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Ministry of Justice
Ministry of Interior
__________________________________________________
Standardized unit cost methodology
for budgeting activities and measures in
Action plan
Chapter 23 and 24
_______________________________________________________________
Belgrade, August 26th 2014
Standardized unit cost methodology
for budgeting activities and measures in Action plan
Chapter 23 and 24
I Introduction
As part of the activities for the preparing the Action Plans for chapters 23 and 24, and in accordance with the recommendations given to the Ministry of Justice and Ministry of Interior for further work on the preparation of the financial calculation of Action Plans for chapters 23 and 24, by an expert, Mrs. Polona Čufer Klep, upon completion of the workshop in Belgrade, at the end of June 2014, special attention has been dedicated to one of the most important elements in the process of preparing action plans (APS), which is the estimate of costs and financial resources necessary to implement every planned activity and its measurement.
In the first mission of conducted workshop, methodology per standard unit costs has been accepted and approximate financial estimates of measures have been made, on the basis of individual cases for each chapter, except that one of the proposals by expert is to standardize the unit costs and their further development in the internal services, to create unified approach to the assessment and presentation of necessary funding.
In accordance with suggestions, this methodology has been harmonized at the end of August 2014 which will express assessment of financial resources for chapters 23 and 24.
II TABLE OF CONTENTS
The standardized unit cost methodology for approximate estimate of funds, contained in this document is intended to provide a unified approach to presenting assessment of financial resources necessary to implement every of the planned activities from the Action Plan.
1) Unified basics of the standard methodology of presenting unit costs include the standardization for groups of activities from the AP, as follows:
|Constitution of the Republic of Serbia |
|Normative framework, which contains: |
|Strategies |
|Group of Laws I (complex) |
|Group of Laws II (less complex) |
|By-laws and internal acts |
|Trainings, seminars, roundtables |
|Institutional framework |
|Administrative capacities |
|Investments |
|Researches, surveys and campaigns |
|Analysis, needs assessments and feasibility studies, technical specifications |
2) The method of standardization of unit costs for approximate estimate of the funds includes two types of necessary elements:
A) Standardized unit costs (hereinafter: Standardized elements) and
B) Costs which are assessed by the person liable for the work on the individual activities and measures from the Action Plan (hereinafter referred to as Elements to be assessed).
Standardized elements and Elements to be assessed under paragraph 1 of this item are presented in Table 1. Standardization of presentation unit costs for approximate estimate of funding per planned activities from the Action Plan for the chapters 23 and 24, as enclosed in Appendix.
3) This methodology is to be applied to presentation of all costs and approximate estimate of all individual activities and measures whose implementation requires financial resources at the expense of the budget of the Republic of Serbia and / or from other sources (EU funding, donations, loan funds or other funding sources).
In Belgrade, August 26th 2014
Ministry of Justice
|Consentient | |
|Assistant Minister for European integration and international |Consultant for data analytics and budgeting |
|projects | |
|Čedomir Backović |Milenka Jezdimirović, PhD |
|Ministry of Interior: |
|Consentient | |
|State Secretary for European integration and international projects |Head of Department for Finance and Budget |
|Aleksandar Nikolić |Drago Bjelica |
Appendix
Table 1. Standardization of presentation unit costs for approximate estimate of funding per planned activities from the Action Plan for the chapters 23 and 24
|Standardized elements: |
|No. |Element |Basis for standardization of elements/method of calculation |Euro |
|General elements for all categories of costs and calculations: |
|1. |Number of working days in a month - 20 working days, 1 working day 8 hours |
|2. |The reference value of 1 euro in RSD=114,64 for all calculations, with fixed prices in 2014 |
|3. |Data on staff costs, according to which basis and calculations are presented in gross amounts, the average gross amount is |
| |given for each profession / participant in Euro, per one month, per 1 working day and per 1 working hour |
|4. Costs of human resources |
|4.1. |Engagement of |Basis: Implemented TAIEX procedures for payment per expert=2.250 EUR, 5 days on average |450 |
| |international expert |Calculation: 2250/5=450 EUR per 1 day | |
