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Human Resources ForumAug. 18, 2020 from 1:30- 3:00 p.m. ETVirtual, via Zoom Introduction of ACEC Indiana Housekeeping NotesIntroduction of Facilitator—Kristy Allen, Director of Human Resources at Crawford, Murphy & TillyTOPICS FOR DISCUSSION IN BREAKOUT ROOMSNavigating the “New Normal” Employees Mindsets and Adapting to ChangeHow does your firm initiate requests for change in policies/ procedures as it relates to returning to work?Create “COVID-19 Task Force” to continually monitor and progress needed changesFirms remain flexible as many students are learning from homeCOVID Operations Guide to share update with all firm employeesThe firm can never over communicate to employees Return to Work PoliciesHow have these policies evolved?Wide range for firms brining employees back to the officeReviewing guidelines from CDCWhat push back have you seen/ received how did you approach that issue?Not all employees can be as effective at homeWhat resources would be of aid to you in your work? Would you recommend a survey of ACEC firms to see what others are doing?SHRMINDOT Work from Home Policy as a guideCompany Culture SurveyRecruitment & Retention a. Virtual Recruitment & OnboardingHow does your firm develop relationships with your candidates and new hires through these unprecedented times?Firms send a “welcome box”Hosted virtual “meet and greets” and social meetingsWorking with payroll companies to provide onboarding featureHow has your firm worked with interns/ co-ops to maintain training and communication through remote working?Some have cancelled internships in the summerSome have digitally interviewed and brought on board either in-person with masks and social distancing or virtuallyCorporate Culture & Employee Recognition How does your firm work to continue to build relationships internally with employees?Virtual coffees with employees that may not normally interact/ work together to meet new employees at the firmVirtual happy hoursVirtual Teams/ other meetings with face-to-face timeIs your firm offering other perks/ incentives for motivation?Send e-mail to special e-mail address recognize employee and then the firm sends the employee a restaurant gift cardGift baskets from firmEmployee Behavior (15 Minutes Discussion) Company CultureFocusing on a people-centered organizational culture promotes meaningful organizations, creating highly productive and profitable work environments.Continue to place emphasis on people, not just project statusesCall up a colleague on the phone so they can connect and not feel judged about appearance, etc.Virtual board gamesDiversity/Unconscious BiasACEC National hosted a “Diversity & Inclusion Keys To Success: DPCs Playbook On ACEC Firm's Best Practices” you can click here to stream the recordingDiversity & Inclusion Keys to Success & Lessons Learned Report from ACEC NationalWhat do you hear from your employees is a priority in promoting D, E &I?Encourage principals and leaders to consider D, E & I “awareness building efforts” rather than terming it a “training” because that conveys a different connotation Really focus on unconscious bias—“not just a buzzword” but a reality in the workplaceHow does your firm actively work to become a more diverse and inclusive environment?Work with university and international candidates to expand scopeCheck out: Training & MentoringHow is your firm training employees during this time? Include audio in PowerPoints and polling/ questions to engage virtuallyHow has your firm continued mentoring programs during this time? Be sure to help employees as they are transitioning in their roles/ growing into a new management roleMentoring across disciplinesACEC Indiana will send a follow-up e-mail to all participants with:PDH CertificateSurveymonkey Link for FeedbackLinks to Any Reference Documents- via notes above53238405842000ACEC Indiana approves the course this program as a legitimate source of 1.5 PDHs. This course proved to be an orderly process of instruction, which was approved by ACEC Indiana, an approved provider according to IC 25-1-4-0.2, and designed to directly enhance a professional engineer’s knowledge and skill in providing services relevant to the practice of engineering. Please retain this document for your continuing education records. ................
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