Minutes of Ordinary Meeting of Council - 13 December 2012
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|MELTON CITY COUNCIL |
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|Minutes of the Ordinary Meeting of the Melton City Council |
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|13 December 2012 |
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|PUBLIC COPY |
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Table of Contents
1. Opening Prayer and Reconciliation Statement 6
2. Apologies and Leave of Absence 6
3. Declaration of Any Pecuniary Interest, Other Interest or Conflict of Interest of Any Councillor 6
4. Adoption and Confirmation of Minutes of Previous Meetings 7
5. Petitions and Joint Letters 7
6. Resumption of Debate or Other Business Carried over from a Previous Meeting 7
7. Public Question Time 7
8. Presentation of Staff Reports 10
8.1 Authorising of Affixing The Common Seal of Council 10
For Council to adopt the schedule of documents (Appendix 1) requiring the Common seal of Council.
8.2 Community Learning Board Minutes 12
This report advises Council of the minutes of the Community Learning Board meeting held on 31 October 2012 and recommends actions emanating from the minutes.
8.3 Heritage Advisory Committee Minutes 14
This report advises Council of the minutes of the Heritage Advisory Committee meeting held on 19 October 2012 and the recommendations emanating from the minutes.
8.4 Municipal Audit Committee 16
To advise Council of the minutes of the Municipal Audit Committee meeting held on 28 November 2012 and recommends actions emanating from the minutes.
8.5 DP2012/003 Development Plan to support a medium density housing development at 6 - 12 Highwood Drive, Hillside 18
To consider a Development Plan to facilitate the construction of 12 dwellings and associated subdivision at 6-12 Highwood Drive, Hillside.
8.6 Planning Scheme Amendment C133 - Proposal to apply the Public Acquisition Overlay At 115 City Vista Court Plumpton 27
To consider an amendment to the Melton Planning Scheme to apply the Public Acquisition Overlay to 115 City Vista Court, Plumpton.
8.7 Planning Application PA 2012/3721/1 - Residential Subdivision of land into 40 lots At Lot S6 Lakewood Boulevard Melton 31
To consider a planning application for the residential subdivision of land at Lot S6 Lakewood Boulevard, Melton.
8.8 Courthouse Plaza Redevelopment Plans - Public Exhibition 51
To present the Melton Courthouse Concept drawings and outline the proposal for publicly exhibiting the plans.
8.9 National Growth Areas Alliance (NGAA) Advocacy 53
To provide Council with an overview of current advocacy initiatives and attendance to the the National Growth Areas Alliance (NGAA) forum in Sydney on 29 and 30 November 2012.
8.10 Eynesbury Recreation Reserve Draft Masterplan 57
To present to Council the draft Eynesbury Recreation Reserve Masterplan. The draft Masterplan provides strategic direction and guidance for the future development of this public active open space.
8.11 Vietnam Veterans' Association - Request for Land for Development of Meeting Facility 60
To advise Council in respect of a request received from the Vietnam Veterans’ Association for Council to assist them by providing an area of Council land on which they could construct a meeting place to replace their current venue which is a Council building located in the Aged Care Precinct on McKenzie Street, Melton.
8.12 Collingwood Football Club, Caroline Springs Application for 6 Additional Electronic Gaming Machines 63
To seek Council approval to prepare a submission informing the Victorian Commission of Gaming and Liquor Regulation (VCGLR) that Council does not support the application by Collingwood Football Club to increase their number of Electronic Gaming Machines (EGMs) for its venue ‘The Club’ at Caroline Springs, from 60 to 66.
8.13 Aquatic Facility Planning 67
To seek Council approval to commence the preparation of an Aquatic Facilities Strategy for the City of Melton to include:
• A review of potential sites and facility types for the provision of Aquatic Facilities to service the Municipality.
• A review of the existing capacity of Melton Waves Leisure Centre.
8.14 Council Meeting Schedule 2013 72
To consider the 2013 Council Meeting Schedule for adoption by Council.
8.15 Junior Council for the municipality - Notice of Motion 338 74
To provide further response to Notice of Motion 338 that requested an investigation into the possibility of establishing a Junior Council for the municipality.
8.16 Men's Shed in the Eastern Corridor - Notice of Motion 339 77
To provide response to Notice of Motion No 339, that requests information and options for the development of a Men’s Shed in the Eastern Corridor.
9. Reports of Committees 82
10. Reports from Delegates Appointed by Council to Other Bodies 83
10.1 Presentation of Written and Verbal Reports from Councillors in Their Role as Delegates to Other Bodies 83
10.2 Parliamentarian and Departmental Letters Received by The Mayor 84
10.3 Record of Assembly of Councillors Attached To This Agenda in Accordance with Section 80a(1) of The Local Government Act 1989 85
• 22 November 2012
• 29 November 2012
• 6 December 2012
11. Notices of Motion 86
11.1 Notice of Motion 343 (Cr Majdlik) Invitation to the Shadow Premier of Victoria 86
11.2 Notice of Motion 344 (Cr Dunn) Melton Weir Development Advisory Committee 87
11.3 Notice of Motion 345 (Cr Turner) Amendment to the Resource Support and Expenses of Councillors and Special Committee Members Policy 88
11.4 Notice of Motion 346 (Cr Turner) Proposed Amendments to Voting Systems applying in Local Government Elections 89
11.5 Notice of Motion 347 (Cr Turner) Electoral Process 90
11.6 Notice of Motion 348 (Cr Majdlik) Committee to explore constitutional recognition of local government 91
11.7 Notice of Motion 349 (Cr Majdlik) Review of all parks and reserves in the whole of Melton City municipality 92
11.8 Notice of Motion 350 (Cr Majdlik) Calder Highway reduced speed limit 93
11.9 Notice of Motion 351 (Cr Ramsey) Councillor Briefings remain alcohol free 94
11.10 Notice of Motion 352 (Cr Turner) Increasing general practitioner numbers 95
12. Councillor’s Questions Without Notice 96
13. Motions without Notice 96
14. Urgent Business 96
15. Confidential Business 97
15.1 Tender Evaluation Plan Contract 13/003 Provision of Public Place Waste and Recycling Collection Services 98
To present the tender evaluation plan for Contract 13/003– Provision of Public Place Waste and Recycling Collection Services.
15.2 Audit Committee Meeting Confidential Items - November 2012 101
To advise Council of the “in-camera” minutes of the Municipal Audit Committee meeting held on 28 November 2012 and recommends actions emanating from the minutes.
15.3 Independent Audit Committee Member 103
To present to Council the recommendation of the selection panel in respect of Expressions of Interest for the vacant “independent Audit Committee member” position.
15.4 Land Acquisition - Caroline Springs 105
For Council to consider the outcome of an investigation into the potential purchase of a parcel of land in Caroline Springs.
15.5 Contract No. 13/009 Westwood Drive Road and Bridge Construction from Tenterfield Drive to Fydler Avenue, Burnside Heights 107
To advise Council that the tender assessment for Contract No. 13/009 Westwood Drive Road and Bridge Construction has been completed and a recommendation is presented to Council.
15.6 Contract 13/014 Annual Asphalt Resurfacing Program 2012-2013 115
To advise Council that the tender assessment for Contract No. 13/014 Annual Asphalt Resurfacing Program 2012/2013 has been completed and that a recommendation is presented to Council.
15.7 Contract 13/013 Accelerated Seal Program, Various Roads Exford - Design and Construct
Contract 13/016 Melton Library & Learning Hub - Supply and Installation of Library Shelving 119
To seek Council’s approval to award Contract 13/013 Accelerated Seal Program, Various Roads Exford – Design and Construct and Contract 13/016 Melton Library & Learning Hub – supply and installation of library shelving.
15.8 Provision of Debt Collection Services 122
For Council to consider the recommendation of the evaluation panel in relation to contract for the provision of Debt Collection Services.
15.9 Contract SL9311 - Appointment of Panel of Providers for approved Energy Efficient Street Lighting Hardware 125
To appoint a panel of providers for approved Energy Efficient Street Lighting Hardware (Luminaries and photoelectric Cells).
16. Close of Business 128
Melton City Council
Minutes of the Ordinary Meeting of the Melton City Council held in the Council Chamber, Civic Centre, 232 High Street, Melton on 13 December 2012 at 7:00PM
Present: Cr K.Majdlik (Mayor)
Cr B.Turner (Deputy Mayor)
Cr B.Borg
Cr L.Carli
Cr N.Dunn
Cr S.Ramsey
Mr K.Tori, Chief Executive Officer
Mr P.Bean, General Manager Corporate Services
Mr M.Heaney, General Manager Community Services
Mr L.Shannon, General Manager Planning and Development
Mr B.Baggio, Manager Planning
Mr D.Hogan, Manager Customer Engagement
Ms T.Spiteri, Governance Coordinator
Ms A.Raijer, Communications Coordinator
1. Opening Prayer and Reconciliation Statement
The Mayor, Cr Majdlik read the opening prayer and reconciliation statement.
2. Apologies and Leave of Absence
Apology received from Cr Cugliari.
3. Declaration of Any Pecuniary Interest, Other Interest or Conflict of Interest of Any Councillor
Cr Ramsey declared an indirect interest in report number 15.6 – Annual Asphalt Resurfacing Contract as her daughters partner is employed by one of the Contractors.
Cr Dunn declared an conflict of interest in report number 15.4 – Land Acquisition Caroline Springs as she resides in the immediate area to the application.
Cr Borg declared an direct interest in report number 8.10- Eynesbury Recreation Reserve Draft Masterplan.
4. Adoption and Confirmation of Minutes of Previous Meetings
|Crs Ramsey/Turner |
|That the Minutes of the Ordinary Meeting of Council held on 15 November 2012 and Minutes of the Special Meeting of Council held on 22 |
|November 2012 be confirmed as a true and correct record. |
|CARRIED |
5. Petitions and Joint Letters
Nil.
6. Resumption of Debate or Other Business Carried over from a Previous Meeting
Nil.
7. Public Question Time
|Name |Question asked of Council |
|Sam Azzopardi |Undertaking of a Constitutional referendum. |
|Mrs IIaides |Clarification sought of necessity to seek Constitutional recognition. |
| |Power of Council to apply rates and charges. |
|Michael Gatt |Validity of Council’s ability to receive Federal funding. |
|Yarney Van Liempd |Composition of Committee to explore Constitutional recognition of Local Government. |
|Procedural Motion |
|Crs Ramsey/Turner |
|That the meeting be adjourned at 7.25pm. |
|CARRIED |
|Procedural Motion |
|The Mayor reconvened the meeting at 7.39pm. |
|Name |Question asked of Council |
|Jack Ivankovic |Completion date of Neale Road, Rockbank. |
| |Costs to provide the Environmental Enhancement Rebate Survey. |
The Mayor requested a member of the gallery to stop recording the Council Meeting as it was in breach of Clause 30 of the Meeting Procedure Local Law 2004.
|Procedural Motion |
|The Mayor adjourned the meeting at 7.43pm. |
Procedural Motion
The Mayor reconvened the meeting at 8.30pm.
|Name |Question asked of Council |
|Allen Fairweather |Success of Djerrawarrh Festival. |
| |Moving the Council Meeting night from Thursday to Tuesday. |
|Nigel Austin |Necessity to seek Constitutional recognition. |
|Alan Fairweather |Clarification sought on Section 173 Agreement regarding PA2011/3207. |
|Steve Hardiman |Public Question form access on the Council’s website. |
|Mario Santucci |Necessity of Constitutional recognition. |
|Paul and Maria Rita DeBono |Validity of Local Government recognition. |
|Chris Touvanna |Council authorisation to act under legislation and its relevance to the Constitution.|
Cr Borg arrived at 8.40pm.
|Name |Question asked of Council |
|Karoo Yoolk |Capacity to act as an entity. |
|Mary Brincat |Is the direction of Council in tonight’s agenda lawful. |
|Joe Brincat |Council subsidised regarding the referendum proposal. |
|Name |Question asked of Council |
|Androulla Touvanna |Council acting without jurisdiction. |
|Andrew Antonnio |Council ability to consider a Constitutional matter. |
The Mayor advised that item 7, public question time, will be deferred and further consideration after item 15 in this agenda.
|Procedural Motion |
|Crs Ramsey/Turner |
|That the recommendations as printed in Items 8.1, 8.2, 8.3, 8.4, 8.5 and 8.6 be adopted in block. |
|CARRIED |
8. Presentation of Staff Reports
8.1 Authorising of Affixing The Common Seal of Council
Author: Liz Pace- Executive Assistant
Presenter: Peter Bean- General Manager Corporate Services
Purpose of Report
|For Council to adopt the schedule of documents (Appendix 1) requiring the Common seal of Council. |
|Recommendation: |
|That the Council Seal be affixed to the documentation as detailed in the Schedule for Authorising of Affixing of the Common Seal of Melton City |
|Council dated 13 December 2012 and appended to this report. (Appendix 1) |
|Crs Ramsey/Turner. That the recommendation be adopted. |
|CARRIED |
Report
1. Executive Summary
Documents requiring the Common Seal of Council to be affixed are detailed in (Appendix 1).
2. Background/Issues
Use of the Council Seal is required where Council as a body corporate is required to acquit a document or agreement for the purpose of performing its functions and exercising its powers.
The Local Government Act 1989 prescribes that a Council must have a common seal, and that the common seal must –
(a) Bear the name of the Council (which name may refer to the inhabitants of the municipal district) and any other word, letter, sign or device the Council determines should be included; and
(b) Be kept at the Council office; and
(c) Be used in accordance with the local laws of the Council.
Council’s Meeting Procedure Local Law 2004 prescribes the use of Council’s Common Seal and the authorized officers who have the authority to sign every document to which the common seal is affixed.
3. Council Plan Reference and Policy Reference
The Melton City 2009-2013 Council Plan refers to the need to:
Ensure everyone has access to quality Council services The Melton Shire Council 2009-2013 Council Plan refers to the need to:
Management and control of the use of the Council seal is an important element of ensuring good governance.
4. Financial Considerations
There are no financial considerations relating to the use of the Council Seal.
5. Consultation/Public Submissions
Not applicable.
6. Risk Analysis
Ensuring that the Council Seal is only affixed in accordance with a resolution of Council controls the potential risk of the seal being incorrectly affixed to a document.
7. Options
Not applicable.
List of Appendices
|1. |Schedule for Authorising of Affixing The Common Seal |
8.2 Community Learning Board Minutes
Author: Peter Blunden- Life Long Learning Officer
Author: Michael Scholtes- Manager Learning Communities
Presenter: Peter Bean- General Manager Corporate Services
Purpose of Report
|This report advises Council of the minutes of the Community Learning Board meeting held on 31 October 2012 and recommends actions emanating from |
|the minutes. |
|Recommendation |
|That Council; |
|1. adopt the recommendations set out in the minutes of the Community Learning Board of 31 October 2012; (Appendix 1) |
|2. note the response from the Hon. Martin Dixon MP regarding delays to the construction of the Schools Trade Training Centre in Melton (Appendix |
|2); and |
|3. endorse the Community Learning Plan 2011-2014 Annual Report (Appendix 3). |
|Crs Ramsey/Turner. That the recommendation be adopted. |
|CARRIED |
Report
1. Executive Summary
The City of Melton Community Learning Board meets bimonthly and considers matters relating to employment, education and learning within the City. The 31 October 2012 meeting of the Community Learning Board was presented with reports from each of the working parties and projects of the Board. A copy of the letter from the Education Minister to the Learning Board and a draft Annual Report of the activities of the Board this year were also presented.
2. Background/Issues
Council established the Community Learning Board in 1998 to promote the importance of lifelong learning to the social and economic development of Melton. The Community Learning Board connects those involved within the City in these endeavours in a forum to improve opportunities for the community to learn. Membership is drawn from all learning sectors, industry and community organisations and also comprises a number of ex-officio members from Council and other formal education service providers.
The Board now has two working parties that concentrate on various elements of lifelong learning and implement the Community Learning Plan 2011-2014. They are the Economic Development and Lifelong Learning working party and the Social Inclusion and Lifelong Learning working party. There is also a Kindergarten Working Party that is a joint activity of the City’s Early Years Partnership and the Community Learning Board.
A copy of the unconfirmed Minutes of the meeting held on 31 October 2012 is attached to this report as Appendix 1. A letter from the Honourable Martin Dixon MP, State Minister of Education responding to the Board’s letter to him regarding delays to the construction of the Schools Trade Training Centre in Melton is attached as Appendix 2. The draft Annual Report of the City of Melton Community Learning Board is attached as Appendix 3.
3. Council Plan Reference and Policy Reference
The Melton Shire Council 2009-2013 Council Plan refers to the need to:
Lead the community through promoting community health and wellbeing, community engagement and improving business and employment opportunities within the Shire. The Community Learning Board, through its activities, seeks to deliver on these objectives.
4. Financial Considerations
No financial considerations.
5. Consultation/Public Submissions
The Community Learning Board is an Advisory Committee of Council and where public consultation and or submissions are identified as being appropriate the Board would recommend an appropriate consultation process to Council for endorsement.
6. Risk Analysis
Being regularly informed on Community Learning Board activities assists Council in controlling any possible risk exposure.
7. Options
The Community Learning Board is an Advisory Committee of Council and Council therefore has the discretion to accept, reject or amend its recommendations as Council deems appropriate.
List of Appendices
|1. |Learning Board Minutes |
|2. |Community Learning Board Letter of Response from Minister Dixon |
|3. |Community Learning Plan Annual Report 2012 |
8.3 Heritage Advisory Committee Minutes
Author: Sera Jane Peters- Heritage Advisor
Presenter: Bob Baggio- Manager Planning
Purpose of Report
|This report advises Council of the minutes of the Heritage Advisory Committee meeting held on 19 October 2012 and the recommendations emanating |
|from the minutes. |
|Recommendation: |
|That Council: |
|1. Note the minutes of the Heritage Advisory Committee of 19 October 2012; and |
|2. Endorse the recommendations as detailed in the minutes of the Heritage Advisory Committee meeting held on 19 October 2012 (refer Appendix 1). |
|Crs Ramsey/Turner. That the recommendation be adopted. |
|CARRIED |
Report
1. Executive Summary
The Heritage Advisory Committee is a community committee which provides advice to Council on best practice in the management and conservation of heritage in the City of Melton. The Committee makes recommendations to Council for applications to the Heritage Assistance Fund, the Heritage Award and advocates on behalf of the community on heritage matters.
The Committee is composed of five community representatives, one Council Officer, the Council’s Heritage Advisor and a Councillor. It meets every two months and this report presents the recommendations of the October meeting to Council for adoption. A copy of the minutes are attached as Appendix 1.
2. Background/Issues
The purpose of the heritage assistance fund is to provide ‘one off’ financial assistance to land owners for the conservation of a heritage place. The grants are made on a dollar for dollar basis, with the amount of funding applied for generally matched by the applicant.
Council normally budget $10,000 per annum, with other funding sources being Government Agencies which are required to remove a heritage item (such as a Dry Stone Wall) as part of infrastructure works.
Applications are capped at $6,500 per project.
3. Council Plan Reference and Policy Reference
The Melton Shire Council 2009-2013 Council Plan refers to the need to:
Community engagement:
6.1 Consult and involve the community to provide responsive, high quality services and facilities.
6.2 Enhance volunteering and leadership within the community.
6.3 Build strong, productive relations to encourage the sharing of knowledge.
6.4 Ensure that all groups have an equal opportunity to participate and be involved.
4. Financial Considerations
The recommendations for funding from the Heritage Assistance Fund, are less than the approved recurrent budget allocated to the heritage Assistance Fund.
5. Consultation/Public Submissions
Letters about the Fund and criteria for applying were sent to all land owners with a property within the Heritage Overlay, as well as notification by telephone to targeted owners.
6. Risk Analysis
Not applicable.
7. Options
The Heritage Advisory Committee is an advisory committee of Council, therefore has the discretion to accept, reject or amend recommendations of the advisory committee as it deems appropriate.
