WinMedStat



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What’s New in Our Program?

2007 972-818-6116

WinMedStat v8.0 is now available for release. Please see our website at for detailed information on v8.0 of our program.

Dictation EMR module

We now have an optional dictation module that allows the user to setup dictation templates based on appointment reason codes. When a patient is checked in, a document is generated based on the template set up in the appointment reason code for completing the dictation. Since the custom dictation documents are user defined Microsoft Word documents, they can be as detailed as needed and can be completed using Dragon Naturally speaking. Please contact us for more details.

Electronic Medical Records:

We can integrate with any existing windows based Electronic Medical Records software using a HIPAA compliant HL7 record. Here are a few existing EMR software that we have an interface with:

1) Amazing Charts -

2) Chartware – T

3) digiChart –

4) Encounter Pro - T

5) Healhmatics A4 - T

6) Medinotes - T

7) MediEMR -

8) OfficeChart - T

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Lab Interfaces: We have a lab interface with CPL, LabCorp and Quest. This allows you to put in the patient number into the lab system and it will automatically pull patient demographic and insurance information from WinmMedStat. (No double entry!!) If you are interested, please call us or your Lab sales person.

Electronic Statements: We are working with a company, Data Media that you can send your statements electronically and they will print, stuff and mail your statements for minimal fee per statement. Please call us details

Electronic Remittance – 835

We now have an option to received electronic EOBs from select insurance companies. This will also automatically post your payments to the outstanding claims for your approval. Please contact us for details.

Electronic Insurance Verification – 270-271

We are working with CareVu to provide automated Electronic insurance verification that will automatically send insurance verification request 3 days before appointments with confirmation reports

Electronic Prescriptions

WinMedStat now offers electronic prescriptions through a link to NewCrop, a Surescripts-Certified Solution TM. With one click of a button from patient demographics, WinMedstat connects you to Surescripts prescription system for prescribing, refilling and automated faxing. The electronic prescription system also contains drug interactions and Medicare formularies. Please call us for more information

Appointment Scheduler

1) Put a "Recurring" button on the Add Appointment screen.  You can now input an ending date and let the system create appointments until the end date based on the interval you specify (weekly or monthly intervals of a number specified).

Check In

1) When you check a patient in and you have the Dictation module, a dictation document is generated with template based appointment reason code.

Electronic Claims

1) Added a checkbox in Preferences/Options in the EDI tab, to select whether or not all response reports should print or only response reports with rejects.

2) ECS Changes to accommodate up to 8 diagnosis and new HCFA changes to accommodate > 4 diagnosis (box 21 changes) for Medicare claims

3) Added a new NDC field in CPT code maintenance for the NDC number for Tricare. This includes EDI changes to generate the FB0 record and HCFA changes to print NDC # in box 24 above CPT code

4) Added logic to print EPSDT condition indicator in box 24H for Medicaid EPSDT claims.

5) Multiple EDI changes for include the Group NPI and legacy numbers. The HCFA will now print group legacy numbers in box 33b (same logic as the old HCFA).

6) Did you know you can go to and log in to check claim status?

7) THIN clearinghouse will be shut down soon and we will not be supporting the replacement, Availity. Please contact us to get set up with CareVu.

8) When reading the reject messages for claims, the system will no longer capture the warning or informational messages for accepted claims, only on claims that are rejected.

Patient Ledger

1) Added ability to either delete or hide an adjustment on the patient ledger.  Only users with full add/delete rights have this option.

Patient Demographics

1) Allow search by last for digits of the SSN when looking up a patient .

2) Accept Assignment will now carry over correctly from Demographics to the claim.

3) Added logic so when the pregnant checkbox is unchecked in demographics the user is questioned whether or not they want to delete the EDC date.

Patient Statements

1) Statement Logging issues resolved and speeded up the process statement printing, especially doing single statement in ledger and corrected statement logging on large batches

Patient Transaction Notes

1) Transaction Notes enhancements. There is now an interface for viewing and adding transaction notes. It is an interface similar to patient notes except it is invoked from double clicking on the transaction line in the ledger and modifying the information, from a button when editing the claim, and in payment entry when entering payment information for a transaction. You can see if there are transaction notes in the ledger if you see a Y in the Notes column

PDA Interface

You can now export your appointment schedule to Microsoft Outlook on your local computer which can synchronize with your PDA so you can always have a copy of your schedule with you.

Reports

1) Renamed the Un-submitted Charges Report to Claims not Created Report. This report lists all charges that do not have a claim created in claim management.

2) There is a new Claims not Ready report with options to print by doctor, created date range, and Primary/Secondary. This report lists all claims where is_ready is set to no.

3) Added a new Payments and Adjustments report in the EOP reports section. This report allows you to see payments and adjustments posted for a specific DOS range. For example, the report will provide you with a list of all payments/adjustments received during November for charges for the month of October.

4) Changed the formatting on the ECS Sent Report so it has more descriptive total labels and added a claims grand total.

5) When printing letters and labels, 9 digit zip codes will have hyphens to satisfy postal requirements.

6) Fixed Crystal reports so mailing labels work on certain Avery label formats.

7) When running the CPA MTD report (by day) there is now a drop down list for OB charges.  It will allow filter based on only OB charges, only non-OB charges, or both.

8) Claims not Ready report (new report) with options to print by doctor, created date range, and P/S).

9) Ref doctor report has NPI instead of UPIN.

MISC

1) NewCrop Electronic Prescription Integration. These changes include a new button in Demographics to go into the Rx module, Security additions to set up user as a doctor or staff, menu item to go into the NewCrop Admin section from Manage Tables, and new settings in the winmed user screen so the user can be associated with a doctor, and for entering a user's prescriber license number.

2) Added an option in Mail Merge to show deceased patients

3) Added more user changes tracking features

4) Made a "use for scheduling" checkbox for doctors just like there is for facilities.

5) Dictation enhancements so there is now a list that is accessible from the Activities menu.  It will list all the current pending dictation for the selected doctor.  When the doctor finishes the dictation document he can mark it as "finished" or "draft".

6) Added logic for the NDC number.

NOTICE: We now offer hardware support maintenance options.

***** Reminder- this release will not run on Windows 98. Windows 2000 workstation requires Microsoft update called MDAC 2.8 ---

CareVu clients: Please use support@ or 888-744-6638 for support issues!!!

If you have additional questions or comments please feel free to contact us @ support@ or call our office at 972-818-6116.

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