#DBDAS-18-01-002 Physical Inventory-Barcode Scanning ...
NOTICE
This opportunity is being released to DBITS Contractors pre-qualified as a result of RFP 0A1147 as
#DBDAS-18-01-002 Physical Inventory-Barcode Scanning Project¡±
ONLY Contractors pre-qualified in the Information Technology Assessment, Planning and
Solicitation Assistance Technology Category are eligible to submit proposal responses AND
to submit inquiries. DAS does not intend to respond to inquiries or to accept proposals
submitted by organizations not pre-qualified in this Technology Category.
An alphabetical listing of Contractors pre-qualified to participate in this opportunity follows:
Accenture
Kunz, Leigh & Associates
Advocate Consulting Group
Lochbridge
Advocate Solutions LLC
MAXIMUS Human Services, Inc.
Avasant LLC
McGladrey LLP
Berry Dunn
Menya Communications
CapTech Ventures
MGT of America, Inc.
Cardinal Solutions Group
Navigator Management Partners
Centric Consulting LLC
Peerless Technologies
CMA Consulting Services
Persistent Systems
Computer Aid, Inc.
Quantrum LLC
Crowe Horwath LLP
R. Dorsey & Company
CSG Government Solutions
Sense Corp
First Data
Sogeti USA, LLC
Gartner
Sondhi Solutions
HMB, Inc.
System Soft Technologies
IBM
The Greentree Group
IIT Contacts
UMT Consulting
Infojini
Unicon International. Inc.
Information Control Company
Vertex
Information Services Group, Inc.
Wild Goose Enterprises, Inc.
DEP ARTMENT OF ADMINISTRATIVE SERVICES
DBITS SOW Solicitation
Statement of Work Solicitation Template
Solicitation ID No.
State of Ohio
Opportunities for Ohioans with
Disabilities
Project Statement of Work
DBDAS-18-01-002
Solicitation Release
Date
May 23, 2018
Section 1: Purpose
The purpose of this Project Statement of Work (SOW) is to provide the Department of Administrative
Services (DAS) Asset Management Services (AMS) with a service that includes business process
and systems analysis related to the implementation of an Asset Management solution. A qualified
Contractor, herein after referred to as the ¡°Contractor¡±, shall furnish the necessary personnel,
equipment, material and/or services and otherwise do all things necessary for or incidental to the
performance of work set forth in Section 3, Scope of Work.
Table of Contents
Section 1: Purpose
Section 2: Background Information
Section 3: Scope of Work
Section 4: Deliverables Management
Section 5: SOW Response Submission Requirements
Section 6: SOW Evaluation Criteria
Section 7: SOW Solicitation Schedule
Section 8: Limitation of Liability
Timeline
Refer to Section 7 ¨C Solicitation Calendar of Events
Section 2: Background Information
2.1
Agency Information
Agency Name
Department of Administrative Services (DAS)
Contact Name
Fred Zabonik
Bill to Address
Department of Administrative Services (DAS)
Office of Finance, Business Management Office
30 E. Broad Street, 40th Floor, Suite 4060
Columbus, Ohio 43215
DEP ARTMENT OF ADMINISTRATIVE SERVICES
DBITS SOW Solicitation
Contact
Phone
614-752-0076
2
2.2
Project Information
Project Name
Physical Inventory-Barcode Scanning Project
Project
Background &
Objective
The State of Ohio owns a PeopleSoft 9.2 Financials implementation known as the
Ohio Administrative Knowledge System (OAKS) and is looking to improve the
physical inventory process for the state agencies. The Department of
Administrative Services (DAS) Asset Management Services (AMS) wants to
leverage a software feature called Fluid UI and activate the physical inventory
feature of the PeopleSoft Asset Management (AM) module. Using Fluid UI to
perform barcode scanning will help the State more accurately reconcile movable
assets. The desire is to enable the State to use mobile devices such as smart
phones, tablets, laptops, and handheld scanners to track physical assets and
reconcile those results in the AM module. AMS is seeking a contractor to provide
consulting resources with previous experience working with the PeopleSoft
version 9.2 Asset Management module¡¯s physical inventory functionality and
scanning/barcoding process, using Fluid UI. AMS requires the creation of a new
process to meet customer¡¯s scanning/barcoding and inventory reconciliation
needs.