List of Appendices
|1. |Appendix 1 - Heritage Advisory Committee Minutes 19 October 2012 |
8.4 Municipal Audit Committee
Author: Cheryl Santoro- Senior Administration Officer
Presenter: Peter Bean- General Manager Corporate Services
Purpose of Report
|To advise Council of the minutes of the Municipal Audit Committee meeting held on 28 November 2012 and recommends actions emanating from the |
|minutes. |
|Recommendation: |
|That: |
|1. the unconfirmed minutes of the Municipal Audit Committee of 28 November 2012 be noted; and |
|2. Council endorse the recommended actions as detailed in the minutes of the Municipal Audit Committee meeting held on 28 November 2012. (Appendix|
|1) |
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|Crs Ramsey/Turner. That the recommendation be adopted. |
|CARRIED |
Report
1. Executive Summary
The unconfirmed minutes of the Audit Committee meeting held on 28 November 2012 are appended to this report as Appendix 1. The Committee considered various issues in relation to risk, financial management and governance and the minutes contain recommendations for the consideration of Council.
2. Background/Issues
It is a requirement within the Terms of Reference of the Municipal Audit Committee to meet and report its decisions and recommendations to the Council for consideration.
Issues discussed and recommendations made by the Committee are noted in the minutes for action by both individuals and Council.
3. Council Plan Reference and Policy Reference
The Melton Shire Council 2009-2013 Council Plan refers to the need to:
Practice good governance, social, economic and environmental responsibility
4. Financial Considerations
A provision has been provided in this year’s budget for the remuneration on a fee per meeting basis for independent members of the Committee, with an optional additional amount paid to the Chairperson.
5. Consultation/Public Submissions
The Municipal Audit Committee consists of Councillor Majdlik, Councillor Ramsey and three independent external audit members Mr Alan Hall as Chairperson, Mr Mark Holloway and Mr Adam Roberts.
6. Risk Analysis
Not applicable.
7. Options
The Audit Committee is an advisory committee of Council and Council therefore has the discretion to accept, reject or amend its recommendations.
List of Appendices
|1. |Audit Committee Meeting Minutes 28 November 2012 |
8.5 DP2012/003 Development Plan to support a medium density housing development at 6 - 12 Highwood Drive, Hillside
Author: Kate Barclay- Senior Development Planner
Presenter: Bob Baggio- Manager Planning
Purpose of Report
|To consider a Development Plan to facilitate the construction of 12 dwellings and associated subdivision at 6-12 Highwood Drive, Hillside. |
|Recommendation: |
|That Council approve the Development Plan pursuant to Clause 43.04 of Melton Planning Scheme. |
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|Crs Ramsey/Turner. That the recommendation be adopted. |
|CARRIED |
Report
1. Executive Summary
|Application No.: |DP2012/003 |
|Applicant: |Taylors (Urban Development, Built Environment, Infrastructure) |
|Owner |Tynong Pastoral Co Pty Ltd |
• A Development Plan is proposed to develop the land for 12 dwellings and associated subdivision in accordance the Development Plan Overlay provisions at Clause 43.04 of the Melton Planning Scheme.
• The site is within a Residential 1 Zone and affected by the Development Plan Overlay (DPO1) and the Melbourne Airport Environs Overlay (MAEO2).
• The site has an area of 4,259m².
• The proposed lots will provide an average area of 311m².
• Two submissions have been received.
• It is considered that the proposal complies with the relevant provisions of the Planning Scheme and should be approved.
2. Background
The Land and Surrounding Area
The subject site is an irregular L shaped allotment located in the north east corner of Highwood Drive, Hillside. The allotment is known as Lot 2226 on Plan of Subdivision 313412G.
The subject site is vacant with no existing vegetation and is fenced on all sides with 1.8 metre high fencing. The site has a frontage to Highwood Drive of 57.43 metres, 42.50 metres on the western boundary, 79.79 metres on the northern boundary, 104.25 metres to the eastern boundary and 38.92 metres to the southern boundary. The site has a total area of 4,259m². The northern boundary of the site forms part of the Urban Growth Boundary.
The surrounding neighbourhood is largely developed with single dwelling residences, the existing site among a handful of other sites remain vacant within the immediate area.
The character of the surrounding area comprises mostly single and double storey dwellings of varying types and styles and a mixture of materials and finishes. Dwellings within the streetscape occupy almost their entire frontage with dwellings typically being constructed on one side boundary (a garage built to the boundary) and detached on the opposite side.
Dwelling designs vary from contemporary to re creations of other architectural periods. Hipped and colourbond roofs are the predominant roof form in the area, however flat roofs are prominent in the streetscape.
The site is within:
• 250 metres of Hilltop Park Reserve to the northeast;
• 450 metres of Hillside Recreation Reserve to the southwest;
• 450 metres of the Community Centre at Hillside Recreation Reserve to the southwest;
• 250 metres of The Outlook Reserve south of the site;
• 70 metres of Wattle Valley Drive Neighbourhood Activity Centre;
• 900 metres of Sydenham Hillside Primary School to the southwest.
Refer to Appendix 1 for a locality plan.
Proposed Development Plan
The submitted Development Plan proposes to develop the land for medium density housing comprising 12 dwellings. A subsequent Planning Permit application will be submitted with detailed layout and design plans for the development following the successful approval of a Development Plan.
The future application will include the development of four single storey dwellings to the west side of the allotment and eight double storey dwellings to the eastern side of the allotment. The development will be accessed by a single crossover off Highwood drive providing access to all 12 dwellings.
The proposed lots will vary in size from 241m² to 350m². The average lot sizes will be 311m². Each lot will be developed with a single dwelling. Dwellings 1 to 4 will be setback approximately 6 metres to Highwood Drive on the west side whilst Dwellings 5 through 12 will be setback between 5 and 6 metres from the internal accessway (approximately 12 metres from the front of the property boundary in Highwood Drive in the south west).
The dwellings are proposed to be constructed with a contemporary design using a mixture of materials and elements similar to those occurring within the surrounding streetscape.
Refer to Appendix 2 and 3 for plans of the proposal and 3D perspectives.
Planning Controls
The subject land is located within the Residential 1 Zone.
Under the Zone provisions, a permit is required for the construction of more than one dwelling on the land and to subdivide land, pursuant to Clause 32.01-2 and 32.01-3 of the Planning Scheme.
Under the requirements of the Residential Zone 1, the development of two or more dwellings on a lot must meet the requirements of Clause 55 (ResCode) of the Melton Planning Scheme. Clause 55 requires that a development:
• Must meet all objectives:
• Should meet all of the standards.
If the Council however is satisfied that an application for an alternative design solution meets the objective, the alternative design solution may be considered.
Under the requirements of the Residential Zone 1, the subdivision of land must meet the requirements of Clause 56 (ResCode) of the Melton Planning Scheme. Clause 56 requires that a subdivision:
• Must meet all objectives:
• Should meet all of the standards.
If the Council however is satisfied that an application for an alternative design solution meets the objective, the alternative design solution may be considered.
Clause 11 of the State Planning Policy Framework (SPPF) encourages planning to anticipate and respond to the needs of existing and future communities through provision of zoned and serviced land for housing, employment, recreation and open space, commercial and community facilities and infrastructure.
The policy also states that planning for urban growth should consider opportunities for the consolidation, redevelopment and intensification of existing urban areas, neighbourhood character and landscape considerations, the limits of land capability and natural hazards and environmental quality and service limitations and the costs of providing infrastructure.
Clause 15.01-3 of the SPPF aims to ensure that subdivision design achieves attractive, liveable, walkable, cyclable, diverse and sustainable neighbourhoods in the development of new residential areas and the redevelopment of existing areas. The policy also encourages a range of lot sizes to suit a variety of dwelling and household types to meet the needs and aspirations of different groups of people.
Additionally, Clause 16 encourages new housing that has access to services and be planned for long term sustainability, including walkability to activity centres, public transport, schools and open space. This policy also encourages the increase in the supply of housing in existing urban areas by facilitating increased housing yield in appropriate locations, including under-utilised urban land.
The Local Planning Policy for Residential Land Use (Clause 22.01) has as objectives to:
• Encourage the provision of a diverse range of housing options that meets the needs of current and future residents.
• Encourage energy efficiency in housing and subdivision designs.
• Clearly identify future development directions and patterns.
• Ensure new residential development is integrated with existing urban areas (by road, pedestrian, cycle and open space links).
• Encourage residential development which fosters social interaction, community and neighbourhood and which creates a sense of place and identity.
• Provide quality affordable housing opportunities for people on low and moderate incomes.
Development Plan Overlay Clause 43.04
The subject site is covered by Schedule 1 of the Development Plan Overlay pursuant to the provision of the Melton Planning Scheme. The schedule relates to the ‘Melton East Growth Area’.
The purpose of the Overlay is to:
• To identify areas which require the form and conditions of future use and development to the shown on a development plan before a permit can be granted to use or develop to the land.
• To exempt an application from notice and review if it is generally in accordance with a development plan.
Prior to the issue of a planning permit for any use or development, a Development Plan must be prepared to the satisfaction of the Responsible Authority.
A Development Plan must show:
• Detailed plans of sub areas within the plan as well as supporting documentation which assists to clarify the nature of development proposed.
• The relationship of the land to existing or proposed land uses on adjoining land.
• The proposed subdivision lot layout, the road network, pedestrian and bicycle network and open space and drainage reserves.
• The layout of any proposed Activity Centre.
• The proposed land uses for sub areas within the locality.
• The location of all vehicle and pedestrian access ways within, to and from the development.
• The location and layout of all car parking areas, loading bays and access to and from these areas.
• Details of all landscaping development proposed, including the types and species of plants and any arrangements for the maintenance of the landscaping after it has been established.
• The management of vegetation to minimise fire hazard and to ensure the safety or people and property.
• The stages (if any) by which the development of the land is proposed to proceed.
Before deciding to approve a Development Plan, the responsible authority must consider:
• The existing and possible future development and use of the land and of contiguous or adjacent land.
• The need for appropriate setbacks from residential areas.
• The provision of water, sewerage, drainage and electricity services.
• The orderly planning of the zone, including the management of traffic, the provision of pedestrian ways and open space.
• The need for financial or other contributions towards the provision of reticulated service infrastructure, community and social facilities and services, transport infrastructure and services.
• The provisions of the Melton East Strategy Plan and municipal planning policy.
Melbourne Airport Environs Overlay Clause 45.08
The subject site is covered by the Melbourne Airport Environs Overlay (MAEO2) pursuant to the Melton Planning Scheme.
The purpose of the Overlay is to:
• To implement the State Planning Policy Framework and the Local Planning Policy Framework, including the Municipal Strategic Statement and local planning policies.
• To ensure that land use and development are compatible with the operation of Melbourne
• Airport in accordance with the relevant airport strategy or master plan and with safe air navigation for aircraft approaching and departing the airfield.
• To assist in shielding people from the impact of aircraft noise by requiring appropriate noise attenuation measures in dwellings and other noise sensitive buildings.
• To provide for appropriate levels of noise attenuation depending on the level of forecasted noise exposure.
A permit is required to use land for a dwelling. The development of a single lot for two or more dwellings must not exceed a density of one dwelling per 300 square metres.
A permit is required to subdivide land. Each lot must be at least 300 square metres.
3. Council Plan Reference and Policy Reference
The Melton Shire Council 2009-2013 Council Plan refers to the need to:
Advocate for a range of housing choices to offer lifestyle options
Ensuring our fast growth is well planned and managed by advocating a range of housing choices to offer lifestyle options.
4. Consultation/Public Submissions
Public notification of the application
Clause 43.04-2 exempts applications from the notice requirements of Section 52(1)(a), (b) and (d), the decision requirements of Section 64(1), (2) and (3) and the review rights of Section 82(1) of the Act.
The application was not required to be advertised, however was informally notified for 14 days and two submissions were received.
The grounds of objection may be summarised as follows:
• The small lot and dwelling size is out of character with the surrounding area
• The proposed subdivision is contrary to a number of ResCode standards
• Lack of visitor parking and traffic safety concerns
• Lack of potential for landscaping
• Concern that the proposal is exempt from third party notification and appeal rights.
Referral of the application
Internal
|Engineering |Turning templates required when application plans are submitted to ensure adequate |
| |reversing from garages and ability to enable vehicles to enter and exit in a forwards |
| |direction. |
| |A condition of any subsequent planning permit shall provide for line marking on the |
| |Highwood Drive - 90 degree bend to minimise traffic conflicts in this area. |
|Waste Services |Garbage collection cannot be undertaken within the property boundaries, however sufficient |
| |space is available within the nature strip frontage of the development (approximately 24 |
| |metres required enabling a Council rubbish collection). |
|Strategic Planning (Urban Design) |Generally supportive of the development, subject to further detailed submission of plans in|
| |particular elevations and materials and colours at the planning permit stage. |
External
|Melbourne Airport |No objections subject to conditions and a Section 173 Agreement must be entered into at the|
| |subdivision stage with the owner of each lot created which ensures that the land may not be|
| |further subdivided. |
5. Issues
Development Plan Assessment
Following is an assessment of the proposal against the relevant Development Plan Overlay provisions:
|Development Plan Requirement |Response |
|Detailed plans of sub areas within the plan as well as |N/A - The Development Plan is for a small undeveloped site within an |
|supporting documentation which assist to clarify the |established urban area of Hillside. Images and context plans contained within |
|nature of development proposed. |the Development Plan application identify the site in accordance with the |
| |surrounding site. |
|The relationship of the land to existing or proposed land |The site context description contained within the Development Plan report in |
|uses on adjoining land. |addition to plans submitted with the application show that the Development |
| |Plan site is located within an established residential area with residential |
| |development to the east, west and south of the site. To the north of the |
| |Development Plan site is rural land constrained by high voltage power |
| |transmission lines. The northern boundary of 6-12 Highwood Drive is the edge |
| |of the Urban Growth Boundary. |
|The proposed subdivision lot layout, the road network, |The Development Plan shows the subdivision layout intended for the site as |
|pedestrian and bicycle network and open space and drainage|well as the internal access road. There are no public roads being created by |
|reserves. |this subdivision, nor will any cycle networks, open space and drainage |
| |reserves be required on the Development Plan site due to the small size of the|
| |area. |
|The layout of any proposed Activity Centre. |N/A - there are no activity centres or commercial sites proposed within this |
| |Development Plan. |
|The proposed land uses for sub areas within the locality. |There are no sub areas within the Development Plan area and the subject site |
| |will be used entirely for residential land use. |
| |The surrounding area around the site is almost exclusively, with the exception|
| |of local open space reserves, used for residential purposes. |
|The location of all vehicle and pedestrian access ways |The Development Plan shows the location of the vehicular access to the land in|
|within, to and from the development. |the form of a common property area which will serve as access to all land |
| |within the Development Plan area. |
|The location and layout of all car parking areas, loading |Car parking areas are proposed to be provided on each lot within the |
|bays and access to and from these areas. |Development Plan, each lot is wide enough to cater for a double garage, and |
| |provision for visitor parking within the setback area. |
|Details of all landscaping development proposed, including|Given the small size of land, there will be no public landscaping proposed. |
|the types and species of plants and any arrangements for |Detailed landscape plans will be a requirement of any planning permit approved|
|the maintenance of the landscaping after it has been |during the permit application process. Generally all shared arras would form |
|established. |part of a body corporate for the maintenance of landscaping, all other |
| |landscaping within each allotment will at the maintenance of the owners. |
|The management of vegetation to minimize fire hazard and |All vegetation on the site will be maintained gardens and does not form a |
|to ensure the safety of people and property. |contiguous area of high risk vegetation around the site. |
|The stages (if any) by which the development of the land |The development is anticipated to be completed in one stage. |
|is proposed to proceed. | |
|The existing and possible future development and use of |Most surrounding land is also either existing or proposed residential land, |
|the land and of contiguous or adjacent land. |but generally all areas are developed or being developed. |
| |Appropriate setbacks in accordance with the relevant requirements of Clause 55|
| |will be applied o the development ensuring compliance. |
|The need for appropriate setbacks from residential areas. |As above. |
|The provision of water, sewerage, drainage and electricity|These services can be provided and will be required under the subdivision |
|services. |permit process |
|The orderly planning of the zone, including the management|It will provide appropriate extensions and pedestrian access to roads and |
|of traffic, the provision of pedestrian ways and open |other services in proximity to the site. |
|space. The need for financial or other contributions |Melton East requires a 9% Open Space Contribution, this will be applied to any|
|towards the provision of reticulated service |permit for subdivision of land. |
|infrastructure, community and social facilities and | |
|services, transport infrastructure and services. | |
|The provisions of the Melton East Strategy Plan and |The Melton East Strategy Plan and municipal planning policy generally support |
|municipal planning policy. |the ongoing development of The Melton East area, where appropriate |
| |infrastructure including roads and open space are to be provided and where |
| |major environmental constraints are addressed. |
Objectors Concerns
In relation to impact on neighbourhood character and frontages not in keeping with the rhythm of Highwood Drive, it is submitted that the applicant has attempted to address these issues with the further separation of Dwellings 1 - 4 and Dwellings 10 - 12. These dwellings are considered to be the most impacting on the streetscape and most immediately visible.
The further separation of these dwellings will ensure that their impact on Highwood Drive is minimised. 3D image perspectives of the development have also been submitted in support of the development which shows a breaking up of the frontages through the use of different materials and textures.
The development will provide each dwelling with a double lock up garage accessed off the internal access way. In relation to lack of visitor car parking, and no designated visitor car spaces within the development, the development proposes that all double storey dwellings provide two visitor spaces within their setbacks off the internal access way, in effect providing a minimum of eight visitor spaces to be provided within the front setbacks.
The practice of providing visitor spaces within setbacks of existing dwellings is appropriate in some instances. Given the nature of the allotment on the existing bend, keeping vehicles off the street and minimizing crossovers to the site would be highly appropriate, and providing visitor spaces within access ways is considered appropriate in this instance. Two visitor car spaces could potentially be provided within the site and these should be further explored as an option in any planning permit submission.
It is considered that the development will provide adequate surveillance to the street, as all porticos will be visible from Highwood Drive and dwellings address Highwood Drive directly where possible.
The development plans submitted with the planning permit application will be subject to further assessment under Clauses 55 and 56 respectively.
6. Options
Council can either support the Development Plan application or not support the Development Plan application.
7. Conclusion
The application has been assessed against the State Planning Policy Framework, Local Planning Policy Framework, Zone provisions of the Melton Planning Scheme.
The proposal in terms of its design, layout, orientation and solar access, provision of internal vehicle access and car parking will achieve a planning outcome that complements the neighbourhood and streetscape character of the area and will integrate with the existing urban environment.
The proposal is considered to provide an appropriate site responsive design that will facilitate the orderly development of an existing urban area, make efficient use of existing infrastructure, maximises solar access (energy efficiency for open space areas) and provides opportunities for increased residential densities in proximity to existing community facilities, public transport and public open space. It will also improve housing choice and respect established neighbourhood character of the area in terms of its layout, design, scale, and built form.
Council officers are satisfied that a suitable multi dwelling design outcome can be achieved on the site for 12 dwellings. The plans provided are indicative layouts and will be subject to a subsequent planning permit application for the development of the land, which must be approved prior to any development occurring on site. The relevant objectives and standards of Clauses 55 and 56 will apply at that time.
Accordingly, it is recommended that the Development Plan application be approved.
List of Appendices
|1. |6-12 Highwood Drive - Locality Plan |
|2. |6-12 Highwood Drive - Layout Plans |
|3. |6-12 Highwood Drive - 3D image perspectives |
8.6 Planning Scheme Amendment C133 - Proposal to apply the Public Acquisition Overlay At 115 City Vista Court Plumpton
Author: Claire Bickerstaff- Senior Major Developments Planner
Presenter: Bob Baggio- Manager Planning
Purpose of Report
|To consider an amendment to the Melton Planning Scheme to apply the Public Acquisition Overlay to 115 City Vista Court, Plumpton. |
|Recommendation: |
|That Council: |
|i) request authorisation from the Minister for Planning to prepare Planning Scheme Amendment C133 – Proposal to apply the Public Acquisition |
|Overlay at 115 City Vista Court, Plumpton; and |
|ii) following receipt of authorisation, exhibit the amendment in accordance with the requirements of the Planning and Environment Act 1987. |
|Crs Ramsey/Turner. That the recommendation be adopted. |
|CARRIED |
Report
1. Background
Executive Summary
• The development of the Taylors Hill West growth area requires the construction of a roundabout at the future intersection of Hume Drive and City Vista Court. The project is identified in the Taylors Hill West Precinct Structure Plan (PSP).
