portal, there will be three sections of information that you can display at a glance.

1. Notifications – These are informational messages that can be FYI or To Do. From the home page only 5 of the latest notifications will be displayed. You can click on a specific notification or you can click the FULL LIST button to display all notifications

2. Orders at a Glance – From the home page only 5 of the latest POs will be displayed. You can click on a specific PO or you can click the FULL LIST button to display all POs. **Only Buyers will have POs displayed here

3. Pending Change Requests – This functionality is not enabled

[pic]

Upon clicking the link to a notification, the detailed information for that specific notification will be displayed.

[pic]

Click OK to change the status of the Notification to a closed status. This will return you to the full work list of notification and the notification will no longer be in the open notifications list.

Click the Return to Worklist link at the bottom left to return to the full worklist and leave the notification Open. The will keep the notification in the worklist.

You can also view notifications via the view section.

Home (Full List

[pic]

In the View Section of the Worklist, a drop down list is available to sort through notification.

1. All Notification

2. FYI Notification

3. Notification from Me

4. Open Notification

5. To do Notifications-not enabled presently

Select all will allow you to go from one notification to another without returning to the worklist.

[pic]

Notifications can be selected individually by checking each or all notifications may be selected by clicking the Select All Link.

[pic]

Once a notification has been viewed the notification changed to a closed status and will no longer display in the Main Notification Summary under Open notifications.

[pic]

To Do Notifications- not enabled presently

To do notifications require an action that will result in generation of a response to the next person is the workflow.

For example: The notification below will be sent to when a PO requires acknowledgement of receipt by the supplier. This would be the equivalent of the “855 Acknowledgement” in EDI. Once the Supplier accepts or rejects the PO, a notification is generated to the buyer informing them of the supplier’s response.

[pic]

FYI Notifications

FYI notifications are informational and do not require an action or response. These notifications can be closed by displaying the notification and pressing OK. This will removed them from the OPEN notification list.

[pic]

Home Page – Orders at a Glance

Home Tab - Orders at a Glance

Scenario

Orders at a Glance will display the most recently updated POs. These POs can be displayed by clicking the PO Number Link. In addition, a full list of POs can be displayed by using the Full List button.

Navigation

Home(Orders at a Glance

[pic]

Upon Selection of a PO, all detail associated with the PO can be reviewed. This includes the Header, Line and Shipment information.

[pic]

Line Information is displayed by scrolling down

[pic]

Shipment information can be displayed by clicking the “+” next to the line for individual shipments or “Show All” to display all shipments on all lines.

[pic]

Orders Tab

Order Tab - Purchase Orders

Scenario

The Orders tab will display the 25 most recent POs. Additional POs can be displayed 25 at a time. Also, this tab contains the ‘Advanced Search’ functionality as well as the ability to export the results.

Navigation

Orders Tab-(Views

Type in PO number, click on flashlight.

[pic]

Click the ‘Select’ bullet > click the PO number.

[pic]

Click ‘Show’ or ‘+’ in the detail column to view additional line & shipment details.

[pic]

[pic]

Click ‘Hide’ to hide the shipment data

[pic]

When viewing the Purchase Order details via the Order tab, the Receipts, Invoices, and Payments related to the purchase order can be viewed in detail using the links provided in the ‘Summary’ block.

[pic]

To view the receipts for the PO, Click the dollar amount that is shown for ‘Received’

[pic]

[pic]

Click [pic] in upper left corner (Internet Explorer back button) to go back to the Purchase Order.

Click the dollar amount that is shown for ‘Invoiced’

[pic]

[pic]

Click [pic] in upper left corner (Internet Explorer back button) to go back to the Purchase Order.

Click ‘PAID’ that is shown for ‘Payment Status’

[pic]

[pic]

When viewing the Purchase Order details via the Order tab, the Advanced Search option can also be utilized to return more specific results.

Click the ‘Orders’ Tab then the ‘Advanced Search’

[pic]

Enter and/or add additional search criteria using the drop down choices then click ‘Go’

[pic]

Orders Tab

Order Tab - Purchase Orders (Buyer’s Only)

Scenario

The Orders tab will display the 25 most recent POs. Additional POs can be displayed 25 at a time.

Buyers are the only internal users that have the ‘Print Purchase Order’ functionality.

Navigation

Orders Tab-(Views

Type in PO number then Click ‘Go’.

[pic]

Click the PO# hyperlink to open the PO and view the line, shipment and additional details and functions.

[pic]

Click the ‘Print Purchase Order’ button. A pdf of the PO will be displayed. You can choose to print, email, and/or save to your computer.

*Note that not all data that is viewable on the PO in iSupplier will be on the PDF version of the PO.

[pic]

Shipments Tab

Shipment Tab - Receipts

Scenario:

The Receipt function allows you to view of all the receipts that have been recorded for shipped goods.

Navigation

Shipments Tab ( Receipts

On the Shipments Tab, click the Receipt link to search/view receipts

. [pic]

Click the PO and/or Receipt# hyperlinks to view further detailed information.

[pic]

Advanced Search works much like the order tab advanced search, allowing you to add specific search criteria to search by. (Refer to the ‘Orders Tab – Purchase Orders’ above)

Finance Tab

Finance Tab - View Invoices

Scenario

View Invoices for status after submission and import to Account Payable

Navigation

Finance Tab ( View Invoices

On the Finance Tab, click the View Invoice link

[pic]

Example:

[pic]

Finance Tab

Finance Tab – View Payments

Scenario

Search View Payments from the Finance Tab using Simple and Advanced Search

Navigation

Finance Tab ( View Payments

[pic]

Example:

[pic]

................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download