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York Condominium Corp 471Minutes of Meeting of the Board of Directors 40 Baif Boulevard23rd November 2020 – The Board Room – 7pm-1-Attendance: Mehul Upadhyaya; Rudy Bogen; Deanna Samuels; Patricia Wright; Brock Glaze; Patricia (Tish) Davis, Anthony Tucci (TSE Management Services Inc.).A quorum of directors being present, Mehul called the meeting to order at 7.00pm.Minutes: Approval of Minutes of 26th October 2020 having been circulated prior to meeting, were accepted as read.Motion to accept Minutes by Tish, Seconded by Pat. Motion passed.Matters arising from Minutes as above. No immediate matters arose. It was unanimously agreed to raise any other matters arising or outstanding either during Management Report or New Business.Mehul requested one small amendment under Housekeeping, line 11, should be Perfect Janitorial.Treasurers Report: Rudy Bogen:Rudy was pleased to report that financials generally running to budget and in order. Aged Receivables:Suites on 2nd, 5th and 6th floors. Anthony to check current situation.Suite on 1st floor – Anthony to check as owner had reportedly paid locksmith directly.Suite on 8th floor – Elevator/renovation deposit. Damage was caused to common area. Anthony to check.Viana Roofing – has been investigated by Management and will be amended for November statement.Motion to accept Report, moved by Rudy, Seconded by Mehul. Motion carried.Property Management Report: prepared by Anthony Tucci, (TSE Management Services Inc.). Report dated November 20th 2020 was circulated prior by email to Directors with hard copy available at meeting.The Report indicated items now complete, still pending or had arisen.Fire Hose Cabinets – Garage. As reported in last month’s Minutes, Trinity had quoted to replace six new FHC at $4,500.00. Capital Fire still no price. Regal Fire quoted $3,297.01 as considered only two fire hose cabinets required (P2 spot 89 and 94). A phone call to Brampton Fire resulted in a quote for $5,000 to do a complete replacement. An in-depth discussion held on this required work under the recent Fire Inspection Deficiency list. It was finally agreed that the work should be given to Trinity, who are our contractors for this work, to replace six FHC’s as per their quote for $4,500.00+HST (as against Regal’s quote for only two cabinets). Unanimously agreed. Electrical Room Floor Drain/Waterproofing. Further to last month’s Minutes on this subject, as agreed, Management had further inspected this area and found such extensive work not required and had sent out for new quotes to reflect the work required –Sure Seal – $3,650.00 for the electrical room and $1,900.00 for the leak coming from the ramp.ENL Masonry - $4,250 for the electrical room and $2,374.00 for leak coming from ramp.-2-Management advised that Sure Seal was a reliable company, their quote comprehensive and clear and that it is recommended to use them. Following short discussion, the Board unanimously approved that Sure Seal should be awarded the contract for this work.Electrical Cabinets in Garage. As reported in last month’s Minutes, cabinets have been locked except for new cabinet required on P1 near overhead door. It had been agreed that as our current electrician is so busy, Management will put out to others for quotes as now getting too long to wait for him to quote and deal with any electrical matters. Since above, Management had been able to get the electrician on site and a quote is now pending.Garage Sprinkler Pipe Painting. Quotation to paint deteriorated sections of garage sprinkler pipes located on the south side of the garage on P1 from B&B First Choice Painting.Section 1 - $2,500 + HST, Section 2 - $3,100 + HST. This would be more for an aesthetic appearance rather than a repair. It was decided to defer momentarily to take advices from Victor of Brampton Fire regarding the state of the actual piping.An explanation from Victor of Brampton Fire was received, who generally advised that there is no way to determine the deterioration or life expectancy of the sprinkler piping until a leak is found and examination of the pipe is made. As there was no urgency with this matter and winter approaching, the Board agreed to revisit this matter again in the Spring.Ramp Glycol Manifold Replacement. A report received from Total Plumbing and Mechanical Inc. to repair the glycol manifold - $9,718.00 including HST. Management also advised that a quote will be provided at the meeting from GO Tap which he was able to advise was $3,500 +HST. He also advised that GO Tap was a reliable company and has used them before and the quote was good value. There was a discussion regarding the materials that GO Tap would use as Glycol is corrosive. Anthony to check with GO Tap what material they would use and if satisfactory, will go ahead to give them the contract.Master Key. A quote and report was provided from Trimark to place the Board approved doors on the master system. Cost is $2,028.35 taxes included. Unanimously approved and accepted. PENDING MATTERS:Suite on 8th floor small stain on ceiling repair delayed due to Covid-19.Suite on 9th floor ceiling repairs to bathroom ceiling has provided a quote for $400 from her contractor. This will be a charge back to suite on 10th floor, for causing the leak.In-Suite Screens/Windows/Patio Door Repairs. (Outstanding).Suite on 2nd floor, Patio door rollers and weatherstripping: $589.90 – Trimark – Yet to be scheduled.Trinity Fire to set date for Annual Fire Inspection deficiencies repairs. – Expected this week.P1 Vertical wall repair is scheduled for Tuesday November 24th 2020.WORK COMPLETED:Chilled water pump replaced.Management has instructed a suite on 9th floor that they have been given go ahead to use their own contractor for ceiling repair.First Floor carpet stains removed.Viana Roofing charge has cleared, will be reflected in November statements.Unit on 10th floor, improper charge back has been removed.Motion to accept Report, moved by Deanna, Seconded by Rudy. Motion carried.