APA Guidelines Grading Tool (5th ed)



UNIVERSITY OF PHOENIX

APA (5th ed.) FORMAT AND STYLE GRADING TOOL

(Information referenced from Publication Manual of the American Psychological Association, 5th ed., 2001)

[ ] Title Page double-spaced, upper & lowercase, include a page header, number as page 1 (pp. 296-298). APA contents of title page are listed on pp. 10-11. UOP Title page content differs from APA regarding the order & elements to include on the title page. UOP title page should include the following elements in this order centered on the page: Title of paper, author’s name, University of Phoenix, Course # and title, Group #, Faculty member’s name, and date of submission.

[ ] Font style must be Times Roman or Courier. Font size for word processors is 12pt. Font for description of figures should be Sans Serif (p. 285, 5.02).

[ ] Page Headers first two or three words of the title. Type five spaces to the left of page # (p. 288, 5.06 and 296), sample paper (p.306). Do not confuse with running head!

[ ] Double space everything including title page and block quotes (p.239, 4.03).

[ ] Margins all four sides 1". This is a UOP guideline. (APA states at least 1", p. 240, 4.04).

[ ] Page numbers 1" from right edge, between top edge & first line of text on all pages. Title page is #1 (p. 241, 4.06).

[ ] Running Head not required for APA papers unless specifically assigned. If used, type flush left at top of title page, below page header, in all uppercase letters (p 296, 5.15). See sample paper (p. 306).

[ ] Table of Contents not utilized in APA. Use headings to organize your paper.

[ ] Abstracts are only used for UOP papers if required by the assignment. When assigned, use APA guidelines (p. 298, 5.16).

[ ] Title of Paper Type in upper & lowercase letters, center on first page of text, double space then start text (p.298, 5.17).

[ ] Headings indicate organization of paper and establish importance. Match to complexity of paper. Use Level 1 at least to better organize paper. Title of paper (centered upper and lowercase) on first page, is not considered a separate heading level. If the paper requires two headings, use levels 1 & 3, if three headings use levels 1, 3, & 4 (pp. 111-115, 3.30-3.32). See manuscript ex. pp. 307-8.

[ ] Justification is flush-left style leaving right margin ragged. Do not divide words at the end of the line (p.287, 5.04).

[ ] Paragraphs indented 5-7 spaces. Use tab key for consistency (p. 289, 5.08). Should contain 1 topic. Do not use 1 sentence paragraphs or lengthy paragraphs (p. 36).

[ ] Punctuation one space after periods, commas, colons, semi-colons, exceptions (p. 290, 5.11) uses of (pp. 78-88).

[ ] Abbreviations (pp. 103-104, 3.20) First time spell out (p. 104, 3.21). Abbreviations accepted as words (p. 105, 3.22).

[ ] Capitalization rules (pp.94-100, 3.13-3.18). Following a colon (p. 80, 3.04).

[ ] Seriation enumerate elements in a series to prevent misreading or clarify the sequence, particularly if lengthy or complex.

[ ]Within a paragraph or sentence, identify elements by lowercase letters, and use of semicolons, commas, or colons (pp. 115-116, 3.33). Example: The three choices were (a) blue and white flag, (b) red and white flag, and (c) blue and red flag.

[ ]Separate paragraphs in a series, such as steps in a procedure using Arabic numerals (p. 116-117).

[ ] Citation of references in text adhere to guidelines (pp. 207-214, 3.94-3.103).General & problematic examples:

[ ]When paraphrasing or referring to an author’s work: Cite author(s) and year (pp. 120-121, 3.39) Example: (Smith, 1997).

[ ]When quoting directly, cite author(s), year, & page number (pp. 117-118, 120-121). Ex: “take me home to Kansas” (Smith, 1997, p.2). Quotations of more than 40 words, use block quotations (p. 117). If electronic media; cite paragraph or page number (p. 120).

[ ]Citing a secondary source if you do not have primary source (p. 245, #17, p. 247, #22). Example: Orem (as cited in Smith, 1997).

[ ]Citing personal communications (p. 214, 3.102). Example: A. C. Smith (personal communication, February 14, 1997).

[ ] Reference list starts on new page, titled Reference(s), centered in upper & lowercase letters, needs a page header and page number. Alphabetize by author name, double space, hanging indent (1st line of each entry flush left, indent subsequent lines 5-7 spaces (p.216, p. 229, 5.18, & p. 219, 4.04). Citation in text must specifically match reference page (p. 215, 4.01). Follow examples on pages 223-281. UOP guidelines require more than one reference unless the paper is an article analysis. Number & variety of references should match the complexity of assignment. Use scholarly journals only. Titles of books, periodicals, and microfilm publications are italicized. Examples of references that are frequently troublesome for students follow:

[ ]Referencing an edited book (p. 249, # 25). Doe, J., & Jones, A. (Eds.). (1997). Life at school. New York: Mosby.

