ADMINISTRATIVE ASSISTANT TO THE SUPERINTENDENT …

ADMINISTRATIVE ASSISTANT TO THE SUPERINTENDENT BOARD OF EDUCATION/PUPIL ACCOUTING AUDITOR TRUANCY SERVICES COORDINATOR

JOB POSTING

TITLE: QUALIFICATIONS AND SKILLS:

ESSENTIAL DUTIES MAY INCLUDE BUT ARE NOT LIMITED TO:

Administrative Assistant to Superintendent and Board of Education/Pupil Accounting Auditor

? All HISD staff must adhere to the HISD Mission, Vision, Guiding Principles, and Expectations on the HISD Website, homepage.

? High school diploma, required. ? Associate degree in Business, Finance, or related field preferred. ? Pupil Accounting Auditor Certification preferred or must be completed within three (3) years

and maintained throughout employment in this position. ? Prior experience with student and business Skyward system, preferred.

? Four or more years of related experience. ? Working knowledge of basic bookkeeping/record keeping procedures. ? Practical experience regarding basic computer skills including Microsoft Office Suite. ? Basic knowledge of governmental and legal functions of school systems. ? Ability to work as a team. ? Must maintain confidentiality at all times. ? High degree of proficiency in office practices and procedures. ? Properly operate required office equipment such as a personal computer, fax machine,

copier, etc. ? Must be accurate, efficient, and capable of handling detailed work assignments. ? Ability to get along and communicate courteously and tactfully with board of education,

administrators, staff, students, LEAs, community agencies, and public. ? Ability to work independently and make decisions in accordance with established policies

and regulations. ? High moral character, and good attendance record. ? Valid Michigan driver's license required. Ability to travel to various locations throughout

Huron ISD to perform required audits. ? Meet the physical demands of the role (capable of sitting on the floor, standing and sitting

for extended times, and lifting or pushing a minimum of 50 pounds). ? Other responsibilities as deemed appropriate by supervisor. Responsible for assisting the Superintendent and Board of Education in providing services to all local districts within the Huron Intermediate School District.

? Participate as member of administrative assistant team using problem solving skills to accomplish needs as they arise

? Collaborating with administrative assistant team to assure coverage and to ensure that timesensitive tasks and necessary work can be accomplished.

? Provide back-up phone coverage.

STATEMENT OF ASSURANCE: It is the policy of the Huron Intermediate School District not to discriminate on the basis of race, color, religion, national origin or ancestry, sex, gender, disability, age, height, weight, marital status, genetic information, or any other legally-protected characteristic, in its programs, activities, or employment. Inquiries regarding this nondiscrimination policy should be directed to Superintendent, Huron Intermediate School District, 1299 S. Thomas Road, Suite

1, Bad Axe, Michigan, 48413, (989) 269-6406.

ADMINISTRATIVE ASSISTANT TO THE SUPERINTENDENT BOARD OF EDUCATION/PUPIL ACCOUTING AUDITOR TRUANCY SERVICES COORDINATOR

JOB POSTING

? Maintain communication with Board of Education, Superintendent, administrative staff, students, LEAs, community, and educational partners.

? Performs research in preparation for Board of Education meetings and other meetings, as requested.

? Prepares packets for Board of Education meetings through coordination with Superintendent and Directors, in a timely manner.

? Disseminates Board meeting agenda and background material to appropriate administrators. ? Responsible for Board meeting preparation including room, table, computers, and other

technology set up. ? Assists with compliance of Open Meetings Act and Robert's Rules of Order. ? Serves as recording secretary for the Board of Education. ? Reviews and maintains NEOLA Bylaws and Policies. ? Coordinates Professional Development and conference travel arrangements for

Superintendent and board members. ? Compose correspondence as directed by Superintendent. ? Maintains Board of Education and Huron County School Board Association webpage on

Huron ISD website to include required posting of Notices of Board of Education and Committee meetings. ? Assists Superintendent in responding to Freedom of Information Act (FOIA) requests for Huron ISD and Rural School Districts. ? Provides support to administration for required completion of Days and Clock Hours Reports, Educational Entity Master (EEM), and annual End of Year Crime and Safety Report through School Infrastructure Database (SID). ? Submit board and office expenditures as requested through the school management information system. ? Provide service to LEAs as requested. ? Plan, prepare, and submit computer documents, flyers, charts, graphs, and reports as requested. ? Assist with compilation of district newsletters. ? Maintain regular updates and communication with Superintendent. ? Maintain work calendar and organized task list.

