Www.lambdaomegaaka.org



MINUTESAlpha Kappa Alpha Sorority, IncorporatedLambda Omega ChapterExecutive Committee Meeting No. 2Date: February 3, 2015Location: Sedgefield Elementary School, 809 Main Street, Newport News, VA 23605Soror Dianne Blakeney, Basileus, called the meeting to order at 6:00 p.m. and gave the meditation. A quorum was present. There were 28 sorors present.Soror Marcia Black moved that we accept the Agenda. The motion passed.Disposition of Minutes-Soror Carolyn Smith, Grammateus. Soror Delores Forrest moved that we accept the minutes with the removal of the question marks (???) under Unfinished Business. Motion passed.Reading of Correspondence-Soror Pamela Taylor, EpistoleusRequests for Donations:The POMOCO Group and the Office of Human Affairs (OHA) will host An Evening in Concert to address “Breaking the Cycle of Poverty” on Wednesday, March 11, 2015, 7pm, at Queen Street Baptist Church Worship Center, Hampton, VA. This event will be honoring the “First Ladies” of Newport News, Mrs. Valerie Price and Hampton, Mrs. Mary Wallace. They are requesting sponsorship ranging from $500 - $5000. Tickets are $50 each and for more information call (757) 247-0379, ext.324. Please come out to support our very own, Soror Valerie Price.Other Correspondences:Newport News One City Marathon Weekend begins March 13th - 15th. There are events for runners, walkers, and non-runners. For more information to register visit .Save the Date! The 100 Black Men of the Virginia Peninsula will host their 23rd Annual “Black Tie Gala,” Saturday, April 18, 2015. This year’s recipient for the Role Model of the Year Award will be Mr. Dwayne B. Blake. For more information call (757) 592-3737.Thank you letter from the Leadership Team and the First Baptist Church East End Family for a generous donation of $2250 towards the building fund, Nehemiah Project Fund.Thank you letter from Heifer International for donation.Thank you letter from Soror Bonita Williams during her illness.Letter of resignation from Soror Marcia Black as Philactor. Soror Delores Forrest moved that we accept the resignation of Soror Marcia Black as Philactor with gratitude and praise for her service. Motion passed.Officer ReportsBasileus-Soror Dianne Blakeney-no written reportPossible sites for the February 21 Chapter meeting—Sorors Delores and Regina Forrest are looking into the following suggestions: Dochiki Club, Christopher Newport Univ., South Morrison Community Center ($176.00). Additional Suggestions: Waterworks, Workforce Facility or Downing-Gross Cultural Arts Center. First Anti-Basileus-Soror Delores Forrest-report filedSecond Anti-Basileus-Soror Regina Forrest-no written reportTamiouchos-Soror Maggie Macklin-report filed for audit1/30/15Operating (Business Value 500 Checking)$40,613.41Fundraising Account (Comm. Checking)$33,716.68Business Money Rate$18,226.54Towne Bank 20 Pearls .11Pecunious Grammateus-Soror Alicia ThornwellHodegos-Soror Lillie MellsGraduate Advisor-Soror Delores ForrestLaunching New Dimensions Of ServiceProgram Target Committee ReportsTARGET I: Educational EnrichmentASCENDSM-Soror Vanessa WhitakerOne Million BackpacksSM -Soror Rose Brown-report filedRecommendations: 1. The committee recommends that sorors be given the opportunity to donate $4.00 to purchase backpacks in bulk. The donation would be voluntary. Approval by General Consensus2. It was moved and seconded by the OMB committee to seek an additional $300.00 from the budget/finance committee to support the national program. (OMB committee passed the motion). Approved by General ConsensusThinkHBCUSM-Soror Crystal Garland-report filedRecommendations: Send a communication out to Sorors asking for the following: 1) Local Alumni Chapter information including (Alumni Contact information, Meeting dates/times, yearly dues amount, meeting locations) and any current newsletters they have.Send a communication out to Sorors asking all HBCU alumni graduates to wear an HBCU Sweatshirt/T-shirt for “HBCU Pride Day” during the February Chapter Meeting and to consider purchasing a Sweatshirt, T-Shirt, cup, pencils, bags with and HBCU logo on front of it to give away to our ASCEND students.During the February meeting have an HBCU “Roll Call Competition” at Chapter Meeting for Sorors to “showcase their school” and Committee would give interesting facts about each school represented.During