CalCareers



Office of the State Public DefenderPosition Duty StatementHR-4800 (10/2020) Classification TitleStaff Services Manager I (Supervisor)DepartmentOffice of the State Public Defender (OSPD)Working TitleCaseworker SupervisorOffice/Unit/Section/Geographic LocationSacramento/OaklandPosition Number426-013-4800-XXXName and Effective Date Under the direction of the Assistant Chief Counsel (ACC) or her designee, the Staff Services Manager I (Caseworker Supervisor) performs a full range of duties relating to the supervision of the Caseworker Unit. Additionally, the incumbent is a working supervisor who manages a caseload for a group of attorneys and performs legal tasks at the level of a senior legal analyst. A minimum of 40% travel per week is required. Duties include but are not limited to the following:Specific Tasks [Essential (E) / Marginal (M) Functions]Caseworker Supervisor: 35%(E) Supervises the activities of OSPD’s caseworker staff in both the Sacramento and Oakland Offices, including planning and controlling work assignments; evaluating work performance; approving leave requests and travel related documents; review and sign timesheets, and informing and directing staff on departmental policies and protocols, administrative matters and pertinent legal procedures affecting OSPD’s mission. Provides the unit with expertise, oversight and training; completes probationary reports, annual appraisals, and disciplinary documents with the input and assistance of attorneys; reviews staff work for accuracy and completion; gathers and shares information with the unit from attorneys, external entities such as changes occurring at SQ or the court, changes in internal policies, etc.; attends monthly unit meetings; assists staff to resolve issues; and ensures adherence to OSPD’s Equal Employment Opportunity policies. 30% (E) Responsible for general program and policy formulation as it relates to the caseworker unit; consults with, Business Services, Human Resources, and staff attorneys on caseworker issues, case assignments and personnel matters including hiring and disciplinary actions; advocates for the caseworker unit; represents the unit at monthly Team Leader meetings and provides verbal reports on unit news and issues; supports the Office Managers in regards to front desk and phone coverage when needed; serves as OSPD’s Agent of Service and assists attorneys and caseworkers in providing documents pursuant to the California Public Records Act.Direct Appeals/Post Conviction: 25% (E) Independently reviews, indexes, and summarizes the record on appeal; drafts documents and correspondence; reviews court records; prepares motions; e-file documents with the court, conducts legal research; participates in Moot Court; and attends hearings. Independently identifies and gathers social history records; locates and interviews witnesses; creates and maintains case databases; summarizes testimony, drafts declarations; prepares expert witnesses; creates and maintains client’s social history and life chronology documents; and organizes and prepares exhibits for filing. Miscellaneous:10% (M) Other related duties and tasks as assigned.Supervision ReceivedThe incumbent reports directly to the Assistant Chief Counsel or her designee.Supervision ExercisedSupervises the caseworker unit which consists of Legal Secretaries, Legal Analysts, Senior Legal Analysts, and Research Data Analysts.Administrative ResponsibilityNonePersonal ContactsContinuous contact with Management, staff attorneys, Human Resources, Business Services and other OSPD employees of all levels, and regular contact with OSPD clients (all of whom are incarcerated), clerks of various county courts and the California Supreme Court, employees at prison institutions, and other government agencies. May also include personal contact with witnesses and out of state public, private, and government agencies.Actions and ConsequencesThe Caseworker Supervisor performs high-level analytical and legal tasks and supervises the work of caseworker staff. Failure to perform these duties adequately could negatively affect OSPD’s reputation and mission to provide high quality representation to its clients.Functional RequirementsWorks 40 hours a week and travels between the Sacramento and Oakland Offices a minimum of two days a week. While in the office, sits most of the time under fluorescent lighting with sufficient temperature control, in close proximity with other employees, and utilizes typical office equipment such as, but not limited to, telecommunications equipment, computers, photocopiers/scanners, and fax machines. Able to occasionally lift and transport small office equipment. Travel is required and includes the ability to drive. Other Knowledge, Skills and AbilitiesKnowledge of: Principles and practices of employee supervision, development, and training; program management; OSPD’s goals, policies and procedures; and governmental functions and organization at the State and local level. Ability to: Plan, direct, and supervise the work of a group of caseworkers; review and monitor staff work for efficiency and effective progress; review and facilitate personnel matters; work independently and in a team environment; develop and maintain good working relations with all levels of staff; maintain security and confidentiality of privileged information in compliance with applicable laws; adapt to unpredictable changes in priorities and assignments; meet scheduled and last minute deadlines; promote open communication and create an environment where individuals are respected and treated fairly; and effectively promote equal opportunity employment and maintain a work environment that is free of discrimination and harassment.Skill to: Reason logically, solve problems, develop and evaluate alternatives; manage time effectively; analyze information; and communicate and present ideas effectively both orally and in writing.Knowledge of: Computer programs such as Word Perfect, Microsoft Office, Microsoft Outlook, FileMakerPro, Best Authority, Adobe, Accurint, Westlaw and Lexis and ability to use such programs in an efficient and effective manner. I have read and understand the duties listed above, and I can perform these duties with or without reasonable accommodation. (If you believe reasonable accommodation is necessary, discuss your concerns with the supervisor).________________________________________________________________________Employee Signature & DatePrinted NameI have discussed the duties of this position with and have provided a copy of this duty statement to the employee named above.________________________________________________________________________Supervisor Signature & DatePrinted Name ................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download