Spana.org



Project ManagerDepartmentOperationsTermPermanentLocationSPANA head office, London OR core country markets North and East AfricaHours of work34.5 hours per week, with working hours to be agreed in line with SPANA’s flexible working policy. Some out of hours work will be required, due to the nature of the role. This may include occasional weekends and overnight stays both within the UK and overseas. SPANA operates a time off in lieu policy, which is detailed in the employee handbook Annual leave22 days annual leave, excluding bank holidays, plus three additional days to be taken over the Christmas period when the office is closed. Further days of leave will be earned after two years of service – see the employment handbook for details.Remuneration ?40,000 plus 10 per cent employer contributory pension to personal pension plan matched by 5 per cent employee contribution and private healthcare scheme.Overall purpose of the roleLine managed by:Line reports:To support the management SPANA’s overseas programmes and facilities, integrating with organisational strategy, standard operating procedures and impact reporting frameworks.Director of Operations NoneJOB DESCRIPTIONKey responsibilitiesIntegration and management of overseas projectsPromote and facilitate the processes that ensure all SPANA projects support strategic aims and deliver against agreed KPIs.Facilitate and monitor standard operating procedures (SOPs), ensuring all projects meet legislative and regulatory requirements and are in line with SPANA’s corporate policies and procedures.Promote and build organisational capacity to assess and manage risk, using the results to inform decision making and lessons learnt.Build capacity, promote and support reporting processes across SPANA’s overseas operations.Promote and develop communication channels between the London office and overseas programmes.Undertake ongoing reviews of overseas office practices and procedures. This to include leading on all matters related to facilities, health and safety, staff recruitment, retention and development and human resources procedures generally.Support the development of processes to manage staff, facilities and equipment including working with local colleagues to devise and implement systems for effective management.Coordinate relationships with relevant external partners and agencies where appropriate.Project managementChampion SPANA’s global project management processes and systems including; planning, reporting, monitoring, evaluation and learning, working closely with the country and regional offices to embed and refine them over time.Oversee and advise on project resource allocation – both human and financialAssess all new working against SPANA’s strategic aims and principles, making recommendations to SMT.Develop and deliver SPANA’s management tools which aid objective decision making.Devise and deliver quality assurance procedures. Provide ongoing support and capacity building to overseas staff in all aspects of project management. Impact and reportingSupport the Impact and Research Manager to implement impact reporting systems for all projects.Support the communications and fundraising team by facilitating a regular current flow of audio-visual content and case studies from all projects.Support the development of systems for maintaining and sharing accurate information on all current project activities.OtherSupport the production of annual budgets for the operations department and support country staff in budgeting.Promote legislative and regulatory compliance at all times, across all territories. Promote SPANA’s international brand strategy and guidelines.Out of hours support as required.Uphold and promote all SPANA’s policies and procedures.Any other duties that may reasonably be required.This job description is not exhaustive.PERSON SPECIFICATIONDesirable qualificationsProfessional project / programme management qualificationEducated to degree level or equivalentEssential skills and experienceA creative approach to problem solvingIT literate, including Microsoft Office. An ability to rapidly adapt to new softwareKnowledge of both theoretical and practical aspects of project managementKnowledge of project management techniques and toolsAbility to balance the competing demands of multiple projectsAbility to influence across status, departmental and geographical boundariesAn ability to communicate clearly and assertively Ability to travel regularly Experience of delivering projects or programmes from inception to completion Track record of developing and implementing project management systems and processes including planning, reporting, monitoring and evaluation, lessons learnt.Experience of risk assessment, mitigation and managementExperience of developing and managing project budgetsAn empathy with the objectives and values of SPANADesirable skills and experienceExperience of the charity or not-for-profit environment.Experience of international project governance in relation to conduct and safeguarding, financial management, health and safety etc.Experience of training and / or facilitation to build project management capacity of colleagues and partners Experience of working in fast paced, delivery orientated environmentsExperience of working in an international environment and working with colleagues in different time zones and culturesManagement experience.French / Arabic / Swahili language skillsWillingness to learn basic conversational French / Arabic / Swahili ................
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