#DBDAS-18-01-002 Physical Inventory-Barcode Scanning ...

NOTICE

This opportunity is being released to DBITS Contractors pre-qualified as a result of RFP 0A1147 as

#DBDAS-18-01-002 Physical Inventory-Barcode Scanning Project¡±

ONLY Contractors pre-qualified in the Information Technology Assessment, Planning and

Solicitation Assistance Technology Category are eligible to submit proposal responses AND

to submit inquiries. DAS does not intend to respond to inquiries or to accept proposals

submitted by organizations not pre-qualified in this Technology Category.

An alphabetical listing of Contractors pre-qualified to participate in this opportunity follows:

Accenture

Kunz, Leigh & Associates

Advocate Consulting Group

Lochbridge

Advocate Solutions LLC

MAXIMUS Human Services, Inc.

Avasant LLC

McGladrey LLP

Berry Dunn

Menya Communications

CapTech Ventures

MGT of America, Inc.

Cardinal Solutions Group

Navigator Management Partners

Centric Consulting LLC

Peerless Technologies

CMA Consulting Services

Persistent Systems

Computer Aid, Inc.

Quantrum LLC

Crowe Horwath LLP

R. Dorsey & Company

CSG Government Solutions

Sense Corp

First Data

Sogeti USA, LLC

Gartner

Sondhi Solutions

HMB, Inc.

System Soft Technologies

IBM

The Greentree Group

IIT Contacts

UMT Consulting

Infojini

Unicon International. Inc.

Information Control Company

Vertex

Information Services Group, Inc.

Wild Goose Enterprises, Inc.

DEP ARTMENT OF ADMINISTRATIVE SERVICES

DBITS SOW Solicitation

Statement of Work Solicitation Template

Solicitation ID No.

State of Ohio

Opportunities for Ohioans with

Disabilities

Project Statement of Work

DBDAS-18-01-002

Solicitation Release

Date

May 23, 2018

Section 1: Purpose

The purpose of this Project Statement of Work (SOW) is to provide the Department of Administrative

Services (DAS) Asset Management Services (AMS) with a service that includes business process

and systems analysis related to the implementation of an Asset Management solution. A qualified

Contractor, herein after referred to as the ¡°Contractor¡±, shall furnish the necessary personnel,

equipment, material and/or services and otherwise do all things necessary for or incidental to the

performance of work set forth in Section 3, Scope of Work.

Table of Contents

Section 1: Purpose

Section 2: Background Information

Section 3: Scope of Work

Section 4: Deliverables Management

Section 5: SOW Response Submission Requirements

Section 6: SOW Evaluation Criteria

Section 7: SOW Solicitation Schedule

Section 8: Limitation of Liability

Timeline

Refer to Section 7 ¨C Solicitation Calendar of Events

Section 2: Background Information

2.1

Agency Information

Agency Name

Department of Administrative Services (DAS)

Contact Name

Fred Zabonik

Bill to Address

Department of Administrative Services (DAS)

Office of Finance, Business Management Office

30 E. Broad Street, 40th Floor, Suite 4060

Columbus, Ohio 43215

DEP ARTMENT OF ADMINISTRATIVE SERVICES

DBITS SOW Solicitation

Contact

Phone

614-752-0076

2

2.2

Project Information

Project Name

Physical Inventory-Barcode Scanning Project

Project

Background &

Objective

The State of Ohio owns a PeopleSoft 9.2 Financials implementation known as the

Ohio Administrative Knowledge System (OAKS) and is looking to improve the

physical inventory process for the state agencies. The Department of

Administrative Services (DAS) Asset Management Services (AMS) wants to

leverage a software feature called Fluid UI and activate the physical inventory

feature of the PeopleSoft Asset Management (AM) module. Using Fluid UI to

perform barcode scanning will help the State more accurately reconcile movable

assets. The desire is to enable the State to use mobile devices such as smart

phones, tablets, laptops, and handheld scanners to track physical assets and

reconcile those results in the AM module. AMS is seeking a contractor to provide

consulting resources with previous experience working with the PeopleSoft

version 9.2 Asset Management module¡¯s physical inventory functionality and

scanning/barcoding process, using Fluid UI. AMS requires the creation of a new

process to meet customer¡¯s scanning/barcoding and inventory reconciliation

needs.