• It is proposed to prepare an amendment to the Melton Planning Scheme to apply a Public Acquisition Overlay to part of the property at 115 City Vista Court, which is required for the construction of the roundabout.
• The proposal generally accords with the Melton Planning Scheme, the State Planning Policy Framework and the Strategic Assessment Guidelines for Planning Scheme Amendments.
• It is therefore recommended that Council seek authorisation to prepare the amendment from the Minister for Planning, and subsequently exhibit the amendment.
The Land and Surrounding Area
The subject site has an area of 0.8094 hectares and is located at what is currently the termination of City Vista Court in Plumpton. The site is currently developed with a single storey dwelling.
The subject site and surrounding area form part of the Taylors Hill West Precinct Structure Plan, which is an urban growth area to the west of existing development at Caroline Springs, on Taylors Road.
The surrounding area can be characterised as undergoing significant change from vacant land to conventional residential development. Land to the south of the subject site is currently being developed as the ‘Springlands’ residential estate, and the upgrade of City Vista Court from a rural standard to an urban standard is under construction.
Refer to Appendix 1 for a locality plan
The Amendment
It is proposed to seek authorisation from the Minister for Planning to prepare and exhibit a planning scheme amendment, which will apply a Public Acquisition Overlay to approximately 0.11 hectares of land at 115 City Vista Court, Plumpton.
The amendment is required to facilitate the construction of a roundabout identified in the Taylors Hill West Precinct Structure Plan on part of the land. The roundabout is required to manage traffic movements at the intersection of two connector roads that will form part of the road network in Taylors Hill West. It is of significant strategic importance to ensure that development in the area occurs in a timely and safe manner.
The amendment proposes to use the Public Acquisition Overlay to ensure that the roundabout can be delivered as required.
Refer to Appendix 2 for a plan extracted from the Taylors Hill West Precinct Structure Plan.
Refer to Appendix 3 for a plan showing the area proposed to be subject to the Public Acquisition Overlay.
2. Council Plan Reference and Policy Reference
The Melton Shire Council 2009-2013 Council Plan refers to the need to:
Proactively consult, plan, build, maintain and upgrade assets.
3. Financial Considerations
The reimbursement for the acquisition of this land is identified in the Taylors Hill West PSP and DCP. However the acquisition of land through the use of a Public Acquisition Overlay introduces further legal requirements, and may incur some additional costs for Council.
4. Consultation/Public Submissions
Public notification of the application
Exhibition of the amendment will involve notice:
• To land owners and occupiers, and Government bodies, who may be materially affected by the amendment.
• In a local newspaper circulating in the area, on Council’s website, and in the Victorian Government Gazette.
5. Issues
Strategic assessment of the proposal
In line with the Strategic Assessment Guidelines for Planning Scheme Amendments (August 2004), prepared by the State Government, every Planning Scheme Amendment should be strategically supported and maintain or develop the strategic focus of the Planning Scheme. It is necessary to determine whether any amendment supports or implements the State Planning Policy Framework (SPPF) and the Local Planning Policy Framework (LPPF) of the Planning Scheme. Further, Council must determine whether the outcome of the amendment will have any consequences in terms of the Planning Scheme’s directions, useability and transparency.
The Taylors Hill West Precinct Structure Plan (PSP) area will ultimately be developed with approximately 2,400 dwellings, as well as education, retail, and recreation facilities and services.
The PSP identifies the infrastructure projects that are required to be delivered in order for the area to develop. These include the construction of roads, intersections, open space, and community facilities.
The extensions of both Hume Drive and City Vista Court will provide important connector roads through the precinct. The future intersection of the two roads will require the construction of a roundabout, which is identified as project DI_RO_09 in the DCP. The roundabout is proposed to be located across properties 10, 11, 12 (the subject site) & 13.
The residential developments at properties 10, 11 and 13 have set land aside as part of the subdivision plans to enable delivery of the roundabout. The developers at property 13 have committed to constructing the roundabout, and will be reimbursed for those costs from the development contributions collected in accordance with the DCP.
However, the owners of property 12 (also known as 115 City Vista Court, the subject site), have not applied to subdivide their land. Therefore the total land area required for the roundabout is not available, and construction cannot commence.
Development is occurring rapidly in Taylors Hill West, and there will soon be demand for the construction of Hume Drive and City Vista Court, and subsequently the roundabout, which is necessary to safely control traffic at this location.
Therefore, a planning scheme amendment is required to apply a Public Acquisition Overlay to part of the land at 115 City Vista Court that is required for the construction of the roundabout. The land to be acquired is approximately 13% of the overall land holding.
The land area proposed to be acquired does not impact on the existing dwelling on site. The land owners would be able to continue to occupy the site, and gain vehicle access off the future City Vista Court to the east of the property boundary.
6. Options
Council can resolve to either:
• Support the amendment and seek authorisation from the Minister
• Not support the amendment.
7. Conclusion
The proposed amendment is considered to be consistent with the Melton Planning Scheme, State Planning Policy Framework, the Taylors Hill West Precinct Structure Plan and the Strategic Assessment Guidelines for Planning Scheme Amendments.
The amendment will enable the delivery of a significant infrastructure project that will ensure the safe and efficient movement of vehicles and pedestrians through a new growth area. If the land is not secured for the construction of a roundabout, it will delay the delivery of road connections, the construction of residential development, and a local neighbourhood activity centre.
It is therefore recommended that Council seeks Ministerial Authorisation to prepare and exhibit the amendment to the Melton Planning Scheme to apply the Public Acquisition Overlay to the property at 115 City Vista Court, Plumpton in accordance with the requirements of the Planning and Environment Act 1987.
List of Appendices
|1. |Locality Plan |
|2. |Extract from Taylors Hill West PSP |
|3. |Public Acquisition Overlay |
8.7 Planning Application PA 2012/3721/1 - Residential Subdivision of land into 40 lots At Lot S6 Lakewood Boulevard Melton
Author: Simon Temple- Principal Planner
Presenter: Bob Baggio- Manager Planning
Purpose of Report
|To consider a planning application for the residential subdivision of land at Lot S6 Lakewood Boulevard, Melton. |
|Recommendation: |
|That Council issue a Notice of Decision for the above proposal subject to the following conditions: |
|1. Prior to the issue of Statement Compliance for any plan of subdivision creating a residential lot, the following must be undertaken to the |
|satisfaction of the Responsible Authority: |
|(a) A restriction must be created on the plan of subdivision stating that only one dwelling is permitted on each lot with the exception of Lot 19 |
|which is nominated as a medium density site. |
|2. Before the plan of subdivision is certified under the Subdivision Act 1988, the permit holder must show a restriction deemed satisfactory by |
|the Responsible Authority for all lots between 300m2 and 500m2 which requires the preparation of building envelope plans. These building envelope |
|plans must: |
|(a) Be in accordance with Standard C8 and any other relevant Standard under Clause 56 of the Melton Planning Scheme, |
|(b) Incorporate plans and a written statement to address each of the relevant objectives and performance measures of Clause 54 of the Melton |
|Planning Scheme to the satisfaction of the Responsible Authority, |
|(c) Require the construction of all dwellings and associated development be contained within the nominated building envelope for each of the lots |
|hereby approved except with the prior written consent of the Responsible Authority. The restrictions must also provide for garages to occupy no |
|more than 40% of the width of the lot frontage and be no closer to the frontage of the lot than 5.4 metres. |
|3. Before the certification of the plan of subdivision for the subdivision starts, a landscape master plan for the whole of the subdivision |
|prepared by a person suitably qualified or experienced in landscape design to the satisfaction of the Responsible Authority must be submitted to |
|and approved by the Responsible Authority. The plan must be drawn to scale with dimensions and three copies must be provided. The plan must |
|show: |
| |
|a) A survey (including location, size and botanical name) of all existing vegetation on the land. |
|b) Vegetation that is approved to be retained, removed and/or lopped. |
|c) The general layout and schedule of street tree and reserve plantings. |
|d) The proposed location of structures and street furniture items. |
|e) The proposed location of paths and any other pavement areas. |
|f) The style and location of fencing including tree, walkway and reserve fencing. |
|All species selected must be to the satisfaction of the Responsible Authority. Species should consist of indigenous plants with local provenance.|
| |
|4. Prior to the issue of a Statement of Compliance for the subdivision, a waste management plan must be submitted to and approved by the |
|Responsible Authority. The plan must address the location of waste collection areas both internal and external to the site. The owner or permit |
|holder must enter into a deed of release with Council which indemnifies Council and its contractors from any damages resulting from the collection|
|of rubbish and its waste collection service vehicles entering and exiting the site. |
|5. Before the Statement of Compliance is issued under the Subdivision Act 1988, the applicant or owner must pay to the Responsible Authority a |
|cash payment equivalent to 5% of the site value of all the land in the subdivision in lieu of the provision of land for Public Open Space. |
|6. The layout of the subdivision as shown on the endorsed plan must not be altered or modified (whether or not in order to comply with any |
|statute, statutory rule or Local Law, or for any other reason) without the prior written consent of the Responsible Authority. |
|7. All public open space areas, including, parklands, water retention areas, buffer zones, service corridors, community use areas and all |
|streetscapes including road and plantation reserves must be landscaped and planted as shown on the approved landscape construction plans to the |
|satisfaction of the Responsible Authority. |
|8. Prior to the issue of a Statement of Compliance for the subdivision creating a residential lot, the landscape works shown on the endorsed plans|
|must be carried out and completed to the satisfaction of the Responsible Authority. |
|9. The landscaping shown on the endorsed plans must be maintained for a period of two years from the issuing of Practical Completion to the |
|satisfaction of the Responsible Authority, including that any dead, diseased or damaged plants are to be replaced. |
|10. Except where specified on the endorsed plan, no other vegetation may be removed, lopped or destroyed from the site, without the further |
|written consent of the Responsible Authority. |
|11. Prior to the issue of a Statement of Compliance, the following must be undertaken to the satisfaction of the Responsible Authority: |
|(a) Protective kerbs of a minimum height of 150mm must be provided to the satisfaction of the Responsible Authority to prevent damage to fences or|
|landscaped areas. |
|(b) Any side entry drainage pit located within a proposed vehicle crossing shall be modified to be a grated entry pit, in accordance with Melton |
|City Council Standard Drawings. |
|(c) A footpath must be provided in front of the lots directly adjacent to the park reserve and connect to the existing footpath network. The |
|footpath must be constructed to the satisfaction of the Responsible Authority and in line with Melton City Council Standard Drawings. |
|(d) Any proposed vehicle crossing accessing more than one lot must be constructed to an industrial standard in accordance with Council’s Standard |
|Drawings, and it must be a minimum 5.5m wide at the property boundary. |
|(e) Any proposed vehicle crossing accessing one lot within this development must be constructed to a residential standard in accordance with |
|Council’s Standard Drawings. A road-opening permit shall be obtained from Council prior to construction. |
|(f) Stormwater must not be discharged from the site other than by means of an underground pipe drain discharged to a legal point of discharge to |
|the satisfaction of the Responsible Authority. |
|(g) The pavement design for the road internal to the site must be submitted to and be to the satisfaction of the Responsible Authority, and the |
|road must be constructed to the satisfaction of the Responsible Authority. |
|(h) Plans for the front fence adjoining the municipal reserve must be submitted to and approved by the Responsible Authority, and the fence must |
|be constructed to the satisfaction of the Responsible Authority. (Note: The fence will need to be low in height, transparent and in muted |
|colours). |
|(i) Metered street lighting must be provided within the internal road and comply with AS 1158 standards and to the satisfaction of the |
|Responsible Authority. |
|(j) All existing works affected by the development works shall be reinstated at no cost and to the satisfaction of the Responsible Authority. |
|12. Reticulated water supply, drainage, sewerage facilities and underground electricity, gas and telecommunication services and fibre optic cable|
|conduits must be provided to each lot shown on the endorsed plan. |
| |
|13. Prior to the issue of a Statement of Compliance for the subdivision creating a residential lot, fire hydrants must be provided a maximum |
|distance of 120 metres from the rear of the each lot and should be no more than 200 metres in accordance with Clause 56.09-3 of the Melton |
|Planning Scheme and to the satisfaction of the Responsible Authority and Country Fire Authority. Hydrants and fire plugs must be compatible with|
|the relevant fire service equipment. |
| |
|14. All existing and proposed easements and sites for existing and required utility services and roads on the land must be set aside in favour of|
|the relevant authority for which the easement or site is to be created on the plan of subdivision submitted for certification under the |
|Subdivision Act 1988. |
| |
|All allotments shall be subdivided under Section 12(2) of the Subdivision Act 1988. Otherwise, easements for the purpose of drainage shall be |
|provided over all drainage assets and vested in Council. Drainage assets within easements must be to Council’s standards. |
| |
|15. The plan of subdivision submitted for certification under the Subdivision Act 1988 must be referred to the relevant authorities in accordance|
|with Section 8 of that Act. |
|16. The owner of the land must enter into agreements with the relevant authorities for the provision of water supply, drainage, sewerage |
|facilities, electricity, gas and telecommunication services to each lot shown on the endorsed plan in accordance with the authorities' |
|requirements and relevant legislation at the time. |
|Melbourne Water (Conditions 17-24) |
|17. Prior to the issue of a Statement of Compliance, the owner shall enter into and comply with an agreement with Melbourne Water Corporation for |
|the acceptance of surface and storm water from the subject land directly or indirectly into Melbourne Water’s drainage systems and waterways, the |
|provision of drainage works and any other matters in accordance with the statutory powers of Melbourne Water Corporation. |
|18. No polluted and/or sediment laden runoff is to be discharged directly or indirectly into Melbourne Water’s drain or watercourses. |
|19. Prior to Certification, the Plan of Subdivision must be referred to Melbourne Water, in accordance with Section 8 of the Subdivision Act 1988.|
|20. Prior to the issue of a Statement of Compliance for the subdivision, a Site Management Plan detailing pollution and sediment control measures,|
|must be submitted to Melbourne Water. |
|21. Stormwater runoff from the subdivision must achieve State Environment Planning Policy (Waters of Victoria) objectives for environmental |
|management of stormwater as set out in the ‘Urban Stormwater Best Practice Environmental Management Guidelines (CSIRO) 1999’. |
| |
|22. Prior to the issue of a Statement of Compliance for the subdivision, all lots must be filled to a minimum of 600mm above the 1 in 100 year |
|flood levels associated with Ryans Creek. |
|23. Prior to the issue of a Statement of Compliance for the subdivision, a certified survey plan showing levels reduced to the Australian Height |
|Datum must be submitted to Melbourne Water for approval verifying that all lots have been filled to a minimum of 600mm above the 1 in 100 year |
|flood level associated with Ryans Creek. |
|24. Prior to the commencement of works, separate application, direct to Melbourne Water, must be made for any new or modified storm water |
|connection to Melbourne Water’s drains or watercourses. Prior to accepting an application, evidence must be provided demonstrating that Council |
|considers that it is not feasible to connect to the local drainage system. |
|Western Water (Condition Nos. 25-31) |
|25. Payment of new customer contributions for each lot created by the development, such amount being determined by Western Water at the time of |
|payment. |
|26. Provision of reticulated water mains and associated construction works to front each allotment within the development, at the developer’s |
|expense, in accordance with standards of construction adopted by and to the satisfaction of Western Water. |
|27. Provision of reticulated sewerage and associated construction works to each allotment within the development, at the developer’s expense, in |
|accordance with standards of construction adopted by and to the satisfaction of Western Water. |
|28. Provision of easements in favour of Western Water over all existing and proposed sewer mains located within private property. The easement |
|shall be 3.0 metres wide for combined sewer and drainage easements and 2.5 metres wide for a dedicated sewerage easement. |
|29. The owner/developer must enter into a Build Over Agreement with Western Water for any works over the existing sewer main located within the |
|property. |
|30. Preparation of a digitalised plan of subdivision and ancillary requirements in accordance with Western Water’s drafting standards and |
|practices. |
|31. The operator under this permit shall be obliged to enter into an Agreement with Western Water relating to the design and construction of any |
|sewerage or water works required. The form of such Agreement shall be to the satisfaction of Western Water. A copy of the format of the agreement |
|will be provided on request. The owner/applicant shall make a written request to Western Water for the terms and conditions of the agreement. |
|Telstra (Condition 32) |
|32. That the plan submitted for certification must be referred to Telstra in accordance with Section 8 of the Subdivision Act 1988. |
|Tenix (SP Ausnet Gas) – Condition 33 |
|33. The plan of subdivision submitted for certification must be referred to SP Ausnet (Gas) in accordance with Section 8 of the Subdivision Act |
|1988. |
|Powercor (Conditions 34 & 35) |
|34. The plan of subdivision submitted for certification under the Subdivision Act 1988 shall be referred to Powercor Australia Ltd in accordance |
|with Section 8 of that Act. |
| |
|35. The applicant shall:- |
|• Provide an electricity supply to all lots in the subdivision in accordance with Powercor’s |
|requirements and standards, including the extension, augmentation or re-arrangement of any existing electricity supply system, as required by |
|Powercor (A payment to cover the cost of such work will be required). In the event that a supply is not provided the |
|applicant shall provide a written undertaking to Powercor Australia Ltd that prospective |
|purchasers will be so informed. |
|• Where buildings or other installations exist on the land to be subdivided and are connected to the electricity supply, they shall be brought |
|into compliance with the Service and Installation Rules issued by the Victorian Electricity Supply Industry. You |
|shall arrange compliance through a Registered Electrical Contractor. |
|• Any buildings must comply with the clearances required by the Electricity Safety (Network Assets) Regulations. |
|• Any construction work must comply with the Officer of the Chief Electrical Inspector |
|“No Go Zone” rules. |
|• Set aside on the plan of subdivision for the use of Powercor Australia Ltd reserves and/or easements satisfactory to Powercor Australia Ltd |
|where any electric substation (other than a pole mounted type) is required to service the subdivision. |
| |
|Alternatively, at the discretion of Powercor Australia Ltd a lease(s) of the site(s) and for |
|easements for associated powerlines, cables and access ways shall be provided. Such a lease shall be for a period of 30 years at a nominal |
|rental with a right to extend the lease for a further 30 years. Powercor Australia Ltd will register such leases on the title by way of a |
|caveat prior to the registration of the plan of subdivision. |
| |
|• Provide easements satisfactory to Powercor Australia Ltd, where easements have not |
|been otherwise provided, for all existing Powercor Australia Ltd electric lines on the |
|land and for any new powerlines required to service the lots and adjoining land, save for lines located, or to be located, on public roads set out|
|on the plan. These easements shall show on the plan an easement(s) in favour of "Powercor Australia Ltd" for “Powerline Purposes” pursuant to |
|Section 88 of the Electricity Industry Act 2000. |
| |
|• Obtain for the use of Powercor Australia Ltd any other easement external to the |
|subdivision required to service the lots. |
| |
|• Adjust the position of any existing easement(s) for powerlines to accord with the |
|position of the line(s) as determined by survey. |
| |
|• Obtain Powercor Australia Ltd’s approval for lot boundaries within any area affected by |
|an easement for a powerline and for the construction of any works in such an area. |
| |
|• Provide to Powercor Australia Ltd, a copy of the version of the plan of subdivision |
|submitted for certification, which shows any amendments which have been required. |
|36. Before any works, including works required by other authorities, start, a construction management plan to the satisfaction of the Responsible|
|Authority must be submitted to and approved by the Responsible Authority. When approved, the construction management plan will be endorsed and |
|will then form part of the permit. The construction management plan must be drawn to scale with dimensions and three copies must be provided. |
|The site management plan must include details of: |
|• Working hours; |
|• Haulage routes to the site; |
|• Methods of dust suppression; |
|• Sediment control. |
| |
|In addition: |
|• All machinery brought on site must be weed and pathogen free. |
|• All machinery wash down, lay down and personnel rest areas must be clearly fenced and located in disturbed areas. |
|• Contractors working on the site must be inducted into an environmental management program for construction works. |
|• Best practice erosion and sediment control techniques must be used to protect any native flora and fauna. |
| |
|37. This permit will expire if: |
|• the plan of subdivision for the initial stage of the subdivision is not certified within two years of the date of this permit; or, |
