Utah



MINUTES OF COMBINED COMMISSION WORKING & REGULAR SESSION MEETING HELD FEBRUARY 24, 2020 BEGINNING AT 9:00 A.M. IN CONFERENCE ROOM #1, IN DUCHESNE, UTAHPresent-Chairman Greg Todd, Commissioner Greg Miles, Commissioner Irene Hansen, Deputy County Attorney Tyler Allred, Public Works Director Ben Henderson, Eric Major with Jones & Demille and Deputy Clerk/Auditor Janet Jenkins taking minutes of the meeting Opening CommentsChairman Todd welcomed everyone to the meetingPledge of Allegiance Public Works Department UpdateDirector Henderson stated they are doing some gravel work on roads in the Talmage area. He stated they will continue with that as long as the weather permits. Director Henderson also stated some of the drivers will be in Salt Lake for training. Some of the drivers have to renew their MSHA training to run the crusher, and others will be doing asphalt training.Consideration Of Renting Or Leasing A Rock Truck For The Strawberry River EWPDirector Henderson asked Eric Major from Jones & Demille Engineering to give an update for the EWP. Mr. Major stated the most important thing they are looking for is the right quantity of materials to use for the match. There is a lot more road design in this project. In general it looks like the road needs to be raised. He stated once they get the design of the road it will give a better picture of what quantity is needed to meet the match. Mr. Major stated they should have a better idea of the design within the next couple of weeks. Commissioner Miles asked if it will be at least April before anyone can make it to that area to get started on any work. Mr. Major stated that is a good guess. Both applications have been submitted and they could take up to thirty days for approval. At least they will be ready when the work begins. This agenda item was postponed by general consent.Consideration Of Extending County Road #218Director Henderson stated he asked Jones & Demille Engineering to put a bid together to perform a survey to extend our right of way another nineteen hundred feet to the south across the bridge. Eric Major with Jones & Demille Engineering presented a letter with the proposal of $ 6,100.00 and the scope of work to be done. Commissioner Miles made a motion to approve the proposal from Jones & Demille Engineering to move forward with the survey for the County Road #218 extension. Commissioner Hansen seconded the motion. All commissioners voted aye and the motion passed. Discussion & Consideration Of A Bridge Or Culvert For County Road # 118 In Altonah Director Henderson stated this road is starting to cave in. He presented a photo that shows the culvert that is caving in the middle. The culvert was never set on concrete. Director Henderson stated he has analyzed several different ways to fix the problem. He has looked at the possibility of putting in a concrete box culvert through Geneva Pipe Company. The culvert would be $110,587.20. The two quotes for a bridge are from Contech in the amount of $70,040.00 and TruNorth Steel in the amount of $74,562.00. Director Henderson stated there is going to be some construction up above the bridge therefore there is going to be a lot more traffic and possibly some equipment traveling that road. Commission Miles stated he agrees this bridge needs to be replaced soon. Director Henderson stated if they ordered a bridge now it should arrive in June. Commissioner Miles made a motion to accept the quote from Contech in the amount of $70,040.00. Commissioner Hansen seconded the motion. All commissioners voted aye and the motion passed.Children’s Justice Center Program & VOCA Grant UpdateChildrens Justice Center Director Cheryl Boren, CJC Therapist Cilile Rios, CJC Coordinator Kim Mecham , CJC Victim Service Specialist Susanah Nay joined the meeting at 9:35 AM Director Boren stated the Children’s Justice Center just hired Susannah Nay as their Victim Services Specialist a week ago. She also stated her position is totally funded by the VOCA Grant. Specialist Nay and Therapist Rios are working to together with a screening program that they purchased with the VOCA Grant. Therapist Rios stated they have had 359 therapy sessions in the last year. She also stated they have seeing between 25 & 50 percent family sessions which is great because they are training families to be able to handle and deal with stress on their own. They have