February meeting announce the Peninsula Alumni Chapter HBCU Scholarship dance and give Sorors an opportunity to purchase tickets.Take pictures at: 1) Megagenesis 2) February 21 Chapter Meeting 3) During HBCU Scholarship Dance and 4) During March ASCEND programPartner with Robin Page of College Hoodies 4 Kids who will be the Think HBCU Presentation Speaker for the March 28 ASCEND event.Work with Soror Vanessa Whitaker to: 1) allocate 30-40 minutes on the agenda for the Think HBCU during the March ASCEND program and 2) ask Sorors to wear HBCU Paraphernalia during the March 28th ASCEND activity.Approved by General ConsensusTARGET II: Health PromotionAlzheimer’s Disease and Caregiver Support Program—Sorors Camille Harvey/Cheryl FarriorStroke and Heart Disease Awareness—Soror Teresa RiddickMental Health—Sorors Linda Gurley/Hardenia WatkinsTARGET III: Family StrengtheningChildhood Hunger Initiatives—(vacant)Family Seasonal Wraps? Program—Soror Joanna Sydnor-report filedRecommendations:1. Two Collection Drives (spring & fall) 2. Make monthly announcements for collection at April meeting & Empowerment Fair.3. Contact Social Services & Battered Women’s ShelterApproved by General ConsensusFiscal Responsibility Programs—Sorors Sharon Anderson/Alicia ThornwellTARGET IV: Environmental OwnershipAKA 1908 Playground Project?—Soror Clara HinesRestore, Refresh and Renew Project?—Soror Samantha Bright-BurneyActs of Green Program?—Soror Morgan Byron-report filedThe proposed Adopt-A-Highway dates and times need to receive approval by the Executive Committee (a sign-up for volunteers will be present at February-April chapter meeting for proposed clean up dates).A financial request of $50.00 to be approved by the Executive Committee for Tri-board creation and materials.Table space for Acts of Green to complete arts and crafts projects with youth in attendance; as well disseminate educational materials to guests at Community Empowerment Fair in April.Send out email blasts, PowerPoint slide for chapter meeting as well as physical announcement for Sorors to bring in recycled materials to help Lambda Omega reach a goal recycling 1,908 pieces of material by December 2015.Approved by General ConsensusTARGET V: Global ImpactUSA-UNA Global Classrooms Project –Soror Sharon RichardsonBlack History/Liberia—Soror Dawn Cooper-Barnes from Eta Beta Omega Chapter, First International Chapter of Alpha Kappa Alpha Sorority, Inc., Liberia will make a presentation at our February Chapter meeting.Africare—Soror Sharon RichardsonCommunity Impact DaysDr. Martin Luther King, Jr. Day of Service (January 19)—Sorors Cynthia Downs-Taylor—Luncheon at Gethsemane (sorors served as Hostesses).Norma Gaither, Erma Price--Day of Service for the residents of The Hidenwood and the Annual MLK Day Luncheon. Thanks to all who participated.Pink Goes Red for Heart Health Day (Friday, February 6)—Soror Anna HowellMacy’s, Patrick Henry Mall, Newport News, VA. Activities are planned in several departments of the store. 1908 Playgrounds Mobilization Day (May 16)—Soror Evelyn Ligon-MotonThe Longest Day? Alzheimer’s Support Activities (June)—Sorors Camille Harvey and Cheryl FarriorMental Health Awareness Day (July)—Sorors Linda Gurley and Hardenia WatkinsChildhood Hunger Awareness Day (October)—(vacant)Committee ReportsEAF—Soror Rumell WhitneyRecommendation: Ask the members of Lambda Omega to participate in the “Pump It Up” challenge and to support EAF’s 35th Anniversary Initiative. Approved by General ConsensusNominating Committee-Soror Bonita Williams-report filedRecommendations:The Nominating Committee recommends the following slate of sorors for submission to the Credentials Committee for certification of their eligibility as delegate candidates. Once candidates have been certified by the Credentials Committee and approved by the Executive Committee, sorors will vote on the slate of delegates at the February 21st chapter meeting. 