March 2002 version - Save the Children
|TITLE: Finance Projects Manager – PPM PRIME |
|TEAM/PROGRAMME: SCI International Programs |LOCATION: London, UK |
|GRADE: TBC |CONTRACT LENGTH: 18 months |
|CHILD SAFEGUARDING: |
|Level 2: either the role holder will have access to personal data about children and/or young people as part of their work; or they will be |
|working in a ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore, a police check will be required (at |
|‘standard’ level in the UK or equivalent in other countries). |
|ROLE PURPOSE: |
| |
|The role will be part of a Finance Project Team providing Finance functional expertise to the SCI HPO (High Performing Organisation) Change |
|Agenda. The main purpose of the role will be to support the Global Programme Management project (PPM Prime) but the individual will support |
|other projects as required as many of the HPO project interact with each other. |
| |
|SCI is undergoing significant transformation across a number of core business processes, systems, and structures, through the implementation |
|of a number of High Performing Organization Change Projects. |
|The position will spend significant time advancing one of the key initiatives of Save the Children: a global standardised project management |
|methodology and an IT system to record and analyse programmatic information and provide functionality to better manage projects (PPM PRIME). |
|The project will support proactive and timely management of programs and significantly increase the accessibility of information about Save |
|the Children’s program achievements, resulting in increased efficiency and effectiveness and a culture of evidence-based knowledge, learning |
|and action on what works best for children. |
| |
|A key deliverable of this project, is the development and delivery of a standard project management budgeting solution – considering people, |
|process, systems and tools. The budgeting solution will support proactive and timely budget management of programs/projects throughout the |
|project management lifecycle. |
| |
|The Finance Projects Manager is positioned to provide Financial expertise to the wider PPM PRIME project, through deep experience of SCI’s |
|financial systems, policies and procedures. A critical area for the Finance Manager will be to provide financial technical expertise to the |
|development of program, project and award budgeting solutions within the PPM PRIME project deliverables. The role will work as an embedded |
|part of these initiatives to ensure there is adequate financial expertise and input, in order to support appropriate design, build and roll |
|out of PPM PRIME. They will be a hands on, proactive individual capable of both leading and supporting on particular products or outputs of |
|the project as required within PPM PRIME in discussion with the PPM PRIME Project Manager and Budgeting Solution Workstream Lead. |
|SCOPE OF ROLE: |
|Reports to: Director of International Programs Finance |
|Role dimension: This role operates in a highly matrixed environment and a cross-functional project team. |
|KEY AREAS OF ACCOUNTABILITY: |
|Provide hands on finance resource to the budgeting tool and process design and development as a member of the budgeting solution workstream |
|on PPM PRIME: |
|Be the point of finance expertise for the budgeting solution workstream, supporting the budgeting solution workstream lead |
|Act as the point person for technical discussion, liaison with and representation of the Finance department to ensure the budgeting solution |
|and budget management process interdependencies with existing IP Finance systems and processes are identified and managed |
|Review budgeting workstream scope under PPM PRIME as approved by the PPM PRIME MRG, and the coding current and future state analysis relating|
|to budgeting process and tool |
|Collate existing tools, methodologies, identify what works well across the organization with regards to project budgeting & financial |
|management, and what should be emulated in the PPM Methodology and PRIME system |
|Draft the program, project and award budget development and management processes, both consolidating inputs from Design Workshops and |
|inputting technical expertise to ensure it reflects organization to-be approach |
|Identify and scope required products and tools to support budget development and management (system and non-system based) |
|Support a finance working group to conduct reviews and iterations of budgeting workstream design outputs and other PPM PRIME outputs to |
|ensure consultation and fit for purpose, consolidating feedback for action on the project |
|Define and design reporting requirements and work with the Coding team to establish best platform for delivery |
|Conduct financial analyses and other analyses as required by the Budgeting Solution Workstream Lead or PPM PRIME Project Manager to support |
|the PPM PRIME project |
| |
|Represent the finance function in the PPM PRIME project team and manage the project-financial management interdependencies: |
|Identify business requirements for the project management processes and tools to improve the interaction between project managers and the |
|finance functions in COs and ROs |