also noticed the Children’s Justice Center is getting a better name because of the progress we have made with so many children and families. People are starting to realize the Children’s Justice Center is here to help them with their needs. Therapist Rios stated she feels because the progam is free to families is a big part of their success. It helps to keep things more private which makes the family feel more relaxed about getting help. She also stated there is a training scheduled for their team that will be held in Roosevelt or Vernal because they are teaming up with Uintah County on this training. Commissioner Miles stated he is very impressed with the good things that are happening with the atmosphere in the whole facility, there have been great improvements. Recess 9:55 AM – 10:00 AM Consideration Of Draft Letter Regarding:County/Community Planning Administrator Mike Hyde joined the meeting at 10:00 AMRequest For Extension Of Time - Duchesne County EWPAdministrator Hyde recommends the commission to authorize this letter to be sent to the State Conservationist. Emergency Management Director Mike Lefler stated he looked at the letter and feels it covers everything. Eric Major with Jones & Demille stated this extension should be fairly easy to be granted. Commissioner Hansen made a motion to sign and approve the draft letter for the extension of time for the Duchesne County EWP as presented. Commissioner Miles seconded the motion. All commissioners voted aye and the motion was passed.Consideration Of Draft Letter Regarding:Proposed Forest Service DirectiveAdministrator Hyde stated this letter is to the Federal Office of Regulatory & Management Services. Administrator Hyde recommended the commission sign and send this letter to support this effort to give the county the opportunity to comment on new Forest Service directives before they are finalized. Commissioner Miles made a motion to approve the Forest Service Directive letter. Commissioner Hansen seconded the motion. All commissioners voted aye and the motion was passed.Consideration Of Draft Letter Regarding:National Environmental Policy Act (NEPA) RegulationsDirector Hyde stated there are some good things that will come out of this update of the NEPA rules. He also feels this is a good direction for the federal government to be going. Administrator Hyde recommended the commission sign and send this letter. Commissioner Hansen made a motion to approve this letter as presented. Commissioner Miles seconded the motion. All commissioners voted aye and the motion passed. Consideration Of Draft Letter Regarding:Scoping Comments For BLM Grazing Regulations Revision EISAdministrator Hyde stated this proposal presents some good upgrades to the BLM grazing regulations and recommended the commission sign and send this letter. Commissioner Miles made a motion to approve the letter with a few additions that Administrator Hyde has made today after receiving recent recommendations from the Utah Department of Agriculture. Commissioner Hansen seconded the motion. All commissioners voted aye and the motion was passed.Consideration Of A Property Lease With Kinder MorganAllen Ferson with Kinder Morgan joined the meeting at 10:30 AMMr. Ferson presented a map of the property that Kinder Morgan is asking to lease temporarily. He also stated they only need a 50-foot section of work area. Mr. Ferson stated they need to run another pipeline right next to the existing pipeline that is right next to the county property. Commissioner Hansen made a motion to approve a property lease with Kinder Morgan with one line added to the agreement that stated this will be a one-year lease. Commissioner Miles seconded the motion. All commissioners voted aye and the motion was passed. Consideration Of A Board Member On The Library Board Of Trustee Chairman Todd stated he has met with Deborah Evans from Tabiona. He stated she has applied to serve on the Library Board of Trustees and he recommends that she be appointed. Commissioner Hansen made a motion to approve the name of Deborah Evans to fill in the unexpired seat on the Library Board of Trustees. Chairman Todd seconded the motion. Both commissioners voted aye and the motion passed. Discussion & Consideration Of Continuing The 2020 BEAR Contract With DATC ConsultantsCommissioner Hansen stated she is excited to bring this back this year. She stated