Expected Project Estimated duration is approximately two to three months and is estimated to

Duration

complete no later than September 21, 2018.

2.3

Project Schedule

Date

Task

Estimated Start A kickoff meeting will be held at a location and time selected by the State where

the Contractor will be introduced to the State team members.

6/18/18

Weekly Status Reports and Meeting. Due weekly at a mutually agreed time.

Provide weekly status report of activities for the current week and plans for the

next week to include although not limited to schedule changes, staffing changes

and outstanding issues that require remediation.

6/22/18 and

following weeks The Contractor must conduct weekly status meetings with the AMS Project

Manager. The meetings will be held weekly on day, time and place so designated

by the AMS Project Manager. The meetings may be in person or over the phone

at the discretion of the AMS Project Manager.

30 Calendar

Days after start

Provide a detailed project plan and schedule of activities required for the project

within the first month of the project. Define the tools and methods for developing

the deliverables and related documentation.

DEP ARTMENT OF ADMINISTRATIVE SERVICES

DBITS SOW Solicitation

3

Date

Task

Requires submission in a format approved by the AMS Project Manager and

acceptance by the AMS Project Manager or designee.

50 Calendar

Days after start

60 Calendar

Generate a system design document from the given business requirements, and

review with the State team.

Requires submission in a format approved by AMS Project Manager and

acceptance by the AMS Project Manager or designee.

Provide Requirements Traceability Matrix (RTM) document along with a gap

analysis for each business and technical requirement. Record findings with

documents or provide demonstrations as applicable. Provide recommended

business process and system changes to address all identified gaps.

Days after start

Requires submission in a format approved by AMS Project Manager and

acceptance by the AMS Project Manager or designee.

70 Calendar

Days after start

Provide a configuration document containing all required features and any

optional recommendations for additional functionality.

Requires submission in a format approved by AMS Project Manager and

acceptance by the AMS Project Manager or designee.

Based on the configuration document developed for the State, provide a system

demonstration of the physical inventory and bar code functionality using Fluid UI

and State AM data.

Demonstrations should include how the barcode scanning works on various

supported hand-held devices. Contractor to work with State staff to acquire and

80 Calendar

configure hand-held device for the demonstration. Additionally, the contractor

Days after start must:

Provide instruction and demonstration on how to reconcile the scanned

equipment results and any changes to records in the AM module.

Provide evaluation of the State team demonstration on physical

inventory/barcode scanning functionality.

Provide a workflow diagram document, integrating the current ¡°as is¡± AM

business process with the suggested physical inventory and barcode scanning ¡°to

Days after start be - future¡± AM process, including OAKS system integrations.

90 Calendar

DEP ARTMENT OF ADMINISTRATIVE SERVICES

DBITS SOW Solicitation

4

Date

Task

Requires submission in a format approved by AMS Project Manager and

acceptance by the AMS Project Manager or designee.

2.4

Project Milestones

Date

Milestone

Updated Project Plan and Project Kick-Off.

30 Calendar

Days after start

Provide schedule of activities required for the project.

Define the tools and methods for developing the deliverables and related

documentation.

Generate a system design document

60 Calendar

Provide RTM document along with a gap analysis for each business and

technical requirement.

Days after start Recommend business process and system changes to address all identified

gaps.

Provide a configuration document.

90 Calendar

Days after start

2.5

Provide a system demonstration of the physical inventory and bar code

functionality using Fluid UI and State AM data.

Provide a workflow diagram document, with current ¡°as is¡± AM business process

with the ¡°to be - future¡± AM process

Contractor¡¯s Work Effort Requirement

The Contractor may use its personnel or subcontractor personnel to meet the required work effort.

2.6

Ohio Certified MBE Set-Aside Requirement

This is an open-market DBITS solicitation.

Section 3: Scope of Work

3.1

Description of Scope of Work

Task 1 - Kickoff meeting with program area to establish details for deliverables and the project

schedule.

?

Define detailed project schedule and tasks.

?

Establish communication plan and status reporting requirements

DEP ARTMENT OF ADMINISTRATIVE SERVICES

DBITS SOW Solicitation

5

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