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Saint Michael’s CollegeJob DescriptionJob Title: Associate Athletic Director for NCAA ComplianceDepartment:AthleticsSupervisor or Manager’s Title: Director of AthleticsDate Created: 6/8/15Last Revised: 5/13/21Our Mission: It is the mission of Saint Michael’s College to contribute through higher education to the enhancement of the human person and to the advancement of human culture in the light of the Catholic faith.Major Objectives of the Position: This person will manage all aspects of a comprehensive NCAA Division II compliance process, to include initial and continuing eligibility processing for over 400 student-athletes, and monitoring and educating students, coaches and staff. They will also serve as a member of the department’s senior management team, and will supervise seven varsity sports programs.Essential Duties and Responsibilities: Serve as College’s Administrator for the National Letter of Intent program.Serve as College’s Administrator for the NCAA Portal and Single Source Sign On, and for the NCAA Compliance Assistant software program, and will train others to use the applicable software.Manage the initial eligibility process for all new prospective student-athletes every year.Manage the continuing eligibility process for over 400 student-athletes every year.Manage all active varsity rosters using NCAA Compliance Assistant and ARMS software.Provide comprehensive monitoring program to ensure student-athletes, staff, and community members adhere to NCAA rules.Provide a detailed rules education program for student-athletes, coaches, and staff.Process all eligibility waiver applications.Process all bylaw violation self-reports.Process documentation for official and unofficial visits by prospects.Provide rules interpretations for coaches and College staff.Develop rules education/”hot topics” program for student-athletes, coaches and staff, utilizing social media and other technologies whenever possible.Maintain NCAA compliance manual and web page on SMC’s site.Coordinate NCAA Coaches Certification Testing program.Administer the on-line signature program for the NCAA Student-Athlete Statement and Drug Testing Consent Forms.Provide the compliance content for all NCAA Eligibility Meetings.Responsible for generating all NCAA Compliance-related reporting (GSR/ASR, Sports Sponsorship and Demographics, etc.)Supervise seven varsity athletics programs, providing comprehensive oversight and evaluation.Supervise Administrative Coordinator position.Secondary Responsibilities: Serve as department liaison with the offices of Student Financial Services, Admissions, Academic Affairs and Registrar.Assist with the coordination of departmental special events throughout the year.Positions Supervised: Head Coaches (6) Assistant Coaches (8)Administrative CoordinatorPosition’s Major Contacts: Director of AthleticsAssociate Director of AthleticsAll Athletics Head Coaches and StaffRegistrarDirector of Student Financial ServicesDirector of Admissions.Demonstrates Excellence in this Position:“Goes the extra mile”, willing to step in and help out when needed, makes the extra effort to ensure things get done well.Maintains excellent relationships within the College; built on mutual respect, integrity, credibility and communication.Possesses excellent interpersonal skills and the ability to respond effectively to a wide range of people in a broad range of relationships and situations.Prioritizes work well, operates independently, works efficiently and recognizes what is important to the institution.Understands and supports institutional decisions that are made in the best interest of the College.Sustains high visibility on campus through service on committees and attendance at campus functions.Integrates into the community through extensive community service projects and service on local board(s).Holds a leadership position on regional or national committees or with organizations pertinent to athletic administration.Contributes to the student life team by being a part of the solution with educational programming.Participates in opportunities for professional development by attending and/speaking at conventions or conferences and contributing to athletics or higher education publications.Serves as an excellent role model and mentor for athletics staff and studentsEducation and Work Experience:Bachelor’s degree required, Masters a plus; or equivalent combination of education and experience5-10 years of relevant experienceComputer/Technology Skills Required: Familiarity with Microsoft Office products, especially Microsoft Word, Outlook, Excel and Power PointProficiency in Internet ResearchLicenses, Certifications and Other Requirements:Not applicablePhysical Demands: Work is often performed in a typical office environment requiring:Sitting in a normal seated position for extended periods of timeReaching by extending hand(s) or arm(s) in any directionDexterity sufficient to manipulate objects with fingers, for example operating a computer keyboardCommunication skills using the spoken wordVision sufficient to see within normal parametersHearing sufficient to hear within normal rangeNo or very limited physical effortNo or very limited exposure to physical riskThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential functions.Additional Requirements for the Job: Will be required to work some evenings, weekends and during some College holiday periods during the academic year.The above job description in no way states or implies that these duties are the only duties performed by this employee. The incumbent is expected to perform other related duties necessary for the effective operation of the College. ................
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