she has talked with Clerk/Auditor JoAnn Evans about the correct procedure to continue our 2019 Bear contract that we have had with Dorothy Carter with DATC Consultants. It is about $20,000 per year. She stated they continue to have great results with that amount of money. This made it possible for someone to make personal visits throughout the year to businesses. Commissioner Hansen made a motion to continue the 2020 BEAR opportunity and Contract with DATC Consultants. Commissioner Todd seconded the motion. Both commissioners voted aye and the motion passed.Discussion Of Recognizing & Celebrating Utah Indigent Defense Day On March 3, 2020Chairman Todd stated BobbiJo Casper is no longer with the county but she is the one that helped with the Indigent Defense. Chairman Todd stated the county would like to recognize this is a significant day and the commissioners are still working hard to get additional funding for Indigent Defense. Chairman Todd stated we will celebrate this day next week on March 3rd. Consideration Of Purchasing A Stage For The Event CenterCommissioner Miles presented three quotes. GS Trailers - $18,000Speedy Bleacher & Speedy Stage – $25,000 for 16 X 27 or $40,000 30 X 20 + $3000.00 deliveryBlack Diamond (Altamont) $26,965Chairman Todd stated buying from a local dealer means there is not a delivery cost and if there is something that needs fixed they would be able to fix it a lot sooner than sending it back to the dealer. Commissioner Hansen made a motion to approve the stage bid from Black Diamond Welding for $26,965 with a one-year warranty. Commissioner Miles seconded the motion. All voted aye and the motion passed.Auditors Office - Vouchers Deputy Clerk Auditor Chelise Jessen, and Treasurer Stephen Potter joined the meeting at 11:05 AMDeputy Jessen presented the vouchers for 2/14/2020 numbers 148784 through 148803 in the amount of ninety thousand one hundred nineteen dollars and ninety-one cents. ($90,119.91). She also presented the vouchers for 2/24/2020 numbers 148804 through 148897 in the amount of one hundred sixty-five thousand, five hundred three dollars and six cents ($165,503.06). Commissioner Hansen made a motion to approve both sets of vouchers in the amounts of $90,119.91 and $165,503.06. Commissioner Miles seconded the motion. All commissioners voted aye and the motion passed.Tax Adjustment - Assessors Deputy Jessen presented a tax adjustment from the Assessor’s office for Timberhawk Inc. Treasurer Potter stated the Timberhawk properties are part of the Town Homes in Roosevelt. These are taxed separately and the property is owned by another institution. So there is nothing there to tax which means these were double taxes and we found this because of the tax sale. Which means these taxed amounts need to be exempted or removed. Commissioner Miles made a motion to approve the tax adjustment from the Assessor’s office for Timberhawk INC. Commissioner Hansen seconded the motion. All commissioners voted aye and the motion passed.Consideration Of A Business License For On The Spot Oil ChangeDeputy Clerk Jessen presented the business license for On the Spot Oil Change, located in Roosevelt. Commissioner Miles made a motion to approve the business license for On the Spot Oil Change. Commissioner Hansen seconded the motion. All commissioners voted aye and the motion passed.Tax Adjustment – TreasurerDeputy Treasurer Connie Sweat and Payroll and Benefits Director Jamie Park joined the meeting at 11:15 AMDeputy Treasurer Sweat presented three tax adjustments/abatement. She stated two of them are disabled and the third one has extreme medical hardship. Commissioner Miles made a motion to approve the tax adjustment/abatement with a change on Michael & Debra Goddard and also waive the penalty and interest. Commissioner Hansen seconded the motion. All commissioners voted aye and the motion passed.Deferrals- TreasurerTreasurer Potter stated the first deferral is for Jeanne Downing in the amount of $346.98. This is a primary residence and the years owing are 2015 and 2016. She has agreed to make $50.00 per month payments. Treasurer Potter stated he feels she will be faithful in making the payments, she has already made her first payment. Commissioner Miles made a motion to approve the deferral for Jeanne Downing. Commissioner Hansen seconded the motion. All commissioners voted aye and the motion