|• the registration of the subdivision is not completed within 5 years from the date of certification of the initial plan of subdivision under the |
|Subdivision Act 1988. |
| |
|The Responsible Authority may extend the time if a request is made in writing before the permit expires or within three months afterwards. |
|NOTES: |
|Engineering |
|1) All drains contained within the allotment, except in drainage easements, shall remain the property of the landowners and shall not be taken |
|over by Council for future maintenance. |
|2) All vehicle pathways contained within the allotment, other than stated in this permit, shall remain the property of the landowners and shall |
|not be taken over by Council for future maintenance. |
|3) The proposed vehicle crossing(s) must have clearance from public light poles, street sign poles, other street furniture and any traffic |
|management devices. |
|Telstra |
|4) Approval does not cover alterations to the existing Telstra Plant or Network. Locations |
|of existing network can be obtained from Dial Before You Dig – Ph: 1100 |
|5) For co-ordinated Telstra plant reticulation in this development, please refer to to Register your Development and|
|Apply for Reticulation. |
|Melbourne Water |
|6) The property is within close proximity to Ryans Creek and a water body associated with Ryans Creek. The applicable flood level for Ryans Creek |
|in this location is 124.5 to Australian Height Datum (AHD). |
| |
|7) If further information is required in relation to Melbourne Water's permit conditions shown above, please contact Melbourne Water on telephone |
|9679 7517, quoting Melbourne Water's reference 202636. |
|Motion |
|Crs Borg/Carli |
|That Council refuse the application of a residential subdivision of land into 40 lots at Lot S6 Lakewood Boulevard Melton. |
|LOST |
|Cr Borg called for a division of Council. |
|For: |
|Crs Borg and Carli. |
|Against: |
|Crs Dunn, Majdlik, Ramsey and Turner. |
|The Mayor declared the division LOST |
|Motion |
|Crs Ramsey/Turner |
|That Council issue a Notice of Decision for the above proposal subject to the following conditions: |
|1. Prior to the issue of Statement Compliance for any plan of subdivision creating a residential lot, the following must be undertaken to the |
|satisfaction of the Responsible Authority: |
|(a) A restriction must be created on the plan of subdivision stating that only one dwelling is permitted on each lot with the exception of Lot 19|
|which is nominated as a medium density site. |
|(b) That a restriction be placed on the title that any three storey buildings be limited to those allotments directly facing the Botanic Gardens |
|Reserve (Lots 1-18 inclusive). |
|2. Before the plan of subdivision is certified under the Subdivision Act 1988, the permit holder must show a restriction deemed satisfactory by |
|the Responsible Authority for all lots between 300m2 and 500m2 which requires the preparation of building envelope plans. These building envelope |
|plans must: |
|(a) Be in accordance with Standard C8 and any other relevant Standard under Clause 56 of the Melton Planning Scheme, |
|(b) Incorporate plans and a written statement to address each of the relevant objectives and performance measures of Clause 54 of the Melton |
|Planning Scheme to the satisfaction of the Responsible Authority, |
|(c) Require the construction of all dwellings and associated development be contained within the nominated building envelope for each of the lots |
|hereby approved except with the prior written consent of the Responsible Authority. The restrictions must also provide for garages to occupy no |
|more than 40% of the width of the lot frontage and be no closer to the frontage of the lot than 5.4 metres. |
|3. Before the certification of the plan of subdivision for the subdivision starts, a landscape master plan for the whole of the subdivision |
|prepared by a person suitably qualified or experienced in landscape design to the satisfaction of the Responsible Authority must be submitted to |
|and approved by the Responsible Authority. The plan must be drawn to scale with dimensions and three copies must be provided. The plan must |
|show: |
|a) A survey (including location, size and botanical name) of all existing vegetation on the land. |
|b) Vegetation that is approved to be retained, removed and/or lopped. |
|c) The general layout and schedule of street tree and reserve plantings. |
|d) The proposed location of structures and street furniture items. |
|e) The proposed location of paths and any other pavement areas. |
|f) The style and location of fencing including tree, walkway and reserve fencing. |
|All species selected must be to the satisfaction of the Responsible Authority. Species should consist of indigenous plants with local provenance.|
| |
|4. Prior to the issue of a Statement of Compliance for the subdivision, a waste management plan must be submitted to and approved by the |
|Responsible Authority. The plan must address the location of waste collection areas both internal and external to the site. The owner or permit |
|holder must enter into a deed of release with Council which indemnifies Council and its contractors from any damages resulting from the collection|
|of rubbish and its waste collection service vehicles entering and exiting the site. |
|5. Before the Statement of Compliance is issued under the Subdivision Act 1988, the applicant or owner must pay to the Responsible Authority a |
|cash payment equivalent to 5% of the site value of all the land in the subdivision in lieu of the provision of land for Public Open Space. |
|6. The layout of the subdivision as shown on the endorsed plan must not be altered or modified (whether or not in order to comply with any |
|statute, statutory rule or Local Law, or for any other reason) without the prior written consent of the Responsible Authority. |
|7. All public open space areas, including, parklands, water retention areas, buffer zones, service corridors, community use areas and all |
|streetscapes including road and plantation reserves must be landscaped and planted as shown on the approved landscape construction plans to the |
|satisfaction of the Responsible Authority. |
|8. Prior to the issue of a Statement of Compliance for the subdivision creating a residential lot, the landscape works shown on the endorsed plans|
|must be carried out and completed to the satisfaction of the Responsible Authority. |
|9. The landscaping shown on the endorsed plans must be maintained for a period of two years from the issuing of Practical Completion to the |
|satisfaction of the Responsible Authority, including that any dead, diseased or damaged plants are to be replaced. |
|10. Except where specified on the endorsed plan, no other vegetation may be removed, lopped or destroyed from the site, without the further |
|written consent of the Responsible Authority. |
|11. Prior to the issue of a Statement of Compliance, the following must be undertaken to the satisfaction of the Responsible Authority: |
|(a) Protective kerbs of a minimum height of 150mm must be provided to the satisfaction of the Responsible Authority to prevent damage to fences or|
|landscaped areas. |
|(b) Any side entry drainage pit located within a proposed vehicle crossing shall be modified to be a grated entry pit, in accordance with Melton |
|City Council Standard Drawings. |
|(c) A footpath must be provided in front of the lots directly adjacent to the park reserve and connect to the existing footpath network. The |
|footpath must be constructed to the satisfaction of the Responsible Authority and in line with Melton City Council Standard Drawings. |
|(d) Any proposed vehicle crossing accessing more than one lot must be constructed to an industrial standard in accordance with Council’s Standard |
|Drawings, and it must be a minimum 5.5m wide at the property boundary. |
|(e) Any proposed vehicle crossing accessing one lot within this development must be constructed to a residential standard in accordance with |
|Council’s Standard Drawings. A road-opening permit shall be obtained from Council prior to construction. |
|(f) Stormwater must not be discharged from the site other than by means of an underground pipe drain discharged to a legal point of discharge to |
|the satisfaction of the Responsible Authority. |
|(g) The pavement design for the road internal to the site must be submitted to and be to the satisfaction of the Responsible Authority, and the |
|road must be constructed to the satisfaction of the Responsible Authority. |
|(h) Plans for the front fence adjoining the municipal reserve must be submitted to and approved by the Responsible Authority, and the fence must |
|be constructed to the satisfaction of the Responsible Authority. (Note: The fence will need to be low in height, transparent and in muted |
|colours). |
|(i) Metered street lighting must be provided within the internal road and comply with AS 1158 standards and to the satisfaction of the |
|Responsible Authority. |
|(j) All existing works affected by the development works shall be reinstated at no cost and to the satisfaction of the Responsible Authority. |
|12. Reticulated water supply, drainage, sewerage facilities and underground electricity, gas and telecommunication services and fibre optic cable|
|conduits must be provided to each lot shown on the endorsed plan. |
|13. Prior to the issue of a Statement of Compliance for the subdivision creating a residential lot, fire hydrants must be provided a maximum |
|distance of 120 metres from the rear of the each lot and should be no more than 200 metres in accordance with Clause 56.09-3 of the Melton |
|Planning Scheme and to the satisfaction of the Responsible Authority and Country Fire Authority. Hydrants and fire plugs must be compatible with|
|the relevant fire service equipment. |
|14. All existing and proposed easements and sites for existing and required utility services and roads on the land must be set aside in favour of|
|the relevant authority for which the easement or site is to be created on the plan of subdivision submitted for certification under the |
|Subdivision Act 1988. |
|All allotments shall be subdivided under Section 12(2) of the Subdivision Act 1988. Otherwise, easements for the purpose of drainage shall be |
|provided over all drainage assets and vested in Council. Drainage assets within easements must be to Council’s standards. |
|15. The plan of subdivision submitted for certification under the Subdivision Act 1988 must be referred to the relevant authorities in accordance|
|with Section 8 of that Act. |
|16. The owner of the land must enter into agreements with the relevant authorities for the provision of water supply, drainage, sewerage |
|facilities, electricity, gas and telecommunication services to each lot shown on the endorsed plan in accordance with the authorities' |
|requirements and relevant legislation at the time. |
|Melbourne Water (Conditions 17-24) |
|17. Prior to the issue of a Statement of Compliance, the owner shall enter into and comply with an agreement with Melbourne Water Corporation for |
|the acceptance of surface and storm water from the subject land directly or indirectly into Melbourne Water’s drainage systems and waterways, the |
|provision of drainage works and any other matters in accordance with the statutory powers of Melbourne Water Corporation. |
|18. No polluted and/or sediment laden runoff is to be discharged directly or indirectly into Melbourne Water’s drain or watercourses. |
|19. Prior to Certification, the Plan of Subdivision must be referred to Melbourne Water, in accordance with Section 8 of the Subdivision Act 1988.|
|20. Prior to the issue of a Statement of Compliance for the subdivision, a Site Management Plan detailing pollution and sediment control measures,|
|must be submitted to Melbourne Water. |
|21. Stormwater runoff from the subdivision must achieve State Environment Planning Policy (Waters of Victoria) objectives for environmental |
|management of stormwater as set out in the ‘Urban Stormwater Best Practice Environmental Management Guidelines (CSIRO) 1999’. |
|22. Prior to the issue of a Statement of Compliance for the subdivision, all lots must be filled to a minimum of 600mm above the 1 in 100 year |
|flood levels associated with Ryans Creek. |
|23. Prior to the issue of a Statement of Compliance for the subdivision, a certified survey plan showing levels reduced to the Australian Height |
|Datum must be submitted to Melbourne Water for approval verifying that all lots have been filled to a minimum of 600mm above the 1 in 100 year |
|flood level associated with Ryans Creek. |
|24. Prior to the commencement of works, separate application, direct to Melbourne Water, must be made for any new or modified storm water |
|connection to Melbourne Water’s drains or watercourses. Prior to accepting an application, evidence must be provided demonstrating that Council |
|considers that it is not feasible to connect to the local drainage system. |
|Western Water (Condition Nos. 25-31) |
|25. Payment of new customer contributions for each lot created by the development, such amount being determined by Western Water at the time of |
|payment. |
|26. Provision of reticulated water mains and associated construction works to front each allotment within the development, at the developer’s |
|expense, in accordance with standards of construction adopted by and to the satisfaction of Western Water. |
|27. Provision of reticulated sewerage and associated construction works to each allotment within the development, at the developer’s expense, in |
|accordance with standards of construction adopted by and to the satisfaction of Western Water. |
|28. Provision of easements in favour of Western Water over all existing and proposed sewer mains located within private property. The easement |
|shall be 3.0 metres wide for combined sewer and drainage easements and 2.5 metres wide for a dedicated sewerage easement. |
|29. The owner/developer must enter into a Build Over Agreement with Western Water for any works over the existing sewer main located within the |
|property. |
|30. Preparation of a digitalised plan of subdivision and ancillary requirements in accordance with Western Water’s drafting standards and |
|practices. |
|31. The operator under this permit shall be obliged to enter into an Agreement with Western Water relating to the design and construction of any |
|sewerage or water works required. The form of such Agreement shall be to the satisfaction of Western Water. A copy of the format of the agreement |
|will be provided on request. The owner/applicant shall make a written request to Western Water for the terms and conditions of the agreement. |
|Telstra (Condition 32) |
|32. That the plan submitted for certification must be referred to Telstra in accordance with Section 8 of the Subdivision Act 1988. |
|Tenix (SP Ausnet Gas) – Condition 33 |
|33. The plan of subdivision submitted for certification must be referred to SP Ausnet (Gas) in accordance with Section 8 of the Subdivision Act |
|1988. |
|Powercor (Conditions 34 & 35) |
|34. The plan of subdivision submitted for certification under the Subdivision Act 1988 shall be referred to Powercor Australia Ltd in accordance |
|with Section 8 of that Act. |
| |
|35. The applicant shall:- |
|• Provide an electricity supply to all lots in the subdivision in accordance with Powercor’s |
|requirements and standards, including the extension, augmentation or re-arrangement of any existing electricity supply system, as required by |
|Powercor (A payment to cover the cost of such work will be required). In the event that a supply is not provided the |
|applicant shall provide a written undertaking to Powercor Australia Ltd that prospective |
|purchasers will be so informed. |
|• Where buildings or other installations exist on the land to be subdivided and are connected to the electricity supply, they shall be brought |
|into compliance with the Service and Installation Rules issued by the Victorian Electricity Supply Industry. You |
|shall arrange compliance through a Registered Electrical Contractor. |
|• Any buildings must comply with the clearances required by the Electricity Safety (Network Assets) Regulations. |
|• Any construction work must comply with the Officer of the Chief Electrical Inspector |
|“No Go Zone” rules. |
|• Set aside on the plan of subdivision for the use of Powercor Australia Ltd reserves and/or easements satisfactory to Powercor Australia Ltd |
|where any electric substation (other than a pole mounted type) is required to service the subdivision. |
| |
|Alternatively, at the discretion of Powercor Australia Ltd a lease(s) of the site(s) and for |
|easements for associated powerlines, cables and access ways shall be provided. Such a lease shall be for a period of 30 years at a nominal |
|rental with a right to extend the lease for a further 30 years. Powercor Australia Ltd will register such leases on the title by way of a |
|caveat prior to the registration of the plan of subdivision. |
| |
|• Provide easements satisfactory to Powercor Australia Ltd, where easements have not |
|been otherwise provided, for all existing Powercor Australia Ltd electric lines on the |
|land and for any new powerlines required to service the lots and adjoining land, save for lines located, or to be located, on public roads set out|
|on the plan. These easements shall show on the plan an easement(s) in favour of "Powercor Australia Ltd" for “Powerline Purposes” pursuant to |
|Section 88 of the Electricity Industry Act 2000. |
| |
|• Obtain for the use of Powercor Australia Ltd any other easement external to the |
|subdivision required to service the lots. |
| |
|• Adjust the position of any existing easement(s) for powerlines to accord with the |
|position of the line(s) as determined by survey. |
| |
|• Obtain Powercor Australia Ltd’s approval for lot boundaries within any area affected by |
|an easement for a powerline and for the construction of any works in such an area. |
| |
|• Provide to Powercor Australia Ltd, a copy of the version of the plan of subdivision |
|submitted for certification, which shows any amendments which have been required. |
|36. Before any works, including works required by other authorities, start, a construction management plan to the satisfaction of the Responsible|
|Authority must be submitted to and approved by the Responsible Authority. When approved, the construction management plan will be endorsed and |
|will then form part of the permit. The construction management plan must be drawn to scale with dimensions and three copies must be provided. |
|The site management plan must include details of: |
|• Working hours; |
|• Haulage routes to the site; |
|• Methods of dust suppression; |
|• Sediment control. |
|In addition: |
|• All machinery brought on site must be weed and pathogen free. |
|• All machinery wash down, lay down and personnel rest areas must be clearly fenced and located in disturbed areas. |
|• Contractors working on the site must be inducted into an environmental management program for construction works. |
|• Best practice erosion and sediment control techniques must be used to protect any native flora and fauna. |
|37. This permit will expire if: |
|• the plan of subdivision for the initial stage of the subdivision is not certified within two years of the date of this permit; or, |
|• the registration of the subdivision is not completed within 5 years from the date of certification of the initial plan of subdivision under the |
|Subdivision Act 1988. |
|The Responsible Authority may extend the time if a request is made in writing before the permit expires or within three months afterwards. |
|NOTES: |
|Engineering |
|1) All drains contained within the allotment, except in drainage easements, shall remain the property of the landowners and shall not be taken |
|over by Council for future maintenance. |
|2) All vehicle pathways contained within the allotment, other than stated in this permit, shall remain the property of the landowners and shall |
|not be taken over by Council for future maintenance. |
|3) The proposed vehicle crossing(s) must have clearance from public light poles, street sign poles, other street furniture and any traffic |
|management devices. |
|Telstra |
|4) Approval does not cover alterations to the existing Telstra Plant or Network. Locations |
|of existing network can be obtained from Dial Before You Dig – Ph: 1100 |
|5) For co-ordinated Telstra plant reticulation in this development, please refer to to Register your Development and|
|Apply for Reticulation. |
|Melbourne Water |
|6) The property is within close proximity to Ryans Creek and a water body associated with Ryans Creek. The applicable flood level for Ryans Creek |
|in this location is 124.5 to Australian Height Datum (AHD). |
| |
|7) If further information is required in relation to Melbourne Water's permit conditions shown above, please contact Melbourne Water on telephone |
|9679 7517, quoting Melbourne Water's reference 202636. |
|CARRIED |
Report
1. Background
Executive Summary
|Application No.: |PA2012/3721/1 |
|Applicant: |RVD Building Design Group |
|Owner: |Mavi Developments Pty Ltd |
• At its meeting of 28 June 2012, Council resolved to refuse a planning application proposing the residential subdivision of the subject land into 27 lots (including one super lot nominated for medium density housing).
• Council refused this application on the grounds that the proposal failed to respect and integrate with the neighbourhood and streetscape character of the area, did not comply with the objectives and standards of ResCode (Clause 56 of the Melton Planning Scheme) in relation to building envelopes and solar orientation, inadequate provision for waste collection and the proposed subdivision represented an overdevelopment of the site.
• The current application proposes to subdivide the subject land into 40 lots.
• The site is located within the Residential 1 Zone and is not affected by any overlay controls pursuant to the Melton Planning Scheme.
• A total of ten objections have been received.
• The proposal has adequately addressed the concerns raised by Council in relation to the previous application and satisfies the relevant requirements of the Council's Planning Scheme.
• Approval of the application is recommended.
The Land and Surrounding Area
The subject site is known as Lot S6 on Plan of Subdivision PS523639E, Lakewood Boulevard, Melton. Other features of the site are as follows:
• The subject land is located on the southern side of Lakewood Boulevard and forms part of a recently established residential area.
• The land is irregular in shape and relatively flat with a curvilinear frontage to Lakewood Boulevard of 126.6 metres, a depth (eastern boundary) of 188.45 metres, a depth (western boundary) of 182.6 metres and a total site area of 11,725 square metres.
• The subject land is vacant except for some existing scattered trees around the land.
• There are no easements located on the land.
The surrounding area is characterised by predominantly single storey contemporary style detached brick dwellings with concrete tiled roofing and single or double brick garages with associated outbuildings. Front setbacks of dwellings in the vicinity of the subject land range from 4-6 metres.
The adjoining land to the east and south contains a Council recreation reserve (Melton Botanical Gardens). The adjoining properties to the west are the rear yards of single and double storey detached brick dwellings with concrete tiled roofing fronting Darlingsford Boulevard. The adjoining property to the north-west is characterised by a single storey detached brick dwelling with concrete tiled roofing fronting Lakewood Boulevard.
Land directly opposite the site on the northern side of Lakewood Boulevard contains a medium density housing development comprising twelve (12) single storey detached brick dwellings with associated brick garages and concrete tiled roofing that has been subdivided into individual lots. Land further north-east is characterised by medium density housing in the form of two single storey attached and detached single storey brick dwellings with concrete tiled roofing and associated brick garages.
Refer to Appendix 1 for a locality plan.
The Application
The application proposes to subdivide the subject land into 40 lots for residential purposes.
The proposal is summarised as follows:
• The subdivision will consist of 40 conventional residential allotments ranging in size from 176 square metres to 432 square metres (nominated medium density site) in area with an average lot size of 217.8 square metres.