| | |Note: Maximum 5 working days during 1 visit | |
|4.2. |Engagement of domestic expert, appointment of officials and civil servants: |
|4.2.1. |Costs of domestic |Basis: Average salary of full time professor, associate professors and assistant |54 |
| |expert, at the expense|professors; | |
| |of the budget |Calculation: | |
| | |(coeff.30,19+28,01+25,65=83,85/3=27,95*2.631,35 net basis=73.546*1,68 (contributions and| |
| | |taxes)=123.558 RSD gross/114,64=1.078 Euro/20 days=54 Euro per 1 day); | |
|4.2.2. |Engagement of domestic|Basis: According to the payments to the experts applied in international projects |125 |
| |expert, at the expense|Calculation: Average monthly gross 2500 Euros-(2500/20=125 Euros per 1 day) | |
| |of donor funds | | |
|4.3. |Appointed officials |Basis: Annual salary of appointed officials, and as well civil servant holding the |105 |
| |and civil servants |office-approximately the same amount of wages; | |
| |holding the office |Calculation: 2.876.000 RSD/12 months=239.667/114,64=2.091 Euros/20=105 Euros per 1 day; | |
|4.4. |Civil servants holding|Basis: Average between annual salary of civil servant holding the office and salary of |71 |
| |the office and |employed holding university degree; | |
| |employees (university |Calculation: | |
| |degree)-average |RSD2.876.000+1.024.000=3.900.000/2=1.950.000/12 months=162.500/114,64=1417 Euros/20=71 | |
| | |Euros per 1 day); | |
|4.5. |Civil servants holding|Basis: Average between annual salary of civil servant holding the office and salary of|68 |
| |the office and |employee holding the university degree in Ministry of Interior; | |
| |employees (university |Calculation: average 1350 EUR monthly/20=68 EUR per 1 day; 68/8=9 EUR per hour | |
| |degree)-Ministry of | | |
| |Interior-on average | | |
| |per 1 day | | |
|4.6. |Employees-university |Basis: Annual salary for university degree; |37 |
| |degree |Calculation: | |
| | |RSD 1.024.000/12 months=8.533/114,63=744 Euros/20 days=37 Euros per 1 day | |
|4.7. |Employees-secondary |Basis: Annual salary for secondary education; |24 |
| |education |Calculation: | |
| | |RSD 670.000/12 months=55.833/114,64=487 Euros/20=24 Euros per 1 day | |
|4.8. |Judge-average |Basis: Average coefficients for judges of courts of all levels (9 levels) and unified |90 |
| | |net basis, multiplied in gross value for taxes and contributions with the coefficient | |
| | |1.68; | |
| | |Calculation: (3,7*33.151=122659*1,68=206.067/114,64=1797/20=90 Euros per 1 day); | |
|4.9. |Public prosecutor or |Basis: Average coefficients for public prosecutors or deputy public prosecutors of |95 |
| |deputy public |public prosecutors’ offices of all levels (4 levels) and unified net basis, multiplied | |
| |prosecutor-average |in gross value for taxes and contributions with the coefficient 1.68; | |
| | |Calculation: (3,9*33.151=129.289*1.68=217.206/114,64=1895/20=95 Euros per 1 day); | |
|4.10. |Working group (up to 8|315 Euros+ 186 Euros=501 Euros, in total per 1 working day of Working group; |501 |
| |participants)-3 civil |Notes: | |
| |servants holding the |For the Group of Laws I (complex) - limit up to 30 working days (on average 1 meeting | |
| |office, 5 employees |per week in the period of work of 6 months+ additional 6 working days for the | |
| |civil servants, in |preparation of text of the law); | |
| |total (4.9.1. +4.9.2.)|For the Group of Laws II (less complex) - limit up to 15 working days (on average 1 | |
| | |meeting per week in the period of work of 3 months+ additional 6 working days for the | |
| | |preparation of text of the law); | |
|4.10.1. |3 civil servants |Basis: Annual salary of appointed officials and civil servants holding the office; |315 |
| |holding the office, |Calculation: 2.876.000 RSD /12=239.667/114,64=2.091 Euros/20=105 Euros per 1 day*3 | |
| |one per day |officials=315 Euros, per 1 day; | |
|4.10.2. |5 employees |Basis: Annual salary for university degree; |186 |
| |(university degree), |Calculation: 1.024.000 RSD/12 months=8.533/114,64=744 Euros/20=37 Euros per 1 day*5 | |
| |per 1 day |employees=186 Euros); | |
|4.11. |Inter-institution |Basis: Average multi-level wages; |9 |
| |working group: |Calculation: 1350 EUR/20 days=68 EUR per 1 day/8 hours=9 EUR | |
| |Ministry of Interior, | | |
| |Republic Public |Notes: | |
| |Prosecutor’s Office, |For the Group of Laws I (complex)- limit up to 30 working days (on average 1 meeting per| |
| |Security Information |week in the period of work of 6 months+ additional 6 working days for the preparation of| |
| |Agency, Ministry of |text of the law); | |
| |Justice, Ministry of |For the Group of Laws II (less complex)- limit up to 15 working days (on average 1 | |
| |Finance at etc.) on |meeting per week in the period of work of 3 months+ additional 6 working days for the | |
| |average per hour of |preparation of text of the law); | |