Expected Project Estimated duration is approximately two to three months and is estimated to
Duration
complete no later than September 21, 2018.
2.3
Project Schedule
Date
Task
Estimated Start A kickoff meeting will be held at a location and time selected by the State where
the Contractor will be introduced to the State team members.
6/18/18
Weekly Status Reports and Meeting. Due weekly at a mutually agreed time.
Provide weekly status report of activities for the current week and plans for the
next week to include although not limited to schedule changes, staffing changes
and outstanding issues that require remediation.
6/22/18 and
following weeks The Contractor must conduct weekly status meetings with the AMS Project
Manager. The meetings will be held weekly on day, time and place so designated
by the AMS Project Manager. The meetings may be in person or over the phone
at the discretion of the AMS Project Manager.
30 Calendar
Days after start
Provide a detailed project plan and schedule of activities required for the project
within the first month of the project. Define the tools and methods for developing
the deliverables and related documentation.
DEP ARTMENT OF ADMINISTRATIVE SERVICES
DBITS SOW Solicitation
3
Date
Task
Requires submission in a format approved by the AMS Project Manager and
acceptance by the AMS Project Manager or designee.
50 Calendar
Days after start
60 Calendar
Generate a system design document from the given business requirements, and
review with the State team.
Requires submission in a format approved by AMS Project Manager and
acceptance by the AMS Project Manager or designee.
Provide Requirements Traceability Matrix (RTM) document along with a gap
analysis for each business and technical requirement. Record findings with
documents or provide demonstrations as applicable. Provide recommended
business process and system changes to address all identified gaps.
Days after start
Requires submission in a format approved by AMS Project Manager and
acceptance by the AMS Project Manager or designee.
70 Calendar
Days after start
Provide a configuration document containing all required features and any
optional recommendations for additional functionality.
Requires submission in a format approved by AMS Project Manager and
acceptance by the AMS Project Manager or designee.
Based on the configuration document developed for the State, provide a system
demonstration of the physical inventory and bar code functionality using Fluid UI
and State AM data.
Demonstrations should include how the barcode scanning works on various
supported hand-held devices. Contractor to work with State staff to acquire and
80 Calendar
configure hand-held device for the demonstration. Additionally, the contractor
Days after start must:
Provide instruction and demonstration on how to reconcile the scanned
equipment results and any changes to records in the AM module.
Provide evaluation of the State team demonstration on physical
inventory/barcode scanning functionality.
Provide a workflow diagram document, integrating the current ¡°as is¡± AM
business process with the suggested physical inventory and barcode scanning ¡°to
Days after start be - future¡± AM process, including OAKS system integrations.
90 Calendar
DEP ARTMENT OF ADMINISTRATIVE SERVICES
DBITS SOW Solicitation
4
Date
Task
Requires submission in a format approved by AMS Project Manager and
acceptance by the AMS Project Manager or designee.
2.4
Project Milestones
Date
Milestone
Updated Project Plan and Project Kick-Off.
30 Calendar
Days after start
Provide schedule of activities required for the project.
Define the tools and methods for developing the deliverables and related
documentation.
Generate a system design document
60 Calendar
Provide RTM document along with a gap analysis for each business and
technical requirement.
Days after start Recommend business process and system changes to address all identified
gaps.
Provide a configuration document.
90 Calendar
Days after start
2.5
Provide a system demonstration of the physical inventory and bar code
functionality using Fluid UI and State AM data.
Provide a workflow diagram document, with current ¡°as is¡± AM business process
with the ¡°to be - future¡± AM process
Contractor¡¯s Work Effort Requirement
The Contractor may use its personnel or subcontractor personnel to meet the required work effort.
2.6
Ohio Certified MBE Set-Aside Requirement
This is an open-market DBITS solicitation.
Section 3: Scope of Work
3.1
Description of Scope of Work
Task 1 - Kickoff meeting with program area to establish details for deliverables and the project
schedule.
?
Define detailed project schedule and tasks.
?
Establish communication plan and status reporting requirements
DEP ARTMENT OF ADMINISTRATIVE SERVICES
DBITS SOW Solicitation
5
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