CS-2148-93



CS-2148-93Position Number0701-21-30-75 State of MichiganDepartment of Civil ServiceClassification and Selection Operations BureauClassification DivisionA portion of this information is protected by federal privacy laws and/or state confidentiality requirements.POSITION DESCRIPTIONAUTHORITY: In accordance with Article XI, Section 5, Michigan Constitution of 1963 and Public Act 431 of 1984.This form is to be completed by the person that occupies the position being described and reviewed by the supervisor and appointing authority to ensure its accuracy. It is important that each party sign and date the form. If the position is vacant, the supervisor and appointing authority should complete the form.This form will serve as the official classification document of record for this position. Please take the time to?complete this form as accurately as you can since the information in this form is used to determine the proper?classification of the position. THIS PAGE SHOULD BE FILLED OUT BY SUPER-VISOR/APPOINTING?AUTHORITY.2.Name of Incumbent (Last, First, M.I.)8.Department/AgencyTechnology, Management and Budget / SBO3.Employee ID9.Bureau (Institution, Board, or Commission)SIGMA Operations & Support4.Civil Service Classification of PositionDepartmental Analyst 9-1110.DivisionBusiness Operations & New Development5.Working Title of Position (What the Agency Titles the Position)SIGMA Business Intelligence Analyst11.SectionSIGMA Business Intelligence Center of Excellence6.Name and Classification of Immediate SupervisorPatrick Conlen, State Administrative Manager12.Unit7.Name and Classification of Next Higher Level SupervisorLisa Evani, Senior Policy Executive 1813.Work Location (City and Address)/Hours of WorkVictor Center, LansingMonday thru Friday, 8:00 a.m. and 5:00 p.m.General Summary of Function/Purpose of PositionServes as a SIGMA Business Intelligence Center of Excellence Analyst responsible for assisting in developing or troubleshooting reporting needs in the most standardized manner practical on an ongoing basis. The position will configure, implement, and maintain Business Objects queries and reports in response to the informational and managerial needs. These functions will be coordinated closely by the BI COE Manager with SOS End User Support, SOS Centers of Excellence, and CGI (the software and Managed Services vendor) for continuous improvement. The employee provides support and coordination to SIGMA internal team and CGI’s Managed Advantage report team in order to achieve operating efficiencies and standardization goals.For Civil Service Use Only15.Please describe your assigned duties, percent of time spent performing the duty, and explain what is done to complete the duty.List duties in order of importance from most important to least important.Duty 1General Summary of Duty 1% of Time80Resolve data problems and create or provide assistance in the request for and creation of SIGMA queries or reports.Individual tasks related to the duty.Evaluate existing baseline or custom reports to recommend if either can be leveraged to address new requests for reports and queries. Assist with documenting reporting requirements and coordinating these efforts with SIGMA Functional Centers of Excellence.Develop estimates and project plans to implement approved work requests.Assist in building SIGMA queries and reports in SIGMA InfoAdvantage using Business Objects.Make recommendations to correct problems related to Business Objects that arise such as determining why data is missing or corrupted and determining a solution for resolving the problem.Assist or build queries and reports for various projects.Build and modify Business Objects queries used by SOS End User Support Security staff, Agency Security Administrators, Departmental Security Administrators, Agency Report Coordinators, and central control staff to monitor and manage system access.Execute and maintain report distribution, ETL and system assurance/data assurance processing through coordination with managed services functions and, where applicable, through direct processes.Work with the Centers of Excellence and End User Support to address changes to the reports, report distribution schedules, ETL (Extract, Transfer, and Load) schedules, and system assurance and data assurance processes. Work with CGI’s Managed Advantage team to address report and ETL issues and defect resolution.Duty 2General Summary of Duty 2% of Time20Other duties as assigned.Individual tasks related to the duty.Work with management to develop work priorities, establish time schedules, and staff requirements in alignment with organizational strategic direction.Coordinate with End User Support to maintain up-to-date reporting and ETL content for internal and external customers.Participate in projects related