• All lots will be oriented east-west. Building envelopes have been shown on the plans submitted for all lots. The building envelopes for Lots 1-19 are oriented towards the eastern boundary (Council reserve) with a front setback of 2 metres, block widths ranging from 7.0 metres (minimum) for Lots 2-8 and 10-18 to 26.3 metres (maximum) for Lot 19 (nominated medium density site) and block lengths ranging from 22.5 metres to 29.8 metres with each future dwelling to share a common party wall. A double garage will be provided at the rear of the building envelope for each of these lots with the exception of Lot 19.
• The building envelopes for the remaining lots are oriented towards the proposed internal road each with a minimum width of 9 metres. Each future dwelling will share a common party wall and have a front setback of 3 metres. A double garage will be provided at the front of the building envelope for each of these lots and will be setback 5 metres from the frontage.
• Vehicle access to the proposed subdivision will be provided by a new semi-circular (loop) internal road with a width of 5.5 metres and pavement width (including footpath and indented car parking) of 11 metres. Access to the road will be via two new 6 metre wide vehicle crossovers onto Lakewood Boulevard at the north-east and north-west end of the site respectively. A 1 metre wide footpath is provided on one side of the internal road while twenty two indented car parking bays are provided with the proposed internal road as part of the subdivision.
• The proposal will involve the removal of vegetation from the subject land. The vegetation is not native and therefore does require a planning permit to remove it under Clause 52.17 of the Melton Planning Scheme.
Refer to Appendix 2 for plans of the proposal
Planning Controls
The subject land is located within the Residential 1 Zone and is not affected by any overlay controls pursuant to the Melton Planning Scheme. Under the Zone provisions, a permit is required to subdivide land, pursuant to Clause 32.01-3 of the Planning Scheme.
Under the requirements of the Residential Zone 1, the subdivision of land must meet the requirements of Clause 56 (ResCode) of the Planning Scheme. Clause 56 requires that a subdivision:
• Must meet all objectives:
• Should meet all of the standards
If the Council however is satisfied that an application for an alternative design solution meets the objective, the alternative design solution may be considered.
Clause 11 of the State Planning Policy Framework (SPPF) encourages planning to anticipate and respond to the needs of existing and future communities through provision of zoned and serviced land for housing, employment, recreation and open space, commercial and community facilities and infrastructure.
The policy also states that planning for urban growth should consider opportunities for the consolidation, redevelopment and intensification of existing urban areas, neighbourhood character and landscape considerations, the limits of land capability and natural hazards and environmental quality and service limitations and the costs of providing infrastructure.
Clause 15.01-3 of the SPPF aims to ensure that subdivision design achieves attractive, liveable, walkable, cyclable, diverse and sustainable neighbourhoods in the development of new residential areas and the redevelopment of existing areas. The policy also encourages a range of lot sizes to suit a variety of dwelling and household types to meet the needs and aspirations of different groups of people.
Additionally, Clause 16 encourages new housing that has access to services and be planned for long term sustainability, including walkability to activity centres, public transport, schools and open space. This policy also encourages the increase in the supply of housing in existing urban areas by facilitating increased housing yield in appropriate locations, including under-utilised urban land.
The Municipal Strategic Statement (MSS) locates the subject land within the Melton Township land use unit/area. The objective for this area is as follows:
“To continue to develop Melton as the Shire’s pre-eminent civic, employment, education and retail centre by improvements to the town’s employment and retail base and by providing a range of housing opportunities, especially in the areas of low density and rural residential development”.
The Local Planning Policy for Residential Land Use (Clause 22.01) has as objectives to:
• Encourage the provision of a diverse range of housing options that meets the needs of current and future residents.
• Encourage energy efficiency in housing and subdivision designs.
• Clearly identify future development directions and patterns.
• Ensure new residential development is integrated with existing urban areas (by road, pedestrian, cycle and open space links).
• Encourage residential development which fosters social interaction, community and neighbourhood and which creates a sense of place and identity.
• Provide quality affordable housing opportunities for people on low and moderate incomes.
The Local Planning Policy for Interim Telecommunications Conduit (Clause 22.11) has as objectives to:
• Ensure the provision of a network of open access conduits for optical fibre cabling to facilitate broadband telecommunications services in a timely, efficient and cost effective manner.
2. Council Plan Reference and Policy Reference
The Melton Shire Council 2009-2013 Council Plan refers to the need to:
• Improving health and well being for our diverse community.
• Ensuring our fast growth is well planned and managed by advocating a range of housing choices to offer lifestyle options.
3. Financial Considerations
No Council related financial considerations are involved with the application.
4. Consultation/Public Submissions
Public notification of the application
The application was required to be advertised. The advertising was satisfactorily completed and ten objections were received.
The grounds of objection may be summarised as follows:
• Increase in car parking and traffic that will have an adverse impact on the area in terms of safety and congestion.
• Inadequate car parking.
• Lack of adequate provision for waste collection and access by emergency services vehicles.
• The proposal will have an adverse impact on the Melton Botanical Gardens and local wildlife in terms of access and loss of views.
• Loss of privacy and views.
• Increase in criminal activity.
A submission was received from Friends of Melton Botanical Gardens. The submission does not raise any concerns or objections to the proposed subdivision. However, it requests that any landscaping undertaken as part of the proposed subdivision be complementary to the landscaping that will be undertaken within the Melton Botanical Gardens adjacent to the subject land. It has also requested that no access be allowed to the Melton Botanical Gardens from those lots directly adjacent to the gardens, a guarantee that all boundaries of the subject land will be fenced and more information about the provision of a footpath within the reserve adjacent to the eastern boundary of the land.
Referral of the application
Internal
|Engineering |No objections to the proposal subject to conditions. |
|Waste Services |Council’s Waste Services Co-ordinator has advised that the design and alignment of the |
| |proposed internal road will enable Council’s waste collection vehicles to enter and exit |
| |the subject land to undertake waste collection safely, conveniently and in a forward |
| |direction. |
| |However, insufficient space is provided within the subject land to enable garbage and |
| |recycling bins to be collected from the majority of lots. No designated waste collection |
| |point or area is shown on the plan of subdivision. The size of the nature strips adjacent |
| |to the majority of lots within the subdivision are inadequate to accommodate the storage of|
| |bins on collection days to the presence of vehicle crossovers and indented car parking |
| |bays. |
| |An area is available on the eastern side of the proposed internal road, however, according |
| |to Council’s Waste Services Co-ordinator this could only accommodate bins for 9 of the 40 |
| |lots. Council’s Waste Services Co-ordinator has also advised that the provision of 80 bins|
| |(minimum) within the road reserve adjacent to Lakewood Boulevard would not be supported and|
| |that if a suitable arrangement cannot be provided on site, then private collection will |
| |need to be organised. |
| |The above issues have been discussed with the applicant. An amended plan of subdivision |
| |has been submitted showing the provision of additional areas within the nature strip of the|
| |proposed internal road in front or adjacent to each lot where bins can be placed for |
| |collection. Therefore, waste collection will now be achieved for all lots either within |
| |the subject land or within the nature strip adjacent to Lakewood Boulevard for the |
| |remaining lots (approximately 5-6 lots) without any significant change to the layout or |
| |design of the proposed subdivision. |
|Strategic Planning (Urban Design) |The proposed subdivision has addressed Council’s concerns from an urban design perspective |
| |by creating a loop road through the site. The applicant should demonstrate that all lots |
| |can accommodate building envelopes in accordance with the requirements of ResCode. The |
| |dwellings on lots with dual frontages to the Council reserve and the proposed internal road|
| |should be designed to have strong frontages to both the reserve and road to achieve a |
| |desirable outcome to the streetscape. |
External
|Tenix |No objections subject to conditions. |
|Telstra |No objections subject to conditions and footnotes. |
|Melbourne Water |No objections subject to conditions and footnotes. |
|Western Water |No objections subject to conditions. |
|Powercor |No objections subject to conditions. |
5. Issues
Planning Assessment
The design and layout of the proposed subdivision achieves a better planning outcome in terms of its presentation to the streetscape and integration with the surrounding urban environment compared with the previous application refused by Council at its meeting on 28 June 2012.
The previous plan showed an internal driveway (common property) for the residential lots which did not provide any connection or integration with the medium density housing super lot or the surrounding urban environment and failed to complement the neighbourhood and streetscape character of the area. The proposal is a more conventional residential subdivision in relation to lot size, layout and orientation and creates a more conventional residential subdivision with one conventional sized lot nominated for medium density housing.
The design of the proposed subdivision also incorporates an internal, semi-circular (loop) road through the subject land with access to be provided from Lakewood Boulevard in accordance with Council’s Engineering Standards. The internal road will enable the majority of the lots to have direct, separate frontage to the road with only a couple of lots having direct frontage to Lakewood Boulevard. It will also allow Council’s waste collection vehicles and emergency services vehicles to enter and exit the site safely, conveniently and in a forward direction.
The application was discussed with Council’s Waste Services Co-ordinator. Concerns have been raised that insufficient space is provided to enable garbage and recycling bins for the majority of lots to be collected within the subject land. A designated waste collection point or area is not shown on the plan of subdivision. The size of the nature strips adjacent to the majority of lots are inadequate to accommodate the storage of bins on collection days due to the presence of vehicle crossovers and indented car parking bays.
An area is available on the eastern side of the proposed internal road, however, according to Council’s Waste Services Co-ordinator this could only accommodate bins for 9 of the 40 lots. Council’s Waste Services Co-ordinator has also advised that the provision of 80 bins (minimum) within the road reserve adjacent to Lakewood Boulevard would not be supported and that if a suitable arrangement cannot be provided on site, then private collection will need to be organised.
The above issues have been discussed with the applicant. An amended plan of subdivision has been submitted showing the provision of additional areas within the nature strip of the proposed internal road in front or adjacent to each lot where bins can be placed for collection. Therefore, waste collection will now be achieved for all lots either within the subject land or within the nature strip adjacent to Lakewood Boulevard (approximately 5-6 lots) without any significant change to the layout or design of the proposed subdivision.
The proposed subdivision will result in lots with frontage to the adjacent Council reserve (Melton Botanic Gardens) and the proposed internal road. The applicant has advised than any future dwelling on these lots will be designed to ensure that it achieves a frontage to both the reserve and the road to minimise the dominance of garages on the internal road. Dwellings on Lots 28 and 29 will also be designed to front Lakewood Boulevard and not the proposed internal road to integrate with the streetscape and surrounding urban environment.
ResCode
The proposal satisfies the objectives and standards of ResCode under Clause 56 of the Melton Planning Scheme.
As outlined above, the proposed subdivision in terms of its layout and design will respect and complement the neighbourhood and streetscape character of the area and integrate with the surrounding urban environment in relation to the size and orientation of all lots and the creation of a internal semi-circular (loop) road through the subject site to accommodate vehicular access.
The proposed subdivision will result in a mix of lot sizes suitable for the development of single dwellings, two or more dwellings and higher density housing. The proposal is also consistent with the requirements under Standard C8 of ResCode in relation to building envelopes. All lots less than 300 square metres in area are capable of accommodating a dwelling in accordance with the requirements of the Melton Planning Scheme and will be subject to a further planning permit application.
All lots between 300 and 500 square metres in area with have a minimum width of 9 metres with a shared party wall and length ranging from 22 to 24 metres. This satisfies the requirements under Standard C8 of ResCode which require building envelopes to contain a rectangle measuring 9 metres wide by 15 metres long.
The proposal satisfies the objectives and requirements of Standard C10 relating to street orientation. The proposed subdivision has been designed to ensure that lots front roads or streets or avoid the side or rear boundaries of lots being oriented to connector streets. The proposed subdivision also provides lots less than 300 square metres in area adjacent to existing public open space (Melton Botanic Gardens). The building envelopes for Lots 1-18 have been designed so that the future dwellings on these lots will address the public open space reserve. The applicant has also advised that any dwelling on these lots will be designed to front the Council reserve and the proposed internal road to minimise the visual impact of garages on the road.
There will be no areas of common property within the proposed subdivision. No public open space will be provided as part of the subdivision, however, it is not considered necessary given that the subject land is located directly adjacent to existing public open space (Melton Botanical Gardens). A 5 per cent public open space cash contribution will be required and this has been included as a condition should Council resolve to approve the proposal.
The layout of the subdivision incorporates an internal semi-circular (loop) road. The road has been designed in accordance with the requirements of an Access Place under Standard C21 of ResCode with a carriageway width of 5.5 metres and provision of one hard stand (indented) parking space within the road reserve for every two lots. A total of 22 indented car parking spaces are provided within the proposed internal road. The number of indented parking spaces provided satisfies the requirements of this standard while the dimensions of these car spaces also satisfy the requirements for parallel car spaces under Clause 52.06-8 of the Melton Planning Scheme.
The proposal is also consistent with the objectives and requirements of Standard C17 in relation to neighbourhood street network as it will provide safe and efficient access to all lots for service vehicles, in particular, waste collection vehicles and emergency service vehicles. An amended plan of subdivision has been submitted showing that waste collection will now be achieved for all lots within the subject land or within the nature strip adjacent to Lakewood Boulevard without any significant change to the layout or design of the proposed subdivision.
Footpaths are provided within the proposed subdivision and within the adjoining Council reserve adjacent to the eastern boundary of the subject land. The footpaths will be connected to the existing path network within the reserve and the surrounding residential area to encourage walking and cycling. The footpaths are to be designed and constructed in accordance with Council’s Engineering Standards.
Each lot will be connected to reticulated services including water, gas, electricity and telecommunications. The application has been referred to the relevant servicing authorities and there are no objections to the proposal subject to standard conditions and notes being included as part of any planning permit issued for the proposal.
A detailed landscape design has not been submitted as part of the application. However, it has been requested as a condition should Council resolve to approve the proposal.
Objectors Concerns
The concerns raised by the objectors relate mainly to an increase in car parking and traffic congestion, inadequate car parking, neighbourhood character resulting from 2 and 3 storey building envelopes, inadequate provision for waste collection and access by emergency services vehicles, adverse impact on the Melton Botanical Gardens and local wildlife, loss of privacy and views and increase in criminal activity.
The proposed subdivision will generate an increase in car parking and traffic. However, it is considered that the existing road network is more than capable of accommodating the amount of traffic likely to be generated by the proposal.
Adequate car parking for residents will be provided within the subject land in the form of a double garage on each lot. Parking for visitors will be provided within the subject site in the form of indented car parking within the internal road reserve. A total of 22 spaces will be provided which satisfies the requirements for an Access Place under Standard C21 of ResCode. The application was referred to Council’s Engineering Department who advised that there are no concerns with the proposal in relation to traffic or car parking. Therefore, the proposal is likely to cause minimal impact on traffic or parking on Lakewood Boulevard.
The concerns relating to neighbourhood character in terms of the future development of 2 of 3 storey dwellings on each lot are acknowledged. However, plans detailing the layout, built form and height/scale of proposed dwellings have not been submitted as part of this application and the plan of subdivision does not nominate whether the proposed lots are to be developed for single, double or triple storey dwellings. In the case of lots less than 300 square metres in area and the nominated medium density site (Lot 19), development of these lots will be subject to a separate planning permit application and assessed against the relevant requirements of ResCode (Clause 54 and 55 of the Melton Planning Scheme respectively) including any potential amenity impacts on adjacent and surrounding properties.
The concerns in relation to waste collection and access by emergency services are acknowledged, however, cannot substantiated. An internal road is provided as part of the proposed subdivision which will enable Council’s waste collection vehicles and emergency service vehicles to enter and exit the subdivision safely, conveniently and in a forward direction.
The applicant has responded to the concerns raised by the objectors and Council Officers regarding waste collection by submitting an amended plan of subdivision showing the provision of additional space between vehicle crossovers, indented car parking bays and street trees to enable bins to be placed within the nature strip of the proposed internal road and the nature strip along Lakewood Boulevard to enable collection by Council’s waste collection vehicles for all lots within the subdivision.
The proposal is unlikely to cause any adverse impacts on the amenity of the adjacent Melton Botanical Gardens or the local wildlife. The subject land forms part of an established residential area and the proposed subdivision will enable the land to be used and developed for residential purposes. There will be no direct vehicle access to the Melton Botanical Gardens from within the subject land and the proposed subdivision will not prevent or restrict access by local wildlife to the botanical gardens.
The entitlement of residents to a view is not a valid planning consideration. The loss of privacy is not valid a planning consideration in this instance as the proposal involves the subdivision of land. The future development of lots less and 300 square metres in area and the nominated medium density site will be subject to separate planning permit applications and issues relating to privacy (i.e. overlooking and overshadowing) will be dealt with as part of these applications. Furthermore, an increase in criminal activity is also not a valid planning consideration.
The submission from the Friends of Melton Botanical Gardens does not raise any specific objections to the proposal except in relation to ensuring that no access is permitted from the Melton Botanic Gardens from Lots 1-19 of the subdivision. This ground cannot be substantiated. Standard C10 of ResCode supports streets and houses that look directly onto public open space and avoid the sides and rears of lots adjacent to public open space boundaries. Therefore, dwellings on Lots 1-19 will be designed to directly front the Melton Botanical Gardens. However, fencing (1.2 metre high brick and steel picket fence) will be provided along the common boundary between these lots and the botanical gardens and the only form of access from these lots will be pedestrian access which is unlikely to adversely impact on the botanical gardens.
6. Options
Council can either support the application by issuing a Notice of Decision to Grant a Permit or not support the proposal by issuing a Notice of Refusal.
7. Conclusion
The application has been assessed against the State Planning Policy Framework, Local Planning Policy Framework, Zone provisions and Clause 56 (ResCode) of the Melton Planning Scheme.
The proposal in terms of its design, layout, orientation and solar access, provision of internal vehicle access and car parking will achieve a better planning outcome that complements the neighbourhood and streetscape character of the area and will integrate with the existing urban environment.
The proposal satisfies the relevant requirements of the Planning Scheme, in particular, ResCode (Clause 56 of the Melton Planning Scheme). The design and layout of the subdivision responds adequately to the opportunities and constraints of the site in terms of its shape, orientation and size.
Accordingly, it is recommended that the application be approved and a Notice of Decision to Grant a Permit is issued subject to the conditions outlined above.
List of Appendices
|1. |Appendix 1 - Locality Map for Planning Application PA2012/3721/1 |
|2. |Appendix 2: Plan of Subdivision for PA2012/3721/1 |
8.8 Courthouse Plaza Redevelopment Plans - Public Exhibition
Author: Matthew Hutchinson- Design and Traffic Coordinator
Presenter: Luke Shannon- General Manager Planning and Development
Purpose of Report
|To present the Melton Courthouse Concept drawings and outline the proposal for publicly exhibiting the plans. |
|Recommendation: |
|1. That the Melton Courthouse Concept drawings be publicly exhibited for a period of 30 days. |
|2. That a further report be provided to Council following the conclusion of the consultation process with a view to adopting a final plan. |
|3. That Council consider funding the implementation of the final plan as part of the 2013/2014 budget process. |
|Crs Borg/Ramsey. That the recommendation be adopted. |
|CARRIED |
Report
1. Executive Summary
In 2011 work commenced on the development of a streetscape renewal concept plan for the Melton Courthouse precinct. The drawings are now complete (see Appendix 1).
It is proposed the drawings be on display for 30 days in the visitor information centre to invite community comments to feed into the detailed design process. A media release will be published in the local paper to inform the community of the opportunity.
2. Background/Issues
The Melton Courthouse precinct is Council owned land fronting Palmerston Street and High Street next to IGA (see Appendix 2). The precinct currently contains a sound shell, taxi rank, three stores and parking and the clock tower. The projects focus was to provide a streetscape upgrade that delivers greater vibrancy, safety, connection to the new library, community use and pride of place for Melton residents.
A Community Reference Group (CRG) was established to provide input into the design process. Requests for quotations were sent to various landscape designers and the project was awarded to Land Design Partnership. The design was based on some of the ideas and themes produced in the High Street Activity Centre Structure Plan 2006. There is a strong connection to the Palmerston Street Streetscape project that was recently completed with the paving and pergola themes continuing. After a number of draft drawings were produced and reviewed by the CRG, a final concept and costing was completed in April 2012. The concept was produced in two stages with some elements in stage two still to be decided.
