1



PURPOSE

1 The purpose of this document is to establish and implement a system for tooling management, including the identification, storage, retrieval, and disposition of tooling.

SCOPE

1 This procedure applies to all tooling maintained by (company name).

RESPONSIBILITY

1 The Stamping Operations Manager, Vice President of Engineering, and Vice President / General Manager of Fabrication Division have the primary responsibility for ensuring compliance of this procedure and to ensure the necessary resources for successful implementation are provided.

2 The Sales, Information Services, Purchasing, Engineering, Tool Room, and Production Personnel who support the identification, storage, retrieval, and dispositioning of tooling are responsible for compliance with this procedure.

REFERENCE DOCUMENTS

1 Quality System Manual

2 Quotations (PCS001)

3 Order Acceptance (PCS002)

4 Order Amendment (PCS003)

5 Control of Part Master (PDE003)

6 Fabrication Division System Controls (PFD001)

7 Information Services (PIS001)

8 Advanced Product Quality Planning (PQC004)

9 Document & Data Control (PQC008)

10 First Article Inspection (PQC007)

11 Control of Quality Records (PQC020)

12 Tooling Design & Fabrication (PTR002)

13 Tooling Repair & Perishable Tooling (PTR003)

REQUIRED DOCUMENTS/MATERIAL

1 (Company) Computer System

2 Part Master

3 Tooling Master

4 Tool Order Menu

5 Tool Order (Enter, Update, & Print Router)

6 Tool Order Packing Slip (Create, Update, & Print)

7 Tool Room Labor (Codes, Enter, Update, Edit, & Report)

9 Tool Assignment Log

10 Plant Layout Drawing (FDE008)

11 New Die Checklist (FTR004)

12 Tooling Disposition Record (FTR010)

13 Requisition

14 Purchase Order

PROCEDURAL REQUIREMENTS

1 General Requirements

2 The tracking and identification of all tooling managed by (COMPANY NAME) shall be per this procedure and primarilyaccomplished via the (COMPANY NAME) Tooling Master.

3 In the case of the Stamping Operations, the design and fabrication of tooling is a primary part of the business (see PTR002 – Tooling Design & Fabrication). All tooling (e.g., dies, tapping fixtures, welding fixtures, assembly fixtures, inspection fixtures, etc.) utilized in the operation shall be identified and tracked via the (COMPANY NAME) Tooling Master.

4 In the case of the Fabrication Division, a procedure for managing (COMPANY NAME) tooling utilized in the various operations shall be established and to the extent applicable it shall include the controls for identification, storage, retrieval, and disposition.

5 In either case, the (COMPANY NAME) Tool Master shall be used to identify and track all customer owned tooling. It shall be Sales / Customer Service’s responsibility to identify ownership either in the Tool Order Router Notes or in the applicable Tool Assignment Log.

6 The (COMPANY NAME) Tooling Master shall be maintained primarily by the Sales / Customer Service Representative assigned to that customer and/or product, this includes used to entering new tools, revising and/or modifying currentchange the tooling revision level, andor the dispositioning of existing tools.

7 The responsible Customer Service Representative shall be primarily responsible for maintainingentering the following information into their appropriate fields on the WTS Tool Master:

Tool Number

Tool Description

Tool Type, Plant / Storage Location

Tool Status

Customer Name

Customer Identification Number

Customer Asset Number (if applicable)

Scrap/Return Date (when Dispositioned)

Scrap/return Reason Code (when Dispositioned)

17 The responsible Design Engineering Department shall be primarily responsible for entering and maintaining the following fields in the (COMPANY NAME) Tooling Master:

Design Date

Revision Date

Revision Level

21 Production Supervision in conjunction with the Forklift “Jeep” Driver(s) shall assign the tooling location for storage between production jobs and communicate it to the assigned function that has (COMPANY NAME) System rights (i.e., Sales / Customer Service, Information Services’ Data Entry, etc.) for entering this information.

22 Tool Identification / Location

23 The applicable Customer Service Representatives shall maintain a Tool Assignment Log, which controls the assignment of the Ttool Nnumber.

24 The Tool Number shall be linked associated with the customer part via the (COMPANY NAME) Tooling Master, and is of the format for the Tool Number shall contain an Alpha that identifies each The alpha shall be used to identify the individual tool from a set of tools associated with a single part (e.g., 10460A, 10460B, 10460C, etc.).