| |work |Calculation of 9 EUR per day is applied to Inter-institutional working group | |
|4.12. |Working group (up to |525 Euros+370Euros=895Euros, in total per 1 working day of Working group; |895 |
| |15 participants) |Notes: | |
| |composition-5 civil |For the Group of Laws I (complex) - limit up to 30 working days (on average 1 meeting | |
| |servants holding the |per week in the period of work of 6 months + additional 6 working days for the | |
| |office, 10 civil |preparation of text of the law); | |
| |servants, in total |For the Group of Laws II (less complex) - limit up to 15 working days (on average 1 | |
| |(4.10.1. |meeting per week in the period of work of 3 months + additional 6 working days for the | |
| |+4.10.2.)-(per 1 |preparation of text of the law); | |
| |working day of Working| | |
| |group) | | |
|4.12.1. |5 officials holding |Basis: Annual salary for appointed officials and civil servants holding the office; |525 |
| |the office (per 1 day)|Calculation: 2.876.000 RSD/12=239.667/114,64=2.091 Euros/20=105 Euros per 1 day*5 | |
| | |officials=525 Euros | |
|4.12.2. |10 civil servants |Basis: Annual salary for university degree; |370 |
| |(university degree) |Calculation: 1.024.000 RSD/12 months=8.533/114,64=744 Euros/20=37 Euros per 1 day *10 | |
| |(per 1 day) |civil servants=370 Euros); | |
|5. Costs of public hearing, per event |
|5.1. |Costs of public |Basis: Number of events: 4 events per normative act on average, with circa 30-80 |1.000 |
| |hearing for |participants; average cost per 1 event; | |
| |laws-average |Calculation: 250 Euros*4=1.000 Euros, in total; | |
|5.2. |Costs of public |Basis: Number of events: 8 events on average and average amount per 1 event; |2.000 |
| |hearing for the |Calculation: 250 Euros*8=2.000 Euros, in total; | |
| |Constitution of the | | |
| |Republic of Serbia | | |
|6. Administrative expenditures (for working groups and per employee) | |
|Administrative expenditures for working groups-lump sum (Overheads) | |
|6.1. |Administrative |Basis: 15% of the sum of expenditures for domestic experts and civil servants who take |+15% |
| |expenses (for working |up similar positions (Secretariat for Legislation and Sector for Normative Affairs at | |
| |groups) - overheads |the Ministry of Justice); | |
| | |Calculation: The sum of the amounts calculated for local experts and government | |
| | |officials * 15% = amount of other costs, the total costs of the work of working group | |
| | |Other expenses for employees (per 1 employee) | |
| |Other expenses for |Basis: Average annual expenses per employee (administrative and travel costs) |2.606 |
| |employees (per 1 |Calculation: 506+2.100=2.606 EUR annually per employee | |
| |employee) - on average| | |
| |per employee - the sum| | |
| |of 6.2. and 6.3. | | |
|6.2. |Administrative |Basis: Annual average expenditures per employee in RSD for: office material (28.000), |506 |
| |expenses (office |permanent expenditures (electricity, heating, water, cleaning services, | |
| |material) and |telephone)-(30.000), travel expenses; | |
| |permanent expenses |Calculation: 28.000+30.000=58.000/114,64=506 Euros, per 1 employee annually; | |
| |(electricity, heating,| | |
| |water, cleaning | | |
| |services, telephone)- | | |
| |(per 1 employee, | | |
| |annually) | | |
|6.3. |Travel expenses (per 1|Basis and calculation:240.700 RSD/114,64=2.100 Euros |2.100 |
| |employee, annually) | | |
|6.4. |Costs of lease per 1 |Basis and calculation:100.000 RSD/114,64=872 Euros |872 |
| |employee annually | | |
|7.Costs of governmental procedures of consideration of regulations (per 1 law) |
|7.1. |Costs of governmental |213 Euros+420 Euros=633 Euros, per 1 law |633 |
| |procedures of | | |
| |consideration of | | |
| |regulations- in total,| | |
| |(7.2+7.3) | | |
|7.2. |Secretary for |Basis and calculation: 213 Euros (3 civil servants, per 1 working day 71*3=213 Euros) |213 |
| |Legislature, on | | |
| |average per 1 law | | |
|7.3. |Government of the |Basis: per 1/5 of working hours per 1 law for 20 members of the Government; |420 |
| |Republic of Serbia |Calculation: Salary of appointed officials 2.876.000/12 months=239.667/114,64=2.091 | |
| | |Euros/20=105 Euros per 1 day, 20 members of the Government-1 day, 20*105=2100 Euros, per| |
| | |1/5 of working day per law 2100/5=420 Euros, in total; | |
|Costs of procedures for regulations adoption (per 1 law) |
|8. |Costs of procedures |Basis: Annual salary of appointed officials and civil servants holding the office |39.375 |
| |for regulations |Calculation: 2.876.000/12=239.667/114,64=2.091 Euros/20=105 Euros per 1 day-250 members | |
| |adoption (National |of the Parliament, per 3 days, per ½ working hours per 1 law (250*105=26.250 Euros*3 | |
| |Assembly)-on average |days=78.750 Euros/2=39.375 Euros, in total per 1 law); | |
| |per 1 law | | |
|Trainings (per 1 training, per 1 participant, per workshop) |