[ ]Referencing a book, no author or editor (p. 249 #26). Place the title in the author position. Merriam-Webster’s collegiate dictionary (10th ed.). (1993). Springfield, MA: Merriam-Webster.

[ ]Referencing an article or chapter in an edited book (p. 252 and # 34). Author of the article or chapter is listed in the author position, not the editors of the book. Example: Thompson, C., Amos, L., & Graves, J. (1994). Knowledge technology: Costs, benefits, and ethical considerations. In J. McCloskey & H. Grace (Eds.), Current issues in nursing (4th ed., pp. 746-751). St Louis, MO: Mosby. (*Note that the editor’s last names are placed after their first initial).

[ ]Referencing electronic media: (pp. 231 & 268-281). Author, date, title of article, Name of Periodical, volume, pg #. List retrieval date and specify Web address, no period after Web address. If no author, start with title. Example—Jones, A. (1997). Organizational dynamics. Business Issues, 13, 32-37. Retrieved March 3, 2001 from the World Wide Web:

[ ] Internet document, no author or date: Nursing issues today. (n.d.). Retrieved May 3, 2001 from:

[ ] Appendix follows the reference page and is used to attach important tables or information not in narrative form in the body of your

text. If your paper has only one, label it Appendix; more than one, label each one with a capital letter in order that it is mentioned in the

paper (Appendix A, Appendix B, etc). (pp. 205-206, 3.90). Label each appendix on a separate page, centered, double space, and type

the title, centered in upper and lower case. Double space, indent first line 5-7 spaces, begin the text of appendix (pp. 299-300, 5.19).

Page numbers continue through the appendix (top of page 326).

See Style guide on back of this page

UNIVERSITY OF PHOENIX

STYLE GUIDELINES (5th ed)

[ ] Introduction (pp. 15-16). No heading, identified by position. Provides sufficient background of topic and previews major points.

[ ] Purpose. Identifies what will be “studied” or “discussed.” The major points of the introduction should match the

assignment. Adding a statement as to why the issue is important adds strength to the paper.

[ ] Body of the paper

[ ]Delivers what is described in the introduction.

[ ]Ideas flow in logical sequence.

[ ]Major points are organized using headings and supported with references.

[ ]Ideas are stated clearly and concisely.

[ ]Transition sentences bridge topics.

[ ] Conclusion for research papers (p. 26, 1.11). All other types of papers:

[ ]Flows logically from the paper.

[ ]Summarizes major points.

[ ]Leaves the reader with a final thought to take away, lends strength and power.

[ ]Is not identified by a heading of Conclusion or Summary unless specified by a particular assignment.

[ ] And vs. & (Ampersand)When to use each (p. 209, 3rd example; and 224, third paragraph from bottom of page).

[ ] DO NOT USE:

[ ]Bullets (too casual)

[ ]Biased language (pp. 61-76) Covers all types; gender, age, disabilities, etc.

[ ]Contractions are too casual and considered slang.

[ ]Colloquial expressions (e.g. write up for report, p. 37).

[ ]Boldface

[ ]Jargon like sundowner, RN Twos, knife and gun club (p. 35, 2.03).

[ ]Slang or ironic comment, introduce with double quotation marks first time only (e.g. she is not quite “normal”, (p. 82, 3.06).

[ ]Wordiness be concise and precise, say exactly what you mean, do not add flowery adjectives to scholarly writing (p. 35, 2.03).

[ ] GRAMMAR:

[ ]Editorial we (p. 39, 2.04) For clarity restrict your use of we, instead use nurses, or educators, or humans.

[ ]First person use third person unless otherwise indicated by the assignment or instructor. “I” generally refers to your own opinion.

[ ]It’s vs its (it’s means it is ) (its shows possession).

[ ]Pronouns- ambiguity and congruence (p. 36, 2.04 and 47-50, 2.08).

[ ]Parallel Construction Make certain that all elements of the parallelism are present before and after the coordinating conjunction (ie., and, but, or, nor). (pp. 57-60, 2.11).

[ ]Subject/Verb agreement (p. 44, 2.07).

[ ] Numbers in general express in words for numbers less than ten, however there are many rules and exceptions to rules (pp. 123-128).

[ ] Plagiarism: Need to give credit (pp. 348-349, 8.05 and principle 6.22). This is a serious omission.

Do not claim the words or ideas of another as your own, give credit each time you paraphrase an author.

[ ] Plurals of abbreviations (pp. 110-111, 3.28) of numbers (p. 130, 3.49) preferred spelling (p. 89, 3.10).

[ ] YOU ARE RESPONSIBLE FOR THE QUALITY OF YOUR PAPER: CORRECT SPELLING, PUNCTUATION, GRAMMAR, ACCURATE REFERENCES, ETC. (p. 284).

STAPLE YOUR PAPER IN THE UPPER LEFT CORNER FOR SUBMISSION (NO BINDER)

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