Brookfieldsschool.org



|JOB DESCRIPTION | |

|School: Brookfields School |Location: Tilehurst, West Berkshire |

|Job Title: Finance Officer |Grade/Salary Range: Band E |

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|JOB PURPOSE |

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|To provide effective support as required on school finance and administration activities. To develop and follow procedures that ensure the school makes |

|best use of its resources. To liaise with school staff, relevant staff of the Local Authority, parents, suppliers and other agencies as appropriate. To |

|deputise for the School Business Manager on financial matters when appropriate. To help and support other school office staff and to cover for them in |

|their absence. |

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|Brookfields School is currently a Local Authority maintained special school. Although the school Governing Body has not yet set a target date for |

|conversion to become an academy, experience of working in, or conversion to, an academy would be an advantage. |

|DESIGNATION OF POST AND POSITION WITHIN THE SCHOOLS STAFFING STRUCTURE |

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|MAIN DUTIES AND RESPONSIBILITIES |

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|To promote equality as an integral part of the role and to treat everyone with fairness and dignity. |

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|To recognise health and safety is a responsibility of every employee, to take reasonable care of self and others and to comply with the Schools Health and|

|Safety policy and any school-specific procedures / rules that apply to this role. |

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|To promote the welfare of children and to support the school in safeguarding children though relevant policies and procedures. |

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|To review this job description with Line Manager annually. |

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|Budget: |

|Help plan and monitor the school budget |

|Produce reports for Budget Holders, SLT and governors of expenditure and remaining budget |

|Maintenance and monitoring of After School Club, Youth Club and Holiday Club finances |

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|Payroll: |

|The administration and submission of timesheets for supply and contract staff to payroll |

|Deal with staff payroll queries |

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|Expenditure: |

|Purchase order processing and checking outstanding orders on a regular basis |

|Process order related invoices, credit notes and authorise for local and central payments |

|Processing cheques and BACS payments |

|Maintain supplier and customer details |

|Complete and submit Internal Transfer forms |

|Compare/check prices when ordering supplies for the office (paper, ink, cartridges, consumables etc) |

|Procurement Card – purchases, update spreadsheets and reconcile to statement each month plus associated journals |

|Reimbursement of petty cash and expenditure |

|Booking train tickets for staff and balancing statements each month |

|ISS – School meals debit and updating CyPad |

|Cool Milk – monitoring for Early Years |

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|Income: |

|Process invoices and credit notes using Accounts Receivable and record receipts, paying in slips and reconcile |

|Receipt and paying in of non-invoiced income, reconciliation, balance and banking of monies |

|Process cash book journals and direct debit payment journals |

|Preparing monthly invoices using Accounts Receivable and issue receipts to Parent/Carer/Local Authorities, and bank any monies received |

|Maintenance and monitoring of lettings bookings and payments |

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|Accounts, reports and reconciliation: |

|Produce reports required to complete Imprest claim and complete spreadsheet to email to Accountancy |

|Process Imprest reimbursement |

|Monitoring of Agresso print out in order to reconcile with school records |

|Check payroll transactions, absences and email payroll with any errors and corrections to be made |

|Reconcile central invoices, add central payments, receipts and block salary payments and in year funding adjustments |

|Reconcile Agresso and FMS ledger codes |

|Meet with, and provide information for auditors as necessary |

|Bank reconciliation |

|Maintain books and reconcile for School Fund. Prepare year end accounts and prepare paperwork for audit. |

|Manual journal processing |

|Maintenance of records for audit purposes |

|Year-end procedures |

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|General: |

|Respond to staff enquiries and requests |

|Cover for absent office staff |

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|SCOPE OF JOB (Budgetary/Resource control, Impact) |

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|No specific budget or control of resources, but the significant impact of this role is realised by implementing and maintaining efficient processes and |

|procedures |

|PERSON SPECIFICATION | |

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|Job Title: Finance Officer |School: Brookfields School |

|Reports to (job title): School Business Manager |Location: Tilehurst, West Berkshire |

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|* E = Essential Criterion (required at point of recruitment) D = Desirable Criterion (can be developed over time) | |

|KEY CRITERIA | | CONTEXT (How the criterion will be used in the job) |

|* E/D? | | |

|Qualifications & Experience | | |

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|Financial systems and processes |E |The understanding of financial systems and processes are essential to be able to produce invoices and other |

|Experience of school based ICT systems including SIMS and FMS |D |financial document as required and to be able to upload financial information into the systems so accurate |

|Experience of working in a school office environment | |reports can be produced |

|Financial systems and processes in an academy environment |D |Experience in a school based setting is desirable to be able to pick up the role quickly and efficiently |

|Accounting qualification |D | |

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|Knowledge | | |

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|Excellent skills in numeracy and literacy |E |The literacy and numeracy skills are essential to be able to produce accurate written documents and data as |

|Proficient with Excel |E |required |

|Good knowledge of Microsoft Office, particularly Word and Outlook |E | |

|Skills and Abilities | | |

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|Good organisational ability |E |A school office can be busy and the need to understand which jobs should take priority is essential |

|Able to communicate effectively with children, parents, staff and visitors |E |To be able to work inclusively with everyone |

|Ability to use initiative as required | | |

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|Work-related Personal Qualities | | |

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|An empathy with pupils who have special needs |E |Working with other members of staff at all levels is a key requirement of the role to ensure that the school |

|Professionally discreet and able to respect confidentiality |E |runs smoothly |

|Flexible approach to tasks |E |At times there will be confidential discussions about children or families that you are involved in or have |

|Willing to work as part of a team |E |sight of |

|Attention to detail |E |Flexibility within the office may be required at any time |

|Self-starter |E | |

|Can solve problems |E | |

|Has a minimum of 1 years relevant experience |E | |

|Other Work-related Requirements | | |

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|Suitability to work with Children |E |To ensure that the postholder is able to demonstrate the appropriate suitability to work with children |

|DBS Check |E | |

|Patient and resilient |E | |

|Ability to work well under pressure | | |

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School Business Manager

Headteacher

Finance Officer

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