Since the final CRG meeting a project steering group has been established to project manage the detailed design. The detailed design will incorporate the Courthouse precinct, McKenzie Street and High Street between Palmerston and Smith Street. This is a significant project that will greatly improve the Melton Streetscape.
3. Council Plan Reference and Policy Reference
The Melton Shire Council 2009-2013 Council Plan refers to the need to:
Consult and involve the community to provide responsive, high quality services and facilities
4. Financial Considerations
The estimate for stage one is $787,000 and stage two $541,000 dependent on detailed design. Stage one will be submitted to the budget process with the subsequent stage being proposed in future budgets.
A budget of $500,000 for streetscape renewals was allocated in the 2012/2013 budget. This comprised $100,000 for routine minor renewals across the municipality and sits within the Operations unit budget. The remaining $400,000 was made up of a proposed income of $200,000 from the Federal Government, which was the subject of an unsuccessful funding submission. This leaves a balance of $200,000 for the Courthouse Precinct project. Due to the unsuccessful application to the Federal Government, works were not commenced this financial year at the site, however a full detailed design will be finalised utilising the remaining $200,000 within the budget.
5. Consultation/Public Submissions
Notice of Motion 292 was carried that Council establish a temporary committee made up of the Mayor, Schools, Community Representatives and Cr. Borg. A sub-committee comprising the Mayor and Deputy Mayor was established for the purpose of appointing the school and community representatives. The committee first met in November 2011 and the final meeting and presentation of the concept drawings occurred in October 2012.
6. Risk Analysis
There is very little risk in accepting the officer recommendations. The risk in this project will come further down the process in the design and construction phase due to construction costs and impact upon store holders.
If Council does not proceed with the recommendation of going to public exhibition there is a risk the community will not be accepting of the project as they have had no opportunity outside the CRG group to provide input.
7. Options
1. That the Melton Courthouse Precinct Concept drawings be exhibited for 30 days with a further report to be provided to Council following the conclusion of the consultation process with a view to adopting a final plan. The project be considered for budget consideration in the 2013/2014 budget process.
2. That the Melton Courthouse Precinct Concept drawings proceed to detailed design without public consultation. The project be considered for budget consideration in the 2013/2014 budget process.
3. That the Melton Courthouse Precinct Concept drawings proceed to detailed design without public consultation and the project be accepted to receive funding in the 2013/2014 budget process.
List of Appendices
|1. |Appendix 1 - Melton Courthouse Plaza Landscape Design Full Scope |
|2. |Appendix 2 - Melton Courthouse Streetscape Renewal - Limit of Works |
8.9 National Growth Areas Alliance (NGAA) Advocacy
Presenter: Maurie Heaney- General Manager Community Services
Purpose of Report
|To provide Council with an overview of current advocacy initiatives and attendance to the the National Growth Areas Alliance (NGAA) forum in |
|Sydney on 29 and 30 November 2012. |
|Recommendation: |
|That Council: |
|1. Incorporates into its advocacy efforts, the findings of the National Growth Areas Alliance’s (NGAA) latest research into skills and jobs gaps |
|and community infrastructure. |
|2. Endorses and promotes the website .au, developed by NGAA to capture the stories of residents, young people and |
|businesses about their experiences living or doing business in NGAA areas. |
|Crs Ramsey/Turner. That the recommendation be adopted. |
|CARRIED |
Report
1. Executive Summary
The National Growth Areas Alliance (NGAA) represents 25 of Australia's fastest growing municipalities. These municipalities currently house 3.6 million residents and are forecasted to have a population of 5.4 million by 2026. The 25 members of the NGAA Councils share common characteristics of growth and the need to deal with the social, physical and planning challenges that come with that growth.
This report provides an overview of current advocacy initiatives and the NGAA meeting that was held in Sydney on 29 and 30 November 2012. Officer Maurie Heaney, General Manager Community Services, Mayor Councillor Kathy Majdlik and Councillor Sophie Ramsey attended this advocacy opportunity.
For a breakdown and representation of the 25 NGAA Councils, please refer to Appendix 1.
2. Background/Issues
The NGAA group's primary goal is for communities in the outer urban areas to have equitable access to jobs and services. This will require policies and strategies that will recognise the role of these areas within cities which deliberately focus on improving access for current and future residents of those municipalities.
The NGAA Councils (25) advocate to close the gap between growth areas and metropolitan averages.
The NGAA Councils believe the scale of infrastructure required to support the growth and services requires an all of Government approach. The NGAA will continue to advocate to Governments for increased services funding and policy change.
The NGAA convened a meeting of its members in Sydney on 29 and 30 November 2012. Over the two (2) days, the NGAA had a major launch of strategic documents and work that has taken place over the past months that will assist these growth Councils to advocate for policy change or additional infrastructure assistance.
1) Addressing skills and employment gaps in outer metropolitan growth areas
The NGAA commissioned Essential Economics PTY LTD to complete a report on this initiative. Some of the issues addressed in the report were as follows:
“The Gap”
The liveability gap exists in the outer capital cities with those living in these suburbs having limited access to high quality, local education and training, services and jobs compared with those living in inner metropolitan capital cities.
Employment opportunities across outer growth areas
The NGAA 25 member municipalities are at different stages of development and will continue to evolve. Some outer urban municipalities currently lack both skills and jobs. Some have a deficit of skills and for some the lack of jobs is more of an issue. The issue is set to worsen as population increases, unless appropriate action is taken.
Insufficient local jobs mean higher commuting costs for workers living in the outer growth suburbs. The greater the number of workers travelling long distances to and from work, the higher the infrastructure, environmental, social and congestion costs are to the community.
More business investment is needed to boost jobs diversity
Many skills and employment projects have been proposed for the NGAA municipalities; however there has been a lack of commitment to fund good ideas that will make a difference.
Private sector investment in the outer growth suburbs is vital for improving the diversity of available jobs in these areas in order to close the skills and employment gap, improve liveability and the social disadvantage. To address this issue, the NGAA feels that significant investment is required from State and Federal Governments.
NGAA develop skills and employment actions for outer growth suburbs
NGAA is calling for Federal Government support for the following actions to help close the skills and employment gap in the outer growth suburbs:
¬ Create 20,000 jobs in two (2) years in outer growth suburbs.
¬ Promote the benefits of living and working in these areas.
¬ Extend the suburban jobs program.
¬ Allow funding for business investment and attraction strategies.
¬ Support industry specific business development centres.
¬ To align with the Federal Governments’ smart manufacturing policy.
¬ Seek Federal Government funding to develop flexible learning spaces in areas lacking skills i.e. tertiary facilities, universities could use these spaces to teach local relevant courses.
¬ Develop an urban investment fund, part of which would fund job generation, job ready programs and community infrastructure in the outer growth suburbs.
¬ Develop a town centre employment hub strategy.
¬ Work with existing stakeholders to compile a database of skills and employment projects.
2) Tomorrow's healthy and productive communities
(The case for community infrastructure in outer metropolitan growth areas).
The NGAA represents 3.6 million people who live in the 25 of the nation’s fastest growing municipalities on the outskirts of Australian capital cities. The NGAA wants Australian Government support to provide urgently needed community infrastructure in these municipalities.
Lack of community infrastructure threatens economic and social health
Adequate community infrastructure and growth areas are essential. Without it, these communities will fail to thrive.
It must be provided early to prevent these suburbs becoming disadvantaged communities with high welfare dependency, poor health, social exclusion, antisocial behaviour and crime.
Building community facilities at the outset costs less than fixing the social problems a lack of infrastructure will create. It also helps address outer suburban employment and skills gaps, yet sufficient funding is not available to initiate or build the infrastructure required.
Local government in growth areas are struggling to meet demand. State and Federal Government assistance is usually on an ad hoc competitive basis. Increasingly complex partnerships are required to fund community infrastructure. Residents of these growth Councils deserve a more strategic approach.
Urgent community infrastructure needs identified
A June 2012 survey of NGAA members found that most had a significant funding gap for community infrastructure to be developed over the next decade.
Large community hubs are the main type of community facilities in growth areas. There are two (2) types - shared use community hubs and recreational leisure hubs.
Innovative approaches and Federal Government support needed
The NGAA 2012/13 budget submission recommended the National Urban Investment Fund be established. The first step is a four (4) year Suburban Community Infrastructure Program. In 2013/14, as part of this program, it is proposed that the Australian Government allocate $100 million for low interest loans and/or grants critically needed community infrastructure in growth areas, and $10 million allocation to encourage innovative approaches to community facility provision. NGAA also recommends that the Department of Regional Australia Local Government, Arts and Sport recognise Australia's outer metropolitan growth areas as areas that would benefit from a place based initiative.
NGAA proposes that the Regional Development Australia Fund (RDAF) make community infrastructure provision a priority for Local Government areas and include both outer suburbs and rural areas. Community infrastructure of these places often service large regional areas.
Blacktown City Council hosted a tour for NGAA group members that attended the forum, specifically to view community infrastructure initiatives, innovation and demonstrate that they are experiencing similar issues that of other growth Councils around Australia.
NGAA members attended a meeting at Rydges World Square in Sydney to discuss the research documents that were launched the previous day and entered into discussions about advocacy from each individual Council. NGAA members also shared ideas and initiatives from across the NGAA membership areas.
Two (2) media releases were presented on the day:
• ‘Outer suburban communities tell their stories', refer Appendix 2
• ‘Jobs and training shortages hit outer growth suburbs', refer Appendix 3.
NGAA would like to invite people of all ages who live and work in outer suburbs to take part in the outer suburb communities tell their stories initiative, which can be accessed on the website: .au. NGAA will collate the themes from the stories and with permission will make individual stories available so that policies and programs can be informed by local experience. People can tell their stories using a variety of media including photos, links to videos, audio and written word.
3. Council Plan Reference and Policy Reference
The Melton Shire Council 2009-2013 Council Plan refers to the need to:
Community Health and Wellbeing
• Ensure everyone has access to quality Council services; and
Managing Growth
• Provide access to quality infrastructure and services.
Leadership
• Advocate to the State and Federal Government and to other service providers on behalf of our community.
4. Financial Considerations
Council allocates $15,000.00 (excluding GST) per annum toward the membership for the NGAA. Attendance through forums and research days are financed through Councils recurrent budgets.
5. Consultation/Public Submissions
N/A
6. Risk Analysis
Nil
7. Options
Nil
List of Appendices
|1. |NGAA Council representation |
|2. |Media release - Outer Suburban Communities Tell Their Stories |
|3. |Media release - Jobs and Training Shortages Hit Outer Growth Suburbs |
Cr Borg declared a direct interest in the matter and left the chamber prior to discussions taking place.
8.10 Eynesbury Recreation Reserve Draft Masterplan
Author: Trudy Martin- Coordinator Leisure Centres
Presenter: Maurie Heaney- General Manager Community Services
Purpose of Report
|To present to Council the draft Eynesbury Recreation Reserve Masterplan. The draft Masterplan provides strategic direction and guidance for the |
|future development of this public active open space. |
|Recommendation: |
|That: |
|1. The draft Eynesbury Recreation Reserve Masterplan be placed on public exhibition for consultation for a period of two (2) months. |
|2. Officers report back to Council on the outcome of the public consultation process and feedback. |
|Crs Dunn/Ramsey. That the recommendation be adopted. |
|CARRIED |
| |
|Cr Borg returned to the chamber. |
Report
1. Executive Summary
Masterplans act as a guide for potential development and investment by Council to ensure Council’s open spaces support community engagement and social cohesion whilst meeting community health and well being needs, in addition to delivering a range of environmental benefits.
The Eynesbury Recreation Reserve is planned to be a key active and passive reserve, supporting growing population catchments in Eynesbury. The reserve will ensure that adequate recreational opportunities are provided to the community and that reserve and sporting infrastructure development is undertaken in a planned manner.
The Eynesbury Recreation Reserve will be located on St Arnaud Road, Eynesbury. The draft Eynesbury Recreation Reserve Masterplan identifies two (2) senior AFL / cricket ovals, three (3) cricket training nets, six (6) tennis courts, two (2) netball courts, one (1) community pavilion, playspace, youth node, walking and shared paths network and supporting infrastructure. For location, refer to Appendix 1.
2. Background/Issues
The draft Eynesbury Recreation Reserve Masterplan as found at Appendix 2 identifies the following key outcomes:
• Two (2) senior size AFL / cricket oval with synthetic cricket wickets and associated infrastructure including training level lights and three (3) cricket training nets
• Two (2) netball courts with lights
• Six (6) tennis courts with associated infrastructure including training level lights
• On site car parking spaces (218) plus additional on street parking
• Central community pavilion
• Playspace with BBQ
• Youth node
• Fenced dog off lead area
The staging plan for the development and initiative of this reserve as negotiated with the developers can be found on page 2 of Appendix 2 and below is summarised below:
Stage 1
• One (1) senior size AFL / cricket oval with synthetic cricket wicket and associated infrastructure including training level lights
• Three (3) cricket training nets
• Playspace with BBQ
• Car parking for 80 cars (approximately)
Stage 2
• Central community pavilion
• Two (2) netball courts with lights
Stage 3
• One (1) senior size AFL / cricket oval with synthetic cricket wicket and associated infrastructure including training level lights
• Car parking for 20 cars (approximately)
Stage 4
• Four (4) tennis courts
• Community pavilion extension to accommodate tennis
• Car parking for 35 cars (approximately)
Stage 5
• Youth node
Stage 1 development will commence within the next 12 months, with stages 2 and 3 to follow within the next 3 – 5 years, pending lot sales and community need.
3. Council Plan Reference and Policy Reference
This report refers to the following strategic objectives of the Melton Shire Council 2009-2013 Council Plan:
Community Health and Wellbeing
Improve physical, social and mental health and wellbeing for a safe, active and healthy community
4. Financial Considerations
The draft Eynesbury Recreation Reserve Masterplan provides justification for proposed components to the reserve. Cost estimates will require review prior to any application for funding through Council’s annual budget process.
The Masterplan will allow for appropriate advocacy, capital and recurrent budgeting for the implementation of the proposed Masterplan actions and will assist Council in seeking grants and/or stakeholder support for future developments.
Upon adoption of the Masterplan, the capital improvements identified will be included in the Council 5 year Capital Works Plan and the 20 Year Community Infrastructure Plan 2011- 2031 as appropriate.
It is proposed that components identified in the staging plan for the Eynesbury Recreation Reserve will be funded in kind and delivered by the developer; however any change in scope or nature of the components may require Council contributions.
5. Consultation/Public Submissions
Demand assessments, facility provision ratios and existing facility mapping were used to develop the initial draft Eynesbury Recreation Reserve Masterplan. Initial consultation for the development of the draft Masterplan has been completed with a broad cross section of Council officers, consultants engaged by the Developer and the developer for Eynesbury.
Council officers are now seeking permission to release the draft Eynesbury Recreation Reserve Masterplan for public consultation. Further discussion will occur with:
• Councils Leisure and Arts Committee (SOMLAC);
• Local residents of Eynesbury and residents who have purchased land in the Eynesbury development;
• Key stakeholders including but not limited to AFL Victoria (including local Football Leagues), Cricket Victoria, local football Clubs, Football Federation Victoria, local soccer clubs, Cricket Victoria and local cricket clubs, Tennis Victoria and other sporting organisations; and
• Local community groups and Eynesbury businesses.
The consultation will be advertised in the of Moving Ahead publication, on Council’s website and in Council facilities for the consultation period, when this is finalised.
6. Risk Analysis
Failure to provide permission for the draft Masterplan to be released for community consultation will impact upon and delay the finalisation of the Masterplan. This will in turn delay the inclusion of the proposed works in the 5 year capital works program and the 20 Year Community Infrastructure Plan.
The delay may impact on the ability of the developer to deliver their staged, in kind, construction of facilities within the reserve. This in turn may impact on the adequate provision of active open spaces for our growing community within Eynesbury.
7. Options
Council has the option to adopt or not adopt the officer recommendations as presented in this report.
List of Appendices
|1. |Current Eynesbury Township Development |
|2. |Draft Eynesbury Recreation Reserve Master and Staging Plans |
8.11 Vietnam Veterans' Association - Request for Land for Development of Meeting Facility
Presenter: Kel Tori- Chief Executive Officer
Purpose of Report
|To advise Council in respect of a request received from the Vietnam Veterans’ Association for Council to assist them by providing an area of |
|Council land on which they could construct a meeting place to replace their current venue which is a Council building located in the Aged Care |
|Precinct on McKenzie Street, Melton. |
|Recommendation: |
|That |
|1. Council approve in principle the granting of a lease over an approximately 600m2 site within the Blackwood Drive Recreation Reserve to the |
|Vietnam Veterans’ Association for the purpose of the establishment of meeting/office facility. |
|2. Council authorise the Chief Executive Officer to complete all statutory processes necessary, including public advertising, in order to |
|facilitate the leasing of the property to the Vietnam Veterans’ Association, and the provision of permits to enable the intended use. |
|3. If no submissions on the proposal are received in response to the public notice, the CEO be delegated authority to approve, sign and seal the |
|lease. |
|4. Council delegate to the Chief Executive Officer authority to finalise the lease terms with the Vietnam Veterans’ Association on the basis of |
|the lease being for a period up to fifty (50) years and rental being peppercorn. |
|Crs Turner/Ramsey. That the recommendation be adopted. |
|CARRIED |
Report
1. Executive Summary
Representatives of the Vietnam Veterans’ Association of Melton approached me over the past two weeks in relation to whether Council had any areas of land that might be available for them to utilise as a site for construction of purpose-built meeting and office facilities for their Association and allied entities such as Legacy and welfare groups. The request indicated an area of approximately 600m2 of land that was not in too close proximity to residential development in order that the club’s activities not interfere with the peaceful enjoyment of residential properties. A review of available property options in the ownership and control of Council was undertaken by the Executive and an area was identified within the Blackwood Drive Reserve, refer to Appendix 1, which Council Officers believed would be an appropriate site. The Vietnam Veterans’ Association have indicated that they have on board a number of builders who will donate the necessary resources to facilitate the construction of the facility in the first half of the 2013 year. The facility to be constructed is to be of the order of 26 squares in area and will be inclusive of a mezzanine office area, including 5 offices, and a significant outdoor barbecue/gathering area.
2. Background/Issues
Over the past fortnight I have been approached by representatives of the Vietnam Veterans’ Association of Melton in relation to their needs for a permanent site to accommodate the activities of their Association. These approaches followed the earlier resolutions by Council that it’s long term vision for the current facility provided by Council to the Association in McKenzie Street, Melton would be required for the development of the Aged Care Precinct, and Council’s assurance to the Association that it would ensure that alternative facilities were available. A meeting was set up with the Association representatives with Council Executive to discuss their latest proposition, which was that they had achieved significant support from local commercial entities within the building industry to construct a purpose-designed facility on land to be provided by the Association. The Association’s request to Council was to make available Council land within reasonable proximity of the central Melton area that met certain criteria laid out by the Association, being that the land was sufficiently buffered from residential properties so as not to create issues going forward in respect to the use of the premises for the purposes of the Association.
Subsequent to this meeting Council Officers identified an area within the Blackwood Drive Recreation Reserve adjacent to the existing Guide Hall which on our assessment met the requirements as detailed by the Association (refer Appendix 2).
The Association were advised of this site and undertook an inspection, following which they advised Council Officers that they believed that the site was appropriate and a further meeting to discuss all elements and the way of proceeding was convened at the Civic Centre. As a result of that meeting a formal letter is to be submitted by the Association which will be appended to this report once received. Preliminary enquiries of the Planning Unit have indicated that there are not likely to be any planning issues with respect to the proposed location. It is proposed that the site will have constructed around its perimeter a high colour-bond fence to ensure privacy.
It will be necessary for Council to discuss the proposal with the users of the Reserve, including the occupiers of the Guide Hall and Scout Hall, that are adjacent to the proposed building site. There are also statutory processes that will need to be undertaken in providing a lease to the Association to give them security of tenure of the site.
One of the issues is that the timelines for this are very tight, as the target completion date for the Association is Easter 2013. The Association are not seeking any financial contribution from Council towards the construction as they advised that they have firm commitments from commercial entities to fully construct the facility.
3. Council Plan Reference and Policy Reference
The Council 2009-2013 Council Plan refers to the need to:
Ensure that all groups have an equal opportunity to participate and be involved.