|9.1. |Trainings, per 1 day |Basis: Judicial Academy’s practice |300 |
| | |Calculation: Costs of fees 150 EUR, gross per lecturer for one day, on average two | |
| | |lecturers, and circa 30 participants, including the costs of working materials, | |
| | |catering, transport and accommodation of lecturers, there is no costs of lease (using | |
| | |the properties owned by the state or facilities at no charge) | |
| | | 150 * 2 = 300 euro, per one day of training; | |
| | |Note: Extraordinary, it is possible presentation of the amount of the accommodation | |
| | |costs of participants, which are separately explained; | |
|9.2. |Other expenses, per |Basis: Practice of Judicial Academy |13 |
| |participant |Calculation: Expenses of working material, catering, transportation and accommodation of| |
| | |lecturers (facilities in ownership of the state or facilities at no charge are to be | |
| | |used in this purpose) | |
| | |(800EUR/30 participants/2 days=13 EUR per participant) | |
|9.3. |Trainings organized by|Basis and Calculation: Practice in Ministry of Interior, Department for professional |20 |
| |Ministry of Interior, |education, training, advancement and science (expenses of working material, food, and | |
| |on average per |accommodation in facilities owned by Ministry of Interior, expenses of transportation | |
| |participant per day |and daily salaries of coaches/lecturers)=20 EUR per participant per day | |
|9.4. |Study visits, per |Basis: average duration of visit - 4 days, expenses of daily salaries, food, |1000 |
| |participant |transportation, accommodation= 1.000 EUR | |
| | |Calculation: 1000 EUR/4 days=250 EUR per day, per 1 participant | |
|9.5. |TAIEX workshops, on |Basis: average duration of visit -3 days, expenses of translators (200 EUR per |2.950 |
| |average per workshop |person/day), techniques (cabin, microphone, speakers), approximately 250 EUR for 40 | |
| | |participants, accommodation, food (bed and breakfast, lunch) 50 EUR on average, rent of | |
| | |hall 100EUR on average; | |
| | |Calculation: 3*200+250+40*50+100=2.950 EUR per workshop | |
| | | | |
|Investments |
|10. |Investments |Basis: investment documentation (project et seq.); |- |
| | |Calculation: According to the amounts from project investment documentation | |
|11. Miscellaneous |
|11. |Miscellaneous |In this moment calculation, as well as assessment are not available (shall be conducted |- |
| |(referendum) |subsequently) | |
|12.Payments to examiner |
|12. |Payments to examiner, |Price per respondent 12 Euros*number of respondents; |12 |
| |in total | | |
|13. Cost of publications |
|13. |Cost of publications, |Basis: The average costs per page of the publication; |12 |
| |gross per 1 page of |Calculation: royalties gross = net 10 e + 20% (royalties tax) = 12 e + cost of design | |
| |publication |and printing (0.10 euro per page) = 12,10 euro, in total per one page of the | |
| | |publication; | |
|14. Costs of promotional videos |
|14. |Costs of promotional |Basis: The current price list of broadcasting and production EPP JP RTS, for promotional|38 |
| |videos, on average per|videos between shows during the day between 6 and 24 hours; | |
| |1 second |Calculation: The average value of the individual amounts from the Price List for | |
| | |promotional videos between shows during the day between 6 and 24 hours - on average per | |
| | |1 second 38 euro; | |
|15.Costs of IT and design (developers, designers and other costs) |
|15. |Costs of IT and design|Assessment to be conducted case by case, along with explanation of structure and method |- |
| |(developers, designers|of determining the amount of individual expenses and in total | |
| |and other costs)-in | | |
| |total | | |
|B) Elements to be assessed |
| |Structure of human resources: |
|1. |Number and category of participants: |
|- |International experts |
|- |Domestic experts: |
|- |Domestic experts, at the expense of the budget |
|- |Domestic experts, at the expense of donor funds |
|2. |Number of civil servants holding the office: |
|- |Number of newly employed civil servants |
|- |Number of newly employed holding university degree |
|- |Number of newly employed holding secondary education degree |
|3. |Number of transferred civil servants: |
|- |Number of transferred holding university degree |
|- |Number of transferred holding secondary education degree |
|4. |Number of working days per participant and workload (months, days, hours) |
|5. |Number of days of trainings |
|6 |Number of participants |
|7 |Number of respondents |
|8 |Number of examiners |
|9 |Number of seconds of duration of promotional videos |
|10 |Number of pages of publications |
|11. |Other elements not mentioned (assessment of elements necessary for presentation of financial resources has to be stated, only|
| |extraordinary along with special explanation). |
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