Pupil Accounting Auditor duties include: ? Provide Pupil Accounting Auditing Services to all local districts within the Huron ISD. ? Conduct desk and field audits of student enrollment numbers reported by local educational

authorities (LEA) within Huron ISD to ensure accuracy and compliance with Michigan Department of Education (MDE) pupil accounting reporting requirements and to maximize FTE count and related school aid funding.

STATEMENT OF ASSURANCE: It is the policy of the Huron Intermediate School District not to discriminate on the basis of race, color, religion, national origin or ancestry, sex, gender, disability, age, height, weight, marital status, genetic information, or any other legally-protected characteristic, in its programs, activities, or employment. Inquiries regarding this nondiscrimination policy should be directed to Superintendent, Huron Intermediate School District, 1299 S. Thomas Road, Suite

1, Bad Axe, Michigan, 48413, (989) 269-6406.

ADMINISTRATIVE ASSISTANT TO THE SUPERINTENDENT BOARD OF EDUCATION/PUPIL ACCOUTING AUDITOR TRUANCY SERVICES COORDINATOR

JOB POSTING

? Pupil Accounting Audits as required by MDE include and are not limited to, Fall and Spring Pupil Count Days, Schools of Choice/Section 105c, Graduation Dropout/Exit Status, WorkBased Learning Experiences/On-The-Job (OJT), Teacher Certification, Section 25e Pupil Membership Transfer Requests, Teacher Student Data Link (TSDL), Days and Clock Hours Report, and additional audits are required by MDE.

? Responsible for providing consultation, support, and training services to LEA staff. ? Reconcile school enrollment totals, identify issues, and implement corrective action for

problems found during audit. ? Conduct research necessary to resolve reconciliation issues. ? Prepare written report of audit findings. ? Communicate with LEA staff regarding audit findings and recommend plans to correct areas

found to be out of compliance and/or improve pupil accounting processes. ? Identify potential student duplicates within Huron ISD, as well as the State of Michigan;

initiate action necessary to resolve the issue. ? Verify and interpret various computer or manually produced attendance enrollment and

program reports. ? Provide consultation and assistance to LEA staff in interpretation of MDE pupil accounting

policies/procedures and development and implementation of pupil accounting processes. ? Plan and conduct training and in-services for LEA staff on maintaining accurate enrollment

and attendance records, reporting procedures, and a variety of other pupil accounting issues. ? Work cooperatively and maintain communication with department staff, LEA staff, and MDE to resolve problems and exchange information. ? Work cooperatively with MDE and others on improvement and changes affecting pupil accounting. ? Maintain current knowledge of legal mandates and government systems impacting pupil accounting and related school aid funding; communicate changes to LEA staff to ensure maximization of FTE count. ? Maintains Pupil Accounting webpage on Huron ISD website to include forms and resources. ? Provide daily support via telephone, email, and direct contact. ? Prepare training materials, website updates, and written documentation. ? Demonstrate problem solving skills and the ability to multitask.

Additional Pupil Accounting-related duties include: ? Assist K-8 Rural School Districts in meeting all student data reporting requirements, with an

emphasis on ensuring that the reports contain the most reliable data possible to the state and federal agencies in the manner and within the timelines required. ? Work cooperatively with LEA administration and staff to ensure that MDE data reporting requirements are satisfied.

STATEMENT OF ASSURANCE: It is the policy of the Huron Intermediate School District not to discriminate on the basis of race, color, religion, national origin or ancestry, sex, gender, disability, age, height, weight, marital status, genetic information, or any other legally-protected characteristic, in its programs, activities, or employment. Inquiries regarding this nondiscrimination policy should be directed to Superintendent, Huron Intermediate School District, 1299 S. Thomas Road, Suite

1, Bad Axe, Michigan, 48413, (989) 269-6406.

ADMINISTRATIVE ASSISTANT TO THE SUPERINTENDENT BOARD OF EDUCATION/PUPIL ACCOUTING AUDITOR TRUANCY SERVICES COORDINATOR

JOB POSTING

? Coordinate with Rural School Districts to ensure that the Educational Entity Master (EEM) is maintained

? Work with Homeless Liaison to ensure accurate reporting of students eligible for McKinney Vento Services.