25 The Tool Room shall be responsible for placing the Tool Number from the (COMPANY NAME) Tooling Master for Tooling utilized in the Stamping Operations. The Engineering Department for Fabrication shall be responsible for placing the Tool Number from the (COMPANY NAME) Tooling Master on Fabrication tooling. The primary method of placing the Tool Number on the tooling shall be as follows:

26 For tooling fixtures the primary method of identification shall be etching and/or metal stamping.

27 For dies the typical method of identification shall be as follows:

28 Until the Sample Run Submission to the customerFirst Article Inspection the Tool Number shall be painted on the tool.

29 After the Sample Run and before the Production Run, tags shall be affixed a tag to the tool with the Tool Number, Customer Name, Part Number and material information.

30 .

nnnnc, where:

32 n is a digit 0-9

33 c is an alpha (A,B, etc.)

34 In conjunction with the First Article Inspection procedure, the Tool Maker shall generate the New Die Checklist and identify the tool in the following manner:

35 Affix a weight tag shall be affixed to the upper half of the die that identifies:

Tonnage

Stroke

Upper Die Weight

Complete Die Weight

40 Permanent asset tags shall also be affixed to the tool, when supplied by the customer.

NOTE: Ownership of Tools shall be identified via the WTS Tool Master.

42 Until First Article Inspection the Tool Number shall be painted on the tool.

43 The Jeep Driver shall notify Engineering of the assigned storage location for the tool after First Article Inspection.

44 Tool Storage & Retrieval

45 Current Production Tools shall be stored at the location assigned in the (COMPANY NAME) Tooling Master. The Tool Storage locations can be determined from the Plant Layout drawings located at various places in the plant.

46 Tools to be serviced (maintenance or repair) shall be tagged per the Tooling Repair procedure (PTR003) and placed on the designated Service Shelf near the Tool Room.

47 Tools that cannot fit on the Service Shelf shall be placed back in their assigned locations after being properly tagged for service.

48 The Tool Room Supervisor / Lead Person shall coordinate with the Jeep Driver as to the Tools to be serviced or repaired.

49 Tools to be used in Production shall be identified on the Job Router and retrieved by the Jeep Driver when requested by the Production Supervisor / Set-Up Personnel.

50 Dispositioning Tools

51 Sales Engineering or Customer Service shall primarily be responsible for coordinating the dispositioning of Customer Tooling. The following are the typical signs that the tooling needs dispositioning:

The Customer’s Part has been Obsoleted

The Part has become Inactive

No Customer Orders are being placed.

55 If the Customer has not requested that the tools be returned or scrapped and the tooling has not been used for an extended period of time, then Sales Engineering or Customer Service shall work with contact the customer to determine whether the tool is to be:

Kept in Service

Returned to the Customer or Other Location

Scrapped.

59 If the tool is to be taken out of service, then it shall be dispositioned on the (COMPANY NAME) Tool ing Master as Inactive, Scrap, or Returned. Either the Sales Engineering or the Customer Service Representative shall also enter the Date Dispositioned and the Reason Code.

60 The Sales Engineer or Customer Service Representative shall generate a Tooling Disposition Record and submit to the Tool Room Supervisor / Lead Person for processing.

61 The Tool Room Supervisor / Lead Person shall ensure that the authorized disposition is carried out and the completed actions documented on the Tooling Disposition Record.

62 Upon completing the Tooling Disposition Record the Tool Room Supervisor / Lead Person shall return it to the originating Sales Engineer or Customer Service.

63 The Sales Engineer or Customer Service Representative shall retain the completed Tooling Disposition Record.

PROCEDURAL FLOW

(See Next Page for the Flow)

RECORDS

1 (COMPANY NAME) Computer System

2 Tooling Master

3 Part Master

4 Tool Assignment Log

5 Plant Layout Drawing (FDE008)

6 New Die Checklist (FTR004)

7 Tooling Disposition Record (FTR010)

REVISION HISTORY

|REVISION LEVEL |DATE OF REVISION |SECTIONS |DESCRIPTION OF CHANGE |

|00 |9/14/99 |All |Re-Issue of Procedure for QS-9000 Registration |

|01 |02/19/01 |All |The majority of the changes are due to the Organizational Change where the Tool |

| | | |Room went under the Stamping Operations Manager from the VP of Engineering. |

| | | |Those changes that are not are due to corrective and preventive actions required|

| | | |by CPARs initiated during internal Quality System Audits. |

| | | |Section 7 was added to help see the inter-relationships between the recently |

| | | |established organizational responsibilities. |

|01 |Correction |7.0 |The concept of Press Grouping was added to the step involving the scheduling of |

| |03/05/01 | |the F.A.I.R. |

AUTHORIZATION

|Position |Held By |Authorization Signature or Initials |

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