Arizona



Information Technology Authorization CommitteeWednesday, July 27, 2016 1:00 PM – 3:00 PMArizona Department of Administration100 N. 15th Avenue, Conference Room 300Phoenix, AZ 85007PresentTodd Bright (V)DES, Agency DirectorDavid Byers (V)Supreme Court (Stewart Bruner in attendance)Eddie Cook (V)Private SectorGilbert Orrantia (V)Homeland Security, Agency Director Michael Dob (V)Private SectorMorgan Reed (V)ASET, State CIOJR SloanASET, Chairman of the ITAC CommitteeRichard StavneakJLBC – (Rebecca Perrera in attendance)Gordon WishonASU – Teleconference David L. Stevens (V)Local GovernmentAbsentDaniel Mazzola (V)Private SectorRepresentative David StevensHouse of RepresentativesPeter Graves (V)Private SectorGilbert Orrantia (V)Homeland Security, Agency Director Senator Don ShooterState Senate Call to Order at 1:04 PM by Chairman, JR Sloan.Director’s ReportNo additional items at this time.Exhibit 1Approval of June 15, 2016 Meeting Motion to approve by David L. Stevens; second by Morgan Reed. Approved with edited updates submitted by Stewart Bruner.Exhibit 2Arizona?State Retirement SystemRT15003?–?ASRS Benefits Disbursement Project?–?Informational Item Meeting Packet?On April 22, 2015, ITAC reviewed this PIJ (RT15003),?to migrate electronic funds transfer functions to the State’s current banking partner, and to move more of the back office functions in-house. ITAC approved the project with the condition “ASRS shall provide an informational update to ITAC regarding the status of the project on an annual basis, or as otherwise requested.” ASRS provided the first annual update on the project.Exhibit 3Arizona?Corporation CommissionCC 17001 – Corporation Software Replacement Meeting Packet??The Arizona Corporation Commission approves and maintains all corporation and limited liability company records, and by statute, makes those records available to the public online.?The current?technology is no longer supported, requires excessive resources, is?not scalable,?and?can’t?accept the?varied?types of documents which customers are required to?submit.?The proposed solution is a commercial off-the shelf (COTS) application currently?utilized by?other states. The application will be?hosted within the Commission’s Microsoft?Azure?GovCloud, with configuration, maintenance, and support completed by the vendor.?????Motion for Action – Motion for Continuance of the agenda item by Eddie Cook. Second by Michael Dob.Exhibit 4Arizona Department of Childs Safety?CHILDS Replacement Project (Guardian Program) – Informational Item Meeting Packet??Arizona Department of Childs Safety presented ITAC Members with the required monthly status update.Exhibit 5ITAC Conditional Approval UpdatesInformational Item Meeting Packet??ITAC Conditionally approved three PIJs that were in active solicitation; Department of Health Services (DHS) – Women, Infants, Children (WIC) Electronic Benefits Transfer (EBT),?DHS Electronic Death Registration System (EDRS), and Arizona Department of Liquor Licenses and Control – Licensing and Imaging Replacement System. The conditions require the agencies to notify ITAC of the selected vendor and the actual cost once the contract was awardedMeeting adjourned at 2:42 PM by Chairman JR Sloan.Next ITAC meeting is scheduled for Wednesday August 10, 2016 at 1:00 PM.Pursuant to A.R.S. 38-341-01(B), minutes of the Information Technology Authorization Committee are audio-recorded. Meeting recordings are maintained permanently in the ADOA ASET office. Public access and review of ITAC minutes are available by appointment Monday through Friday during normal business hours. Please contact Laura Cote at 602-542-2250 to arrange for an audit of the recorded proceedings. ................
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