|Capture the interaction between the project management life-cycle and the financial management processes, in particular budgeting and |
|variance reporting (IP Finance interdependency) |
|Advise on the skillsets that need to be developed in project managers to improve capacity and competency in project financial management |
|Develop requirements for the financial data model (Coding interdependency) |
|Develop requirements for financial management system (Agresso) and how it would tie in with the project management system (PRIME) (Coding and|
|Finance interdependence) |
|Own the Change Impact Assessment for the finance function, liaising with the finance reference groups (RFDs, Member finance staff, etc.) to |
|manage the change process through the function |
| |
|Refine and deliver the finance objectives of the PPM PRIME Project. These include: |
|Ensuring business process maps for PPM PRIME align to the financial timelines / procedures, etc. |
|Agree the functional matrices for the project management lifecycle for finance |
|Create the components of the PPM PRIME solution documentation which relate to the finance manual and other finance documents, in |
|collaboration with the PPM Technical Lead |
|Advise on, and ensure that, financial compliance considerations are incorporated in the project management lifecycle business processes, best|
|practice guidance, manual and quality assurance and control mechanisms |
|Identify the changes to the finance manual, Agresso, and any other documents as a result of PPM PRIME |
|Work with the finance team to capture the changes and ensure they are communicated to end users and managed in a timely manner in |
|coordination with the change and deployment roll-out of PPM PRIME |
| |
|In all aspects of the role: |
|Engage with a range of stakeholders across Member, Regional and Country offices to gather feedback on proposals and ensure collaboration and |
|buy-in (both for international and domestic programming) through Technical Working Groups and other project fora |
|Develop and gain agreement on a shared global standard for the respective processes across SCA |
|Be an advocate and change agent for the PPM PRIME initiative |
|Identify and escalate risks to the PPM PRIME Project Manager |
|Attend weekly PPM PRIME Team Meetings |
|SKILLS AND BEHAVIOURS (SCI Values in Practice): |
|Accountability: |
|Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values |
|Holds team members and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they |
|see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved. |
| |
|Ambition: |
|Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages |
|their team to do the same |
|Widely shares their personal vision for Save the Children, engages and motivates others |
|Future orientated, thinks strategically and on a global scale. |
| |
|Collaboration: |
|Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters |
|Values diversity, sees it as a source of competitive strength |
|Approachable, good listener, easy to talk to. |
| |
|Creativity: |
|Develops and encourages new and innovative solutions |
|Willing to take disciplined risks. |
| |
|Integrity: |
|Honest, encourages openness and transparency; demonstrates highest levels of integrity |
|QUALIFICATIONS |
|Qualified accountant (ACA/CIMA) |
|EXPERIENCE AND SKILLS: |
|Essential: |
|Demonstrated understanding and experience of SCI financial systems, processes, procedures |
|Extensive experience in a financial management role in the field, working with diverse groups in multiple locations. |
|Relevant professional accounting qualification. |
|Strong analytical and problem solving skills |
|A track record of delivering results in a complex organisation, with a proven ability to forge consensus and drive action |
|Experience developing and negotiating core business processes. |
|Strong communication skills, the ability to build credibility and internal networks quickly, and gain change acceptance across the country |
|offices. |
|Strong interpersonal skills, including the ability to influence. |
|Experience managing a diverse group of stakeholders. |
|High degree of cultural sensitivity and an appreciation of the varying levels of readiness and engagement across the organizational spectrum.|
| |
|Desirable: |
|Experience of being involved in the implementation of a new/changed business processes. |
|Experience with Save the Children’s Theory of Change. |
|Equal Opportunities: |
|The post holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures. |
|Health and Safety: |
|The post holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures. |
|Child Safeguarding: |
|We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection |
|of children from abuse. |
|Additional job responsibilities: |Date: |
|The job duties and responsibilities are not exhaustive and the post | |
|holder may be required to carry out additional duties within | |
|reasonable bounds, and as they relate to the accomplishment of the | |
|Initiative’s objectives. Some level of international travel may be | |
|required. | |
|JD agreed by: Ian MacTavish |Date: 17th Oct 2017 |
|Job Description updated By: |Date: |
|Evaluated: |Date: |
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