WordPress.com



Total Points = 80Tips on writing a business letterThe first paragraph of a typical business letter is used to state the main point of the letter. Begin with a friendly opening; then quickly transition into the purpose of your letter. Use a couple of sentences to explain the purpose, but do not go in to detail until the next paragraph. Beginning with the second paragraph, state the supporting details to justify your purpose. These may take the form of background information, statistics or first-hand accounts. A few short paragraphs within the body of the letter should be enough to support your reasoning. Keep the information to the essentials and concentrate on organizing it in a clear and logical manner rather than expanding too much. Finally, in the closing paragraph, briefly restate your purpose and why it is important. You should state what action you expect the recipient to take- to refund, send you information, etc.Formatting sequence for a business block letterTop margin = 2” (5 points)Single space throughout. (5 points)Your address (Double space between your address and date). (5 points)Date (quadruple space between date and address of recipient). (5 points)Address of the recipient (Double space between recipient address and salutation). (5 points)Salutation (double space between salutation and first paragraph) (5 points)Double space between paragraphs within the body of the text. (5 points)Complimentary close (Double space between the last paragraph and before the complimentary close). (5 points)Signature (Quadruple space after the complimentary close and before the signature). (5 points)Key your name after the signature. (5 points)All text will be left align. (5 points)Letter Content: 25 POINTSExample of a business letterMrs. Clara Winters -------- HYPERLINK "" \l "return" Return Address12187 S. Polo Dr.Fairfax, VA 22030? ?(Double space)May 26, 1998 -------- HYPERLINK "" \l "date" Date(quadruple space)The Tiny Tots Toy Company -------- Inside Address15456 Pyramid Way College Park, FL 33133(Double space)Dear Customer Service Representative: -------- HYPERLINK "" \l "salutation" Salutation (Double space)I recently purchased one of your Tiny Tents (Model # 47485) for my three-year old. Unfortunately, after viewing the components that came with the product, I discovered that four of the parts were missing. Also, the instructions that came with the tent are incomplete. Both of these situations have resulted in the tent remaining unassembled and unacceptable as a toy for my daughter. (Double space)I am writing to request replacements for the missing parts, and a copy of the full set of assembly directions for the model I purchased. If reasonable arrangements are not made within ten business days, I will return the tent to the store I purchased it from and expect a full refund. To assist you in processing my request, I am including a copy of my sales receipt and a list of the missing parts. (Double space)I have purchased other toys manufactured by your company in the past, and have always been impressed with the quality and selection Tiny Tots has made available to its customers. I sincerely hope this is a one-time incident, and that any future purchases I make will live up to the standard my family has come to expect from your company.(Double space)Sincerely-------- HYPERLINK "" \l "closing" Closing (Quadruple space)Signature Clara Winters AssignmentWrite a business letter to a business in block style. You can select a topic from below or can select a topic of your choice.Sample Topics for Business LettersYou are a sales representative for your company. Write a letter to Mike Mason of ABC Enterprises, introducing one of your new products or services. Be sure to give important details about your product/service. You are a student researching a company for your business class presentation. Write to Margaret Sims, the public relations director, of the corporation you are researching, and ask for information about her company. Invite Margaret Sims, public relations director of the company you are researching, to be a guest speaker during your presentation next week. (Introduce yourself as a student interested in the company.) Write a letter to Margaret Sims confirming details of her speech next week. Make sure to include time, place and topic. Offer to help in any way you can. You are Margaret Sims. Answer either Letter 2 or Letter 3 (above.) You may choose to accept or reject the writer's request. Roger Owens, President of XYZ Corporation, will be visiting your city next week. Write a letter inviting him and his wife to dinner on Thursday night. (Be sure to specify the time and place of the dinner.) You are Roger Owens. Respond to the Letter 6 (above) accepting or declining the invitation. ................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download