? Assist Rural School District staff with Schools of Choice requirements and reporting. ? Work with the LEA staff to relay best practices for data quality, processes, and procedures. ? Provide training and assistance as needed.

WORK CONDITIONS: TERMS:

REPORTS TO: EVALUATION: APPLY TO:

This job posting/description is not a contract and may be adjusted at the sole discretion of the employer. ? 230 days, per Non-Union Support Staff Agreement

? Wage, and benefits, per Non-Union Support Staff Agreement ? 7.5 hours per day (37.5 hours per week) Superintendent Annually by Superintendent Send letter of application and resume with references to:

Mr. Joseph Murphy, Superintendent 1299 S. Thomas Road, Suite 1 Bad Axe, MI 48413 jmurphy@

Deadline to Apply: Monday, November 18, 2019

POSTING DATE: Monday, October 21, 2019

START DATE:

Mid-January 2020

STATEMENT OF ASSURANCE: It is the policy of the Huron Intermediate School District not to discriminate on the basis of race, color, religion, national origin or ancestry, sex, gender, disability, age, height, weight, marital status, genetic information, or any other legally-protected characteristic, in its programs, activities, or employment. Inquiries regarding this nondiscrimination policy should be directed to Superintendent, Huron Intermediate School District, 1299 S. Thomas Road, Suite

1, Bad Axe, Michigan, 48413, (989) 269-6406.

ADMINISTRATIVE ASSISTANT TO THE SUPERINTENDENT BOARD OF EDUCATION/PUPIL ACCOUTING AUDITOR TRUANCY SERVICES COORDINATOR

JOB POSTING

TITLE: QUALIFICATIONS AND SKILLS:

ESSENTIAL DUTIES MAY INCLUDE BUT ARE NOT LIMITED TO:

Truancy Services Coordinator

? All HISD staff must adhere to the HISD Mission, Vision, Guiding Principles, and Expectations on the HISD Website, homepage.

? High school diploma required; Associate degree preferred. ? Prior background in social work, counseling, psychology, or a related field, law enforcement

and/or court experience preferred. ? Must maintain confidentiality at all times. ? Ability to work independently and make decisions in accordance with established policies

and regulations.

? Ability to get along and communicate with local school administrators, staff, students, Juvenile Court personnel, local law enforcement agencies, community agencies, and public.

? Valid driver's license with reliable transportation ? Meet the physical demands of the role (capable of sitting on the floor, standing and sitting

for extended times, and lifting or pushing a minimum of 50 pounds).

? Polite, courteous, and tactful with school and public. ? High moral character, and good attendance record. ? Requires travel to court and local schools, as needed, via personal vehicle. Serve as a liaison between court-appointed County Truant Officers, local school personnel, Prosecuting Attorney's Office, Juvenile Court personnel, local law enforcement agencies, and community agencies regarding truancy issues.

? Investigate student attendance referrals through coordination with court-appointed County Truant Officers and enforce provisions of the Michigan Compulsory Attendance Laws.

? Prepare warning letters to parents/guardians and students in accordance with Michigan Compulsory Attendance Laws, Huron County Truancy Protocols, and local school board policy. Provide explanation of mandatory attendance law and consequences of violations in communication with students and parents.

? Implement and comply with policies established by federal and state laws, Michigan Compulsory Attendance Laws, Huron County Truancy Protocols, and local school policy in the area of student attendance.

? Communicate with school administrators and staff regarding findings and plan of action. ? Develop and maintain cooperative working relationship with court administrative staff,

Juvenile Officers, Court Referees, and judges within the jurisdiction of Huron County. ? Initiate legal proceedings to enforce compulsory attendance laws; gather necessary

documentation of Truancy and Educational Neglect cases; and present to the Prosecuting Attorney to request a Petition be filed against parent/guardian and/or student. ? Attend court hearings and trials related to Truancy and Educational Neglect cases, as needed. District administrator must represent school.

STATEMENT OF ASSURANCE: It is the policy of the Huron Intermediate School District not to discriminate on the basis of race, color, religion, national origin or ancestry, sex, gender, disability, age, height, weight, marital status, genetic information, or any other legally-protected characteristic, in its programs, activities, or employment. Inquiries regarding this nondiscrimination policy should be directed to Superintendent, Huron Intermediate School District, 1299 S. Thomas Road, Suite

1, Bad Axe, Michigan, 48413, (989) 269-6406.

 ................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download