-3-Club 66 Recreational Centre Report: Mehul Upadhyaya:Mehul reported that a hydraulic elevator budget of approximately $200,000 has been approved by 20 and 50/70 Baif. 471 (40 Baif) will approve, but wishes to meet engineers prior to any commitment. Meeting with Brown and Beattie (engineers) to be arranged.No other renovations, (ie kitchen, etc) to be carried out for the foreseeable future, until sufficient funds are accumulated for the elevator installation. Draft Financial Report – Mehul advised there were various figures that needed further clarification. The earliest available date for meeting will be December 2nd to discuss the audited report. Motion to accept Report by Mehul, Seconded by Pat. Motion passed.Housekeeping: Patricia Wright:Pat reported that Housekeeping matters are generally running well.Concerned about exit doors and power situation, should power fail and residents being locked in/out. Anthony to check.The front door wave exit has broken again. Anthony to check.Trim on lobby carpet separating again, to be repaired. Anthony to deal.Channel 989 – Three items have now been placed successfully on this channel by Juan.A notice has been posted that due to the Covid-19 restrictions, 40 Baif regrettably will not be holding the Director’s Xmas Party this year.Motion to accept Report, moved by Pat, Seconded by Brock. Motion carried.Landscape: Mehul Upadhyaya: Mehul reported that the recently planted new hostas in the front have, unfortunately, been dug up and stolen. He also reported that the first significant snowfall of winter had been well taken care of by Kampens and no complaints received. However, a note from Kampens regarding putting shoes under snow blade to protect the new concrete path was received to indicate “we don’t have shoes for under the blade of our sidewalk machine. If we did, the machine would not scrape the walkway as well as it should and the walkway would be much harder to keep from being slippery. A liability I’m sure both of us don’t wish to take on”. Anthony advised he would make further enquiries. Xmas/winter decorations.Mehul arranged (as per last month’s board meeting), with The Light Up Company to install and take down Christmas lights on the outdoor tree and the front canopy. These lights will be owned by the Corporation and stored onsite. Price re-negotiated at $1,900+HST) ($200 less).Christmas decorations for front canopy pots have been ordered from Woodhill Nursery, budget $600+HST.All above work is scheduled for Tuesday 1st December 2020.Mehul will take care of the lobby decorations, Tish advised she will help. Motion to accept Report, moved by Mehul, Seconded by Pat. Motion carried.-4-OUTSTANDING/ONGOING ISSUES.Heating Boiler. Mehul reported one only working for past two months. Requested status. Management advised Cimco still awaiting parts. Anthony to request pactor. The compactor continues to give problems of continued grinding. Metro Compactor has twice visited the site and reported the compactor working properly and all in order. Matter discussed. Much of the problems experienced is through incorrect items being put down the chute and the compactor taking a much longer time to grind and deal with them. Notices have been posted regarding items not suitable to place down chute. However, it is often not adhered to. Further discussion. Deanna suggested to seek, if possible or available, sound proofing material for the compactor room, to try to alleviate some of the noise. This was agreed upon and Anthony to seek possible quotes.P1 and P2 Phones not working. Anthony to investigate, have repaired, but also to ensure only local telephone numbers can be made.Internal Website – Rudy advised he has checked through and some of the items need updating. He will look at the site further, particularly the key fob listing.NEW BUSINESS: Superintendent Unit – Flooring. Recent laminate floor covering and carpeting quotes appeared very expensive. Mehul to obtain another quote from contractor who originally did work in Unit in 2005.Mehul advised the Board that our current temporary superintendent, Juan, will shortly be leaving to take on a position in downtown Toronto.A discussion was held. We will need a replacement superintendent from Amato Maintenance while we seek a permanent live-in superintendent. TSE may have a few suitable candidates as they have recently been advertising for a superintendent for one of their downtown buildings. Mehul will discuss with Malcom Marcus of TSE.Date of Next Meeting:The next regular meeting of the Board will be held on Monday December 21st 2020 at 7pm. It will be an in-person meeting in the Party Room unless Government Covid restrictions at that time determine otherwise.NOTE: All prices for quotes throughout these Minutes are plus HST. (unless otherwise indicated).Motion to adjourn meeting given by Rudy. Mehul closed the meeting at 8.35pm.Minutes prepared by Deanna Samuels, Secretary. ................
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