2015 Regional Conference Delegate Nominees: 1. Dianne Blakeney 7. Emma Flood Alternates: Susie Henderson 2. Delores Forrest 8. Camille Harvey Lillie Mells3. Regina Forrest 9. Lakisha Ireland 4. Anita Barber Hill 10. Maggie Macklin 5. Crystal Bell 11. Demetria Petty-Manes 6. Martha Brooks 12. Pamela Taylor Approved by General ConsensusCredentials-Soror Adrenia Lindon-report filedRecommendations:1. Limit access to the credentials attendance document.2. Committee chairmen send attendance data to: credentials@ after chapter events, chapter activities, and committee meetings.Approved by General ConsensusMAR Awards-Soror Tamra CobbRecommendations for Award Submissions:1. Recommend the following Chapter/Soror Awardsa. Basileus of the Year (Pauline C. Morton Award)—Soror Dianne Blakeneyb. Graduate Advisor of the Year (Helen Cauthorne Award)-Soror Delores Forrestc. Outstanding Graduate Soror(s) (Annie L. Harvey Award)-Soror Demetria Tucker/Soror Katherine Johnsond. Elizabeth Schmoke Randolph Award (Civic Leader)-Soror Marcia Pricee. Graduate Achievement Award (extensive compellation) i. All compellations (drafts) should be forwarded to committee by Feb. 19th for review and to ensure continuity and alignment with criteria.2. Further, seeking Soror nominations for (i) Barbara K. Phillips Award (Leadership Development), and (ii) Clara M. Hines Award (Humanitarian and Caring Soror)3. Do not recommend trying to submit packet for “Launching New Dimension” Awards at this time.Approved by General ConsensusBudget/Finance-Soror Maggie Macklin-report filedProposed Adjusted Fundraising Budget. Soror Maggie Macklin moved that we take the adjusted Fundraising Budget to Chapter. Approved by General ConsensusRecommendations:1. As of March 2015, all dues and assessments will be mailed to the Lambda Omega Chapter post office box. 2. Vouchers will be available for pick up at meetings and upon approval, checks will be available at the next sorority meeting. 3. PayPal to be reinstated with transaction fees. 4. Pay 20 Pearls Foundation regulatory fee of $348.71 CNA Surety and $255.00 Selective Insurance Company of America that totals $603.71 from Chapter Operating Account Contingency Line Item. The money will be deposited in the Foundation checking account to pay these regulatory fees. 5. Beginning immediately, a Lambda Omega Chapter financial officer will be available to answer questions 30 minutes prior to the monthly chapter meetings. Soror Regina Forrest moved to accept the recommendations from the Budget/Finance Committee. Motion passedSoror Maggie Macklin moved that the Chapter Financial Officers fee (MARC) be paid by the chapter. Motion passed.Bylaws-Soror Emma FloodBylaws (new) will be published in the Feb. Newsletter and voted on in March.Present scholarship recipients with a copy of the History book.Accepted by General ConsensusConnection-Soror Cynthia Downs-TaylorAKA Day at the Capitol, February 16th Newsletter-Soror Emma FloodSoror Marcia Price moved that the newsletter submissions be submitted by midnight the day following Executive Comm. meeting. Motion passed.Grant Writing-Soror Rhonda L. Russell-report filed.Membership-Soror Kim Freeman“Mentoring Makes Us Smile”—Mentoring Program for Newly transferred and Inactive sorors. Relay for Life-May 7thUnfinished BusinessMegagenesis (Workshop Details; Sign-up at Feb. 21st chapter meeting)Soror Code Of Ethics Form (Signatures Needed)Lambda Omega Chapter Pictorial Directory, Handbook, Lambda Omega Bylaws and LO 2015 Updated Calendar (Please submit any missing dates.)Chapter Group Photo: March in church sanctuary.New BusinessFounders’ Day Observance – Founders’ Day Video 2:30 min. from the Supreme BasileusLeadership Development: Website and Social Media Guidelines (@ March Chapter Meeting)Request from Soror Margaret Lee to share Black History information. Soror Bonita Williams moved that we have a link on the Facebook page featuring her information. Motion passed.Upcoming EventsCommunity Impact Day: Pink Goes Red for Heart Health Day - Feb. 6Lambda Omega to Present $2000 Donation To Downing-Gross Cultural Arts Center – Feb. 6Graduate Advisors Certification Deadline – Feb. 14th (@62nd MARC)Graduate Advisors Certification Deadline – March 12th @ Leadership Seminar in Chicago, IL.AKA Day At The CAPITOL - Feb. 16th 8 a.m. Virginia Union Univ.Megagenesis – February 28, 2015 – Workshop NAMI Sharing Hope Session, March 7th, FBCEE Quarterly Officer and Committee Chairman Mtg., Mar. 21st 8 a.m.AnnouncementsAdjournment – Meeting adjourned at 9:27 p.m. followed by the Pledge.Grammateus:Soror Carolyn Lyons Smith ______________________________Date Approved:______________________________Basileus:Soror Dianne Blakeney______________________________ ................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download