to SIGMA.Implement business process improvements related to SIGMA BOND Business Intelligence Center of Excellence activities, as assigned.Support the SIGMA management on project or activities as requested and assigned.Duty 3General Summary of Duty 3% of TimeIndividual tasks related to the duty.16.Describe the types of decisions you make independently in your position and tell who and/or what is affected by those decisions. Use the attached additional sheets, if necessary.Structure of queries, within SIGMA standards, guidelines, and/or best practices.Escalate problem to the next level of support.Whenever possible identify and improve work processes and procedures utilized in the position.Whether software testing is functioning appropriately.17.Describe the types of decisions that require your supervisor’s review.Approval of data sharing when the queries contain highly sensitive information or is for high level State officialsPurchase of equipment or softwareChanges impacting external integration partnersEscalation of problems in SIGMA to proper management specifically for problems that may warrant a possible shutdown if data corruption is occurring, problems affecting all SIGMA users, etc…18.What kind of physical effort do you use to perform your job? What environmental conditions are you physically exposed to on your job? Indicate the amount of time and intensity of each condition. Refer to instructions on page 2.The Business Intelligence Center of Excellence Analyst may have to perform under severe time constraints due to time-sensitive high-impact problems that may occur. Travel may also occasionally be required.19.List the names and class titles of classified employees whom you immediately supervise or oversee on a full-time, on-going basis (if more than 10, list only class titles and number of employees in each class).NAMECLASS TITLENAMECLASS TITLE20.My responsibility for the above-listed employees includes the following (check as many as apply): FORMCHECKBOX Complete and sign service ratings FORMCHECKBOX Assign work FORMCHECKBOX Provide formal written counseling FORMCHECKBOX Approve work FORMCHECKBOX Approve sick and annual leave requests FORMCHECKBOX Review work FORMCHECKBOX Sign time card FORMCHECKBOX Provide guidance on work methods FORMCHECKBOX Orally reprimand FORMCHECKBOX Train employees in the work21.I CERTIFY THAT THE ABOVE ANSWERS ARE MY OWN AND ARE ACCURATE AND COMPLETE.SignatureDateNOTE: Make a copy of this form for your records.TO BE FILLED OUT BY IMMEDIATE SUPERVISOR22.Do you agree with the responses from the employee for items 1 through 18? If not, which items do you disagree with and why.Yes.What are the essential duties of this position?Duties as described in 1 through 3.24.Indicate specifically how the job’s duties and responsibilities have changed since the position was last reviewed.New Position25.What is the function of the work area and how does this position fit into that function?See response to item 14. 26.In your opinion, what are the minimum education and experience qualifications needed to perform the essential functions of this position?EDUCATION:Three years of professional experience, including one year of experience equivalent to the experienced(P11) level in state service.EXPERIENCE:Two years of professional experience at the E9 or E10 level or aboveor - One year of advanced or supervisory 10-level (or higher) experienceKNOWLEDGE, SKILLS, AND ABILITIES:Knowledge of Business Objects. Knowledge of application design and development and industry best practices.Knowledge of the principles and methods of research, statistics, operational analysis, and cost analysis.Ability to develop queries and reports using Business Objects.Ability to design forms and reports.Ability to analyze, synthesize, and evaluate a variety of data for use in program development and analysis.Ability to communicate effectively verbally and in writing and to maintain cooperative environment.Ability to work independently.Ability to organize, evaluate, and present information effectively.Ability to learn and utilize computer processes.CERTIFICATES, LICENSES, REGISTRATIONS:None required.NOTE: Civil Service approval of this position does not constitute agreement with or acceptance of the desirable qualifications for this position.27.I certify that the information presented in this position description provides a complete and accurate depiction of the duties and responsibilities assigned to this position.Supervisor’s SignatureDateTO BE FILLED OUT BY APPOINTING AUTHORITY28.Indicate any exceptions or additions to the statements of the employee(s) or supervisor.29.I certify that the entries on these pages are accurate and complete.Appointing Authority’s SignatureDate ................
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