Council has previously resolved that it would ensure in the event of the current property utilised by the Vietnam Veterans’ Association being required for another Council purpose that Council would ensure an alternative facility was available to the Association. The option presented herein represents an excellent outcome for both the Association and the Council in respect to a permanent location for the Association’s activities going forward with the capital required being provided through commercial donations to the Association.
4. Financial Considerations
There are no direct costs identified at this point in time in respect of Council proceeding with this proposition. There will however be some minor legal and administrative costs incurred with respect to preparation of documentation, lease agreements, planning permits, and Staff time involved in consultation and management of the process.
There is also the “opportunity cost” of not having this area of land available for an alternate use.
5. Consultation/Public Submissions
Council would need to consult with other users of the Blackwood Drive Recreation Reserve in relation to the proposal, however the use intended is not contrary to the purpose of the reservation.
Council must at least four (4) weeks before the lease is made publish a Public Notice of the proposed lease and any person has a right to make a submission under Section 223 of the Act on the proposed lease.
If submissions are received they would need to be considered by the S223 Committee.
6. Risk Analysis
The major risk associated with this proposition is that if the Association fails to complete construction of the facility as planned, that Council would then inherit some obligation in terms of completing the project.
There is some risk that there may be conflict between the intended use of this site and the use of the adjoining Guide and Scout buildings, however this risk should be able to be managed through prior consultation with the user groups and through appropriate treatments in the construction phase of the project.
7. Options
Council Staff have reviewed options with respect to other pieces of land that might be available for this purpose, however are of the view that the proposed location is the most appropriate. Council may however direct that other options be pursued as a preference.
List of Appendices
|1. |Map of Property Options |
|2. |Correspondence from Vietnam Veterans Association |
8.12 Collingwood Football Club, Caroline Springs Application for 6 Additional Electronic Gaming Machines
Author: Lynette Green- Coordinator Social Planning and Strategy
Presenter: Maurie Heaney- General Manager Community Services
Purpose of Report
|To seek Council approval to prepare a submission informing the Victorian Commission of Gaming and Liquor Regulation (VCGLR) that Council does not |
|support the application by Collingwood Football Club to increase their number of Electronic Gaming Machines (EGMs) for its venue ‘The Club’ at |
|Caroline Springs, from 60 to 66. |
|Recommendation: |
|That Council resolve to: |
| |
|1. Inform the VCGLR that it does not support the application to the Victorian Commission of Gaming and Liquor Regulation by the Collingwood |
|Football Club to increase the provision of EGMs at The Club, Caroline Springs from 60 to 66. |
| |
|2. Provide notice to VCGLR of Council’s intention to prepare a submission by 20 December, 2012. |
| |
|3. Undertake a Social and Economic Impact Assessment to inform Council’s submission to the VCGLR by 14 January 2013. |
| |
|Crs Borg/Ramsey. That the recommendation be adopted. |
|CARRIED |
Report
1. Executive Summary
Collingwood Football Club applied to the Victorian Commission for Gambling and Liquor Regulation (VCGLR) on 8 November 2012, seeking an additional six (6) Electronic Gaming Machines (EGMs) for its venue ‘The Club’ at Caroline Springs, from sixty (60) to sixty six (66). Melton City Council as the responsible authority has been forwarded a copy of the application.
Under section 3.4.18A of the Gambling Regulation Act (2003), should Council intend to make a submission concerning the social and economic impact of the Collingwood Football Club’s application, Council is required to advise the Commission by 20 December 2012, with submissions due by 14 January 2013.
The submission would seek to provide information required in order to assess the net social and economic impact of the proposal on the wellbeing of the community including:
• The economic and social impact of the proposal on the wellbeing of the municipal district within which the premises are located (Section 3.3.6 of the Gambling Regulation Act 2003).
• The impact of the proposal on surrounding municipal districts (Section 3.3.6 of the Gambling Regulation Act 2003).
Whether or not the net economic and social impact of approval will be detrimental to the wellbeing of the community of the municipal district in which the premises are located (Section 3.3.7 of the Gambling Regulation Act 2003).
2. Background/Issues
Established in December 2005 ‘The Club’ is located at 1312-1322 Western Hwy, Caroline Springs. Owned by Collingwood Football Club, The Club provides a Bistro, Sports Bar including TAB facilities, Function Room, Children’s Play Area, Gaming Lounge, Cafe, Outdoor smoking area together with a Gaming Lounge with 60 EGMs.
Application details
Council has received a copy of an application by The Collingwood Football Club to the VCGLR on 13 November 2012 including the Social and Economic Impact Assessment prepared by Urbis Consultants, which details:
• The venue patron profile and distribution
• Potential community contributions
• Municipal demographic profile socio-economic index of disadvantage
• EGM density
• Transferred expenditure
• Problem gambling policies and procedures;
The proponent’s Social and Economic Impact Assessment predicts that the additional gaming expenditure in the Melton LGA will be in excess of quarter of $1 million annually.
The proponent, Collingwood Football Club, is offering to increase the level of community support as part of its community contributions. If approved for an additional six (6) machines, the venue plans to support the Heartwell Foundation through an annual contribution of $20,000 per annum. The Heartwell Foundation is a Children’s Charity, providing specialist physical education. Whilst the application indicates that the Heartwell Foundation will run programs in identifiable positions in the City of Melton, the nature of these programs is not outlined and the benefit is unclear.
In addition, $125,000 will be donated per annum to the Collingwood Foundation, a deductable gift recipient for the Club’s programs. The application does not stipulate the specific programs that would be offered by the Collingwood Foundation in the City of Melton.
Previous Planning Permit Application
In 2009 the Collingwood Football Club applied for application for an additional ten (10) EGMs at the Club. The Social and Economic Impact Assessment prepared for Collingwood Football Club in support of their planning application at that time outlined proposed benefits including: employment opportunities, increased service outcomes not gaming related and increases to community benefit programs.
Council opposed the application on the basis that the provision of additional ten (10) EGMs at the existing venue, had little, if any, economic benefit or increase in amenity for residents or the broader community (Council Report 14 September 2009). Council did not support the application, as it:
• Was seen to be contrary to Council’s Responsible Gaming Policy.
• Did not respond to the provisions of Clause 52.28 of the Melton Planning Scheme because the application did not demonstrate that the proposed machines would provide a net community benefit.
• The application was not strongly supported by the community as demonstrated by a community survey undertaken by the Collingwood Football Club, as part of the application process.
Council received notification on 8 December 2009 from the VCGLR that the application for an additional ten (10) EGM’s had been withdrawn.
Melton Responsible Gaming Policy 2008-2012
The Melton Responsible Gaming Policy provides a framework for Council’s approach to responsible gaming in the municipality. The Policy states that Council takes a balanced and inclusive approach to gaming, though indicates that the provision of EGMs should be part of an overall net community benefit to the municipality.
The Policy outlines Council’s commitment to mitigating the negative effects of gaming. Council’s decision-making in relation to EGM and gaming venue applications is guided by the provisions of the Victorian Planning Policy Framework and Council’s own planning scheme.
The Current Application
Applications for an increase in EGMs in an existing venue, or for the development of a new venue, must demonstrate that due consideration has been delivered to the local, social and economic benefit to the City of Melton (Melton Planning Scheme Clause 58.28).
According to the VCGLR website, the Melton community lost $56.5 million on EGMs last financial year. Of these losses, $5.5 million was lost at The Club. Melton has 487 licensed EGMs located in 7 venues across the municipality. The density of EGMs per 1000 adults in Melton at 5.71 is below the State average 6.00, though expenditure per adult ($662 per year) is higher than the State average ($602 per year).
The location of The Club is highly accessible and within proximity to primary and secondary schools, shopping centres and aged care facilities. There are also a significant number of EGMs located within the 5 kilometre radius of The Club, largely along the Brimbank / Melton border areas of St Albans and Deer Park, an area of high social and economic disadvantage.
The application by the Collingwood Football Club provides Council an opportunity to address community concerns about the social and economic impact of gaming in the local community and advocate for community needs in relation to health and wellbeing, ensuring that any additional EGMs will be of net community benefit to the community.
3. Council Plan Reference and Policy Reference
The Melton Shire Council 2009-2013 Council Plan refers to the need to:
Improve physical, social and mental health and wellbeing for a safe, active and healthy community
4. Financial Considerations
Costs of approximately $7,000 to engage a consultant to undertake a Social and Economic Impact Assessment will be required to support Council’s submission to the VCGLR.
This would be funded in the existing recurrent budget.
5. Consultation/Public Submissions
For Council to provide a submission to the VCGLR, Council is required to provide its own Social and Economic Impact Assessment.
6. Risk Analysis
There is a risk that Council will be unsuccessful at the VCGLR hearing, despite the provision of a detailed submission. There is a potential to appeal to VCAT if Council is not satisfied with the outcomes of the VCGLR hearing.
If Council does not prepare a submission and investigate the social and economic impact of this application on the local community, the health and wellbeing interests of the community could be adversely affected.
7. Options
1. Provide notice to VCGLR of Council’s intention to prepare a submission by 20 December 2012, and prepare a Social and Economic Impact Assessment to the VCGLR; or
2. Not provide notice to VCGLR.
List of Appendices
Nil
8.13 Aquatic Facility Planning
Author: Trudy Martin- Coordinator Leisure Centres
Presenter: Maurie Heaney- General Manager Community Services
Purpose of Report
|To seek Council approval to commence the preparation of an Aquatic Facilities Strategy for the City of Melton to include: |
|• A review of potential sites and facility types for the provision of Aquatic Facilities to service the Municipality. |
|• A review of the existing capacity of Melton Waves Leisure Centre. |
|Recommendation: |
|That Council allocate $55,000 to commence the preparation of an Aquatic Facilities Strategy for the City of Melton in this current financial year.|
| |
| |
|Crs Ramsey/Turner. That the recommendation be adopted. |
|CARRIED |
| |
|Motion |
|Crs Borg/ |
|That Council not allocate $55,000 to commence the preparation of an Aquatic Facility Strategy for the City of Melton in this current financial |
|year. |
|Motion lapses for want of a seconder |
Report
1. Executive Summary
At the Ordinary Council meeting of 29 March 2010 Council resolved in response to the Notice of Motion 239 Feasibility of Establishment of Aquatics facility in Eastern Growth Corridor and a corresponding petition tabled at the meeting that:
“Council officers review this item at the beginning of 2011 and that they take into consideration when land becomes available or when a potential suitable site becomes available to purchase for this proposal and that they recommend on appropriate or suitable ways of informing petition signatories of this resolution.”
Since this resolution officers have continued to investigate and consider options for the future provision of aquatic facilities in the municipality including facilities within the Eastern Corridor and the new growth areas of the municipality.
It is clear from the evaluation of the current situation that in order to recognise the change and growth in the City of Melton and the rate the City has developed and continues to develop, Council requires an Aquatic Facilities Strategy.
This report presents the case for this and recommends funding be provided to commence the preparation of an Aquatic Facilities Strategy for the City of Melton.
2. Background/Issues
The City of Melton currently has only one (1) Council owned aquatics facility, as well as a small number of private swim schools to service an existing population of 116,943 residents.
There is no national standard for what aquatic facilities a Council should provide however the Growth Areas Authority have identified two (2) future possible aquatic facility sites within the City of Melton; one (1) in the Toolern Town Centre (Council site) and one (1) in the Rockbank North Precinct Structure Plan.
Melton Waves, the single Council owned aquatic facility in the City of Melton is situated in Melton Township. Constructed in 1995 Melton Waves is currently operated on behalf of Council under a contract by Belgravia Leisure. Since 1995 Melton Waves has only been significantly extended once to provide additional gym and fitness facilities.
Although Melton Waves is still a regional quality facility, which attracts users from beyond the boundaries of the City, the main users of Melton Waves remain residents of the Melton Township whilst evidence suggests residents from the Eastern Corridor utilise facilities outside of Melton’s boundaries.
Since 2006 Council has undertaken studies and provided reports on the provision of aquatic facilities within the City. These have included the Melton Waves Leisure Centre Stage 3 Aquatic Strategy in 2006, adopted at the Ordinary meeting of Council on 23 Oct 2006 as a document to provide Council with guidance on the future extension/provision of the aquatic facility.
The Melton Waves Leisure Centre Stage 3 Aquatic Strategy whilst focusing on the development and future of the Melton Waves facility, also briefly addressed options for residents of the Eastern Growth Corridor of the Shire and stated:
“Council may need to investigate and evaluate the provision of aquatic facilities to service the needs of East corridor residents.”
Incorporated into these reports are benchmarks with neighbouring Councils, a comparison of costs for similar facilities and some research into suitable sites suitable for an aquatic facility in the Eastern Corridor.
Although some work has been done within Council on the provision of Aquatic facilities, the rate of growth within Melton and the pressure applied to the City in relation to the fast tracking of a number of new PSP’s has quickly reinforced the fact that the work undertaken previously, although informative, bears little relevance to the changing demography of the City and is now out of date.
It is now imperative that in order to prevent Council falling behind in our provision of community facilities, in order to identify what capacity remains within our existing aquatic facility and what the possible size, composition of aquatic elements, construction and operation costs for new aquatic facilities within the City would be we need to undertake some detailed evaluation, auditing and planning work to prepare for the future a facility.
In order to prepare Council and allow us to plan for the redevelopment and refreshing of our existing Melton Waves facility and to identify what investment we should make into our community’s future in the form of aquatic facilities Council should consider the preparation of an Aquatic Facilities Strategy.
An Aquatic Facilities Strategy would provide a clear strategic direction for Council and the community with regard to aquatic facilities in the City.
The key drivers for an Aquatic Facilities Strategy would be as follows:
• Rapid population growth with increasing demand on aquatic infrastructure.
• Understanding the current and future demands for aquatic facilities and the type/s of facility required to meet the projected community demand ensuring a strategic approach to aquatic facility delivery in the City of Melton.
• The need for clear strategic and operational direction focusing on the provision, management and maintenance of aquatic facilities.
• Affordability and sustainability of the aquatic network.
• Strategic validation of aquatic facilities in future Precinct Structure Plans.
This would demonstrate strong and accountable leadership from Council to deliver innovation while generating opportunities for improvement in the provision of functional and fit for purpose community infrastructure.
It is expected that an Aquatic Facilities Strategy would:
1. Identify a hierarchy of aquatic facilities detailing the location and components that would positively contribute towards the City of Melton’s character, identity and vibrancy as well as increase participation in a variety of aquatic programs.
2. Detail strategies and recommendations required to ensure that the City of Melton Aquatic Network offers a diverse range of multi use aquatic facilities, services and programs to meet the needs of the broader community now, and into the future.
3. Develop a strategic aquatic plan that reflects a progressive, consultative approach to demonstrate how the City of Melton will provide and facilitate a range of aquatic opportunities with our rapidly growing, evolving and diverse population.
To facilitate this Aquatic Facilities Strategy would:
• Identify future aquatic facility locations and aquatic facility hierarchy
• Review current aquatic design and undertake a best practice review of operations in similar communities
• Undertake an aquatic needs analysis
• Undertake business and financial modelling for current and future facilities
• Identify additional potential users of new and existing aquatic facilities
• Undertake an operational review of Melton Waves and
• possibly provide future facility concepts including indicative cost plans
3. Council Plan Reference and Policy Reference
The Melton Shire Council 2009-2013 Council Plan reference refers to:
• Ensure everyone has access to quality Council services
• Ensure our fast growth is well planned and managed, and Council’s physical assets are well maintained by proactively consulting and planning to build, maintain and upgrade assets
4. Financial Considerations
The preparation of an Aquatic Facilities Strategy will require approximately $55,000 which is currently not funded in the Council budget and will require budgets to be reforecast at the appropriate time, should approval be provided to commence work on a strategy.
Council has submitted an application to Sport and Recreation Victoria for a planning grant of $25,000 to support this project. It is anticipated that the result of this application will be known before 31 March 2013.
Additionally, an Aquatics Facility Strategy for Melton will allow Council to strongly advocate for future Federal and State Government Funding to support the development of any future facility.
5. Consultation/Public Submissions
Currently there has been no formal external consultations on the preparation of an Aquatic Facilities Strategy, however it is expected that should the preparation of a strategy be approved, consultation will involve key stakeholders including:
• Residents within the City of Melton
• Community groups and tenants utilising existing aquatic facilities
• Belgravia Leisure
• Other Local Governments adjoining Melton including Brimbank, Hume, Maribyrnong, Moorabool and Wyndham.
• Owners / operators of community accessible aquatic facilities
• Peak bodies representing relevant aquatic sports
• Primary and secondary schools located within the City of Melton
Extensive external consultation will include market research – test users and non users of aquatic facilities including surveys (minimum 400 people) and existing aquatic user survey (online and self complete).
A minimum of two (2) Community Forums with invitations to be extended to the broad community, aquatic facility user groups, community groups, peak bodies, schools and extensive internal consultation which will include meetings with officers from various Council departments including Leisure and Facilities, Planning, Capital Projects, Environment, Youth Services, Children’s Services, Community Care and Inclusion, Engineering and Parks. These meetings may be conducted in small forums or individually as required.
Previously consultation has been completed as a part of the development of the Melton Waves Leisure Centre Stage 3 Aquatic Strategy in 2006.
Consultation was undertaken with key community stakeholders including interviews with individuals and key users groups of Melton Waves.
Consultation also included interviews with staff from Brimbank City Council, Moorabool Shire Council, Wyndham City Council, Hume City Council and Macedon Ranges Shire Council, in order to seek an understanding of the influences and aquatic trends within their municipalities.
Community feedback was also gained from Council’s Leisure and Open Space strategy on aquatics and community feedback obtained via the Melton Waves Leisure Centre Performance Indicator and Customer Feedback Review.
6. Risk Analysis
The risks of not undertaking the preparation of an Aquatic Facilities Strategy are that Council will not be prepared to meet the needs of providing aquatic facilities for our growing and diverse community particularly in the growth areas of the Eastern corridor and new PSP areas.
7. Options
Council has the option to:
1. Accept the officers recommendations; or
2. Fund the Strategy in the 2013/14 budget.
List of Appendices
Nil
8.14 Council Meeting Schedule 2013
Presenter: Peter Bean- General Manager Corporate Services
Purpose of Report
|To consider the 2013 Council Meeting Schedule for adoption by Council. |
|Recommendation: |
|That: |
|1. Council adopt the schedule of Ordinary Meetings for 2013 as presented in Appendix 1 to this report and headed “Schedule of Ordinary Meetings of|
|Melton City Council for 2013”; |
|2. Notice of the calendar of meetings be given in the print media and on Council’s website. |
| |
|Crs Borg/Carli. That the recommendation be adopted. |
|CARRIED |
Report
1. Executive Summary
This report presents a schedule of Council meeting dates for 2013.
2. Background/Issues
The following section of the Local Government Act (1989) provides for the conduct of Council meetings:-
• Section 83(a) – Council to hold Ordinary Meetings at which the general business of Council can be transacted;
• Section 89 (1) – that these meetings must be open to the public unless Sub-section 2 applies.
Council generally schedules an Ordinary Meeting to be held every four weeks where possible.
In preparing the attached Draft Schedule (Appendix 1) where meetings would normally fall on public holidays they have been rescheduled. In conjunction with discussions held with Council it is proposed to move the scheduled meeting night for briefings and Council meetings from the current night, being Thursday to Tuesday in 2013.
3. Council Plan Reference and Policy Reference
The Melton Shire Council 2009-2013 Council Plan refers to the need to:
Ensure everyone has access to quality Council services
Good governance ensuring that the decision-making processes are transparent, follows ethical practices and complies with relevant regulations.
The Ordinary Meetings of Council assist with meeting this principle and the communication of Council’s agendas, policies and decisions.
4. Financial Considerations
Costs associated with Council meetings are provided for in the annual budget estimates.
5. Consultation/Public Submissions
Section 89 (4) of the Local Government Act (1989) requires Council to provide reasonable notice to the public of meetings of Council.
Should Council accept the meeting calendar as proposed in Appendix 1 to this report, public notice of the meeting dates will be placed in all local newspapers, on notice boards, etc, in Council facilities and also on the Council’s website.
6. Risk Analysis
It is not considered that there are any risks associated with Council considering the 2013 meeting schedule.
