Brookfieldsschool.org
|JOB DESCRIPTION | |
|School: Brookfields School |Location: Tilehurst, West Berkshire |
|Job Title: Finance Officer |Grade/Salary Range: Band E |
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|JOB PURPOSE |
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|To provide effective support as required on school finance and administration activities. To develop and follow procedures that ensure the school makes |
|best use of its resources. To liaise with school staff, relevant staff of the Local Authority, parents, suppliers and other agencies as appropriate. To |
|deputise for the School Business Manager on financial matters when appropriate. To help and support other school office staff and to cover for them in |
|their absence. |
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|Brookfields School is currently a Local Authority maintained special school. Although the school Governing Body has not yet set a target date for |
|conversion to become an academy, experience of working in, or conversion to, an academy would be an advantage. |
|DESIGNATION OF POST AND POSITION WITHIN THE SCHOOLS STAFFING STRUCTURE |
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|MAIN DUTIES AND RESPONSIBILITIES |
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|To promote equality as an integral part of the role and to treat everyone with fairness and dignity. |
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|To recognise health and safety is a responsibility of every employee, to take reasonable care of self and others and to comply with the Schools Health and|
|Safety policy and any school-specific procedures / rules that apply to this role. |
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|To promote the welfare of children and to support the school in safeguarding children though relevant policies and procedures. |
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|To review this job description with Line Manager annually. |
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|Budget: |
|Help plan and monitor the school budget |
|Produce reports for Budget Holders, SLT and governors of expenditure and remaining budget |
|Maintenance and monitoring of After School Club, Youth Club and Holiday Club finances |
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|Payroll: |
|The administration and submission of timesheets for supply and contract staff to payroll |
|Deal with staff payroll queries |
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|Expenditure: |
|Purchase order processing and checking outstanding orders on a regular basis |
|Process order related invoices, credit notes and authorise for local and central payments |
|Processing cheques and BACS payments |
|Maintain supplier and customer details |
|Complete and submit Internal Transfer forms |
|Compare/check prices when ordering supplies for the office (paper, ink, cartridges, consumables etc) |
|Procurement Card – purchases, update spreadsheets and reconcile to statement each month plus associated journals |
|Reimbursement of petty cash and expenditure |
|Booking train tickets for staff and balancing statements each month |
|ISS – School meals debit and updating CyPad |
|Cool Milk – monitoring for Early Years |
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|Income: |
|Process invoices and credit notes using Accounts Receivable and record receipts, paying in slips and reconcile |
|Receipt and paying in of non-invoiced income, reconciliation, balance and banking of monies |
|Process cash book journals and direct debit payment journals |
|Preparing monthly invoices using Accounts Receivable and issue receipts to Parent/Carer/Local Authorities, and bank any monies received |
|Maintenance and monitoring of lettings bookings and payments |
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|Accounts, reports and reconciliation: |
|Produce reports required to complete Imprest claim and complete spreadsheet to email to Accountancy |
|Process Imprest reimbursement |
|Monitoring of Agresso print out in order to reconcile with school records |
|Check payroll transactions, absences and email payroll with any errors and corrections to be made |
|Reconcile central invoices, add central payments, receipts and block salary payments and in year funding adjustments |
|Reconcile Agresso and FMS ledger codes |
|Meet with, and provide information for auditors as necessary |
|Bank reconciliation |
|Maintain books and reconcile for School Fund. Prepare year end accounts and prepare paperwork for audit. |
|Manual journal processing |
|Maintenance of records for audit purposes |
|Year-end procedures |
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|General: |
|Respond to staff enquiries and requests |
|Cover for absent office staff |
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|SCOPE OF JOB (Budgetary/Resource control, Impact) |
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|No specific budget or control of resources, but the significant impact of this role is realised by implementing and maintaining efficient processes and |
|procedures |
|PERSON SPECIFICATION | |
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|Job Title: Finance Officer |School: Brookfields School |
|Reports to (job title): School Business Manager |Location: Tilehurst, West Berkshire |
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|* E = Essential Criterion (required at point of recruitment) D = Desirable Criterion (can be developed over time) | |
|KEY CRITERIA | | CONTEXT (How the criterion will be used in the job) |
|* E/D? | | |
|Qualifications & Experience | | |
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|Financial systems and processes |E |The understanding of financial systems and processes are essential to be able to produce invoices and other |
|Experience of school based ICT systems including SIMS and FMS |D |financial document as required and to be able to upload financial information into the systems so accurate |
|Experience of working in a school office environment | |reports can be produced |
|Financial systems and processes in an academy environment |D |Experience in a school based setting is desirable to be able to pick up the role quickly and efficiently |
|Accounting qualification |D | |
| |D | |
|Knowledge | | |
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|Excellent skills in numeracy and literacy |E |The literacy and numeracy skills are essential to be able to produce accurate written documents and data as |
|Proficient with Excel |E |required |
|Good knowledge of Microsoft Office, particularly Word and Outlook |E | |
|Skills and Abilities | | |
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|Good organisational ability |E |A school office can be busy and the need to understand which jobs should take priority is essential |
|Able to communicate effectively with children, parents, staff and visitors |E |To be able to work inclusively with everyone |
|Ability to use initiative as required | | |
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|Work-related Personal Qualities | | |
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|An empathy with pupils who have special needs |E |Working with other members of staff at all levels is a key requirement of the role to ensure that the school |
|Professionally discreet and able to respect confidentiality |E |runs smoothly |
|Flexible approach to tasks |E |At times there will be confidential discussions about children or families that you are involved in or have |
|Willing to work as part of a team |E |sight of |
|Attention to detail |E |Flexibility within the office may be required at any time |
|Self-starter |E | |
|Can solve problems |E | |
|Has a minimum of 1 years relevant experience |E | |
|Other Work-related Requirements | | |
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|Suitability to work with Children |E |To ensure that the postholder is able to demonstrate the appropriate suitability to work with children |
|DBS Check |E | |
|Patient and resilient |E | |
|Ability to work well under pressure | | |
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School Business Manager
Headteacher
Finance Officer
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