passed.Treasurer Potter stated Gayle Houston is the next deferral in the amount of $1699.29. Years due are 2015 through 2018. He also stated the agreement for settlement is she will pay $170.00 a month. Treasurer Sweat stated Mrs. Houston told her she doesn’t have the $170.00 a month. Treasurer Potter recommends due to her health issues the county should give her one more extension. Commissioner Hansen made the motion to accept the recommendation from Treasurer Potter for Gayle Houston and expand the deferment from one year to two. Commissioner Miles seconded the motion. All commissioners voted aye and the motion passed.Payroll – Administrator Park presented the payroll ending February 8th, 2020. Commissioner Miles made a motion to approve the payroll as presented by Administrator Park. Commissioner Miles seconded the motion. All commissioners voted aye and the motion passed.Discussion & Consideration Of Utah State RetirementHR Director Melissa Yergensen joined the meeting at 11:45Director Yergensen stated this item was on the agenda two weeks ago but Chairman Todd was at another meeting so they decided to put it back on the agenda for today. She stated the URS statute has changed for the tier 2 Public Safety Hybrid employees. This only affects the Safety Officers hired after July 2011 and the ones that chose the 401K and not the pension plan. They increased the contribution rate to 14% as the employer contribution. They have also done an additional 2.27 % that is employer optional to contribute on behalf of the employee, or the county can make the employee pay that 2.27 % on their own. Director Yergensen stated after talking to Sheriff Tucker she would recommend that Duchesne County would pick up the 2.27% and not have the officers pay that on their own. She also stated this will come into effect on July 1st. Administrator Park stated this will affect 25 employees. Commissioner Hansen made a motion to approve the Utah State Retirement and the 2.27% that the county would pay recommended by our HR office. Commissioner Miles seconded the motion. All commissioners voted aye and the motion passed.Update On 2020 Census Director Yergersen stated they met as a committee for Duchesne County in Roosevelt. The Census will officially open on March 12th. There was a Census representative at the meeting who answered a lot of questions. She also stated Duchesne County will hold Census Day Events on April 1st, 2nd,3rd, and 4th.Director Yergensen stated the Census committee will meet again early March and then again in late March to finalize event details. Closed Meeting – Strategy Session to Discuss: Pending Or Reasonably Imminent Litigation;Commissioner Miles made a motion to go in and out of closed session for Pending Or Reasonably Imminent Litigation. Commissioner Hansen seconded the motion. All commissioners voted aye and the motion passed.Deputy Clerk Jenkins was excused from the meeting at 12:00 PMConsideration To Take Action Discussed Under Closed MeetingDeputy Clerk Jenkins re-joined the meeting at 12:25 PMNo Action TakenClosed Meeting – Strategy Session to Discuss: The Character, Professional Competence, Or Physical Or Mental Health Of An Individual;Commissioner Miles made a motion to go in and out of closed session to discuss for The Character, Professional Competence, Or Physical Or Mental Health Of An Individual. Commissioner Hansen seconded the motion. All commissioners voted aye and the motion was passed.Deputy Clerk Jenkins was excused from the meeting at 12:30 PMConsideration To Take Action Discussed Under Closed MeetingDeputy Clerk Jenkins rejoined the meeting at 1:00PMNo Action TakenConsideration Of Minutes For Combined Commission Meetings Held February 10th, 2020Discussion Of Possible Subjects For The Next MeetingConsideration Of Renting Or Leasing A Rock Truck 2 Deferrals- Diane Dietz & Jeff Back Census UpdateRocky Mountain Power Franchise Commission Calendaring &Weekly Update On EventsAdjournmentCommissioner Miles motioned to adjourn the meeting at 1:30 PM Commissioner Hansen seconded the motion. All commissioners voted aye and the meeting was adjourned.Read and approved this the 9th day of March 2020??Greg ToddJoAnn EvansCommission ChairmanClerk/AuditorMinutes of meeting prepared by Deputy Clerk-Auditor Janet Jenkins_______________________________ ................
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