7. Options
Council is required by the Local Government Act 1989 to hold meetings for the conduct of Council business however the meeting schedule is a decision of Council.
List of Appendices
|1. |Council Meeting Schedule 2013 |
8.15 Junior Council for the municipality - Notice of Motion 338
Author: Matthew Wilson- Manager Family Youth and Housing
Presenter: Maurie Heaney- General Manager Community Services
Purpose of Report
|To provide further response to Notice of Motion 338 that requested an investigation into the possibility of establishing a Junior Council for the |
|municipality. |
|Recommendation: |
|That: |
|1. Council undertake a consultation process with schools and youth community based groups to ascertain their interest to participate in a Junior |
|Council initiative. |
|2. On completion of the consultation process, a further report be presented to Council. |
| |
|Crs Majdlik/Turner. That the recommendation be adopted. |
|CARRIED |
Report
1. Executive Summary
At the Ordinary Meeting of Council on 15 November 2012, Notice of Motion 338 was tabled requesting the following:-
That Council Officers investigate the possibility of starting a ‘Junior Council’ for the municipality.
Youth Services staff members were consulted, and benchmarking with a neighbouring municipality was also conducted.
Youth Services currently delivers the Youth Advisory Committee (YAC) program as a key opportunity for the development of leadership skills with participants. However, a Junior Council initiative is considered as distinct from the YAC program.
In the model suggested by staff, a Junior Council could focus on the following:
• Civic leadership development
• Good governance
• Provide innovative and strategic recommendations to Council
It is envisaged that Councillors will have a close working relationship with a Junior Council through a bi-annual presentation at a Council meeting.
2. Background/Issues
Youth Services currently delivers the YAC program as a key opportunity for the development of leadership skills with participants. Participants in the program are voluntary and are drawn from a cross-section of the community.
The YAC is currently responsible for providing input into decision making in the Youth Services planning processes, and also for overseeing the annual YAC Awards and YAC Grants program.
A Junior Council initiative is considered as different from the YAC program in that it seeks to build upon the established network of Student Representative Councils in the local school system by convening a bi-monthly combined meeting of nominated delegates from local school Student Representative Councils. The target age range for nominated delegates will be students in years seven (7) to ten (10), with no more than two (2) delegates from each secondary school being eligible. Gender equity will be promoted by ensuring that delegates consist of one (1) male and one (1) female from each school.
Membership of the Junior Council could be drawn from the school network with nominees being endorsed by the local Student Representative Councils bodies. The bi-monthly meeting will feature a guest speaker, an open debate on a topic nominated by Councillors, and a section for general business where delegates can raise items for further investigation by Councillors.
Established youth community based groups such as Scouts and Girl Guides will also be consulted to ascertain their interest to participate in a Junior Council initiative. It is recommended that Council nominate a specific number of youth community based groups to be consulted to enable the potential size of the Junior Council membership to be contained to a manageable number.
The meeting schedule proposes six (6) meetings per annum. Officers recommend the Junior Council could present to Councillors in June and December each year enabling Councillors to consider ideas generated from the program prior to organisational operational planning and budget schedules. It is envisaged that Councillors will have a close working relationship with the Junior Council.
A special focus on training for job readiness will also be provided to participants as an added benefit provided through the program.
The Junior Council initiative will require additional support to be allocated to the Youth Services team. The resource is subject to further discussion with the Executive to define the scope of the program.
If Council is to initiate a Junior Council program, it is advised that an initial twelve (12) month trial period be endorsed, with a report on the actions and outcomes to be presented to Council for further consideration.
3. Council Plan Reference and Policy Reference
The inclusion of young people through a Junior Council program links to strategy six (6) of the Melton Shire Council 2009-2013 Council Plan:
6.1 Consult and involve the community to provide responsive, high quality services and facilities.
4. Financial Considerations
Consultation will occur with the Executive team on the resourcing of this initiative. Further detail will be provided in the proposed further report to Council.
5. Consultation/Public Submissions
This initiative is proposed in response to Notice of Motion 338.
Youth Services staff were consulted for input into the development of the initiative suggested in this report. Additionally, benchmarking with a neighbouring Council was also conducted.
Benchmarking identified the benefit derived from building upon the existing structure of the school Student Representative Councils model as suggested in the body of this report.
6. Risk Analysis
There is no risk identified with delivering this initiative.
The risk identified in not delivering this initiative is that the program objectives are not achieved via other means for Council.
7. Options
That Council:
1. Endorse the officer’s report as presented; or
2. Note the report and resolve not to proceed with the establishment of a Junior Council.
List of Appendices
Nil
8.16 Men's Shed in the Eastern Corridor - Notice of Motion 339
Author: Coral Crameri- Manager Community Care and Inclusion
Presenter: Maurie Heaney- General Manager Community Services
Purpose of Report
|To provide response to Notice of Motion No 339, that requests information and options for the development of a Men’s Shed in the Eastern Corridor.|
|Recommendation: |
|That Council consider a budget allocation of $250,000 in the 2013/2014 financial year for the design, construction and fit out works for a Men’s |
|Shed to be located at the Morton Homestead site. |
|Crs Majdlik/Carli. That the recommendation be adopted. |
|CARRIED |
| |
|Cr Majdlik called for a division of Council. |
|For: |
|Crs Carli, Dunn, Majdlik, Ramsey and Turner |
|Against: |
|Crs Borg |
|The Mayor declared the division CARRIED |
Report
1. Executive Summary
At Council’s Ordinary Meeting of 15 November 2012, Notice of Motion No 339 was endorsed; as presented below:
“That Council in the next budget submission period investigate the possibility of establishing a Men’s Shed in the Eastern Corridor similar to that of the existing Men’s Shed in the Melton Township.”
Following the Notice of Motion 339, officers have commenced an investigation into potential sites, funding opportunities and service delivery models. This report will provide a summary of this investigation and recommendations on the possibility of establishing a Men’s Shed in the Eastern Corridor.
2. Background/Issues
With an increased focus on men’s health at a National level, Men’s Sheds are increasingly recognised for the role they play in encouraging men to take an interest in their own health and wellbeing, in particular the contribution Sheds make in engaging hard to reach groups of men.
The Melton Men’s Shed was opened in August 2009 and was established as a place for men to come together to capture and share their skills and experiences, contribute positively to their community and to enhance their health and wellbeing.
The Melton Men’s Shed was designed specifically to support the following target population groups:
• Men aged 50 years and above
• Veterans particularly Vietnam Veterans
• Men with a disability
• Young males
• Clients of Community Care and Inclusion particularly Planned Activity Group
The Melton Men’s Shed is located in the Melton Township (refer Appendix 1 Aged Precinct Aerial View), within the grounds of the Willows Historical Park and is part of the Ageing Well Precinct. The Melton Men’s Shed consists of:
• 252sqm floor space
• Open plan design
• Three designated programmable spaces i.e. leisure area, kitchen and program work space
• Designated office space
• Storage
• Accessible amenities
In 2008 Council received $50,000 from the State Government Department of Planning and Community Development (DPCD) towards the construction of the Men’s Shed. A further $13,909 from the Department of Veteran Affairs was received for fit out purposes. Council allocated $179,000 for the delivery of the initiative and continues to provide an annual operational budget of $130,000.
The Melton Men’s Shed provides a unique model for the delivery of men’s health and wellbeing programs and has three (3) specific objectives which guide all aspects of service provision:
• Skill Development: Incorporates the development of basic practical skills and theory to enable the undertaking and participation in activities and development of volunteer leadership skills.
• Men’s Health and Wellbeing: Development and delivery of health and wellbeing initiatives that respond to identified health challenges facing Shed participants.
• Social Opportunities: Facilitate opportunities to socialise, reignite old friendships and develop new friendships through the provision of activities that reflect interests of Shed participants and promote a culture that is inclusive, responsive, and non-threatening.
The Melton Men’s Shed offers a balance between formal and informal activities to cater for the broad range of interests and abilities. Ongoing monitoring and evaluation of the program facilitates new ways of delivering the activities in response to identified needs and interests.
A core Men’s Shed program is provided including woodwork, cooking, gardening, bike riding, DIY projects and community projects. This is supported by a diverse range of special events and men’s health promotions including mixed gender activities, for example men’s health and wellbeing forums, social events and celebrations.
A key component of the Men’s Shed program is the delivery of community projects. These projects are undertaken in partnership with local businesses, Primary, Secondary and Specialist Schools, service providers, community groups and organisations. The purpose of the program is to support identified groups and organisations within the community and to provide Shed participants with the opportunity to contribute back to their local community. The success of this program is not only measured by the level of community benefit but also by the positive impact the project has on Shed participants health and wellbeing.
To provide a stronger presence within the whole catchment area, outreach programs have been explored and trialled at Morton Homestead including men’s relaxation sessions and cooking classes. These programs have not continued due to the suitability of the existing facility.
Council has taken a community building approach to the delivery of the Melton Men’s Shed which is to provide an inclusive Shed environment, ensuring participants have the opportunity to participate in all aspects of program delivery including planning and decision making. Men’s Shed Volunteer Team Leaders play a pivotal role in this process as Shed leaders, mentors and role models for all Shed participants.
The Melton Men’s Shed currently has one (1) EFT for the management and delivery of programs and services. This level of staff resourcing would need to be duplicated for a facility of similar size in the Eastern Corridor.
The Melton Men’s Shed operates weekdays and one (1) week night with operating hours reviewed on an ongoing basis. In addition, Councils Home and Community Care service provides Planned Activity Group on a weekly basis.
Attendance levels for 2011 - 2012 financial year was 4,317 visits and from 1 July 2012 to 31 October 2012, attendance levels have remained consistent and is currently at 1,546 visits.
Council officers have considered potential sites in the Eastern Corridor as follows:
|Potential Site |Outcome |
|Caroline Springs Recreational Precinct |Site allocated for future tennis capital development therefore not |
| |preferred. |
|Burnside Heights Recreation Reserve |Due to the location, this site is not as well linked into the broader |
| |community and transport connections. Council has adopted the Burnside |
| |Heights Recreation Reserve Master Plan which provides for active |
| |recreation and sport. |
|Calder Park Drive Youth Community Centre site |This site not deemed the safest of the potential sites due to security |
| |and safety components therefore not preferred. |
|Morton Homestead |Preferred site but will require an amendment to the existing planning |
| |permit and detailed plans. |
Morton Homestead site (refer Appendix 2 Morton Homestead Aerial View), is the preferred option for the following reasons:
• Morton Homestead is the Eastern Corridor community hub for the delivery of Community Care and Inclusion programs and services. The co-location of a Men’s Shed would further complement the service delivery model currently in place and enhance referral process, range of programmable spaces, partnership opportunities and overall functionality of the site.
• Morton Homestead Master Plan highlighted a proposed site for a Men’s Shed.
• The site will, accommodate a Men’s Shed of similar size to the Melton Men’s Shed and be complemented by the existing and future landscaping opportunities.
• A Shed development on this site would complement the existing setting and would be built in the same character as the Morton Homestead. This has been achieved at the Willows Historical Park with the Melton Men’s Shed which provides a model for this development in the Eastern Corridor.
• Infrastructure and services are in place including car parking, utilities, dedicated bus transit point, security, fencing, entry and exit points.
• A number of Council fleet is located at the site including coaster bus and Council vehicles.
3. Council Plan Reference and Policy Reference
The Melton Shire Council 2009-2013 Council Plan refers to the need to:
Provide opportunities for people to come together, socialise and be involved in their community
4. Financial Considerations
Council officers are exploring funding opportunities with State and Federal Governments.
To invest in the design, construction and fit out, Councils best estimate is in the vicinity of $250,000.
The following estimate for the operational budget is consistent with the Melton Men’s Shed:
• $30,000 annual operational budget
• $60,000 staff resources based on part time positions pending structural reviews
5. Consultation/Public Submissions
Consultation will occur with other Council departments to determine the best location within Morton Homestead site.
Further community consultation involving residents and service providers that focuses on the development of a Men’s Shed in the Eastern Corridor is recommended once the initiative is further explored by Council.
6. Risk Analysis
It is estimated that the operating program for a Men’s Shed in the Eastern Corridor would take 24 months to operate at full capacity.
When investigating site options in the Eastern Corridor, Morton Homestead was identified as the preferred option due to its service capabilities, design for utilisation by Home and Community Care eligible clients and the level of security and safety provided.
There are no existing similar programs to a Men’s Shed in the Eastern Corridor that encourage men to come together, share skills, work on meaningful projects, and where the primary objective is to advance their health and wellbeing.
7. Options
Council has the option to:
• Endorse the officers recommendation as presented in the report; or
• Consider design budget allocation only in the 2013/2014 budget that would include detailed costing.
List of Appendices
|1. |Melton Men's Shed |
|2. |Morton Homestead |
9. Reports of Committees
Nil.
10. Reports from Delegates Appointed by Council to Other Bodies
10.1 Presentation of Written and Verbal Reports from Councillors in Their Role as Delegates to Other Bodies
| |
|Verbal reports were received from Crs Turner, Dunn, Ramsey and Majdlik. |
10.2 Parliamentarian and Departmental Letters Received by The Mayor
| |
|Nil. |
10.3 Record of Assembly of Councillors Attached To This Agenda in Accordance with Section 80a(1) of The Local Government Act 1989
|• 22 November 2012 |
|• 29 November 2012 |
|• 6 December 2012 |
|Crs Ramsey/Turner |
|That the Record of Assembly of Councillors attached to this Agenda dated 22 November, 29 November and 6 December 2012 be received and noted. |
|CARRIED |
List of Appendices
|1. |22 November 2012 |
|2. |29 November 2012 |
|3. |6 December 2012 |
11. Notices of Motion
11.1 Notice of Motion 343 (Cr Majdlik) Invitation to the Shadow Premier of Victoria
Councillor: Kathy Majdlik
|Crs Majdlik/Ramsey |
|That Council write to the Shadow Premier of Victoria, the Honourable Daniel Andrews MP inviting the Shadow Premier to tour our great municipality |
|and see the exponential growth it is experiencing as the second fastest municipalities in the Commonwealth of Australia. |
|CARRIED |
11.2 Notice of Motion 344 (Cr Dunn) Melton Weir Development Advisory Committee
Councillor: Nola Dunn
|Crs Dunn/Ramsey |
|That Council: |
|1. Establish Melton Weir Development Advisory Committee to inform Council on potential opportunity for enhancement, or access improvement to the |
|Weir. |
|2. Develop terms of reference that includes membership structure, method of nomination and communication process; and |
|3. Membership, at a minimum, to include Councillor, Melbourne Runabout & Speedboat Club, Southern Rural Water representation, community and staff.|
|CARRIED |
11.3 Notice of Motion 345 (Cr Turner) Amendment to the Resource Support and Expenses of Councillors and Special Committee Members Policy
Councillor: Bob Turner
|Crs Turner/Ramsey |
|That staff present to the next Policy Review Panel meeting an amendment to clause 4.1.2 of the “Resource Support and Expenses of Councillors and |
|Special Committee Members Policy” to remove the reference in the policy to the Deputy Mayor having priority access to any Council pool vehicle |
|provided for Councillor access, and, to remove the ability for the Deputy Mayor to have a Corporate Purchase Card. |
|CARRIED |
11.4 Notice of Motion 346 (Cr Turner) Proposed Amendments to Voting Systems applying in Local Government Elections
Councillor: Bob Turner
|Crs Turner/Ramsey |
|That Council seek the support of the MAV and the VLGA for a proposition that Local Government Elections in Victoria be conducted on a “first past |
|the post” basis rather than the current proportional system that leads to confusion amongst voters and high numbers of informal votes. |
|CARRIED |
11.5 Notice of Motion 347 (Cr Turner) Electoral Process
Councillor: Bob Turner
|Crs Turner/Ramsey |
|That Council Officers prepare a report for Council consideration in relation to the following elements of the 2012 Council Election process, to |
|inform Council decision making in respect of future Elections: |
|a) Conduct of the Election by Postal Voting in respect of the achievement of voter turnout, voter communication, voter understanding and Election |
|cost. |
|b) The level of communication undertaken by the Department of Local Government, the Victorian Electoral Commission, Local Government Industry |
|Bodies and Council. |
|c) The number of Failure to Vote occurrences and the responses received detailing reasons for Failure to Vote, and |
|d) The number of voting envelopes received in the mail after the close of voting.” |
|CARRIED |
11.6 Notice of Motion 348 (Cr Majdlik) Committee to explore constitutional recognition of local government
Councillor: Kathy Majdlik
|Crs Majdlik/ |
|That Council make a formal submission to the ‘Committee to explore constitutional recognition of local government’ for the next Ordinary Meeting |
|of Council, in support of Melton City Council being in favour of the constitutional recognition of local government. |
The Mayor declared the meeting closed at 10.22pm.
11.7 Notice of Motion 349 (Cr Majdlik) Review of all parks and reserves in the whole of Melton City municipality
Councillor: Kathy Majdlik
|Motion: |
|That Council officers undertake a review of all parks and reserves in the whole of Melton City municipality and develop a priority order for |
|Council consideration in association with the 2013/2014 budget for rejuvenation and development of parks, 15 years or greater, identified in the |
|review. |
11.8 Notice of Motion 350 (Cr Majdlik) Calder Highway reduced speed limit
Councillor: Kathy Majdlik
|Motion: |
|That Council officers prepare a report to Council on the history regarding the designated reduced speed limit on the Calder Hwy, including which |
|municipalities are affected by the speed limitation; if the speed limitation will be reviewed in the future, and the potential for Council to |
|advocate for digital, variable speed signage on the Calder Hwy that falls within the Melton municipality, for the improved flow of traffic, |
|especially during non-peak times. |
11.9 Notice of Motion 351 (Cr Ramsey) Councillor Briefings remain alcohol free
Councillor: Sophie Ramsey
|Motion: |
|That all Councillor Briefing Meetings be alcohol free. |
11.10 Notice of Motion 352 (Cr Turner) Increasing general practitioner numbers
Councillor: Bob Turner
|Motion: |
|That Council write to the Federal Minister for the Department of Health and Ageing seeking their intervention to classify Melton City Council as a|
|district of workforce shortage for the purposes of increasing general practitioner provider numbers, as existing conditions inhibit the attraction|
|of general medical practices within Melton township, leading to the under-servicing of local health requirements. |
12. Councillor’s Questions Without Notice
Nil.
13. Motions without Notice
Nil.
14. Urgent Business
Nil.
15. Confidential Business
|Procedural Motion: |
|That pursuant to Section 89(2) of the Local Government Act (1989) the meeting be closed to the public to consider the following reports, that are |
|considered confidential for the reasons indicated |
|15.1 Tender Evaluation Plan Contract 13/003 Provision of Public Place Waste and Recycling Collection Services |
|This report is confidential in accordance with s89(2)(d)as it relates to contractual matters |
|15.2 Audit Committee Meeting Confidential Items - November 2012 |
|This report is confidential in accordance with s89(2)(d)as it relates to contractual matters |
|15.3 Independent Audit Committee Member |
|This report is confidential in accordance with s89(2)(d)as it relates to contractual matters |
|15.4 Land Acquisition - Caroline Springs |
|This report is confidential in accordance with s89(2)(d)as it relates to contractual matters |
|15.5 Contract No. 13/009 Westwood Drive Road and Bridge Construction from Tenterfield Drive to Fydler Avenue, Burnside Heights |
|This report is confidential in accordance with s89(2)(d)as it relates to contractual matters |
|15.6 Contract 13/014 Annual Asphalt Resurfacing Program 2012-2013 |
|This report is confidential in accordance with s89(2)(d)as it relates to contractual matters |
|15.7 Contract 13/013 Accelerated Seal Program, Various Roads Exford - Design and Construct |
|Contract 13/016 Melton Library & Learning Hub - Supply and Installation of Library Shelving |
|This report is confidential in accordance with s89(2)(d)as it relates to contractual matters |
|15.8 Provision of Debt Collection Services |
|This report is confidential in accordance with s89(2)(d)as it relates to contractual matters |
|15.9 Contract SL9311 - Appointment of Panel of Providers for approved Energy Efficient Street Lighting Hardware |
|This report is confidential in accordance with s89(2)(d)as it relates to contractual matters: |
Procedural Motion:
That the meeting be opened to the public.
16. Close of Business
Confirmed
Dated this
............................................................................CHAIRPERSON
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